Robotics PHD Handbook 2022
Robotics PHD Handbook 2022
Robotics PHD Handbook 2022
PhD in Robotics
GRADUATE
HANDBOOK
GEORGIA INSTITUTE of
TECHNOLOGY
January 2022
Robotics PhD Handbook
• Table of Contents
• Purpose of this handbook
• PhD Program in Robotics
• Admissions
Transfer Admissions
New Student Orientation
• Academic Advising
• Home Unit and Home Unit Requirements
Teaching Apprenticeship and Extra-Curricular Requirements
• Course Requirements
Program of Study
PhD Candidacy Requirements
• RCR
• Minor Field of Study
• Qualifying Exam
• PhD Thesis
o Thesis Proposal
o Thesis Defense
o Additional requirements for Thesis Proposal and Defense
-Announcements
-Institute Thesis Forms
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Robotics PhD Program Home Units
Core Area Course Listings
Health and Wellness Resources
As Robotics is an interdisciplinary program, students are responsible for understanding the policies
and procedures for both their major programs and their home department in addition to the General
Catalogs. The home department has ultimate decision-making responsibility for students assigned to
their “home school.”
Although students are encouraged to seek advice from the Robotics Program Director, faculty
advisors, home departments, and the Academic Advisor, the Georgia Tech Registrar's Office and
the Graduate Studies and other resources on campus, it is ultimately the student’s responsibility to
know and meet the rules and regulations for degree completion
See the Appendix sections for additional various resources, including faculty and staff contact
information and important websites.
Admissions
Final admission decisions will be made by the Robotics Ph.D. Program Committee in coordination
with the home units. They are based on a combination of factors, including academic degrees and
records, the statement of purpose, letters of recommendation, test scores, and relevant work
experience. Also considered is the appropriateness of the applicant’s goals to the Robotics Ph.D.
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Program, their expected abilities in carrying out original research, and the faculty research interests.
Particular efforts are made to recruit women and members of underrepresented minority groups.
For questions regarding admissions, please contact school representatives of the Robotics faculty
coordinators (see Personnel Info on this handbook).
Announcements and other important information is sent via the mailing list: phd-robo-official, so be
sure to read these emails and mark them as safe in your inbox. All new students are added to this
list before phase 2 registration.
Transfer Admissions
Students can transfer into the Robotics PhD if they are currently enrolled in another graduate
program at Georgia Tech.
Submit following items to the Robotics Program Director:
• Student cover letter/personal statement stating the reasons for transferring to Robotics.
• Current GT and undergraduate transcripts.
• A recommendation email letter from each the advisor/co-adviser.
Each transfer case is reviewed and voted on by the ROBO PhD committee. If approved,
a Change of Major Form will be completed by the student’s current program and the Robotics
Program Director.
There will be a new student orientation for all new Robotics PhD students the week before classes
start in Mid-August. It will consist of a short presentation by the director on the degree requirements,
and several events organized by the RoboGrads student organization. This will be in addition to the
orientation the incoming students may have with their home schools.
Academic Advising
For advice on which courses to take and when to take them, students should turn to the home
school representative to the Robotics faculty coordinators (see personnel info on this handbook)
and/or their thesis advisor.
Advising on non-academic issues can be sought through the Robotics PhD Academic Advisor
including:
Note the Robotics PhD Academic Advisor may sign documents requiring a signature from the
Robotics Graduate Coordinator, such as thesis and minor forms.
Contact information for the PhD Academic Advisor can found in the Personnel Info section of this
handbook.
Robotics Ph.D. students are subject to their home unit's teaching apprenticeship
requirements (e.g., a certain number of semesters serving as a TA) and other the extra-
curricular requirements such as seminar attendance or annual review process. For example,
students with home units in BME, IC, and ME are required to do two semesters of teaching
practicum or apprenticeship and register for the corresponding courses. Students should
contact their home units for details for any departmental requirements that are in addition to
the Robotics degree requirements. Students are responsible for ensuring that they
understand and satisfy any home unit requirements as well as the Robotics program and
Institute requirements.
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Course requirements
Program of Study
The Ph.D. curriculum makes extensive use of existing courses in the College of Computing and the
College of Engineering. Three additional courses provide a one-semester introduction to robotics
topics and a two-semester multidisciplinary robotics research experience. Students are required to
complete 36 semester hours of coursework in core robotics areas: Mechanics, Controls, Perception,
Human-Robot Interaction (HRI), and Artificial Intelligence (AI) & Autonomy.
The main emphasis of the Ph.D. program is the successful completion of an original and
independent research thesis. The degree requirements are designed around this goal.
Minimum Requirements
• Completion of 36 semester hours of courses with a letter grade
• Passing a comprehensive qualifying exam with written and oral components.
• Successfully conducting, documenting, and defending a piece of original research
culminating in a doctoral thesis.
Hours
Component Courses Required
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Courses Outside the Three courses outside the major area to
Major (Doctoral Minor provide a coherent minor in accordance
Field of Study) with Institute policies. 9
TOTAL 36
Ph.D. Candidacy
Admission to PhD Candidacy requires that the student:
• Complete the requirements for training in Responsible Conduct for Research (RCR);
• Complete all course requirements (except the minor);
• Achieve a satisfactory scholastic record;
• Pass the comprehensive examination;
• Submit a formal statement naming the dissertation reading committee and delineating the
research topic for approval to the school chair and Graduate Students (on behalf of the Vice
Provost for Graduate Education and Faculty Affairs).
All doctoral students at Georgia Tech are required to complete a two-step RCR
training process.
• The first step is an online training course that must be completed within 90 days of a student
starting the Ph.D. program.
• The second step is an in-person training course. There is a general PHIL 6000 as well as
courses offered by specific academic units, such as BME 7004. Check with your home school to
see if the PHIL 6000 or a specific RCR course is required. This 2-credit hour course is taken on
a pass/fail basis, and all students must pass the course to receive the RCR credit. Students are
not able to be admitted to candidacy without completing the RCR courses.
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Minor Field of Study
The Robotics Ph.D. Minor consists of three related courses (nine semester credit hours) outside of
robotics that forms a coherent field of study in accordance with the Institute’s policies. The minor
courses must be distinct from any of the robotics core areas (i.e., are not listed under any of the 5
core areas on this website) but can be taken from the student’s home school as long as they are
distinct from robotics courses (e.g., ECE-ROBO student can take ECE circuits courses or ME
students can take fluid mechanics courses).
• To officially declare your minor with the Institute, there is a required form, The Doctoral Minor form,
which is available through the GT Office of Graduate Studies via docusign:
https://grad.gatech.edu/theses-dissertations-forms
This form must be signed by your faculty advisor and the Robotics Graduate Coordinator. Generally,
this form is submitted at the time of the thesis proposal, but must be completed before graduation.
• Students must also submit an internal form, the ROBOTICS PH.D. PROGRAM MINOR
JUSTIFICATION, to the Robotics Program Director with updated Program of Study form:
http://phdrobotics.gatech.edu/sites/default/files/pdf/PhD_ROB_Minor_Justification.pdf
Qualifying Exam
Procedure
The Robotics Ph.D. qualifying has to components and the student is required to pass both to
continue in the program:
To pass the course-based part, the student must maintain a GPA of 3.5 or higher in 4 courses taken
at Georgia Tech from exactly 2 distinct core areas form the 5 core areas of robotics curriculum. Two
of these courses must be foundation courses (1 course from each core area, say core area, C1 and
core area, C2). The remaining two courses may be either elective or foundation with one course
from the first core area, C1, and the second course from the second core area, C2. Two Foundation
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courses from the same core area are accepted only if credit is allowed for both courses
simultaneously (i.e., only if they cover different subject areas). The student must complete the four
courses for the GPA requirement by the end of the 6th semester (which includes summer
semesters) of starting in the program.
At the beginning of each fall semester, the Program Director will send an email to all Robo PhD
students and Robo faculty with information regarding the quals and how to initiate the process for the
upcoming academic year.
The 2nd component of the ROBO qualifying exam is a comprehensive oral examination
administered by an exam committee of at least three (3) Robotics faculty members. The committee
must include the student’s primary advisor. Goals of the oral exam include the following:
• Determine student’s ability to understand and apply fundamental concepts in the general area of
Robotics
• Determine the student’s ability to conduct independent research and review, synthesize, and
evaluate previous work from the literature
• Identify areas of weakness that the student may need to improve upon.
The oral exam committee consists of at least three (3) and at most five (5) Robotics faculty members
assembled in consultation with the student and his/her advisor. The committee must include the
student’s advisor and will exceed three (3) robotics faculty members only in the event when a
student has more than one advisor and NOT OTHERWISE.
**It is the advisor’s responsibility to recommend a list of 4-6 non-advising faculty members with a
brief justification for each recommended member to the Program Director within the first four weeks
of the Fall Semester of the academic year during which the student wishes to take the oral exam.
Your faculty advisor will make a request for their students to take the qualifying exam for the
academic year (Fall or Spring) in early September.
The student will prepare for the examination based on a specific research topic assigned by the
exam committee in consultation with the student three weeks in advance. The first attempt for the
comprehensive oral exam must be made before the end of the student’s 5th semester (which
includes summer semesters) in the program. If the student fails the oral exam the first time, he/she is
allowed only 1 re-take and passing of the exam in order to remain in the Ph.D. program. The re-take
of the oral exam must be on the same general topic and be administered by the same Committee as
the original exam barring any unforeseen or extraneous circumstances. The exam must be
completed by the end of the 8th semester (which includes summer semesters) of starting in the
Ph.D. program.
If a student fails the oral exam on his/her second attempt, he/she has the right to appeal the decision
to the Program director who will refer the matter to the Program faculty to confirm or override the
outcome of the qualification examination process. The Program faculty may hear from only the
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voting-eligible student’s advisor and the Chair of the exam committee before reaching a decision of
whether the student can remain in the program by secret ballot.
Ph.D. Thesis
The Ph.D. dissertation describes the results of a research project and demonstrates that the
candidate possesses powers of original thought, talent for research, and ability to organize and
present findings.
Dissertation Advisory Committee
The student presents and defends a written Ph.D. proposal to a Dissertation Advisory Committee of
at least five faculty members approved by the Robotics Program Committee. The Dissertation
Advisory Committee consists of five or more members where:
• At least three members must be faculty affiliated with the Robotics Program or from the
student's Home School (CoC, AE, BME, ECE, ME).
• At least two members must be from outside of the student’s Home School
After the thesis proposal, students must submit the Graduate Studies "Request for Admission to
Ph.D. Candidacy" to formally become a PhD candidate at Georgia Tech. See details below
under “Institute Thesis forms.”
More information and form on the thesis proposal guidelines available at:
http://phdrobotics.gatech.edu/sites/default/files/pdf/Phdproposal_guidelines_v5.pdf
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Dissertation Defense
The dissertation, when completed, must be publicly defended before an Examination Committee
approved by the Graduate Studies office. In most instances, the Examination Committee is expected
to be the same as the Dissertation Advisory Committee. If a candidate should fail to pass the final
oral examination, the Examining Committee may recommend permission for one additional
examination. It is expected that the dissertation results will be published in peer-reviewed journals
and conferences.
The “Certificate of Thesis Approval” form and additional paperwork is required after the
defense. See details on preparing and submitting a dissertation and all associated requirements
and deadlines according to institute guidelines at: https://grad.gatech.edu/theses-dissertations
Students should also follow the policies and procedures for the thesis of their home school; some
may have additional requirements (ie, CoC requires a gap semester between the thesis proposal
and defense).
Announcements
Students are responsible for announcing their thesis proposal and defense presentations 10-14 days
before the event. Please send emails to the following listservs and "CC" your thesis committee
members:
• Home unit listserv
• phd-robo-official@lists.gatech.edu
• announcements@grad.gatech.edu
• phdprogram@robotics.gatech.edu
After the thesis proposal and defense presentations, students are responsible for initiating the
DocuSign process for the appropriate Institute forms.
• After the thesis proposal, student must submit the "Request for Admission to Ph.D.
Candidacy" to formally become a PhD candidate at the Georgia Tech.
Both forms can be found here, under the `Doctoral Students’ header.
In each form, the Grad Coordinator should be the name and email of the Robo Program Director or
the Robo Academic Advisor, while students should list the School Chair of their home school and all
committee members. Note under "School," please list as "ECE - Robotics, AE – Robotics, etc." so
both major and home school are recorded.
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Online Application for Graduation OAG
Students should refer to the Registrar’s Online Application for Graduation (OAG) and submit
a petition to graduate the semester before they plan to graduate. (e.g. if planning to graduate in
Spring 2021, then the OAG is due in Fall 2020). This allows time to correct any unfulfilled
requirements identified by the Office of Graduate Studies. See the GT academic calendar for
OAG deadlines: https://registrar.gatech.edu/calendar. If a student has previously applied but
did not graduate, they must repeat the same process to graduate.
To view graduation status, login to DegreeWorks. Near the top of the audit, under a section
titled Student View, there will be a field for Graduation Information. The text that appears in
that field is the current graduation application status. To review missing requirements, see the
section Degree Requirements.
NOTE: The status “lacks thesis” may appear on OSCAR for several weeks after the thesis or
dissertation has been accepted by the Graduate Thesis Office as both the Graduate Thesis
Office and the Registrar must do some processing of records. Acceptance by the Graduate
Thesis Office, documented either by an approval e-mail for the ETD or a copy of the signed
Certificate of Thesis Approval, is assurance that everything is all right.
• Register as normal (i.e., 9000 & 8997/8). This works fine if the final version of your thesis is
submitted in time for graduation in your last semester (see the deadlines), and there are no
funding limitations.
• The 1-credit hour option. Students in their graduating semester can register for only 1 hour of
9000. Such students are, of course, not full-time and will therefore not receive a tuition waiver or
be able to be paid as a GTA or GRA. These students must therefore pay the 1-hr of tuition and
fees (~$1800/in-state and ~$2400/out-of-state). Students may be hired as a Graduate Assistant
(GA) by their advisor and paid hourly, depending on advisors and their department. [NOTE:
Students who are US citizens are ineligible for student health insurance if they are registered for
less than 4 credit hours. Such students should contact STAMPS Health Services and consider
their options before registering for 1-credit hour.] Students can use the 1-credit hour option only
once while at Georgia Tech.
• Enrollment Waiver. This is for students who missed the final submission deadline for their target
graduating semester, but have successfully defended, submitted their thesis, and are ready to
start their job. They therefore have to stay 'on the books' at Georgia Tech to graduate the
following semester, even though they may not ever be on campus during the semester. The
Enrollment Waiver allows a student to stay 'on the books' and not register for any hours or pay
any money. To use the Enrollment Waiver, complete the form via Grad Studies DocuSign. Note
that all thesis-related forms must be completed and submitted for the Enrollment Waiver to be
approved.
If none of these seem to fit, students should discuss their case with the Registrar's Office.
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Transfer credit and Course Waivers
There is no formal transfer of credit for the Ph.D. degree where classes taken at another institute
would appear on the Georgia Tech transcript. However, graduate coursework completed at other
schools can be used toward the Ph.D. coursework requirement.
To request course waivers, students should send an email to the Robo Academic Advisor with the
transcripts and syllabus from the other school. Please include the name of the course(s) from the
other school and which course at GT it is most equivalent to (for instance, “I believe CICS 5746 is
equivalent to CS 7630”) and if it is a foundation or elective requirement. Website links to other
schools and/or GT courses/syllabi are helpful.
Students may waive up to 6 courses (18 hours) from other schools. Courses must be graduate level
and not used to satisfy any undergraduate degree requirements.
Note CS/AE/ECE/ME/BME/PHYS 7785, CS/AE/ECE/ME 8750, and CS/AE/ECE/ME 8751 cannot
be waived.
Requests for course waivers may not be submitted during Phase II registration and will be reviewed
after the first two weeks of classes.
MS on the way
Ph.D. students can obtain an MS degree “on the way.” Generally, the MS degree is completed
through a student’s home unit, so please check with your home unit for specific requirements.
Complete the Graduate Change of Major form. Fill out the top part of the form, select 'Add A
Master's Degree Level' and bring the form to the Robo Academic Advisor and then to the academic
department of the MS degree. Submit this form to the registrar before Phase I registration of the
semester preceding the semester in which a student expects the degree. This allows time to correct
any unfulfilled requirements identified by the Graduate Office or Registrar.
During the semester preceding the semester when the MS degree is expected, a student must
submit an Online Application for Graduation.
To add MSCS, please see the Robo Academic Advisor. If you are from outside of the CoC, current
CS courses will need to be reviewed by the CoC Associate Dean.
For other Master’s degree (MSME, MSECE, etc.), please contact the academic department for
further details on their options and application process.
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Appendix
Faculty Coordinators
For questions about academic and research components of the program, contact the faculty member
for your area. All questions about application procedures and processes, as well as additional
contact information, may be found on the schools’ websites.
Mechanics: Frank Hammond, ME/BME
Control: Patricio Vela, ECE
Perception: Jim Rehg, IC
HRI: Karen Feigh, AE
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Robotics PhD Program Home Units
**Note this guide is to be used for general purposes only and is not comprehensive and therefore
should not be used in place of direct advisement from your home unit**
For full and up-to-date details, please contact your home unit directly to confirm any
requirements and request advising regarding their departmental requirements as they may
have specific conditions and are subject to change.
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Course listings
Core Area Courses
The following courses are in the robotics core areas of Mechanics, Control, Perception, Artificial
Intelligence, and Human-Robot Interaction (HRI). They are used to select three foundation courses
and three targeted elective courses.
Foundation courses are in bold and marked by an asterisk (*).
Component Courses
Mechanics Students may take two foundation courses – one in Robotics (BME 8813 or ME 6407) and one
in Dynamics (AE 6210 or ME 6441) and use the second foundation class in place of a
mechanics elective course.
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Health and Wellness Resources
• Questions about Student Health Insurance should be directed to Jennifer White at STAMPS
((404) 894-0633).
• Graduate school can be a stressful time for students. The Georgia Tech Counseling
Center and STAMPS health services offer a wide range of programs and services that can help
students who may need assistance. The Georgia Tech Health Initiatives site includes information on
many stress-management services available on campus (e.g., yoga, mindfulness), as well as diet
and lifestyle resources.
• If you just need to talk to another graduate student who knows what you are going through, the Peer
Coaching Program provides students with another way to receive support with their academic,
social, and other concerns. Students are matched with a fellow Tech student who has been
extensively trained to navigate mental health conversations and who is knowledgeable about
campus resources.
• Additional resources on campus that are there to assist graduate students include the Women’s
Resource Center, the LGBTQIA Resource Center and the Veteran’s Resource Center.
• Put the Georgia Tech Police number in your phone (404-894-2500) to call for any safety
concerns. Call 911 for emergencies.
All these links (and more!) are collect at one site: GT United. Please bookmark this site! The
bottom line: if you need help with anything, please ask! There are many resources available to
ensure your Ph.D. experience is all you want it to be.
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