GLOBAL WEBEDI USER

MANUAL
STANDARD VERSION 1.0 June, 25 2019

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Version Date Description

1.0 25/06/2019 Delphi Technologies version_First Release

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 TABLE OF CONTENTS

Section A: Overview----------------------------------------------------------------------3

Section B: Getting Started---------------------------------------------------------------4

Section C: Forecast (DELFOR)-------------------------------------------------------

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Section D: Ship Schedule (DELJIT)--------------------------------------------------

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Section E: Creating Advance Ship Notice (DESADV)---------------------------

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Section F: Viewing Advance Ship Notice -------------------------------------------

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Section G: Receiving Advice (RECADV)-------------------------------------------21

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Section A: Overview

The Vega Web EDI in Covisint (VWE) solution will provide a way for Delphi Technologies (DT) and its suppliers to
exchange production forecast, production ship release and ship notification information electronically. Small to medium-
sized suppliers will be able to use a standard web browser through the Internet to receive and send this information,
thereby not requiring an expensive investment in traditional EDI technologies. VWE will also provide the ability to print
bar-code labels for product shipments.

This DT Web EDI homepage is the starting point for the application, which allows Suppliers easy access to the following
EDI EDIFACT messages. Delphi Technologies Global Web EDI application commonly supports four types of message
that will be exchanged between suppliers and DT. Call-off messages are not used by DT. The other messages are not
used that much in DT. The application supports connections to multiple backend systems at DT.

 DELFOR - Weekly Planning Schedules (similar to the ANSI 830 message)

 DELJIT - Daily Shipment Plan (similar to the ANSI 862 message)
 DESADV - Advance Ship Notice (like ANSI-856)
 View Advance Ship Notices (not a message only view screen after creation of ASN)
 RECADV - Receiving Advice (like ANSI-861)

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Section B: Getting Started
Microsoft's Internet Explorer 6.0 or above is strongly recommended when using Web EDI. Using Netscape 4.7 or
greater may result in portions of the Web EDI application to function improperly. IE 6.0 or above can be downloaded at
no cost from http://www.microsoft.com/.

The Web EDI solution requires Internet Explorer to have 128-bit encryption.

To check your encryption strength in IE, click Help  About Internet Explorer

If the value does not indicate 128-bit, the following downloads will enable 128-bit encryption on your machine:

For All Windows 2000 users:

http://www.microsoft.com/windows2000/downloads/recommended/encryption/default.asp

For All users using versions of Internet Explorer less than 6.0:

http://www.microsoft.com/windows/ie/downloads/recommended/128bit/default.asp

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  While connected to the Internet, go to the following Web site: https://portal.covisint.com and enter your Covisint
Login user ID and password. If you are not registered yet, please follow the instructions attached.

Note: This is a secured site. If you are prompted to accept a certificate, please accept and continue with the registration
process.

The specific appearance of the Covisint login screen may change but it is similar to that above.

Passwords must be changed every 90-business days. If at any time you have questions or issues please contact the
Covisint Help Desk at 1-866.273.5038, International Suppliers 248.696.1617.

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  To access Global Web EDI click the Delphi Technologies Supplier Portal link, under “My Portals”.

Or you can directly access to DT Supplier Portal clicking the link below and entering your covisint user ID and
password:

https://delphitechnologies.portal.covisint.com/web/portal/home

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 Select “Applications” tab.

 Click the “Global WebEDI” link.

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  The first time a supplier logs into the Web EDI Application they will be required to verify the Supplier profile
information below. Click the ‘SAVE’ button upon verifying the form.

To access data at the site:

1. The Supplier must verify the profile and then select ‘SAVE’.
2. Delphi Technologies administrator must complete additional setups, which will typically occur within the next
business day.
3. DT sends requirements to the supplier via EDI.

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Section C: Forecast (DELFOR)

Forecast (DELFOR) - The DELFOR is DT’s forecast of part requirements for an average of 10-15 week period. Shows
max 52 weeks data. The DELFOR is sent to the suppliers once per week minimum if there is a need on that Part number.
If you cannot locate the Forecast under the ‘View Forecast’ screen, please contact the DT plant regarding this issue.

 To view your Forecast data, click on ‘View Forecasts’ link.

 The primary selection criterion for viewing Forecast data is the date, which is when DT created the Forecast
information. You must select either a date range (Created from / to) or click the ‘All Dates’ box.

After the date criterion, has been identified, Forecast data can then be selected via a combination of the DT Plant, Part
Number, and ‘Viewed Status’.

The options for viewing DELFORs are:

1. Select ‘All Dates’– Allows viewing of all Forecast data

2. Select ‘Current Releases’ – Only one-week period
3. Select ‘All’ under ‘Viewed Status’– Only Forecast data for dates specified.
4. Select ‘Yes’ under ‘Viewed Status’– Only Forecast data that has been previously viewed
5. Select ‘No’ under ‘Viewed Status’– Only Forecast data that has not been viewed

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Based on the criteria selected, summarized lists of Forecasts are displayed by Creation date. If the Forecast details have
not been viewed, then the ‘Viewed’ column will be labeled ‘New’. If the Forecast details have been viewed, the date they
were initially viewed is displayed.

 To view details (dates, quantities) in the ‘Forecast Details’ column there are three options to choose from:

1. Click on the ‘Paper’ icon will allow you to view in document format with the option to print the information
2. Click on the ‘XML’ icon will display the data in XML format
3. Click on the ‘Excel’ icon will allow you to save and view the document in spreadsheet format with the option to
print

 To download DELFOR details to Excel, click on the Download to Excel button at the top-right of the window:

 By clicking on the “Paper” icon, you can access the option to print.

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Clicking on the ‘Print’ button in the upper right hand corner will print a report. You can return to the previous screen by
clicking on the ‘View Forecasts’ link and the ‘Viewed’ column will be stamped with the current date.

Scheduling Agreement #: DT assigned contract number

Horizon Start and End Date(s): Start and End date of Scheduling
Agreement
Vendor Number: DT internal supplier ID
Supplier Duns Number/ Shipment from Duns #: Supplier’s DUNS
number
Customer Part #: USED FOR DIRECT SHIP SUPPLIERS ONLY
DT Part #: Material supplier ships to DT
Part Description: Material description
Fabrication Authorization and Material Authorization Date:
Provided by DT Plants with ‘Planned’ QTY
Last SID #: Shipment identification number of last shipment received
for this material to DT
Cum Received QTY: Total QTY received since last reset of Cum
QTY or since the new Scheduling Agreement created
Order Unit of Measure: (PCE = Pieces, LB= Pounds)
Ship to Plant Code/ Ship to Plant Name: DT Plant Code and DT
Plant Name
Direct Ship Customer: USED FOR DIRECT SHIP SUPPLIERS
ONLY
Contact Person/Telephone: DT Plant Contact Information
Ship to Dock Code/ Storage Location: DT dock and storage
location code
Ship Date/Time: Specified by DT or Direct Ship Customer
Scheduled QTY: Specified by DT Plant or Direct Ship Customer
Plan Status: Specified by DT Plant
Begin Horizon Planning Date/End Horizon Planning Date:
Specified by DT
Ship to Dock Code/ Storage Location: DT dock and storage
location code
Scheduled QTY: Specified by DT Plant

All dates in DELFOR show Monday. In order to understand exact shipping date, you need to check DELJIT (JIT
Schedule).

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Section D: Ship Schedule (DELJIT)
The DELJIT contains DT’s requested shipment dates for a part number. If at any time you do not receive a DELJIT for
your material please contact the DT plant.

Once per week the DELJIT is sent to the supplier showing the shipping schedule for all part numbers which has
shipping need in the next 10 working days. If DT changes the shipment schedule, then a subsequent DELJIT is sent for
only the part number that has a change in the shipment schedule.

ASN’s can only be created if you have received the following data: Forecast or Ship Schedule

To view Ship Schedules, click on the ‘View Ship Schedules’ link.

 The primary selection criterion for viewing Ship Schedule data is the date, which is when DT created the Ship
Schedule information. You must select either a date range (Created from / to) or click the ‘All Dates’ box.

After the date criterion has been identified, Ship Schedule data can then be selected via a combination of the DT
Plant, Part Number, and ‘Viewed Status’.

The options for viewing DELJITs are:

1. Select ‘All Dates’– Allows you to view all Ship Schedule data
2. Select ‘Current Releases’ – Only one-week period
3. Select ‘All’ under ‘Viewed Status’– Only Ship Schedule data for dates specified.
4. Select ‘Yes’ under ‘Viewed Status’– Only Ship Schedule data that has been previously viewed
5. Select ‘No’ under ‘Viewed Status’– Only Ship Schedule data that has not been viewed

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Based on the criteria selected, summarized lists of Ship Schedules are displayed by Creation date. If the Ship Schedule
details have not been viewed, then the ‘Viewed’ column will be labeled ‘New’. If they have been viewed, the date they
were initially viewed is displayed.

 To view details (dates, quantities) in the ‘Ship Schedule Details’ column there are three options to choose from:

1. Click on the ‘Paper’ icon will allow you to view in document format with the option to print the information
2. Click on the ‘XML’ icon will display the data in XML format
3. Click on the ‘Excel’ icon will allow you to save and view the document in spreadsheet format with the option to
print

 By clicking on the “Paper” icon, you can access the option to print.

Clicking on the ‘Print’ button in the upper right hand corner will print a report. You can return to the previous screen by
clicking on the ‘View Forecasts’ link and the ‘Viewed’ column will be stamped with the current date.
Scheduling Agreement #: DT assigned contract number
Horizon Start and End Date(s): Start and End date of Scheduling
Agreement
Vendor Number: DT internal supplier ID
Supplier Duns Number/ Shipment from Duns #: Supplier’s DUNS
number
Customer Part #: USED FOR DIRECT SHIP SUPPLIERS ONLY
DT Part #: Material supplier ships to DT
Part Description: Material description
Fabrication Authorization and Material Authorization Date:
Provided by DT Plants with ‘Planned’ QTY
Last SID #: Shipment identification number of last shipment received
for this material to DT
Cum Received QTY: Total QTY received since last reset of Cum
QTY or since the new Scheduling Agreement created
Order Unit of Measure: (PCE = Pieces, LB= Pounds)
Ship to Plant Code/ Ship to Plant Name: DT Plant Code and DT
Plant Name
Direct Ship Customer: USED FOR DIRECT SHIP SUPPLIERS
ONLY
Contact Person/Telephone: DT Plant Contact Information
Ship to Dock Code/ Storage Location: DT dock and storage
location code
Ship Date/Time: Specified by DT or Direct Ship Customer
Scheduled QTY: Specified by DT Plant or Direct Ship Customer
Plan Status: Specified by DT Plant
Ship to Dock Code/ Storage Location: DT dock and storage
location code 15
Bar Code Label Data/ Bar Code Text: Specified by DT or Direct
Ship Customer
Ship Date/Time: Specified by DT or Direct Ship Customer
Scheduled QTY: Specified by DT Plant
Section E: Creating Advance Ship Notice (DESADV)
Advance Ship Notices are sent from the supplier notifying DT of the part numbers and corresponding quantities being
shipped to DT. The supplier is required to send the Ship Notice once the truck has left the dock. This will ensure that
DT receives the message prior to the shipment arriving at the DT plant. Advance Ship Notices are required for
DT to automate the receiving of the product into the plant’s inventory system and also to trigger the payment process.

 From any screen click on ‘Create Advance Ship Notice’ and the following screen appears. From this screen
select the DT Plant code (ONLY ONE PLANT CODE PER ASN IS ALLOWED) & supplier code and click the
‘NEXT’ button at the bottom of the screen to start building the Advance Ship Notice.

ASN’s can only be created if you have received a Forecast or Ship Schedule or Order.

If you cannot locate the Forecast or Ship Schedule in the ‘View Forecast’ or ‘View Ship Schedules’ screen, then you
will not be able to create an ASN, please contact the DT plant regarding this issue.

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 Fill in the ASN Header screen below and click the ‘NEXT’ button. Red fields are mandatory, yellow ones are
optional. Clicking cancel at any time will clear all data entered for an ASN.

 One part at a time, select a Part Number from the drop down, fill in the informations as below and click the
‘ADD’ button (repeat for each needed part added to ASN). Part Numbers can be removed from the
accumulated list via the ‘REMOVE (X)’ button at any time.

Total quantity is calculated = # of outer containers x # of inner containers per outer x qty per inner container

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ASN upload excel (xlsx) template is available for suppliers as well. Click on the Download ASN Template link. Fill out
the Excel file properly with data. Save the file as xlsx format. Upload the file using the Browse button to search for it.
Click on the GO button.

When you’re done entering details for all part numbers, clicking ‘Next’ will display a summary of all data entered for
the ASN. See next page.

 Check the details of ASN; PNs, qty, weight, location etc and click “Create Labels” or “Submit”.

Total quantity is calculated = # of outer containers x # of inner containers per outer x qty per inner container

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 If you want to create labels and so you click “Create Labels”, you will be directed to generate label. Both pallet
and box labels are ready to print. You can also type Lot #’s. Click “Generate Labels” and then click “Submit”.
If you don’t submit after generation of labels, you won’t have submitted ASN. You will only have had labels.

 You can see the generated label examples of both master and primary container below.

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Section F: Viewing Advance Ship Notice

The primary selection criterion for viewing Advance Ship Notices is the creation date. After the date criterion has been
identified, Advance Ship Notices can then be selected via a combination of the DT Plant Code, and Part Number.

Clicking on the ‘Print’ button, you can print a report.

Also, clicking ‘Create labels’ you can reprint the labels created.

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Section G: Receiving Advice (RECADV)
A RECADV will be sent to the supplier with every receipt of goods. The RECADV is used to report the physical
receipt of goods. The message allows the reporting of discrepancies in product and their quantities received. If
discrepancies are reported, compare your ASN with what was actually shipped. If you do not agree with the identified
discrepancies, contact the DT plant involved.

On clicking the “Print” option, you can view as follows:

RECADV Field Definitions on Receipt Advice Screen:

Goods Receipt: DT assigned Goods Receipt #.
Shipment ID #: Shipment Identification # of the DESADV sent by the supplier.
Ship to Plant: DT plant ASN was sent to.
Part Details: RECADV detail is shown below.

Note: If both ‘Short Shipped QTY’ and ‘Over Shipped QTY’ equal zero, then there were no discrepancies between
the quantity on the ASN and what the DT plant received.

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