0% found this document useful (0 votes)
47 views26 pagesIt Tools VVI Questions
Questions
Uploaded by
piyanshu rajCopyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF or read online on Scribd
0% found this document useful (0 votes)
47 views26 pagesIt Tools VVI Questions
Questions
Uploaded by
piyanshu rajCopyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF or read online on Scribd
/ 26
COMPONENTS OF ADOCUMENT “
Insertion
point
_ EEE
Mem Lge EB ew pea Fymet Tools Tale Wreow lo
ieee ene ag. - Boge ™ «9
perms
‘The document window contains individual Word files. A new d
. A new document window is displayed each time you
Start Microsoft Word. The Microsoft Word application window contains the document window. Figure 2.3
and Figure 2.4 show the components of a Word document
OA:
Figure 2.3 Components of a Word Document
so/ Tie ba—tispays the name ofthe applicaon.
‘Menu bar—consists of nine options—File, Edit, View, Insert, Format, Tools, Table, Window
‘Gmid Help, Each of these menu bi items has drop-down sub-menus. A drop-down sub-menu
‘comprises @ list of options, which are displayed when you click on the Menu bar item.
Standard toolbar—provides shortcuts for menu options.
Formatting toolbar—helps to format text in a document,
4 Insertion point—is a blinking vertical cursor that indicates the position on the screen where the
text or graphics willbe inserted.
‘ONIT
“Microsoft Word 2.3 aa
‘Be gat yew Insert
oeaeS
Imes Now
roman ee Be
Workspace
Vertical
serollbar
Horizontal
scrollbar
View buttons
Stam bor = —nawed
sure 2.4 Components of a Word Document
Fig
Workspace—is the area in the document window where the text is typed.
Vertical scroll bar—is used to move a document vertically.
ww buttons—ailow you to view a document in different layouts.
‘Horizontal scroll bar—is used to move the document horizontally
Status bar—displays information about the document on which you are currently working. The
information consists of the page number. the column and the line number on which you have posits
your cursor. :
710 Microsolt Word
a document. You can use ball
= ballet or number
lists by using either the formatting toolbar buttons or the autcematic formatting Seana.
Bullets and numbers emphasize the portions that you want to highlis o
oa
4nd numbers to make the lists in your document attractive and casy to read. You
4
Automatic Formatting Feature
To get bullets or numbers automatically 2s you type, you need to:
© Type an asterisk(*) and a space or a tab
Enter text
= Press the Enter key
Word turns the asterisk into a bullet and sets the spacing. You can also bullet a paragraph by clichi
bullet list button,
To change the bullet style, the steps are:
1. Select the list that nceds wo be bulleted
~
2. Select the Bullets and Numbering option from the/Format menu \
See
‘The Bullets and Numbering dialog box is displayed (refer Figure 2.23), 4. Click on the Bullet button, to view bullets that have not been,
w
Figure 2.23 Bullets and Numbering Dialog Box
3. Click on the Bulleted tab in the Bullets and Numberi
jog box
4. Select a style of your choice
5. Click OK
“The text is bulleted in the selected style.
You can customize the appearance of bullets. The steps to customize bul
1. Click on the Customize button in the Bullets and Numbering dialoz box
Figure 2.24 Customize Bulleted List Dialog Bow
2. Change the bullet and text positions according to your requivey
en
jon area respectively MMO the Winn
3. Select the bullet from the Bullet character list
AMaptany
Me yy Headers and footers are placed to put repetitive information in each page of the documents top and Botton
margins. Headers are printed at the top and footers are printed at the Botton of a page: They ean be used to
print information on each page, such as a name or a graphic, formatted text, dates and autonatic page
numbers. You can either have identical or different headers and footers on all rages. Healers ant footers
ccan be edited in Page Layout view
‘The steps to enter a header that appears on top of each page of the document are:
1. Select the Header and Footer option from the View ment.
‘The Header and Footer toolbar is displayed! as shown in Fi
Figure 2.26 Header and Footer Toolbar
“The document appears grayed when the Header aad Footer toolbar is open, You cannot edit the document
while you are creating or editing headers or footers.
‘Table 2.9 lists the various buttons and their functions of the Header and Footer toalbar
‘Teolber Buttons Functions |
4
|
a Inserts the current tne
|
= —
‘Table 2.9 Header and Footer Tootbar Buttons and Bun
Microsoft Wont 24 Functions
Opens the Page Setup diclog
box
| Showshides the document tex
Switches beneeem the header and
| the footer
Shows te previous header or
footer
Shows the next heuder or footer
When designing headers and footers, itisadvisabe gg
os uch the Print Preview view to se bow
print.
nt headers/footers fo
so have diferent header the od an
yon ferent even and 040 Beaders and fag are: PRES oF your document The st
or
and Footers option fr, 1¢ Vig
1, Select the Headers a ithe View meny
sect he Page Setup PHO POM NEF yy
2, Select
alg bos JSPAYE shy
‘The Page Setup di
" Figure 2.97 SORMATTING
an micron Wort
SS
In Word, each time you press the Enter key you create a new paragraph. When you open a new document
the default paragraph setting stored as a style (Normal), is applied.
Word provides a few more options for formatting a document.
Line Spacing
‘Adjusting spaces between lines can make a document more readable. The default line spacing is si
Word enables you to change the line spacing in your text. You can set spacing to single, double or 1.5
‘To vet line spacing, follow these steps:
1, Select the Paragraph option from the Format menu
“The Paragraph dialog box is displayed as shown in Figure 2.31.
/ =
2, Select the Indents and Spacing >
Line spacing drop-down ls
1 setet an opto fom te a
ve eet a
ca ‘@MPle, You can select the
can 0% w one te alg bon sh
1 Preview area will give you a gl
‘The Preview area will give you a ylimpse of the formatted text as per your specifications.
Paragraph Spacing
You can also define the amount of space before and
Deeg p ce and after paragraphs by using the Paragraph dialog box as
ro adda single line of white space before or after a paragraph follow these steP
1. Place the cursor atthe beginning of a paragraph, or select multiple paragraphs
2, Select the Paragraph option from the Format menu
The Paragraph dialog box is displayed.
4. Seleet or type the Before and After dimensions in the Spaging setion. For example, you can select 12
pr in the Before box and 12 prin the After box
4. Click OK
Setting Tabs
columns. If you want to create an ‘employee list with
‘another column, you can use tabs instead of pressing
Teach paragraph in ft document can have the Same OF different tab settings.
met Center, Right, Decimal and Bar (refer Table 2.10). These tab
columnar lists. The default tab-stop position is 0.5 inch.
ck and relatively simple
Tabs are used for ereating at
umn and Designation a
the Employee cade as one col
the space bar a number of times
Word offers five types of tab Seri
settings help in aligning
. Microsoft Word 2.43 ad *#
Se eer
FORMATTING PAGES
Formatting a page includes changing the orientation, margins of the page and changing the appearaay
the content in a page.
Changing Page Orientation
The steps to change the orientation of a page are:
1. Select the Page Setup option from the File menu
The Page Setup dialog box is invoked as displayed in Figure 2.34
2. Select the Paper Size tab
re | oes | rt |
ps
p Dialog Box
4, Inthe Orientation section, select iter the Portrait o Landscape option
Click on the OK button to close the Page Setup dialog box
4. Setting Margins
he vee ho change the maggINS oF a dooument are
Seket the Rage Sotap option front the File menu
ave Page Setup ahalog NC as tigplayeat ay shown an Bigune 248
ee
Figure 2.35 Page Setup Dialog Box
2. Select the Margins tab
Enter the measurements in the Top, Bottom, Lett and Right boxes
?
4 Click OR to close the dialog box
Whea you set margins, Word applies the measurements to all the pages in « document unless you select the
text of divide the document into sections
Microsoft Word 2.47 RAMMAR CHECK
‘You can spell-check the entire document or the selected text before runming the grammar check. Gram
tool needs to work with documents that have ne spelling errors. It sometimes activates Word's spelling
when it encounters unfamiliar words.
Automatic Grammar Checking
Word's automatic grammar checking feature checks the grammar of the sentence as YoU tYPS Whent
grammatical mistake is encountered Wrard underlines it with a green wavy line. To check the errors
fhe cursor on the text underlined with the green W3°Y line and right-click on it. A Shorteut menu is
displayed as shown in Figure 240
‘ure 2.40 Shortcut Menu
‘This menu shows the sugsested word or sev
stence at the top of the menu, an Ignore command oF the
Grammar option. You ca
i select any of these options by clicking on them
“The steps to grammar check * document by using the Spelling and Grammar dialog box are
1, Select the Spelling and Grammar option from the Tools menu, press the F7 key or cl a
Check joolbar button. y
“The Spelling and Grammar ialog box is displayed as shown in Fig Word highlights the questionable sentence(s) and gives suggestions and observations in the Suggestions
box
2. Click on the Ignore button in the Grammar dialog box to ignore the suggestion
3, Click the Next Sentence button to skip to the next sentence without making changes
4. Click on the Change button after selecting an option from the suggestions box
You can invoke Help for this feature by clicking on the? (question mark) button in the Grammar dialog box
You get the reason or example for the error that is pointed out.
‘You can customize the rules and styles for correcting the grammatical mistakes. The steps to do so are
1, Click on the Options button in the Grammar dialog box
‘The Spelling & Grammar dialog box is displayed as shown in Figure 2.42.
Figure 2.42 Spelling & Grammar Dialog Box
2. Select the appropriate option in the Grammar section
3. Click OK to close the dialog box Starting Excel
‘The steps to start Excel are:
1. Click on the Start button in the Windows environment
2. Select Microsoft Excel from the Programs submenu
Excel is opened with a blank worksheet
‘There are other methods of starting Excel such as creating a shorteut on the Desktop,
Opening a Specific Workbook Automatically
‘The steps to open a workbook automatically when Excel is started are:
1. Copy the workbook that has to be opened automatically by using Windows Explorer.
2. Paste the workbook at the following location.
C:\Program Files\Microsoft Office\Office\XLSTART
XLSTART is the start up folder of Excel. The files present in the folder are opened automatically whenever
Excel ig started. To open a related set of workbooks, store a workspace in the XLSTART folder
‘The steps to customize Excel startup are:
3. Right click on Microsoft Excel button, on the MS Orfice shortcut bar
p. If this bar is not available, you can elick om the shortewt of Micw
‘This bar is available on the desktoy
Excel on the desktop.
4. Click on the Properties option from th
is opened.
1e Shortcut menu
‘The Microsoft Excel Properties page i
5. Click on the Shortcut tab
6. Inthe Target text box, type a space after the path 10 the Microsoft Excel progra
fe is “CAProgram Files\Microsoft Office\OIMice\EXCE
ribed in Table 3.1
‘The path to Excel program fil EXE” and then type
one ot more of the following switches de
‘Switch "Action
a pen a specie workbook as read on
‘e ‘proven deplay of Excel startup acroan and ne AH WORDT
10 Use to Start Excel
“Table 3.1 Switches to
a Microsoft Bacel §.1
iat Work! G¢ WITH FORMULAS: AN
FuncTIONS ‘ag!
Definition of a Formula
need to perform some calculations on sone numeri
lations, a formula can Be used
as in Excel begin with an equal si (=) For
cells A, A2, and A3.
At times there may be 4 data that 1s represented
al 1s represented in an
ixcel worksheet. To perform calcu
A formula is a sequence of values and operators, Formal
‘xample =A1¢A2+A3 isa formula to add the contents
Definition of the Formula Bar
top ofthe Excel window that displays the forms ofthe active cell (refer
‘The Formula bar is a bar atthe
Figure 3.4)
tier Formal
Buon
Cancel Formada
ato
Figure 34 Formula Bar
Ifacell contains a value the Pormala Bar displays the value, If the cell contains 2 formula the Formula Bar
displays the formula
“The Formula bar is displayed by default. You can choose n0t
Formula Bar:
1, Select the Formula Bar ¢
‘You can later view the Forni Bar
«to view the Formula Ba. To stop viewing he
option from the View ment
by selecting the samme option.
‘Types of Calculations
Yea ean perform he flowing P= oF calculations:
= sfathematical—includes ation SubracOn multiplication, and division.
oe an mini
sociudes finding out the Financia valves such as Payment of foam ete
Microsoft Excel 89 Definition of a Function a
Functions are predefined formulas that perform calculations by using specific values, called arguments,
particular order, Examples of functions are SUM, PRODUCT, and COUNT.
A formula can contain none, one or more functions.
Excel provides certain functions that enable you to display date and time in different formats. The folloys,
functions display the current date and time whenever the worksheet is opened. These are:
© NOW—displays current date and time.
= TODAY—displays current date.
To display the current date:
1. Move the mouse pointer to the cell in which the date has to be displayed
Type