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PGESCo MENA Power Projects Forum 2022 Contract

This document is a sponsorship contract between PGESCo and Great Minds Event Management for the MENA Power Projects Forum 2022. It details that PGESCo will pay $10,000 plus 5% VAT by August 19th for a Strategic Partner package. The package provides program involvement, networking opportunities, branding benefits, and 3 delegate passes. It outlines terms, conditions, responsibilities of both parties, and signatures agreeing to the contract.

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Renaldo Howell
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65 views3 pages

PGESCo MENA Power Projects Forum 2022 Contract

This document is a sponsorship contract between PGESCo and Great Minds Event Management for the MENA Power Projects Forum 2022. It details that PGESCo will pay $10,000 plus 5% VAT by August 19th for a Strategic Partner package. The package provides program involvement, networking opportunities, branding benefits, and 3 delegate passes. It outlines terms, conditions, responsibilities of both parties, and signatures agreeing to the contract.

Uploaded by

Renaldo Howell
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 3

SPONSORSHIP/DIGI CONNECT CONTRACT

CLIENT NAME PGESCo - Power Generation Engineering & Service Co.


EVENT NAME MENA Power Projects Forum 2022
EVENT DATE 7th - 8th September 2022
EVENT VENUE CONRAD, ABU DHABI
PACKAGE DETAILS STRATEGIC PARTNER
PACKAGE PRICE USD 10,000 + 5% VAT
PAYMENT DATE 100% payment on or before the 19th of August 2022

PACKAGE BENEFITS

PROGRAM INVOLVEMENT:
• Play a 2 – 3 minutes corporate video for the entire audience.

NETWORKING AND BUSINESS DEVELOPMENT:


• A networking/consultation space of 3M X 3M will be provided within the prime exhibition area.
• GM Events will provide a table, chairs, and power supply to ensure that you are well equipped to
conduct your meetings and showcase your capabilities.
• You will receive the full confirmed delegate list one week before the event for you to identify and
prioritize your key prospects.
• You will receive the entire delegate list with full contact details one week after the conference for
you to follow up on the conversation and schedule follow-up meetings.

BRANDING:
• High-level branding before, during, and after the conference, including your logo to appear under
the heading of “Strategic Partner”.
• The company logo will be featured on the stage backdrop & media wall.
• Company logo on sponsor recognition boards displayed throughout the conference and exhibition
venue in high-traffic areas.
• Company logo to be featured on the electronic conference brochure.
• Company logo and profile to be featured on the event website.
• A two-way hyperlink will connect your website to the dedicated conference site.
• Company details, white papers, videos, and other promotional materials are to be included on ‘The
Content Hub - https://contenthub.gmevents.ae’ and are available for viewing and downloading.

DELEGATE PASSES:
• 3 delegate passes for your staff to access the entire conference and exhibition area.

Page 1 of 3 RENALDO HOWELL, PARTNERSHIPS MANAGER


GREAT MINDS EVENT MANAGEMENT LLC
Website: www.gmevents.ae
SIGNATURE AND AGREEMENT

By signing and stamping this document, the client agrees to fulfill its contractual and financial
agreements towards GM Events and the event.

Name of Authorized Signatory

Designation

Company Name

Billing Address

Phone Number

Email Address

Signature & Stamp

100% of the Payment (USD 10,000 + 5% VAT) – is to be made on


or Before the 19th of August 2022.
5% VAT will be applicable as per the government of the UAE law.
Payment Terms Ensuring payment is received as per the dates signed in this agreement is the contractual
responsibility of the sponsor. Should the sponsor fail to fulfill their part of the contract and
delay the payment, GM Events is not required to fulfill the sponsor’s benefits due to the
sponsor’s breach of contract. Prompt payment is required to ensure receiving full sponsorship
benefits.

For payment coordination purposes, please provide the details of the person(s) in the client’s finance
team.

Name of Finance Manager

Designation

Phone Number

Email Address

Page 2 of 3 RENALDO HOWELL, PARTNERSHIPS MANAGER


GREAT MINDS EVENT MANAGEMENT LLC
Website: www.gmevents.ae
TERMS AND CONDITIONS
The terms of this contract are set and agreed upon between Great Minds Event Management LLC and PGESCo -
Power Generation Engineering & Service Co., to be referred to as GM Events, and PGESCo - Power Generation
Engineering & Service Co., to be referred to as Sponsor or Client.

PAYMENT TERMS:
Payment of the package price is to be made by the sponsor in full as per agreed payment terms. The payment terms
cannot be changed after signing this contract and must be honored by the sponsor. Under no circumstances the
sponsor will be allowed to enter, set up, or access the exhibition without the full payments having cleared through
Great Minds Event Management LLC’s bank account as per agreed payment terms.

SPONSOR/ EXHIBITOR INFORMATION DUE DATE:


Please ensure to provide us with all the needed information about your company, and speaker(s), if applicable, brand
identity, and other applicable material no later than the 23rd of August 2022, to ensure receiving maximum benefits
from your participation.

CANCELLATION POLICY:
There will be no refunds given to the sponsor if they cancel this contract for any internal or financial reasons or
conflicts of schedule, lack of speaker availability, etc. It is the full responsibility of the Sponsor to ensure their full
ability to execute and fulfill their obligations set in this contract. If the sponsor chooses to cancel their participation
at the event due to any reason, they are still required to make the full payment of the contract price. Should the
sponsor cancel their participation, GM Events will provide the sponsor with a credit voucher for the sponsor to use
at any of our conferences valid for 12 months from the date of the credit voucher dispatched.

In the event that GM Events chooses to change the event dates as a response to market requests or other
circumstances such as an unplanned holiday, extreme weather, request from the government, or any other
unforeseeable circumstances, the sponsor can choose to 1) Participate at the event in its new dates or, 2) Request
for a credit voucher of the amount paid by the Sponsor. The credit voucher is valid for 12 months from the time of
release and can be used in any of the events organized by GM Events. GM events to process the credit voucher
within 20 days of receiving the request.

In the event that GM Events cancels the event due to any unforeseen circumstances, the sponsor can choose to 1)
Request a credit voucher for a future event in the same field or sector or, 2) Request for a full refund of the amount
paid by the Sponsor. GM events to process the refund within 20 days of receiving the refund request. The sponsor
acknowledges and agrees that GM Events reserves the right to make changes to the event as seen and deemed
necessary for the successful execution of the event. The sponsor also acknowledges that speakers, sessions, and
other elements of the event can and may change in the months leading up to the event as per any live events’
proceedings.

MISCELLANEOUS
The sponsor agrees that GM Events, its staff, and affiliates cannot be held responsible for any damages or losses of
any nature concerning this event incurred by the sponsor. The sponsor agrees that the safety of its staff, equipment,
and supplies is its responsibility during the setup and period of the event and thereafter. The sponsor agrees that it
needs to purchase its insurance to protect its staff and its material(s) during the event and transfer and transit to
and from the event. The sponsor agrees that all its material shared with GM Events can be published on the event
marketing collateral prior, during, and after the event for promotional purposes. Should the sponsor wish for any of
its shared material to be treated as confidential, this needs to be indicated to GM Events in writing. The sponsor
agrees that all the material, documents, and data shared by GM Events are strictly confidential, and cannot be sold,
duplicated, replicated, or shared by the sponsor with any third party for any purposes.

Page 3 of 3 RENALDO HOWELL, PARTNERSHIPS MANAGER


GREAT MINDS EVENT MANAGEMENT LLC
Website: www.gmevents.ae

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