HEALTH, SAFETY AND ENVIRONMENTAL

MANAGEMENT SYSTEM (HSE-MS)

BY
ENEYO VICTOR
SAFETYVICTORENEYO@GMAIL.COM
Table Of Content
• Introduction
• Objectives of HSE MS
• Definitions
• Reasons for establishing of HSE MS
• Benefits of HSE MS
• Elements or components of HSEMS
WHAT IS HSE-MS?
 Introduction
• According to Occupational Safety and Health Administration’s Act (OSHA)
every employer has a legal obligation to make work and workplace to be
free from known hazards that could cause serious injury and death. •
Statistics from International Labor Organization (ILO) shows that about 250
million work related accidents and 160 million work related diseases occur
world-wide every year, which results to about 1.2 million death per year.
• HSE MS is a proactive approach to managing workplace safety and health.
Traditional approaches are often reactive—that is, problems are addressed
only after a worker is injured or becomes sick, a new standard or regulation
is published, or an outside inspection finds a problem that must be fixed.
HSE MS recognizes that finding and fixing hazards before they cause injury
or illness is a far more effective approach.
 Definitions
• A HSE management system is an effective management tool or
system designed to manage safety elements in the workplace.
• It is the formal, top-down, organization-wide approach to managing
safety risk and assuring the effectiveness of safety risk controls.
• It is a systematic way to continuously identify and monitor hazards
and control risks while maintaining assurance that these risk controls
are effective.
• ...a businesslike approach to safety. It is a systematic, explicit and
comprehensive process for managing safety risks.
• HSE-MS is a quality management system for managing risks within an
organization to assure the protection of employees, contractors,
visitors, suppliers, the public, asset, the environment and a good
corporate image reputation.
• As with all management systems, a safety management system
provides for goal setting, planning, and measuring performance.
• A safety management system is woven into the fabric of an
organization. It becomes part of the culture, the way people do their
jobs.
• It includes policy, objectives, plans, procedures, organization,
responsibilities and other measures. The SMS is used in industries
that manage significant safety risks.
• For the purposes of defining safety management,
• Safety can be defined as:
... the reduction of risk to a level that is as low as is reasonably
practicable.
 Imperative reasons for establishing
HSE MS
• There are three imperatives for adopting a safety management
system for a business – these are ethical or moral, legal and financial.
• There is an implied moral obligation placed on an employer to ensure
that work activities and the place of work to be safe, there are
legislative requirements defined in just about every jurisdiction on
how this is to be achieved and there is a substantial body of research
which shows that effective safety management (which is the
reduction of risk in the workplace) can reduce the financial exposure
of an organization by reducing direct and indirect costs associated
with accident and incidents.
To address these three important imperative reasons, an effective SMS
should:

• Define how the organization is set up to manage risk.

• Identify workplace risk and implement suitable controls.
• Implement effective communications across all levels of the organization.
• Implement a process to identify and correct non-conformities.
• Implement a continual improvement process.

Note: A safety management system can be created to fit any business type and/or
industry sector.
 Other Reasons For Establishing HSE MS

• To safeguard people, assets, environment and reputation of the

organization
• To assume that HSE programs are compatible with policy and
business objectives
• To comply with law
• To foster continues performance implementation (CPI)
• To demonstrate ALARP
 Benefits of HSE Management System
• The primary goal of a safety and health management program is to prevent
workplace injuries, illnesses, and deaths (and all their secondary consequences,
such as the hardship these incidents place on employees, their families and
friends, the community, and employers). But safety management will provide
more benefits than just that.
• Here’s what OSHA says: Employers may find that implementing these
recommended practices brings other benefits as well. The renewed or enhanced
commitment to safety and health and the cooperative atmosphere between
employers and workers have been linked to:
• Improvements in product, process, and service quality
• Better workplace morale
• Improved employee recruiting and retention
• A more favorable image and reputation (among customers, suppliers, and the
community)
Source: Recommended Practices for Safety and Health Programs (OSHA 3885), OSHA, October 2016, p. 3.
 Direct and Indirect Benefits of Safety Management

• Safety management provides both direct and indirect benefits to the employer.
• As an example of direct benefits, OSHA’s guideline offers these sample statistics
from “a study of smaller employers in Ohio who worked with OSHA’s SHARP
program to adopt safety management principles:
• 52% decrease in workers’ compensation claims.
• 80% decrease in cost per claim.
• 87% decrease in average lost time per claim.
• 88% decease in claims per million dollars in payroll
• Those statistics are pretty impressive! But the benefits don’t stop there, and in
fact OSHA claims that the financial value of the indirect benefits are greater than
the direct benefits!
• These indirect benefits include things like:
• Time lost due to work stoppage
• Time lost due to incident investigations
• Training & other costs necessary to replace injured workers
• Property loss and damage
• According to OSHA: These indirect costs have been estimated to be at least 2.7
times [greater than] the direct costs.
Eight Elements or Components Of the HSE-MS
• Leadership, Management & Commitment
• Policy & Strategic Objectives
• Organization, Responsibilities, Resources, Standard And
Documentation
• Hazard And Effect Management Process (Hemp)
• Planning And Procedures
• Implementation And Performance Monitoring
• Audit
• Management Review.
 HSE MS ELEMENT CIRCLE
Policy &
Strategic
Objectives
Organization,
Management Responsibilities,
Resources,
Review. Standard And
Documentation

LEADERSHIP
MANAGEM
ENT AND
COMMITME Hazard And
Effect
Audit NT Management
Process (Hemp)

Implementati Planning
on And
Performance
And
Monitoring Procedures
Leadership, Management And Commitment
• For a safety management program to work, the organization’s managers have to provide
leadership, vision, and resources. They need to make it clear that safety and health are core
values of the company. And they have to demonstrate, communicate, and model their
commitment to safety at work.
• OSHA offers four “action items” related to management leadership of a safety management
program.
• Communicate the commitment to safety and health and the safety management program
Create a written safety management policy, have management sign it, and communicate it to all
stakeholders, including: employees, contractors, subcontractors, staffing agencies, temporary
workers, suppliers, vendors, other businesses in a shared facility, visitors, customers, and the
community. Make safety a priority in all aspects of business, and demonstrate the same safety
practices you expect from workers.
• Define safety management program goals
Set goals for the program. Make sure these goals are realistic and are things you can measure (so
you’ll be able to see if you’re moving in the right direction). Emphasize goals that focus on
incident prevention instead of injury and illness rates . And finally, create a plan to achieve those
goals.
• Allocate resources for safety management
This includes staffing, supplies, time, and money.
• Expect performance from safety management program
Make someone or some people responsible and accountable; make sure roles are
well defined and understood; provide positive recognition when goals are met;
and create ways for employees and management to communicate about safety
and health issues with no fear of penalties, retaliation, or other negative
consequences.
Policy And Strategic Objectives
• This section addresses corporate intentions, principles of action and
aspirations with respect to health safety and environment and the
improved HSE performance.
• The company’s management should define and document its HSE
policies and strategic objectives and ensure that they:

❖Are consistent with those of their parent company

❖Are relevant to its activities, products and services, and their
effect on HSE
❖Are consistent with the company’s other policies.
Eight HSE MS Principles

• Health, Safety & Environment MS Policy is based on and supported by the

following eight Principles:
• 1. All injuries, occupational illnesses & environmental incidents are
preventable
• 2. All operational exposures can be safeguarded
• 3. Safety & environmental assessment of all business processes is vital
• 4. Working safely is a condition of employment
• 5. Training all employees to work safely & environment friendly is essential
• 6. HSE Management audits are a must
• 7. Employee involvement is essential in all HSE issues
• 8. All deficiencies must be reported and corrected promptly.
SUBSEA HSEQ common principles
• The following principles provide a common foundation across the Group on which our
HSEQ and Security policies are built:
• • We work according to applicable laws, codes and regulations
• • We comply with approved procedures, rules and instructions
• • We provide our people with all necessary information, instruction and supervision
• • Our people are trained and competent for the tasks they are expected to complete
• • We provide Safe Systems of Work (SSOW) facilitated by efficient planning, robust risk
assessment and effective management of change
• • All incidents must be reported and investigated and remedial actions assigned and
completed
• • Clear objectives are set and progress is regularly reviewed
• • Documentation is reviewed in accordance with a scheduled programme or after a
significant change
SUBSEA7 Health Principles
• We manage business activities to keep health risks to a minimum.
• We provide a healthy working environment with the appropriate level of surveillance and
support.
• We provide expert medical support to our people to ensure that appropriate health examinations
and preventative medicines are provided.
• We promote good occupational health by ensuring compliance with regulatory requirements and
by providing clear guidance and information through our health principles.
• Health principles
• We will:
• • Work according to applicable health laws, codes and regulations
• • Promote and maintain a positive health culture
• • Provide and maintain healthy working conditions
• • Consult our people on matters affecting their health
• • Assess and control the health risks arising from our work activities
• • Strive to prevent work-related ill health
• • Make appropriate medical care available at all work-sites
SUBSEA 7 Environmental Prnciples
• We always conduct our business in a way that considers the environment and which aims to keep
any negative impact to a minimum. This policy is managed by close attention to achieving
regulatory compliance and continually improving our environmental performance through careful
selection of consumables and working practices designed to reduce waste, energy consumption
and emissions.
• Awareness of the impact that our activities may have on the environment and the management
of measures to control such impacts is encouraged through our environmental principles.
• Environmental principles
• We will:
• • Work according to applicable environmental laws, conventions, protocols and regulations
• • Promote and maintain a positive environmental culture
• • Manage our activities to eliminate or reduce any potential negative environmental impact
• • Consider sustainability an important element in the way we do business
• • Use planning, design and risk assessment to avoid and reduce environmental risk;
environmental aspects and registered work are assessed on worksites and projects
Organization, Responsibilities, Resources, Standard
And Documentation
• This addresses the organization of people, resources and
documentation for sound HSE performance.
• Let look at the following for consideration,

❖Provision of resources and personnel for HSEMS development and

implementation.
❖Initiation of action to ensure compliance with HSE policy.
❖Acquisition, Interpretation and provision of information on HSE
matters.
❖Control of activities whilst corrective action are being implemented
❖Control Emergency Situation.
Hazards and Effects Management Process (HEMP):

• This is the core of HSE MS.

• It is the process for identifying hazards in a hse critical activity
and the effect with a view to eliminating them or controlling
them to reduce the effect as low as reasonably practicably.
• How it work on four steps:
• Hazards Identification
• Risk assessment
• Risk Control
• Recovery process – done as alarp: as low as reasonable
practicable (alarp).
 Planning And Procedures
• This section addresses the firm planning of work
activities, including the risk reduction
measures(selected through the evaluation and
risk management process)This include planning
for existing operations, managing changes and
developing emergency response procedures.
 Implementation And Monitoring

•This section addresses how activities are to

be performed and monitored, and how
corrective action is to be taken when
necessary.
 AUDIT

•This section addresses the periodic

assessment of system performance,
effectiveness and inherent suitability, of an
organization which is usually carried out by
an independent assessor or authorized
individual.
WHAT ARE YOUR CARDINAL RESPONSIBILITY AS A
HSE OFFICER (PARE).

❖TO PROTECT PEOPLE

❖TO PROTECT ASSETS OF THE COMPANY
❖TO PROTECT COMPANIES REPUTATION
❖TO PROTECT THE ENVIRONMENT.
IN SUMMARY.
IMPLEMENTING HSE-MS.
Where do we start ?
A suggested strategy:
➢ HSE Policy and Commitment (Endorsed by CEO)
➢ CEO appoints HSE – MS Custodian
➢ Compile Hazard Register (Understand what to manage)
A. Hazards/Threats/Potential Consequences identified
B. Location/Activities/Tasks/Controls identified
C. Positions/HSE competence/Training needs identified
D. Gaps identified and documented in a Remedial Action Plan
Now set up the HSE organisation required to maintain the
necessary barriers and controls
ILO- THE INTERNATIONAL LABOUR ORGANISATION
ISO- THE INTERNATIONAL ORGANISATION FOR STANDARDISATION
OHSAS- THE OCCUPATIONAL HEALTH AND SAFETY ASSESSMENT SERIES.

According to Exploration and production (E & P)

forum HSE-MS It is a system for setting and
implementing company policy and objectives on
health, safety and the environment.
According to ILO
State that the management of workplace health and safety
must be considered systematically within an organization.
A SYSTEMATIC APPROACH TO MANAGEMENT IS OFTEN
LINKED TO THE PDCA CYCLE.
P- PLAN
D - DO
C – CHECK
A – ACT.
 Lack of
Unsafe Unsafe Accident/
management Injury/loss
Act condition incident
control

A B C D E
THIS THEORY (IE DOMINO THEORY) HELPS TO EXPLAIN ACCIDENT CAUSATION.
Hence, Some organization tend to deal with sorting out hazards, house
keeping etc. but fail to concentrate on the management system.

It is ineffective to concentrate on domino C if we do not manage the

unsafe acts at domino B which may be creating or leading to unsafe
conditions such as the guard being removed.

If management control is established at domino A there

will be less chance of an accident occurring at domino D