Excel

Shortcuts
Cheat Sheet

Microsoft Excel is extensively used across the globe to store and analyze data. Despite

a variety of new data analysis tools on the market, Excel is still the preferred software for
working with data.

The shortcut keys in Excel help you work on data and perform tasks faster and more
effectively. However, it’s not possible to memorize every Excel shortcut. To develop your
expertise in Excel, it’s crucial to go beyond the basic cut (Ctrl+X), copy (Ctrl+C), and paste
(Ctrl+V) shortcuts.

Let’s explore the top important shortcuts, which you should know when working with
Microsoft Excel.

Editing

Description PC Mac

1. Copy Ctrl+C Ctrl+C

2. Paste Ctrl+V Ctrl+V

3. Undo Ctrl+Z Ctrl+Z

4. Redo Ctrl+Y Ctrl+Y

File

Description PC Mac

5. Open Ctrl+O Ctrl+O

6. New Ctrl+N Ctrl+N

7. Print Ctrl+P Ctrl+P

8. Save Ctrl+S Ctrl+S

9. Save as F12 ⌘+Shift+S

10. Go to next workbook Ctrl+Tab ⌘+~

11. Close file Ctrl+F4 Ctrl+W

12. Close all open Excel files Alt+F4 Ctrl+Q

Formatting

Description PC Mac

13. Open Format dialog Ctrl+1 ⌘+1

14. Bold Ctrl+B ⌘+B

15. talic
I Ctrl+I ⌘+I

16. Underline Ctrl+U ⌘+U

17. Number format Ctrl+Shift +! Ctrl+Shift +!

18. Percent format Ctrl+Shift+% Ctrl+Shift+%

19. Date format Ctrl+Shift+# Ctrl+Shift+#

20. nsert/edit comment

I Shift+F2 Shift+F2

21. ncrease font size

I Alt h fg ⌘+Shift+>

22. Decrease font size Alt h fk ⌘+Shift+<

23. ncrease indent

I Alt h 6 Ctrl+M

24. Decrease indent Alt h 5 ⌘+Shift+M

Paste special

Description PC Mac

25. Paste Special formats Ctrl+Alt+Vt Ctrl+⌘+Vt

26. Paste Special values Ctrl+Alt+V v Ctrl+⌘+V v

27. Paste Special formulas Ctrl+Alt+V f Ctrl+⌘+V f

28. Paste Special comments Ctrl+Alt+V c Ctrl+⌘+V c

G etting around the w orksheet

Description PC Mac

29. Move from cell to cell Arrows Arrows

30. Go to end of contiguous range Ctrl+Arrows ⌘+Arrows

31. Move one screen up Pgup Fn+Up

32. Move one screen down Pgdn Fn+Down

33. Move one screen left Alt+Pgup Fn+Option+Up

34. Move one screen right Alt+Pgdn Fn+Option+Down

35. Go to cell A1 Ctrl+Home Fn+Ctrl+Left

36. Go to beginning of row Home Fn+Left

37. Go to last cell in worksheet Ctrl+End Fn+Ctrl+Right

38. Display the Go To dialog box F5 F5

Selecting data in a worksheet

Description PC Mac

39. Select a cell range Shift+Arrows Shift+Arrows

40. Highlight a contiguous range Ctrl+Shift+Arrows ⌘+Shift+Arrows

41. Extend selection up one screen Shift+Pgup Fn+Shift+Up

42. Extend selection down one screen Shift+Pgdn Fn+Shift+Down

43. Extend selection left one screen Alt+Shift+Pgup Fn+Shift+⌘+Up

44. Extend selection right one screen Alt+Shift+Pgdn Fn+Shift+⌘+Down

45. Select all Ctrl+A ⌘+A

Editing data

Description PC Mac

46. Fill down from cell above Ctrl+D Ctrl+D

47. Fill right from cell left Ctrl+R Ctrl+R

48. Find and replace Ctrl+F Ctrl+F

Editing data when inside a cell

Description PC Mac

49. Edit the active cell (edit mode) F2 F2

50. While editing cell, allow use of F2 F2

arrow keys to create reference

51. nsert line break within cell

I Alt+Enter Option+Enter

52. Highlight within a cell Shift+Left/Right Shift+Left/Right

53. Highlight contiguous items Ctrl+Shift+Left/ Ctrl+Shift+Left/

Right Right

54. Referencing a cell from another Ctrl+Pgup/Pgdn Ctrl+Fn+Down/Up

worksheet Arrows Arrows

Calculations

Description PC Mac

55. Start a formula = =

56. nsert autosum formula

I Alt+ = ⌘+Shift+T

57. Recalculate all worksheets F9 F9

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58. Anchor cells (A 1 ), toggle F4 F4
anchors (edit mode

59. nsert a function

I Shift+F3 Shift+F3

60. Enter array formula (edit mode) Shift+Ctrl+Enter Shift+Ctrl+Enter

Ro w and column shortcuts

Description PC Mac

61. Select column Ctrl+Spacebar Ctrl+Spacebar

62. Select row Shift+Spacebar Shift+Spacebar

63. Delete row(s)/column(s) Ctrl+ – Ctrl+ –

64. Add row(s)/column(s) Ctrl+Shift++ Ctrl+Shift++

65. Group rows/columns Alt+Shift+Right Option+Shift+Right

66. Ungroup rows/columns Alt+Shift+Left Option+Shift+Left