GYM Management System

ABSTRACT
In many Gyms,the payment receipts are in paper format. So it is very difficult for
both gym members to keep all the paper receipts safely and to gym trainer to keep
reminding for the fee receipts.Sometimes it creates a trouble when members lost
their receipts.The other problem that can be faced by a gym owner is that if he/she
wants to inform any message related to working or non working days of gym,
manually sending message become difficult . If there is online application
available these problems can be solved.
So, I am developing an android or web application to overcome some of
these issues. So this project can be helpful for both gym owner as well as for gym
members. In this application all receipts are store in a digital format, so there are
no issues of loosing any confidencial receipts.This application will also notify the
user(gym members) about their fees and also notifies the gym owner about the
payment clearence.This application in future can be elaborated by providing
supplement store , diet information, personal training etc.
Sysem Specifications

Software Requirements: -

Front End: HTML5, CSS3, Bootstrap

Back End: PHP, MYSQL

Control End: Angular Java Script

Android Tools:

IDE: android Studio

Android Emulator

xampp-win32-5.5.19-0-VC11

PHP Tools:

xampp-win32-5.5.19-0-VC11

Hardware Requirements:

Processor : Intel 3

Installed memory (RAM) : 4 GB

Hard Disk : 500 GB

Operating System : Windows 7,8,10 - 64 bit

In gym management system, after the planning and analysis phase of the system
gets completed. Then the next phase required to transform the collected required
system information into structural blueprint which will serve as a reference while
constructing the working system.

It is a phase when most of the risks and error unveiled so it’s is good practices to
take care of this thing from the start.

This is a fully fledged system which will be the backbone of the while
management of the gym so ignoring the risk or error is not an option as later it can
make a greater form of itself.

So, it is better to minimize the problems faced by both staff and the manager in the
Organization. Let’s discuss the system in detail:

The gym is working manually. The current system is time consuming

and also it is very costly, because it involves a lot of paperwork. To

manually handle the system was very difficult task. But now-a-days

computerization made easy to work.

The following are the reasons why the current system should be

computerized:

 To increase efficiency with reduced cost.

 To reduce the burden of paper work.

 To save time management for recording details of each and

every member and employee.

 To generate required reports easily.

 Time consumption:

As the records are to be manually maintained it consumes a lot of

time.

 Paper work:

Lot of paper work is involved as the records are maintained in the

files & registers

 Storage requirements:

As files and registers are used the storage space requirement is

increased.

 Less reliable:

Use of papers for storing valuable data information is not at all

reliable.

 Accuracy:

As the system is in manual there are lot many chances of human errors. These can
cause errors in calculating mechanism or maintaining customer details.

 Difficulty in keeping new records:

It is difficult for keeping all the new entries of members, their account and
transaction details.
2.2 Proposed Solution:
The proposed system is managed by the visual basic 6.0, which are

user friendly windows for every user and for maintaining the

database Microsoft access is used.

Scope of proposed system:

The system proposed has many advantages.

1. The proposed system is highly secured, because for login the system it requires
the username and password which is different for each department therefore
providing each department a different view of the customer information.

2. It provides wide range of certain criteria in each window the client is working
for better and quicker solution.

3. It maintains report for all criteria and transactions.

4. Manages member information separately for all bill information separately for
considering the requirement of gym.

5. Stores information about regular products.

6. Diet recommendation
Module Description

The system after careful analysis has been identified to be presented with the
following modules User, Administrator .

User

 Login – Once they have registered they need to login to avail the service at
the needy time.
 View Details – Logging in with the application will provide you the lists of
bill reciepts and notification of the package.
 Search records– So that the users can search the bill history

Admin

 Login – Registered admin can login their accounts

Admin

 Login
 Add Member
 Update/Delete Members
 Create Bills
 Assign Fee Package
 Assign Notification for montly
 Report export
 Supplement store
 Diet Details
 Update Attedance
 Schedule details
Members

 Login
 View Bill Reciepts
 View Diet
 View excerise schedule
 View Supplementary products
 View Attendance
 View bill notification