DEPARTMENT OF EDUCATI OFFICE Gi mp . ee 5 : DEC SB 06 2022 Republic of the Philippines By. Tipe: . Doc. #: Department of Education OFFICE OF THE SECRETARY MEMORANDUM TO: MINISTER, BASIC, HIGHER, AND TECHNICAL EDUCATION, BARMM REGIONAL DIRECTORS SCHOOLS DIVISION SUPERINTENDENTS REGIONAL PLANNING OFFICERS REGIONAL STATISTICIANS DIVISION PLANNING OPFICERS SCHOOL HEADS FROM: SUBJECT: BASIC EDUCATION INFORMATION SYSTEM (BEIS) DATA COLLECTION FOR SY 2022-2023 DATE: December 05, 2022 DepEd Order No. 27, 2019 (Guidelines on the Yearly Collection of Data/ Information Requirements and Validation Processes) instructed all public and private elementary, junior and senior high schools, as well as state/local universities and colleges (SLUCs) and higher education institutions (HEIs) offering basic education, by accomplishing the data gathering forms and uploading it in the system, shall: (2) update their school profiles; and (2) report other data elements in the Basic Education Information System (BEIS). These data are crucial to the Department's operations in ensuring the availability of accurate and quality data utilized for planning, policymaking, allocation of resources, and setting operational standards. While waiting for the continuing development of the online BEIS data collection, the same data elements in the previous school year’s (SY 2021-2022) data gathering forms will be collected and utilized for SY 2022-2023 with minimal modifications on the year, cut-off dates, definitions, and reminders. Hence, the Planning Service officially releases the following updated BEIS Data Gathering Forms for SY 2022-2023: Government Elementary School Profile (GESP) Government Junior High School Profile (GJHSP} Government Senior High School Profile (GSHSP} Private School Profile (PSP) State/Local Universities and Colleges Profile (SLUCP) gaeye 2/F Rizal Building, DepEd Complex, Meralco Avenue, Pasig City Telephone No.: (02) 8687-2922; 8637-2407 Fax No.: (02) 8636-4876; 8637-6209; Website: www.deped.gov.phHowever, please take note of the following: 1. Integrated schools (elementary and secondary levels) that share the same facilities such as water supply, electrical supply, internet connectivity, and wash facilities shall report the same data in alll levels. If the integrated school has only one electric/water/internet billing for both elementary and secondary levels, the average cost of monthly bills/maintenance shall be the same for both levels. ‘The number of computers for integrated schools shall be counted based on the recipient level. For example, computers allocated in elementary schools must only be counted in elementary, even if same computers are used by both, elementary and secondary learners. In private schools and state/local universities and colleges offering elementary, junior high school, and senior high school, the number of computers shall be counted based on the number of hours the computer is used by a particular level. For example, if computers are used by learners in junior high school more than the learners in elementary, the computers shall be counted in junior high school. Also, the Department would like to reiterate the existing provisions on the conduct of data validation as stated in DepEd Order No. 27, s. 2019, directing that the Division Planning Officers (DPOs), together with the identified focal persons, shall jointly validate the data reported by the schools to ensure accurate and quality data. For your information and ready reference, please refer to the table below: I Data Elements Division Focal Person Curriculum-related data on learners | (P, Muslim ED, SPED) EPS-in-Charge of Special Programs (ALS, SPED, Sports, Madrasah, IPED, Data Multi-Grade) - DRRM and other related activities DRRM Coordinator ‘Teaching and Non-Teaching Personnel | HR Personnel Computer, Internet and other ICT Equipment _— MOOE - Instructional /Non-Instructional Rooms including electricity, water and other sanitation facilities, School Location, | Travel details School Health Nutrition including solid waste management, tobacco control Information Technology Officer Finance Personnel Education Facilities Personnel/Legal Officer Health and Nutrition Personnel School Sports Sports Coordinator School Government Program. SPG Coordinator ‘School Government Program (Youth Formation, SPG, SSG) Youth Formation Coordinator School heads are also reminded that they are responsible in ensuring the accuracy and correctness of the data reported in both physical and online reporting systems. Page 2 of 3The Regional Planning Officers shall provide necessary technical assistance to large and very large divisions. Likewise, they shall monitor the status of participation and submission of all schools division offices under their respective jurisdictions, In addition, please be mindful of the following cut-off dates: Activity ‘Timeline Data Encoding January 16, 2023 to April 16, 2023 Data Validation February 1, 2023 to April 30, 2023 _ Closing of the System ‘April 30, 2023 Generation of Reports [May 02, 2023 onwards | For any clarifications, please do not hesitate to contact the PS-Education Management Information System Division through their email address ps.emisd@deped.gov.ph. For your immediate appropriate action. Page 3 of 3