CRIMINAL DETECTION AND INVESTIGATION (CDI) 105

KURIOS
CHRISTIAN COLLEGES FOUNDATION
Magallanes, Cavite

COLLEGE OF CRIMINOLOGY

TECHNICAL ENGLISH 1
(INVESTIGATIVE REPORT WRITING AND PRESENTATION)
2nd Semester A.Y. 2020-2021

I. COURSE DESCRIPTION:

This course studies the types and purposes of technical reports in criminology. It gives
the students training in investigative report writing including the structure and format of
making reports. It covers fundamentals and styles of report writing, form and contents of
police reports and blotter entries.

II. LEARNING OUTCOMES:

 Learn the technical reports in criminology, its structure, format, and contents.
 Prepare/write investigative reports, blotter entries, and other police reports.
 Apply the study in the criminology profession.

III. COURSE REQUIREMENTS:

The students are advised to conduct further research on the given topics in order to
substantially answer the learning activities, exercises, and questions on the modules.
The outputs/answers are to be submitted as scheduled either in hard copy (thru
personal or delivery service) or soft copy (in extreme and exceptional cases), whichever
is applicable and preferable to the students for consolidation prior to submission to the
professor. Soft copies should be sent thru the electronic/online platform exclusively
created for the course (kuriosians.1997@gmail.com). An online written examination will
be given at the end of the course.

Assessment/evaluation will be in the following forms:

Performance Tasks/Exercises/Assignments/Project - 70%

Online Written Examination - 30%
_________
Total - 100%

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MODULE 1: INTRODUCTION TO TECHNICAL REPORT WRITING

Topics:

Technical Report Writing

Characteristics/Criteria of Effective Technical Writing
Steps and Rules in Writing Technical Report

Learning Outcomes:

By completing this module, the students will be able to:

 Understand technical report writing and the effective technical writing

criteria/characteristics; and
 Know the steps and rules in writing technical report.

Learning Activities/Assessment:

To complete this module successfully, the students must complete the following
learning activities and performance tasks:

1. Why is it important for criminology students to study report writing? Cite at least
three reasons on its relevance to police/law enforcement profession:

a.
b.
c.

2. Define the following:

a. Writing
b. Report
c. Reporting
d. Technical Report
e. Technical Writing
f. Investigation
g. Investigative Reporting

3. Explain the following:

a. Criteria or characteristics of effective technical writing:

a.1. Clarity (clear)

a.2. Comprehensiveness (completeness)
a.3. Conciseness (brevity)
a.4. Correctness (accuracy/specificity)

b. Basic technical overview:

b.1. Professionalism and ethics in reporting

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 CRIMINAL DETECTION AND INVESTIGATION (CDI) 105

b.2. Knowing your audience (reader)

b.3. Outline writing
b.4. Report writing (rigid structure)

4. Discuss the steps in writing technical report:

Steps How It Will Be Done

a. Define the problem
b. Gather the necessary information
c. Analyze the information
d. Organize the information
e. Write the report/rough drafting

5. Discuss the 5Ws and 1H in writing:

5Ws and 1H in Writing Information Needed

a. Who
b. What
c. Why
d. Where
e. When
f. How

6. Review on the basics of report writing skills. Briefly explain the reason on
following the basic English rules:

Basic English Rules Reasons

a. Write in the first person
b. Use chronological order
c. Use past tense
d. Use active voice
e. Use correct spelling and punctuation
f. Use correct subject/ verb agreement
g. Use correct pronoun reference
h. Avoid jargon and wordiness
i. Write facts rather than opinions
j. Choose the correct/specific word to describe
the incident
k. Organize the report by using openings,
paragraphs, and headings

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 CRIMINAL DETECTION AND INVESTIGATION (CDI) 105

MODULE 2: POLICE CORRESPONDENCE AND REPORT WRITING

Topics:

Police Reports
Police Blotter
Police Memorandum

Learning Outcomes:

By completing this module, the students will be able to:

 Learn the different police reports, police blotter entry, and memorandum; and
 Know the importance of its uses and preparations.

Learning Activities/Assessment:

To complete this module successfully, the students must complete the following
learning activities and performance tasks:

1. What is police report?

2. Cite five uses of police report:

a.
b.
c.
d.
e.

3. Why should police report be in writing?

4. Explain the hereunder principle of investigation and report writing:

“A criminal investigation is only as good as the report that supports it.”

5. Application of the six interrogatives/questions/cardinal elements in police report

writing. Cite the information and/or factors that should be included in the report.

Interrogatives/Questions/Cardinal Elements Information/Factors

a. Who
b. What
c. Where
d. When
e. Why
f. How

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 CRIMINAL DETECTION AND INVESTIGATION (CDI) 105

6. Differentiate the following basic types of investigation report:

a. Spot Report/Special Report

b. Progress Report
c. After Operation Report
d. Final Report

7. What are the importance of investigative writing?

a.
b.
c.
d.
e.

8. The following are requisites of a good investigation report. Explain each:

a. Accuracy
b. Completeness
c. Brevity
d. Fairness
e. Form and Style
f. Clarity
g. Specific
h. Timeliness

9. What is police blotter?

10. What is the importance of the police blotter?

11. Enumerate the contents and details to be entered in the police blotter.

12. What are the incidents or transactions to be entered in the police blotter?
Enumerate at least seven:

a. e.
b. f.
c. g.
d.

13. What is a memorandum? What are its purposes?

14. What are the guidelines or reminders in writing a memorandum?

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 CRIMINAL DETECTION AND INVESTIGATION (CDI) 105

MODULE 3: REPORTS PREPARATION

Topics:

Preparation and writing memorandum, investigations reports, and police blotter

entry

Learning Outcomes:

By completing this module, the students will be able to:

 Gain and enhance knowledge and skills in report writing and communications
taking into consideration the requisites of making a good investigation report and
the cardinal elements of a police report.

Learning Activities/Assessment:

To complete this module successfully, the students must complete the following
learning activities and performance tasks:

1. In reference to the attached sample police reports, prepare the following based
on the given theft incident/scenario (use the new PNP rank classification):

a. Spot Report
b. Progress Report
c. Blotter Entry

THEFT INCIDENT/SCENARIO

OOA February 28, 2021, 9:00 a.m., a certain FINO LUPANO, born on 11
November 1973, 40 years old, single, temporarily staying in Magallanes Hotel
located at Wawa Street, Magallanes, Cavite reported to this station that he is a
victim of snatching.

Accordingly, at about 8:00 a.m. this date, the victim boarded a public utility jeep
en route to Manila and upon reaching Magallanes Market, two of the three
unidentified suspects closely sat beside him purposely to disrupt his attention
while the other suspect unnoticeably took and stole his wallet allegedly
containing cash amounting to Ten Thousand Pesos (Php 10,000.00).

Follow-up investigation is ongoing for possible identification of the suspects.

-end-

NOTE: Completion Date: Students shall complete and submit all the outputs on March
22, 2021 (Monday) using the following format (paper size: A4; font style: Arial; font size:
12; spacing 1.15). For the writing of memorandum, police reports, and blotter entries,
used the attached sample format. Online written examination: TBAL

God Bless and Good Luck!!!

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 CRIMINAL DETECTION AND INVESTIGATION (CDI) 105

SAMPLE ONLY FOR CLASS PURPOSES

Republic of the Philippines

Philippine National Police
Cavite Police Provincial Office
MAGALLANES POLICE STATION
Magallanes, Cavite

MPS- 2016-07-31-425
MEMORANDUM

FOR : Provincial Director

FROM : Chief of Police

SUBJECT : Spot Report re Violation of RA 4136 and Violation of Section 11,

Article ll of RA 9165

DATE : July 31, 2016

1. Reference: Daily records of events appearing on the Official Blotter Book of

this Station dated July 31, 2016 with Blotter Nr. 16-00655.

2. VICTIM: PEOPLE OF THE PHILIPPINES.

3. SUSPECT: JUAN DELA CRUZ Y REYES, 28 years old, married and a

resident of Brgy. Bendita 1, Magallanes, Cavite (Arrested).

4. TDPO: On or about/OOA 11:20 p.m. of July 31, 2016 at the municipal road of
Brgy. Bendita 1, Magallanes, Cavite.

5. FACTS OF THE CASE/NARRATIVE: It appears that on cited TDPO,

elements of this Municipal Police Station led by PSI FERNAN CRUZ LOPEZ, while
conducting “Oplan Sita”/Checkpoint flagged down the suspect who was not wearing
helmet while onboard one (1) colored black Suzuki GD 110 motorcycle without plate
number. During the process, said suspect was asked of his driver’s license and CR/OR
of his motorcycle. Suspect got his wallet from his pants’ pocket to show his ID but
accidentally fell one (1) piece of small heat sealed transparent plastic sachet containing
white crystalline substance suspected to be shabu with a total weight of 0.29 grams
with an estimated market value of Three Thousand Nine Hundred Pesos (PHP
3,900.00). Arrested suspect was brought to this station for proper disposition.

6. STATUS OF THE CASE: Pending investigation.

7. STATUS OF EVIDENCE: One (1) small heat sealed transparent plastic

sachet containing white crystalline substance will be turned-over to Tagaytay City CLO,
subject for laboratory examination.

8. STATUS OF SUSPECT: Temporary detained in our custodial facility.

9. INVESTIGATOR/OFFICER-ON-CASE: PO3 Tom Hanks/09191234567.

10. ACTIONTAKEN: Criminal complaint is being prepared for filing at the Office
of Provincial Prosecutor, Cavite City.

11. For your information.

CARDO S DALISAY
Police Chief Inspector

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 CRIMINAL DETECTION AND INVESTIGATION (CDI) 105

SAMPLE ONLY FOR CLASS PURPOSES

Republic of the Philippines
Philippine National Police
Cavite Police Provincial Office
MAGALLANES POLICE STATION
Magallanes, Cavite

MPS- 2016-08-07-425
MEMORANDUM

FOR : Provincial Director

FROM : Chief of Police

SUBJECT : Spot Report Re: Shooting Incident

DATE : August 7, 2016

1. Reference: Daily records of events appearing on the Official Blotter Book

of this Station dated August 7, 2016.

2. VICTIM: JUAN DELA CRUZ y SANTOS, 35 years old, married, jobless,

and a resident of #143 Block 2, Wawa, Barangay Bendita 1, Magallanes, Cavite
(deceased).

3. SUSPECT: PO3 PEDRO LUPE SALAT, 35 years old, married, and

presently assigned with PCP 5, Magallanes Police Station located at 6th Street,
Barangay Bendita 1, Magallanes, Cavite (voluntarily surrendered).

4. TDPO: On or about 12:50 p.m. of August 7, 2016 at the Basketball Court

located at Block 1, Wawa, Barangay Bendita 1, Magallanes, Cavite.

5. WITNESS: JULIO VERA y BANTA, 28 years old, married, businessman,

and a resident of #123 Block 2, Wawa, Barangay Bendita 1, Magallanes , Cavite.

6. FACTS OF THE CASE: It appears that on cited TDPO, the victim and the
witness were standing thereat when a commotion ensued among the men and the
suspect who was trying to pacify the trouble draw his gun and fired three (3)
successive shots on the ground as a warning shot, however, the last shot
accidentally hit the victim on the left chest causing him to be brought to Magallanes
Hospital of this municipality but succumbed to death as pronounced by the
attending Physician, Dr. Rex Rosal. At about 2:30 p.m. of this date, suspect PO3
PEDRO SALAT voluntarily surrendered to this Station thru SPO1 Abet Gomez.

7. DISPOSITION: Case to be filed. Final report will follow.

8. INVESTIGATOR-ON-CASE: PSI OCA CARA BALDO/09174443333.

9. For your information.

CARDO S DALISAY
Police Chief Inspector

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 CRIMINAL DETECTION AND INVESTIGATION (CDI) 105

SAMPLE ONLY FOR CLASS PURPOSES

Republic of the Philippines

Philippine National Police
Cavite Police Provincial Office
MAGALLANES POLICE STATION
Magallanes, Cavite

MPS- 2016-08-07-425
MEMORANDUM

FOR : Provincial Director

FROM : Chief of Police

SUBJECT : Progress Report re Violation of RA 4136 and Violation of Sec

11, Article II of RA 9165

DATE : August 7, 2016

1. Reference: Spot Report dated July 31, 2016 with Police Blotter Entry Nr.
16-00655.

2. This pertains to the violation of RA 4136 and Violation of Sec 11, Article II
of RA 9165 that transpired on or about 11:20 p.m. of July 31, 2016 at the municipal
road of Brgy. Bendita 1, Magallanes, Cavite.

3. Please be informed that a criminal complaint for above-mentioned violation

against suspect Juan dela Cruz y Reyes of Brgy. Bendita 1, Magallanes, Cavite
has been referred before the Office of Provincial Prosecutor, Cavite Cityy docketed
under NPS Nr. V-08-INQ-16B-00167 signed by Elma T. Valdez, Assistant City
Prosecutor dated August 1, 2016 .

4. For information and reference.

CARDO S DALISAY
Police Chief Inspector

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 CRIMINAL DETECTION AND INVESTIGATION (CDI) 105

SAMPLE ONLY
POLICE BLOTTER ENTRY

Republic of the Philippines

Philippine National Police
Cavite Police Provincial Office
MAGALLANES POLICE STATION
Magallanes, Cavite

EXCERPT FROM POLICE BLOTTER OF MAGALLANES POLICE STATION

APPEARING ON PAGES 108 & 109

BLOTTER ENTRY NO. : D-122

TIME OF ENTRY : 0900H
DATE OF ENTRY : February 15, 2014
CAPTION : Alleged Theft
ENTERED BY : PO2 Juan dela Cruz (Duty Desk
Officer)

Appeared before this Office, one Miss Petra Garcia, 25 years old, single,
born on February 14, 1989 in Magallanes, Cavite, public school teacher, with
present address at Blk 2 Lot 22, Bendita 1, Magallanes, Cavite and requesting to
put into record an incident that was discovered on or about 5:00 p.m., Friday,
February 14, 2014 at Magallanes Mall, Magallanes, Cavite.

Miss Garcia averred that on the given time and date of occurrence, she
and her friend went to Magallanes Mall to shop and eat, in just a matter of 30 to
40 minutes from arrival, she look into her bag only to find out that her Apple-
iphone 5, color white, 32GB with serial number ABC35678 and her GUCCI
wallet, color red, containing an estimated amount of ten thousand pesos, were
already missing.

She exerted all efforts to find the same but proved to be futile.

To attest the veracity of the foregoing facts, she hereunto affixed her
signature below, to wit:

Miss Petra Garcia

Reporter

This excerpt is being issued upon request of Miss Garcia for whatever
legal purpose it may serve her best.

Issued this 15th day of February 2014 in Magallanes, Cavite.

PEDRO R. SANTOS
Police Superintendent
Chief of Police

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