Arrival Checklist PSC

December 2017
ARRIVAL CHECKLIST for Port State Control

ARRIVAL CHECKLIST for PSC
Introduction
This checklist is based on a statistical analysis and investigation of the deficiencies

pointed out by Port State Control officers onboard ships classed by NK.
To minimize the risk of your ship being detained by PSC, the checklist should be used
by the vessel’s crew prior to arrival into port. The items identified in this checklist focus
on areas where deficiencies that have often resulted in PSC detention.
If any of the items identified in this checklist are not in good working condition, the crew
should take appropriate steps to rectify the deficiencies noted prior to arrival into port.
The checklist is organized according to distinct areas onboard ship for easy reference.
Please note that this checklist is an arrival checklist for port state control. Accordingly, it
only covers select items as described above. A more detailed checklist (GOOD
MAINTENANCE ON BOARD SHIPS etc. available for download from the NK website)
should be used for routine onboard maintenance programs.
In consideration of more convenience for the users, this checklist has been prepared
with smartphone app. Please download the app on your smartphone and use it, as
well.
For iOS users For Android users
- iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license.
- App Store is a service mark of Apple Inc..
- Android and Google Play are trademarks of Google Inc.

Table of Contents (TOC)
Documents (9 items)
Bridge (13 items)
Accommodations (13 items)
Outside of Accommodations (6 items)
Survival Craft & Launching Arrangements (8 items)
Steering Gear Room (incl. Emergency Fire Pump) (3 items)
Deck Area (15 items)
Engine Room (18 items)
Other Spaces (5 items)
Documents
□ Crew Certificates
Are valid crew certificates kept onboard?
- Crew certificates (STCW) and the Flag administration's endorsements
- Medical certificates
□ Manuals
Are the appropriate manuals and booklets onboard and up-to-date, as applicable, including
training manuals, trim and stability booklet, loading manual, cargo securing manual, ship
structural access manual, SOPEP, SEEMP, grain loading manual, damage control plan,
maintenance manuals, and oil record book, etc.?
□ Continuous Synopsis Record (CSR)

Is the CSR up-to-date and kept onboard?
□ Contracts, Records, Certificates Issued by Service Suppliers

Are documents for navigation/GMDSS equipment, fire safety systems, and life saving
appliances kept onboard?
□ Safe Manning Document

Is the minimum safe manning certificate provided onboard and the actual number of crew
confirmed?
□ Ship Certificates
Are the original certificates onboard and properly endorsed?
□ Seafarers’ Employment Agreement (SEA)

Are SEAs for all seafarers valid? Are copies of SEAs signed by both the seafarer and the
ship-owner or ship owner’s representative provided to all seafarers? In case the SEA is
not in English, is an English translation of the SEA attached? Where a collective
bargaining agreement (CBA) forms all or part of the SEA, is the CBA on board the ship with
relevant provisions in English?
□ Work & Rest Hours

Are records of daily hours of work and rest available and properly maintained,
corresponding to the log book, endorsed by the Master or a person authorized by the
Master? Are copies of records provided to all seafarers? Do work hours not exceed the
prescribed maximum number of work hours? In case hours of rest are divided into two
periods, is one of rest period at least six hours long?
1
□ Payment of Wages
Do all seafarers receive their wages in full accordance with their employment agreements at
no greater than monthly intervals? Are all seafarers given a monthly account of the
payments due and the amounts paid, including wages, any additional payments, and any
rate of exchange used, if applicable?
Back to TOC
2
Bridge
□ BNWAS
Is the equipment working satisfactorily? Are security means protected so that access to
the controls is restricted to the Master only?
See additional info…(p.15)
□ Charts
Are original charts and/or ECDIS up-to-date? Is the last edition of Notice to Mariners kept
onboard?
□ EPIRB / AIS / VDR / Echo Sounder / Radar Transponder (SART) / VHF

Is the equipment in good working order? Are the batteries operational and in date?
□ Fire Detection
Is the fire alarm and fire detection system in good working order?
□ GMDSS
Can the crew operate the MF/HF radio installation using both AC and DC power?
□ Lifejackets and Immersion Suits

Are lifejackets and immersion suits in good condition? Are all lifejackets equipped with
properly working lights and whistles?
□ Lifebuoys
Are quick release arrangements for self-activating smoke signals and self-igniting lights
attached to lifebuoys in good working condition? Is the buoyant smoke signal in date?
□ Lights / Shapes / Sound-signals

Are the daylight signal lamp, emergency lights, and navigation lights in good working
condition? Are the navigation lights (Mast lights, Side lights, Stern light, Anchor light and
Not under command light) properly fitted at the required angular sectors, as shown in the
drawing of navigation lights arrangement?
□ Line-throwing appliances / Distress flares

Is all equipment in satisfactory condition with expiry dates?
□ Logbooks
Are ship drills (abandon ship, fire, steering, enclosed space entry), weekly/monthly tests and
proper maintenance all recorded in the applicable logbooks?
3
□ LRIT
Is the LRIT equipment working properly and satisfactorily? Is the conformance test report
issued by the Administration or proper testing ASP kept onboard?
□ Magnetic Compass
Is the magnetic compass adjusted for proper working conditions without any bubbles, and
the deviation card updated? Is deviation card kept near the conning position?
□ Nautical Publications
Are the latest nautical publications onboard for ready reference (tide tables, list of lights, list
of radio signals, etc.)?
Back to TOC
4
Accommodations
□ EEBD
Is the stowage condition of the EEBDs in good order and proper air pressure maintained?
□ Emergency Lighting
Are the emergency lights in good working condition?
□ Fire Doors
Do the self-closing devices on fire doors work properly without hold-back hooks when
self-closing doors are required in accordance with SOLAS requirements?
□ Fire Control Plan

Is the fire control plan in place and up-to-date?
□ Fire Extinguishers
Have all fire extinguishers been serviced as required and properly marked with the date of
servicing?
□ Fire Fighting Equipment

Are all fireman's outfits in good condition and torches in proper working order? Have all
cylinders for breathing apparatuses been properly serviced? Is an onboard means of
recharging breathing apparatus or a suitable number of spare cylinders for cylinders used
during drills provided properly onboard?
□ Fire Protection Materials and Cable Penetrations

Is the insulation on "A" class bulkheads and decks in good condition? Are cable
penetrations in "A" or "B" class divisions in good condition?

□ Sanitary Facilities
(Toilets)
Are flushing of toilets and floor drainages in good order? Are toilets and floors kept clean
and in good condition without broken parts or tiles?
(Shower Rooms, Washbasins, Laundry Room)
Are spaces/rooms kept clean, and are facilities (washing machines, clothes dryers, etc.) in
good order? Is hot water available for use?
5
□ Ventilation and Heating

Are air-conditioning systems and ventilation systems in good order?
□ Mess rooms, Recreation Room and Crew Cabins

Are mess rooms, recreation room and crew cabins kept clean without rubbish? Are
furnishings and recreational facilities in good condition?
□ Galley
Is the galley kept clean and clear of any rubbish? Are floor tiles kept clean and not broken?
Are range hoods and ventilation openings with wire nets kept clean of oil or other residue?
□ Food and Catering

Are adequate quantities and suitable quality of food and water supplied on board? Are cold
room temperature and cleanness in good order? Are inspections of the following items
conducted at appropriate intervals and recorded?
- Supplies of food and drinking water,
- All spaces and equipment used for the storage and handling of food and drinking water,
- Galley and other equipment for the preparation and the service of meals.
Back to TOC
6
Outside of Accommodations
Are all emergency lights in good working condition?
□ Fire Dampers
Are all fire dampers in good working condition and periodically examined internally? Are all
damper flaps structurally sound?

Are all hose boxes, fire hoses, and nozzles in good condition? Do all hydrants operate
normally?
□ Funnel
Is the funnel in good condition without any sings of corrosion? Is the funnel damper
operating properly, and are "Open-Shut" settings clearly marked?
□ Lifebuoys
Are all lifebuoys in good condition?
□ Ventilators
Are external ventilation trunks in good condition without any signs of wastage? Are all
"Open-Shut" settings clearly marked?
Back to TOC
7
Survival Craft & Launching Arrangements
Are all emergency embarkation lights in good working condition?
□ Embarkation Arrangements for Survival Craft

Are all embarkation ladders and shackles are in good condition?
□ Lifeboats
Is the lifeboat structure (hull, seats/thwarts, seat belts, flooring, release hook, release gear,
retro-reflective tapes) properly maintained with no wastage, corrosion, or damage?
□ Lifeboat and Liferaft Davits

Are all davits not corroded and in good working condition? Are all sheaves and loose gear
not worn and in good condition? Have all wires been serviced and changed out, as
necessary? Are launching instructions clearly posted?
□ Lifeboat Engine
Do all lifeboat engines operate normally (do the engines start within 2 minutes at ambient
temperature of -15 degrees) with No.1 & 2 batteries separately?
□ Lifeboat Inventory
Is the lifeboat inventory prepared as required and all items not expired?
□ On-load Release Gear

One of top three detainable items by PSC
Do all on-load release gear operate normally and properly reset? (The instruction manual is
to be strictly observed when checking the operation of the release gear.)
□ Liferafts
Have all liferafts been serviced by an approved servicing company with proper servicing
certificates? Are liferafts properly secured and launching arrangements in good condition
with no obstructions to float-free operation?
Back to TOC
8
Steering Gear Room (incl. Emergency Fire Pump)
□ Emergency Fire Pump

Is the emergency fire pump in proper working condition (gauges operational, priming pump
functioning, adequate deliver pressure maintained)? Does the isolating valve operate
normally?
□ Steering Gear
Have the main and emergency steering gear been tested and confirmed to be functioning
properly?
Back to TOC
9
Deck Area
□ Accommodation ladders and Pilot transfer arrangements

Are accommodation ladders and Pilot transfer arrangements in good working condition and
used properly?
□ Air Pipes and Ventilators

Are all air pipes and ventilators in good condition with no corrosion, cracks, or holes? Are
disc floats of air pipes and closing devices not damaged or stuck? Are "Open-Shut" settings
clearly marked?
□ Cargo and Other Hatchways

Are all hatch covers in good condition with securing devices sufficient for their intended
purpose and in place? Has it been confirmed that there is no oil leakage from the jack up
hydraulic cylinder?
□ Decks
Are all decks not corroded, holed, cracked, or buckled?
□ Fire Dampers
Are all fire dampers in good working condition and periodically examined internally? Are all
damper flaps structurally sound?
□ Fire Main
Has it been confirmed that there is no leakage present or detectable from the fire main
without patches while in the running condition?
servicing?

Are all hose boxes, fire hoses, and nozzles in good condition? Are all hydrants operating
normally?
10
□ Hatch Coamings and Bulwarks

Has it been confirmed that all hatch coamings and bulwarks are not corroded, holed,
cracked, or buckled?
□ Lifebuoys
Are all lifebuoys in good condition?

Are all lifejackets and immersion suits in the bosn's store in good condition? Are all
lifejackets equipped with properly working lights and whistles?
□ Navigation Lights
Are all navigation lights (Mast lights, Side lights, Stern light, Anchor light and Not under
command light) in good working condition? Are all navigation lights fitted properly at the
required angular sectors, as shown in the drawing of navigation lights arrangement?
□ Railings and Cat Walks

Are all railings and cat walks not corroded, holed, or wasted?
□ Weathertight Doors
Are all weathertight doors in good condition and secured correctly?
□ Winches, Capstans and Anchoring Devices

Are all winches, capstans, and anchoring devices in good condition?
Back to TOC
11
Engine Room
□ Auxiliary Engines
Are all auxiliary engines in good working order?
□ Cleanliness of Engine Room

Are all tank tops and bilges clean? Are tools and equipment stored properly? Are emergency
exits clear without any obstructions? Has it been confirmed that no oil leaks, deposits, or
slicks are present anywhere?
□ EEBD
Is the stowage condition of EEBDs in good order? Is proper air pressure maintained for each
EEBD?
Are all emergency lights in the engine room, engine control room, and escape trunk in good
working condition? Are all light guards not damaged?
□ Emergency Shut-off Valves

Do the emergency shut-off valves on FO tanks operate properly?
□ Fire Doors
Do the self-closing devices of fire doors work properly without hold-back hooks when
self-closing doors are required in accordance with SOLAS requirements?
servicing?

Are all fireman's outfits in good condition and torches in good working order? Have all
cylinders for breathing apparatus been properly serviced? Are onboard means of recharging
breathing apparatus provided properly or a suitable number of spare cylinders available for
use during drills?
□ Fire Protection Materials and Cable Penetrations

Is the insulation on "A" class bulkheads and decks in good condition? Are cable penetrations
in "A" or "B" class divisions in good condition?
12
□ Fire Pumps
Are all fire pumps in good working order with adequate pressure?
□ Jacketed Piping System for High Pressure Fuel Lines

Are high pressure fuel lines jacketed and spray shields in place, as required? Are leakage
alarms in proper working order?

□ Oil Filtering Equipment (Oily Water Separator)

Does the oil filtering equipment work properly? Are the casings of the oil filtering equipment
and discharge line not corroded or wasted? Is the interior of the discharge lines clean, i.e.
not oily or dirty? Has it been confirmed that no by-pass line has been fitted anywhere?
□ Oil Record Book

Is all maintenance work done for piping and the oil filtering equipment properly recorded in
the oil record book?
□ Piping
Has it been confirmed that all piping does not leak and is without any soft patches?
□ Main Propulsion Engine

Do all components of the main propulsion engine function correctly and properly?
□ Sewage Treatment Plant

Is the sewage treatment plant in good working order?
Is an approved discharge rate table kept onboard in the case where untreated sewage that
has been stored in holding tanks is discharged? (Refer to ClassNK Technical Information,
No.TEC-0758.)
□ 15 PPM Alarm Arrangement

Does the 15 ppm alarm function properly, including automatic stopping devices, alarm, and
gauges? Is an up-to-date effective calibration certificate kept onboard? (Applies to
MEPC.107(49) equipment.)
Back to TOC
13
Other Spaces
□ Batteries
Are the specific gravity of the acid, liquid level and terminal voltage of batteries sufficient?
□ Emergency Generator
Is the emergency generator able to be easily operated, connected to switchboard, and can it
be started with primary and secondary means separately?
□ Fixed Fire Extinguishing Installation

Are bottles correctly serviced and dated? Are release mechanisms in good condition and in
place? Is the fire protection system (fixed system or portable extinguisher) in the paint store
in good working condition?
Are regular inspections/tests carried out and records thereof maintained properly?
□ Garbage and garbage management

Is garbage stowed/disposed of properly? Is such stowage/disposal properly recorded in the
garbage record book?
Back to TOC
14
BNWAS
<BAD>
Keys left in BNWAS control board.

(Not properly secured.)
Back to Contents (p.3)
Fire Detection
<BAD> <BAD>
Plastic tape
Fire detector held together with plastic tape. Smoke detector covered by plastic bag.
15
Navigation Lights
<BAD> <BAD><GOOD>
Improper
anchor light
Correct
masthead light
Signal light missing. Signal light installed improperly as anchor light.

Correct masthead light is to cover a 225 degree
arc of the horizon.

Fire Doors
<BAD> <BAD>
Unacceptable hold-back hook. Worn-out and partially wasted fire door

frame.

16
Fire Protection Materials and Cable Penetrations

<BAD> <BAD>
Deteriorated insulation on underside Missing sealing material of cable penetration

of deck. through deck.

Fire Dampers
<BAD>
Fire damper flap wasted.

17
Fire Fighting Equipment

<GOOD> <BAD>
Properly fitted hose nozzle. Hose nozzle missing.

Ventilators
<GOOD> <BAD>
No marking
Holes
"Open-shut" positions clearly marked on Holes in ventilation trunk and "Open-shut"

ventilation trunk. positions not clearly marked.
18
Emergency Lighting
<GOOD>
Emergency lighting at embarkation station in good condition.
Lifeboats
<BAD> <BAD>
View through lifeboat window unclear. Retro-reflective tape deteriorated.
19
Lifeboat Engine
<GOOD>
Lifeboat engine to be started with No.1 & 2 batteries separately.
Lifeboat Inventory
<BAD>
Moldy and stained drinking water tank in lifeboat.
20
On-load Release Gear

<GOOD> <BAD>
Proper reset position. Improper reset position.
Accommodation ladders and Pilot transfer arrangements

<BAD>
Broken pilot ladder.
21
Air Pipes and Ventilators

<BAD> <BAD>
No marking
Holes
Bolt unfastened and air pipe head Holes in ventilation trunk and "Open-shut"
leaking oil. positions not clearly marked.
Cargo and Other Hatchways

<BAD> <BAD>
Hatch cover securing device wasted Hatchway securing device missing.

and badly corroded.
22
Hatch Coamings and Bulwarks

<BAD>
Cracked hatch coaming end bracket.
Railings and Cat Walks

<BAD> <BAD>
Railing damaged. Catwalk cracked.
23
Winches, Capstans and Anchoring Devices

<BAD> <BAD>
Wasted common link with stud lost. Poorly maintained windlass brake.
Cleanliness of Engine Room

<BAD>
Tank top of engine room oily.
24
Emergency Shut-off Valves

<BAD>
Valves improperly secured by wire.
Fire Pumps
<GOOD>
Adequate water pressure during fire pump hose test.
25
Oil Filtering Equipment (Oily Water Separator)

<BAD>
Oily water separator clogged.
Piping
<BAD> <BAD>
Badly corroded and leaking piping. Pipe temporarily repaired with rubber patch.
26
Fixed Fire Extinguishing Installation

<GOOD> <BAD>
Kept open
Water supply valve always left open. Pilot lines for control of CO2 discharge
(Fixed Local Application Fire-Fighting disconnected.
Systems) (Fixed CO2 Fire-Extinguishing System)
Garbage and Garbage Management

<BAD>
Garbage drum worn out.
27
ARRIVAL CHECKLIST
for Port State Control
NIPPON KAIJI KYOKAI

4-7 Kioi-cho, Chiyoda-ku, Tokyo 102-8567, Japan
Tel: +81-3-5226-2027 FAX: +81-3-5226-2029
e-mail: svd@classnk.or.jp (Survey Department) December 2017

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December 2017

ARRIVAL CHECKLIST for Port State Control

This checklist is based on a statistical analysis and investigation of the deficiencies

For iOS users For Android users

- App Store is a service mark of Apple Inc..

- Android and Google Play are trademarks of Google Inc.

Table of Contents (TOC)

□ Continuous Synopsis Record (CSR)

□ Contracts, Records, Certificates Issued by Service Suppliers

□ Safe Manning Document

□ Seafarers’ Employment Agreement (SEA)

□ Work & Rest Hours

□ EPIRB / AIS / VDR / Echo Sounder / Radar Transponder (SART) / VHF

□ Lifejackets and Immersion Suits

□ Lights / Shapes / Sound-signals

□ Line-throwing appliances / Distress flares

□ Fire Control Plan

□ Fire Fighting Equipment

□ Fire Protection Materials and Cable Penetrations

□ Lifejackets and Immersion Suits

□ Ventilation and Heating

□ Mess rooms, Recreation Room and Crew Cabins

□ Food and Catering

□ Fire Fighting Equipment

Survival Craft & Launching Arrangements

□ Embarkation Arrangements for Survival Craft

□ Lifeboat and Liferaft Davits

□ On-load Release Gear

Steering Gear Room (incl. Emergency Fire Pump)

□ Emergency Fire Pump

□ Accommodation ladders and Pilot transfer arrangements

□ Air Pipes and Ventilators

□ Cargo and Other Hatchways

□ Fire Fighting Equipment

□ Hatch Coamings and Bulwarks

□ Lifejackets and Immersion Suits

□ Railings and Cat Walks

□ Winches, Capstans and Anchoring Devices

□ Cleanliness of Engine Room

□ Emergency Shut-off Valves

□ Fire Fighting Equipment

□ Fire Protection Materials and Cable Penetrations

□ Jacketed Piping System for High Pressure Fuel Lines

□ Lifejackets and Immersion Suits

□ Oil Filtering Equipment (Oily Water Separator)

□ Oil Record Book

□ Main Propulsion Engine

□ Sewage Treatment Plant

□ 15 PPM Alarm Arrangement

□ Fixed Fire Extinguishing Installation

□ Garbage and garbage management

Keys left in BNWAS control board.

Back to Contents (p.3)

Back to Contents (p.3)

Signal light missing. Signal light installed improperly as anchor light.

Back to Contents (p.3)

Unacceptable hold-back hook. Worn-out and partially wasted fire door

Back to Contents (p.5)

Fire Protection Materials and Cable Penetrations