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What Are Presentation Skills?

What are presentation skills? Define three types of presentation skills. Explain different stages of presentation skills.

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Hammad Khokhar
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70 views5 pages

What Are Presentation Skills?

What are presentation skills? Define three types of presentation skills. Explain different stages of presentation skills.

Uploaded by

Hammad Khokhar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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“Assignment No.

04”

Submitted To:

Sir Zaigham Aizad Malik

Submitted By:

Hammad Shakeel

Class:

BSSE-2A

Roll No:

018

Session:

2020-2024

Subject:

Communication & Presentation Skills

2.1 Question:
What are presentation skills? Define three types of presentation skills. Explain different

stages of presentation skills.

Presentation Skills

Presentation skills can be defined as a set of abilities that enable an

individual to interact with the audience, transmit the messages with clarity, engage the

audience in the presentation and interpret and understand the mindsets of the listeners.

These skills refine the way you put forward your messages and enhance your persuasive

powers.

Types of Presentation Skills

a) Informative Presentations: An informative presentation is educational, concise,

and to the point. While other presentations may entertain or inspire, the main goal

of an informative presentation is to share information. Examples include

university lectures, school classes, and research results.

b) Discursive Presentations: Many presentations hope to sell something or

persuade the audience to take certain actions. Persuasive presentations often

present a problem and explain their solution using data. Examples of persuasive

presentations include business pitches or sales proposals.

c) Demonstrative Presentations: A demonstrative presentation explains how

listeners can do something by giving them specific instructions and details. It is a


form of expository speaking. In a demonstration presentation, the presenter must

give background information on the subject and set the scene for the audience.

Stages of Presentation Skills

1. Preparation

Preparation is the single most important part of making a successful presentation.

It is an absolutely crucial foundation, and you should dedicate as much time to it

as possible, avoiding short-cuts. Good preparation will ensure that you have

thought carefully about the messages that you want (or need) to communicate in

your presentation and it will also help boost your confidence.

2. Introduction

When thinking about your openings, keep your audience and their needs very

firmly in mind. A good beginning can make the presentation. A poor,

inappropriate one can seriously undermine it. Many people tend to fail to have a

proper introduction that contextualizes the topic.

3. Main Presentation

This will be influenced by the general context and aim of your presentation and

the expected audience. Identify the key messages. Three or four main points are

normally sufficient for a presentation of up to a half-hour. For a longer

presentation, do not exceed seven main points in order to avoid overloading your

audience. Remember, less is almost always more.


4. Conclusion

Do not let the pace and energy of your presentation drop at the end. This is the

‘tell them what you have said’ section. You need to summarise your points, again

using visual aids to reinforce them if possible.

5. Timing

You should fit the topic into the allotted time and plan time for breaks, asides,

questions. This means you should think clearly about what to include and exclude

from the final version of your presentation.

6. Environment

You should find out when your presentation will take place. The danger spots are

immediately before or after lunch and last thing in the afternoon when your

audience may be distracted by thoughts of dinner or the journey home. During

these times, the more interactive your presentation can be, the greater the chance

your audience will be attentive and engaged.

7. Visual Aids

If you use more pictures and diagrams than text, you will possibly help the

audience to understand better what you are saying. This is because after three

days an audience will have retained 7% of what they read (bullet points, or other

notes on the screen), but 55% of what they saw pictorially (charts, pictures,

diagrams).

8. Verbal

However, it is not possible to use images for everything in your presentation. But

be aware that up to 38% of what is taken in by those present is through the spoken
word, which highlights the clear need for what you say to be audible and very

much to the point.

9. Non-Verbal

Eyes are one of your best tools for involving the audience in what you are saying.

Good posture, movement and gestures will be of little use if you fail to support

them with appropriate eye contact.

You will also need to think how you communicate using body language. Body

language can distract people from what you are saying or even irritate. People can

bite their nails, twiddle with things and sniff and so on.

Using your hands can help in the same way that whole body movements can: to

relax, stimulate and illustrate. If you find it hard to use your hands naturally, then

the best policy is to hold them by your sides.

The End

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