STATEMENT OF STOCK AND BOOK DEBTS AS ON _ _ _ _ _ _ _ _

Name of the Company/unit:_ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _

Part A: INVENTORIES: (Rs. in thousand)

Opening stock Stocks in Stocks out Closing stock

Quantity Unit Value Quantity Unit Value Quantity Unit Value Qty in Qty in Unit rate Value
rate rate rate store transit
I- Raw materials

‘A’ items* (specify

whether imported or
indigenous)
1.
2.
3.
II- Stock in process
III- Finished goods -
‘A’ items*
1.
2.
3.
IV- Stores - ‘A’ items*
1.
2.
3.
V- Spares - ‘A’ items*
1.
2.
3.
Part B: BOOK DEBTS: (Rs. in thousand)

1.Age analysis of book debts considered good (including bills discounted but excluding deferred receivables)

Dues from Up to __ months More than__ months Total book debts Out of the total book debts, bills
discounted with the Bank
Number Amount Number Amount Number Amount Number Amount
Government and semi-government
organisations
Associates/affiliates/subsidiaries
Others
Total

2.List of debtors:
Name of the debtor Date of Bill Outstandings Outstandings more
up to __ than__ months
months
Number Amount Number Amount

Part C: OTHER INFORMATION:

Projected for current accounting year Up to end of the last month During the month under report
Sales
Production
Consumption of raw
materials
Consumption Of Stores
Sundry Creditors Year end: XXXX At the end of the month:

Notes:
 1. ‘A’ items should cover at least 60% of the value of stocks under each hand. Other items may be clubbed together.
2. The stocks should be exclusive of materials received for job work but inclusive of materials sent out for processing etc., particulars of
the latter should be shown separately indicating quantity, value and names of such processors, etc., along with appropriate certificates
from such parties, to the effect that they (i) have received such materials from the borrower for processing, etc., (ii) hold the goods in
trust for the bank; and (iii) undertake to deliver such stocks to the Bank or its authorized agents without demur whenever called upon to
do so.
3. Particulars (items, quantity and value) of stocks more than a year old and included hereinabove should be shown separately.
4. Particulars of tailor-made / custom-built products, which are found defective / rejected by the designated buyer should be shown
separately.
5. Valuation of stocks, etc., should be on the same basis as adopted for the statutory balance sheet and should be applied on a consistent
basis. If the market value of any item is less than the value disclosed in this statement, the market value should be indicated by way of
a footnote.
6. This statement should be furnished for all the units financed by the Bank, unit-wise.
7. Where the stock statement represents only a part of total stocks of a borrower, a summary of the total stocks inclusive of stocks shown
in this statement should be submitted along with this statement classified into raw materials, stocks-in process stores and spares,
finished goods and book debts, if necessary e.g. where a single line of activity is financed by the Bank and some other banks; where
different lines of activity are financed by the Bank and some other banks.

Certificates:

We hereby certify that –

a) The quantity and quality of the above noted stocks and other assets pledged / hypothecated to the Bank are true and that the said
stocks and assets are the absolute property of the ………………………………………… company and that the said stocks and assets are
not subject to any lien, claim or charges whatsoever.

b) The stocks and other assets above noted have been valued in the same manner and on the same basis and principles as adopted for
the company’s last audited and published accounts for the year ended ………………….

c) The stocks lying with outside processors included hereinabove and charged to the Bank, the company are in possession of valid
documents of title thereto, and are the absolute property of the company and are not subject to any liens, claims or charges
whatsoever;

d) In the case of stocks and assets shown as being in transit and charged to the Bank, the company are in possession of valid document
of title thereto and that the company’s title to such stocks & assets is not subject to any liens, claims / charges whatsoever;

e) Book debts hypothecated to the Bank shown above are good and do not include any book debts which in our opinion are bad or
doubtful of recovery;
 f) No order of attachment or any notice or process from any Court or any other statutory authorities has been received by the company in
respect of the whole or part of the said stocks and assets charged to the Bank;

g) The company have complied with all the requirements of ……………………………. (e.g. Cotton Textiles Control Order 1965) and carried
out all the instructions issued by the ………………………….. (e.g. the Textile Commissioner) pursuant to the powers vested in him under
the same order;

h) The above noted stocks and assets (excepting those which are not subject to fire hazards) are fully insured against fire and …………..
risks as per statement of insurance policies attached and that all the conditions and warranties contained in the insurance policies have
been complied with and the said policies are valid enforceable;

I) The particulars of stocks of assets and all the other information furnished hereinabove have been taken from and are in agreement with
the company’s books of accounts maintained in the normal course of business and or other books and records maintained in
accordance with statutory or other requirements.

Summary of stock & book debts position as per the stock statement dated______________ (Rs. in thousand)
Valuation done at the lowest Items Value of Margin Advance Sub-limit, if Drawing
of cost, market or controlled stocks Amount % value any power
rates (3-4)
1 2 3 4 5 6 7 8
(i) Raw materials
(ii) Stores
(iii)Stock-in- process
(iv)Finished goods
(v) Spares
(vi) Book-debts including bills
discounted
Total of (i) to (vi)

Place_________________ Date____________________ Signature of the authorised officials of the Company