(PUT BARANGAY LOGO HERE)

STANDARD OPERATING PROCEDURES AND RESPONSE PROTOCOL PER

HAZARDS OF BARANGAY _____________, SAN MATEO, ISABELA

This guide contains generally recommended emergency responses

TROPICAL CYCLONE

Upon Detection of the Tropical Cyclone:

Identification of the forecast track of the TC using PAGASA, DILG CODIX and other
meteorological agencies.

SCENARIO 1: If the track shows that the eye of the TC will not pass the
municipality/province (negative to DILG CODIX as well)

1. Inform the Punong Barangay of the current situation.

2. Continue to monitor the track of the TC and other relevant data such as gale
warning, tide level, rain, stream levels and advisories.
3. Information dissemination to the public via social media accounts, SMS to
BDRRMC members.
4. Formulate recommendation based on the data gathered.
E.g.
Release of Memo on BLUE ALERT
Release of Memo on Suspension of Classes

SCENARIO 2: If the track shows that the eye or outskirts of the TC will hit the
municipality/ province (positive to DILG CODIX)

Inform the Punong Barangay of the current situation.

ALPHA (Yellow)

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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
BARANGAY ______________, SAN MATEO, ISABELA
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UPON ALERT:

I. Continue to monitor the track of the TC and other relevant data such as gale
warning, tide level, rain, stream levels and advisories.
II. Convene for the BDRRMC meeting
Discuss the following:
i. Tropical Cyclone tracking and possible impacts (including DILG
CODIX)
ii. Number of affected communities
1. Review of the Highly Vulnerable Communities
2. Risk Assessments with Maps
iii. Activation of ICS
1. Review of the ICS Organizational Chart and their
respective functions and responsibilities.
2. Formulation of the Clusters:
a. Security, SRR, Clearing Team: Barangay Tanods,
Community Volunteers

b. Humanitarian: BNS, BHWs, Community

Volunteers

c. Communication: Barangay Tanods, Community

Volunteers

iv. Prepare Administrative Support (Recommendations)

Issuance of Memo on:
a. Blue Alert Status (TCWS #1) or Red Alert
Status (TCWS #2 and onwards)
b. Suspension of Classes
c. Cancellation of Travel Authorities of
Personnel
v. Availability of the DRRM Fund
vi. Preposition and readiness of resources
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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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a) Stockpile
1) Preposition of Basic Goods
2) Medicines
3) Fuel
b) Rescue Equipment and supplies
1) Communication
2) Vehicles
3) Clearing Equipment
4) Rescue tools, devices and supplies
c) Prepare Evacuation Centers

III. Convene Cluster Meeting

Discuss the following:
i. Review of functions and responsibilities of every clusters
ii. Enlists all personnel involved
iii. Discuss the Standard Operating Procedures
iv. Inventory and functionality of rescue devices and equipment
v. Preparation of Evacuation Centers
vi. Determine the estimated evacuees
Before (48 Hours)

I. Standby supplies, equipment, and relief goods.

II. Typhoon tracking and monitoring with public information dissemination is
continued.
III. Standby clusters.
IV. Issuance of Memo on:
i. Blue Alert Status (TCWS #1) or Red Alert Status (TCWS #2 and
on wards)
ii. Suspension of Classes
iii. Cancellation of Travel Authorities of Personnel

V. Communicate with all the Barangay Councilors and members of the

BDRRMC:
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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
BARANGAY ______________, SAN MATEO, ISABELA
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i. Weather conditions
ii. If messages via text were received
iii. Precautionary measure conducted:
1. Convene BDRRMC meeting
2. Activation of Incident Management Team
3. Inform constituents on weather updates and memos
4. Preparation of evacuation centers
5. Availability of BDRRM Fund
6. Preposition of stockpiles which includes goods and
supplies
7. Activation of BDRRM response teams
a. SRR team
b. Humanitarian
c. Communication
8. Inventory and functionality of rescue equipment, devices
and supplies
9. Conduct “BANDILLO”
iv. Remind them to contact the office for any eventualities

VI. Conduct patrolling

VII. Distribute relief goods to identified areas with reported numbers of evacuees
in the evacuation centers.
VIII. Submit necessary periodic reports to higher authorities:
a. Situational Report
b. Incident Report

DURING
I. Clusters on call.
II. Continue on Tropical Cyclone monitoring and tracking
III. Continue public information dissemination

AFTER
I. Continue patrolling
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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
BARANGAY ______________, SAN MATEO, ISABELA
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II. If necessary:
III. Conduct SRR Operations if necessary
IV. Conduct Clearing Operations
V. Lifting of Memos:
i. Suspension of Classes
ii. Cancellation of Travel Authorities of Personnel
VI. Conduct Rapid Damage Assessment and Needs Analysis (RDANA)
VII. Prepare and submit all necessary reports to higher authorities:
a. Terminal Report
b. Damage Assessment Report

BRAVO (Orange)

UPON ALERT
I. Continue to monitor the track of the tropical cyclone and other relevant data
such as wind and rain advisories.
II. Convene for the BDRRMC meeting
Discuss the following:
i. Tropical Cyclone tracking and possible impacts (including DILG
CODIX)
ii. Number of affected communities
1) Review of the Highly Vulnerable Communities
2) Risk Assessments with Maps

iii. Activation of IMT

1) Review of the IMT Organizational Chart and their
respective functions and responsibilities.
2) Formulation of the Clusters:
a) Security, SRR, Clearing Team: Baragay Tanods,
Community Volunteer Organizations
b) Humanitarian: BNS, BHWs, Volunteer Organizations,
ETC
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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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c) Communication: Barangay Tanods and Barangay

Councilors

iv. Prepare Administrative Support (Recommendations)

Issuance of Memo on:
a) Blue Alert Status (TCWS #1) or Red Alert Status
(TCWS #2 and on wards)
b) Suspension of Classes
c) Cancellation of Travel Authorities of Personnel
d) Issuance of Pre-emptive or force evacuation
v. Availability of the LDRRM Fund
vi. Preposition and procurement of resources
a) Stockpile
1) Preposition of Basic Goods
2) Medicines
3) Fuel
b) Rescue Equipment and supplies
1) Communication
2) Vehicles
3) Clearing Equipment
4) Rescue tools, devices and supplies
c) Prepare Evacuation Centers

III. Convene Cluster Meeting

Discuss the following:
i. Review of functions and responsibilities of every clusters
ii. Enlists all personnel involved
iii. Discuss the Standard Operating Procedures
iv. Inventory and functionality of rescue devices and equipment
v. Preparation of Evacuation Centers
vi. Determine the estimated evacuees

Before (48 Hours)

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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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I. Procure supplies, equipment, and relief goods.

II. Tropical Cyclone tracking and monitoring with public information
dissemination is continued.
III. Issuance of Memo on:
i. Blue Alert Status (TCWS #1) or Red Alert Status (TCWS #2 and
on wards)
ii. Suspension of Classes
iii. Cancellation of Travel Authorities of Personnel
iv. Issuance of Pre-emptive and force evacuation

IV. Communicate with the BDRRMC Members:

i. Weather conditions
ii. If messages via text were received
iii. Precautionary measure conducted:
1) Convene BDRRMC meeting
2) Activation of IMT
3) Inform constituents on weather updates and memos
4) Preparation of evacuation centers
5) Availability of BDRRM Fund
6) Preposition of stockpiles which includes goods and
supplies
7) Activation of BDRRM response teams
a) SRR team
b) Humanitarian
c) Communication
8) Inventory and functionality of rescue equipment, devices
and supplies
9) Conduct “BANDILLO”
iv. Remind them to contact the office for any eventualities and
reports on the presence of evacuees.
V. Conduct patrolling
VI. Deploy teams to conduct pre-emptive or force evacuation
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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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VII. Distribute relief goods to identified areas with reported numbers of evacuees
in the evacuation centers.
VIII. Submit necessary periodic reports to higher authorities:
a. Situational Report
b. Incident Report

DURING
I. Clusters on standby in the operation center
II. Continue on Tropical Cyclone monitoring and tracking
III. Continue public information dissemination

AFTER
I. Continue patrolling
II. Conduct SRR Operations
III. Conduct Clearing Operations
IV. Lifting of Memos:
i. Suspension of Classes
ii. Cancellation of Travel Authorities of Personnel
iii. Advisory to evacuees to return to their respective communities
once safe.
V. Procure additional relief goods for distribution
VI. Conduct RDANA
VII. Prepare and submit all necessary reports to higher authorities:
a. Terminal Report
b. Damage Assessment Report

CHARLIE (Red)

UPON ALERT
I. Continue to monitor the track of the TC and other relevant data such as gale
warning, tide level, rain, stream levels and advisories.
II. Convene for the BDRRMC meeting
Discuss the following:
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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
BARANGAY ______________, SAN MATEO, ISABELA
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i. Tropical Cyclone tracking and possible impacts (including DILG

CODIX)
ii. Number of affected communities
1) Review of the Highly Vulnerable Communities
2) Risk Assessments with Maps

iii. Activation of IMT

1) Review of the IMT Organizational Chart and their
respective functions and responsibilities.
2) Formulation of the Clusters:
a) Security, SRR, Clearing Team: Barangay Tanods,
Community Volunteer Organizations
b) Humanitarian: BNS, BHWs
c) Communication: Barangay Tanods, Barangay
Councilors

iv. Prepare Administrative Support (Recommendations)

Issuance of Memo on:
a) Blue Alert Status (TCWS #1) or Red Alert Status
(TCWS #2 and on wards)
b) Suspension of Classes
c) Cancellation of Travel Authorities of Personnel
d) Issuance of Pre-emptive or force evacuation

v. Availability of the BDRRM Fund

vi. Preposition and procurement of resources

a) Stockpile
1) Preposition of Basic Goods
2) Medicines
3) Fuel
b) Rescue Equipment and supplies
1) Communication
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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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2) Vehicles
3) Clearing Equipment
4) Rescue tools, devices and supplies

vii. Prepare Evacuation Centers

III. Convene Cluster Meeting

Discuss the following:
i. Review of functions and responsibilities of every clusters
ii. Enlists all personnel involved
iii. Discuss the Standard Operating Procedures
iv. Inventory and functionality of rescue devices and equipment
v. Preparation of Evacuation Centers
vi. Determine the estimated evacuees

Before (48 Hours)

I. Procure supplies, equipment, and relief goods.

II. Typhoon tracking and monitoring with public information dissemination is
continued.
III. Issuance of Memo on:
i. Blue Alert Status (TCWS #1) or Red Alert Status (TCWS #2 and
on wards)
ii. Suspension of Classes
iii. Cancellation of Travel Authorities of Personnel
iv. Issuance of Pre-emptive and force evacuation

IV. Communicate with the Punong Barangays:

i. Weather conditions
ii. If messages via text were received
iii. Precautionary measure conducted:
1) Convene BDRRMC meeting
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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
BARANGAY ______________, SAN MATEO, ISABELA
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2) Activation of IMT
3) Inform constituents on weather updates and memos
4) Preparation of evacuation centers
5) Availability of BDRRM Fund
6) Preposition of stockpiles which includes goods and
supplies
7) Activation of BDRRM response teams
a) SRR team
b) Humanitarian
c) Communication
8) Inventory and functionality of rescue equipment, devices
and supplies.
9) Conduct “BANDILLO”
iv. Remind them to contact the office for any eventualities and
reports on the presence of evacuees.
V. Conduct patrolling
VI. Deploy teams to conduct pre-emptive or force evacuation
VII. Distribute relief goods to identified areas with reported numbers of evacuees
in the evacuation centers.
VIII. Submit necessary periodic reports to higher authorities:
a. Situational Report
b. Incident Report

DURING
I. Clusters on standby in the operation center
II. Continue on Tropical Cyclone monitoring and tracking
III. Continue public information dissemination

AFTER
I. Continue patrolling
II. Conduct SRR Operations if necessary
III. Conduct Clearing Operations
IV. Lifting of Memos:
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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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i. Suspension of Classes
ii. No Sailing Policy
iii. Cancellation of Travel Authorities of Personnel
iv. Advisory to evacuees to return to their respective communities
once safe.
V. Procure additional relief goods for distribution
VI. Procure additional resources such as rescue supplies, equipment, and other
priorities.
VII. Deploy additional manpower.
VIII. Conduct RDANA
IX. Prepare and submit all necessary reports to higher authorities:
a. Terminal Report
b. Damage Assessment Report

TROPICAL CYCLONE TRACKING PROCEDURES:

 Using the cyclone position as indicated in the Bulletin released by the

PAGASA, the approximate tropical cyclone track can be plotted on a tracking
chart and google earth. The tracking chart has a longitude and latitude and
oriented on north. The tracking chart shall be plotted on a hard copy and in a
softcopy. In google earth, longitude and latitude are indicated in the place
mark.
 The Bulletin mentioned name of the cyclone, diameter, place name, compass
orientation, coordinates (longitude and latitude), maximum sustained winds,
gustiness, direction of movement and speed of the cyclone.
 The tracking chart can be plotted once the coordinates are present marked by
a colored dot with date, time, direction and speed.
 As new information (bulletin) comes to hand, re-plot the current position of the
cyclone on the tracking chart and connect the previous dot to the current dot.
And shall be disseminated to the public using different means of
communication (internet, text, bandillo, etc.)

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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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 To further identify and determine the possible track of the cyclone, it is also
advisable to use other typhoon warning agencies like the Joint Typhoon
Warning Center (JTWC) and others found in Typhoon2000.com. These
agencies have their own predictions on where the cyclone may be directed.
 It is also advisable to identify the level of preparedness (Alpha, Bravo and
Charlie) by visiting the DILG Codix in Facebook.

TROPICAL CYCLONE CLASSIFICATION

Based from PAGASA

Classification Maximum Sustained Winds

Tropical Depression (TD) up to 61 kph

Tropical Strom (TS) 62-88 kph

Severe Tropical Storm (STS) 89 – 117 kph

Typhoon (TY) 118-220 kph

Super Typhoon (STY) 220>

FLOOD AND HEAVY RAINS

Pre-Disaster Phase

Within 24 hours of continues rainfall and with the notification/broadcast of flood

warnings from the PAGASA and other agencies such as DOST and DENR-MGB:
 The BDRRMC must be put on heightened alert to monitor the amount of
rainfall in the municipality via rain gauge sensors and conduct ocular survey
on areas that are prone to flooding.
 Inform and update the public via of all means of available communication
about flooding status.

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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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 If the rain continues and the BDRRMC identified an area(s) that flooding will
be imminent, Convene/Organize the members of the BDRRMC and response
teams and put them on a heightened alert, if necessary;
 Undertake an area-wide warning through stationary or portable alert system
on the possible flooding area. It can be through sounding of sirens and bells
or “bandillo” in the case of barangays.
 On the affected area, assign an auxiliary command post, staging area for
search and rescue and critical routes.
 Identify all possible evacuation centers and validate it to the master list of
official evacuation in the contingency plan.
 See to it that resources such as relief goods, medicines, backup power
supplies, rescue equipment/gadgets are secured;
 Enforce pre-emptive or force evacuation if necessary;

During Disaster Phase

 Activate the disaster command and auxiliary command post and deploy the
Emergency Response, Rescue and Medical Teams.
 Activate the designated evacuation centers. See to it that each center is
manned by a social welfare officer, medical teams and security officers.
 Ensure a systematic distribution of relief goods and medicine in the
evacuation centers.
 Conduct a search and rescue procedures base on available and verified
information gathered.

After Disaster Phase

 Provide continuing relief assistance, including medical and psycho-social
counseling services to families or individuals in need;
 If the relief goods are not sufficient, request assistance from other
sectors/organizations.
 See to it that affected areas are no longer dangerous to evacuees prior to
their return;
 Cause the collection of garbage and the total clean-up in the locality within 24
hours after the calamity;
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 Conduct an initial damage assessment on (a) local gov’t. owned facilities,

buildings and infrastructures; (b) damage to life; ( c ) damage to properties;
 Conduct Rapid Damage Assessment and Needs Analysis (RDANA)

EL NIÑO

MAIN EFFECTS:
1. Damage and losses to crops
2. Livestock deaths and disease
3. Outbreaks of diseases, especially cholera, malaria and others

 Conduct collective analysis and early sharing of information to identify areas

and communities that will be affected once El Niño strikes.
 Harmonize early action planning based on the analysis conducted and
allocate resources for preparedness on the main effects of El Niño.

Damage and losses to crops:

 Allocate resources for the establishment of structural projects that will prevent
crop damages and losses due to water shortage such as water pump system
and irrigation.
 Allocate resources for stock piling of seedlings and fertilizer to be used after
the drought.
 Conduct skills development seminars and trainings of farmers to further equip
them in their livelihood during drought.
 Provide insurances to those farmers that will be affected by the drought.

Livestock deaths and disease:

 Allocate resources for immunization and health management of livestock

farms that will be affected by drought.

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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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 Conduct skills development seminars and trainings of livestock farmers to

further equip them in their livelihood during drought.

Outbreak of diseases:

Disease which are of epidemic potential:

1. Cholera
2. Malaria
3. Rabies
4. Typhoid fever
5. Diarrhea
6. Chickenpox
7. Measles
8. Viral conjunctivitis
9. Polio

 Ensure timely detection of El Nino associated epidemic threats through

strengthening of early warning systems at community and health facility levels
 Improve the timely access to good quality emergency health services
including preventive and curative health care
 Strengthen institutional capacity for health emergency preparedness and
response
 Conduct RDANA.

EARTHQUAKE

MITIGATION

It is generally acknowledged that earthquakes cannot be prevented, however to

ensure preparedness, activities must be done to reduce the impact of earthquake
and this activities will focus on the development of sound multi-agency planning at
the strategic and operational levels. These plans recognize the responsibilities that

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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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emergency service organizations, local governments, power and utility companies,

other government agencies have to their customers and the broader community.
Preparedness activities should include the conduct of exercises to test preparedness
and response plans.

These plans shall be done by a specific committee that focuses in response control
or incident management and response, coordination of resources, response support
and recovery management, public information and impact assessment.

Public Utilities

Water Supply, Electricity and Communications

 Ensure the survivability of essential infrastructure such as filtration
plants, distribution stations, pumping stations, water mains etc.
 Take steps to ensure the survivability of essential infra- structure such
as power–generation plants, distribution stations, electrical mains and
the like.
 Stockpile materials and equipment to facilitate a speedy restoration of
its service in an emergency.

Public Transportation

Roads
 Designate some main roads as emergency transportation routes and
indicate their priority with respect to route clearing activities
 Institute measures to protect main routes from hindrances such as
falling utility poles, sign boards, etc.
 Encourage the making of agreements with private construction
companies regarding the provision of personnel and equipment needed
for road-clearing, heavy-lift and other works following the occurrence of
an earthquake

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Hazardous Materials
 Examine the safety of facilities that handle petroleum, high-pressure
gas (e.g. LPG) and toxic chemicals
 Require that the administrators of such facilities prepare emergency
plans and conduct simulation exercises to ensure a smooth response
in the event of an earthquake
 In collaboration with facility administrators, ensure that a system is in
place to prevent the outbreak of fires and the leakage of toxic or
otherwise hazardous materials
 Require of such facilities that they prepare a manual for the handling of
their differing materials in case of an emergency.

Liquefaction and Landslide

 Map the location of steep slopes, noting their location, land use, degree
of danger posed, expected level of damage, and the like
 Based on this list, notify the general public of the areas having
dangerous slopes and shall discourage development in these areas
through the use of regulations, taxation, zoning, etc.

PREPAREDNESS
1. Data Gathering and collection
2. Emergency Response System
3. Search and Rescue and Emergency Medical Services
4. Memorandum of Agreements
5. Communication
6. Public Information
7. Community Preparedness

RESPONSE
 Activate Incident Management Team (IMT);
 The Incident Commander will give the notification to the PHIVOLCS that an
earthquake had occurred;

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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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 Convene/Organize the members of the Barangay Disaster Risk Reduction &

Management Committee and response teams and put them on a heightened
alert;
 Activate Response Teams (BERT);
 The first responder agencies shall notify the Incident Commander of resultant
damages;
 The IC will determine the level of response required;
 Preventing confusion resulting from rumors or false reports, encouraging
appropriate decision-making and action-taking by transmitting correct
information to both victims and the rest of the population;
 Securing means of emergency transportation by controlling vehicular and
pedestrian traffic to support smooth rescue, medical assistance and fire-
fighting activities and to issue emergency supplies to victims;
 Ascertaining the risk of secondary disasters hazards such as flooding,
landslides etc., and, where necessary, evacuating residents and implementing
countermeasures against these potential hazards;
 Identify all possible evacuation centers and validate it to the master list of
official evacuation in the contingency plan;
 See to it that resources such as relief goods, medicines, backup power
supplies, rescue equipment/gadgets are secured;
 Establishing law and order through crime prevention and suppression
activities, and implementing measures to ensure the reliability of supply and
the stability of commodity prices;
 Acceptance of material and monetary donations from abroad;
 Conduct RDANA;
 Assessing the state of health of disaster victims, health and hygiene activities
such as waste disposal, quarantine activities, and the recovery and handling
of dead bodies;
 Reopening of roads and bridges;
 Consider possible isolation of some areas, and the resupply options available
to assist them; and
 Re-establishment of lifelines such as electricity, water and communication.
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REHABILITATION
 The restoration of vital services to the community while providing for basic
needs
 The restoration of the affected community to its previous, or improved, status

FIRE

ALERT REQUIRED AGENCIES

MAIN CRITERIA
LEVELS ACTION INVOLVED
Residents at the
Fire with no immediate threat to adjoining immediate/affected BFP,
1st Alarm
structures: areas are advised to MDRRMO,
LOW
RESIDENTIAL; DWELLINGS; stay alert and ready PNP, ISELCO
HAZARD
VEHICULAR FIRES, GRASS FIRE for possible 1, BDRRMC
evacuation
Evacuation is on
residents are
Fire with probable threat to adjoining BFP,
2nd Alarm advised to evacuate
structures MDRRMO,
MEDIUM to designated
INVOLVED STRUCTURES HAS NO PNP, ISELCO
HAZARD evacuation centers
FIRE SEPARATOR OR FIRE WALLS I, BDRRMC
during fire
emergencies
Neighboring
barangay residents
Fire situations that involves difficulty in BFP,
3rd Alarm are expected to take
evacuating occupants MDRRMO,
HIGH precautionary
FIRE PRONE AREAS/HIGH RISE PNP, ISELCO
HAZARD measures and to be
BUILDINGS, POPULATED AREAS I, BDRRMC
ready for possible
evacuation
4th Alarm Fires that involves difficulty in suppression Neighboring BFP,
VERY INDUSTRIAL BUILDINGS/STORAGE barangay residents MDRRMO,

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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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should evacuate at
the shortest
HIGH PNP, ISELCO
BUILDINGS/ DEPOT possible time to the
HAZARD I, BDRRMC
designated
evacuation centers.

MOTOR VEHICULAR COLLISIONS AND CRASHES

Incident management Team is activated in MVC if a mass casualty incident had

occurred. Mass Casualty Incident is any incident, which because of its physical size,
the number and criticality of its victims, or its complexity, is likely to overwhelm those
resources, which would typically be available.

Operational Consideration

 Safety should be foremost in the mind of the officer concerning emergency

personnel.
 Always observe scene safety before engaging to the scene.
 Responding EMS team must be in complete EMS uniform; must be mentally,
physically, emotionally and psychologically prepared to perform their tasks.
 Ask the patient, relative and/or property authority for permission to take
photos for documentation.
 Edit the photos to be used by placing a black bar over the eyes to hide the
identity of the patient or victim.
 Officer in charge should coordinate with police personnel concerning traffic
control, crowd control, and any other police function required.
 All obviously deceased victims shall be covered completely and at no time
shall they be placed in the ambulance.
 Use caution, air bags do not immediately disarm after disconnecting the
battery some take 15 seconds.

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STANDARD OPERATING PROCEDURES FOR DISASTER AND EMERGENCY
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PROCEDURES:

PRE/ BEFORE

1. The Team Leader or crew gathers information from dispatch:

 Location, address, and landmarks close to the scene
 Nature and severity of injury, illness or incident
 Information of possible victims/patients, status and number
 Special problems or other pertinent information of the scene (Advanced
Cardiac Life Support needed, police assistance)

2. The EMS Team performs the following en-route to scene:

 Reports to dispatch-confirm response and record time.
 Simultaneous flashing of warning lights and sirens.
 Practices safety and fasten seatbelt.
 Wears EMS vest and don PPE.
 Prepares equipment (portable oxygen tank, responder kits, scoop
stretcher/backboard, flashlight, X-collar, BVM, CPR mask, AED).
 Prepares Patient Care Report (PCR).

ACTUAL/ DURING

For safety, the Transport Officer ensures that:

 The ambulance is parked in a safe location (30ft away, uphill and upwind).
 Allow access for fire and other support vehicles.
 Keep the warning lights on and siren off.
 Keep the engine running if possible?
 To stay away from fires, explosive hazards, downed wires and structures that
might collapse.
 Report arrival to dispatch and note time of arrival
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 EMS Crew alighting from ambulance brings with them prepared equipment

1. Members responding in personal vehicles shall not impede emergency

vehicle access and are responsible for securing their own vehicle.
2. The Team Leader introduces self and asks for consent before engaging to the
patient.
3. At no time shall a crew member come in contact with downed wires. The
incident commander or EMD is responsible to request notification of the
proper utility.
4. Prior to rescue personnel entering vehicle, stabilize the vehicle using cribbing,
chock blocks, ropes, vehicle emergency brake, etc.
5. The crew member turns off the ignition key. For automatic transmissions,
place the gear shift to PARK and for manual transmission, use hand break.
6. Do not disconnect battery cables if flammable vapors are present.
7. If unable to stop leak by crimping fuel lines, patching or plugging, you may be
able to fill fuel tank with water to level of leak so only water runs out.
8. The Team Leader or crew conducts proper assessment, places X-collar if
needed, and if patient is pinned down.
9. The team leader should supervise the extrication operation.
10. If auto glass needs to be broken or removed, all occupants shall be covered
with a blanket or tarp for protection.
11. During the use of extrication tools the EMS crew shall make every attempt to
stabilize and protect the occupants from any further harm.
12. The Team Leader or assigned crew conducts proper assessment, initiates
treatment or medical management within the scope of the level of training and
standard of care.
13. The communication officer documents all interventions given in the PCR.
14. The Team transports the patient, if necessary.
15. Coordinate with the EMD for the advance call to the receiving facility.
16. The EMS Team endorses the patient and PCR to emergency room personnel.

POST/AFTER

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1. The communication officer notifies dispatch that you are leaving the hospital.
2. The communication officer notifies dispatch of the arrival at EMS Base.
3. The Ambulance Crew airs out the ambulance by leaving the doors open for 5-
10 minutes before returning to base. Use aerosols / disinfectant spray to
sanitize the ambulance.
4. The Ambulance Crew cleans equipment, and discards all soiled supplies used
like gauze, gloves etc.
5. The assigned Ambulance Crew makes an inventory and restocks supplies.
6. The Team Leader or Crew Member completes and files any additional
reports.
7. The Team Leader conducts defusing/ debriefing or post-run evaluation, as
needed.

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This Standard Operations and Response Protocols was drafted in order to

guide the responding team and rescue stakeholders in assessing, planning and
come up with appropriate action to save lives and prevent damages from an incident
or hazard.

This SORP may vary depending upon what is needed or necessary action in
an incident. With the changing environment, resources and situation; this protocol
will be observed but may also be innovated or enhanced before or during an
incident. However, it would still be helpful for all to follow major rules and guidelines
for safety. Still, the golden rule for responding to an incident or emergency is “Safety
of the Responders” which all must adhere to.

Prepared by:

KGD. _____________________
Committee on DRRM

Approved by:

PB _______________________
Chairperson, BDRRMC

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Standard Operating Procedure

The MDRRMC operations center is located at the Livelihood Training Center,

Brgy. 3, San Mateo, Isabela.

Emergency Hotlines : 0997538-4008/0961-547-0453

Email Address : SanMateoMDRRMORescue309@gmail.com
Facebook Page : San Mateo MDRRMO/Rescue 309

The operations center shall follow the following Alert Level Protocols
1. White Alert – Normal Operations
2. Blue Alert – Partial Activation
3. Red Alert – Full Activation

The operating hours of the operations center during the alert levels are as follows:
Alert Level Working Days Working Time
WHITE Monday-Sunday 24/7
BLUE Monday-Sunday 24/7
RED Monday-Sunday 24/7

Duty personnel and function per alert level

Alert Level Duty Personnel Functions
WHITE MDRRMO  Coordinate all response efforts to
all partner agencies, stakeholders
and barangays.
 Continuous monitoring in the area
of responsibility
 2 rescue squads activated
 Prepare and submit incident report
in the last 24 hours
 Activate local response teams as
needed
BLUE MDRRMO  3 rescue squads activated
(MDRRMO, PNP, BFP)
San Mateo Police Station  Monitoring and roving of patrols
 Coordinate all efforts to all partner
San Mateo Fire Station agencies, stakeholders and
barangays
MSWDO  Prepare and submit incident report
for the last 24 hours (every 12
MEO hours) then submit to PDRRMO
and OCD2.
MGSO  Prepositioning of resources
 Activate the Incident Management
POSU Team
RED MDRRMO  3 rescue squads activated
(MDRRMO, PNP, BFP)

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San Mateo Police Station  Monitoring and roving of patrols

 Coordinate all efforts to all partner
San Mateo Fire Station agencies, stakeholders and
barangays
MSWDO  Prepare and submit incident report
for the last 24 hours (every 12
MEO hours) then submit to PDRRMO
and OCD2.
MGSO  Prepositioning of resources
 Activate the Incident Management
POSU Team

The Main functions of the Department Heads are to monitor the situation and the
operations in all the barangays and fill up all necessary information on the LDRRM
Monitoring Matrix for approval of the LCE.

Meeting of the LDRRMC Members

1. Alert Level is raised to Blue and Red by the concerned agency like the
Office of Civil Defense Region 2, DILG, PNP, AFP;
2. LDRRMO recommends to the LCE to convene the LDRRMC for the
conduct of Pre-Disaster Risk Assessment (PDRA);
3. Activation of the Emergency Operations Center;
4. Activation of the Disaster Response Clusters.

Activation of the Emergency Operations Center

Monitoring of the Situation
- Local Warning Agency (PAGASA, PHIVOLCS, MGB)
- International Warning Agencies (USGS, JMA, WINDYTY)

Preparation of Situational Report

- Initial Report
- Progress Report
- Final Report
Activation of Local Emergency Response Teams
- Barangay Emergency Response Teams (BERTs)
- San Mateo CIS
- San Mateo Guardians Brotherhood Association, Inc.

The Department Heads will man the EOC particularly the Response Cluster to support the
operations. The Response Clusters will provide necessary requirements and resources to be
deployed by the Incident Management Team.

Activation of the Municipal Incident management Team (IMT)

- The LCE shall call for the activation of the IMT to manage the incident
or planned event.

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- Incident Command Structure shall be forwarded to the EOC for proper

coordination
- EOC shall support the IMT in resource generation and delivery.

The Incident Management Team (IMT) Structure

Coordination, Command and Control protocols

- Incident Command System shall be executed during response
operations
- Chain of command and unity of command shall be observed at all
times
- Orderly ranking of management positions in line of authority
- Every responder has a designated supervisor
- Nobody will break the chain of command and to ensure accountability
- All resources to be requested shall be coursed through the Logistics
Section duly approved by the Incident Commander before forwarding
to the EOC for proper coordination to Response Clusters
- The Incident Commander in coordination with the EOC shall control
all aspects of operations including planning, logistics and
finance/administration.

Response Clusters Under the Operations Section

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The Three Elements of Response

5. The Response Clusters Responsibilities

Under this plan, the Municipality of San Mateo, Isabela shall adopt the response
cluster approach. This approach will give a better understanding of the different
agencies and institutions within the municipality who shall be the responsible in
delivering specific services to the affected individuals in the community.

The response clusters shall provide policy framework in consonance to both local
and international legally accepted DRRM norms. The council have identified the
following clusters that are necessary to deliver the needed emergency services during
disasters and calamities.

1. Food and Non-Food Items Cluster (F/NFI)

2. Law and Order Cluster (LAO)
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3. Camp Coordination and Camp Management Cluster (CCCM)

4. Emergency Telecommunications Cluster (ETC)
5. Logistics Cluster
6. Management of the Dead and Missing Cluster (MDM)
7. Protection Cluster
8. Education Cluster
9. Health Cluster
10. Search, Rescue and Retrieval Cluster (SRR)
11. International Humanitarian Assistance Cluster (IHAC)

The following agencies/offices shall lead the response clusters identified in the table
below. Each response cluster lead shall have their members marked accordingly:

CLUSTERS OFFICES/AGENCIES INVOLVED LEAD

LDRRM PN BF GS MSWD MH ME MA DEPE MENR POS MLGO AGENC
O P P O O O O O D O U O Y
F/NFI X X X X MSWDO
LAO X X X PNP
CCCM X X X X X X X X X X X MSWDO
ETC X X X X X LDRRMO
LOGISTICS X X X X X X X X X X X X LDRRMO
MDM X X X MLGOO
PROTECTIO X X X X X MSWDO
N
EDUC X X X X DEPED
HEALTH X X X X X MHO
SRR X X X X BFP
IHAC X X X X X MLGOO

Inventory of Rescue Tools, Equipment and Vehicles

FLOOD RESCUE EXTRICATION EMERGENCY FIRE RESCUE

(WASAR) MED. SERVICES
Rescue Boat Lifting Bag Rescue Vehicle Fire Truck
Ring Buoy Cribbing Trauma Bags Fire Nozzle
Life Jacket Stretchers Stretcher Fire Extinguishers
Spine Board Vault Cutter Pulse Oximeter Fire Helmet
Basket Stretcher Traction Splints Spine Board Fire Gloves
Rescue Ambulance Kendrick Rescue Ambulance Fire Coat and
Dump Truck Extrication Device Trouser
Throw Bags Fire Boots
Kernmantle Rope

6. COMMUNICATION & OPERATIONAL PLAN FOR TYPHOON AND

FLOODING

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1. Pre-Disaster

Urban flooding has become an annual problem for San Mateo, Isabela. There are also isolated
rural areas that experience flooding due to rains brought by tropical cyclones and local
thunderstorms.

MDRRMC will convene and assess the situation as soon as warning system from the national
warning agencies is raised. Necessary announcement and advisories by the local authorities
are given and acted upon immediately to attain zero casualties.

Bgy. Disaster Action Officer will assess the situation, recommend and conduct
pre-emptive/forced evacuation if necessary. Municipal and Brgy. Emergency Operation
Centers are activated immediately when tropical cyclone signal is raised. All actions should
be recorded and reported to the MDRRMO. MDRRMO will alert all local response units, the
PNP, BFP and other response agencies. The following SOP will be followed on the
deployment of response unit.

a. Tropical Cyclone Wind Signal No. 1

Stand-by, 24/7 monitoring; activation of the Emergency Operations Center (EOC)

b. Tropical Cyclone Wind Signal No. 2

Deployment of assets and resources at the staging areas; 24/7 duty system, pre-
emptive and forced evacuation as necessary

c. Tropical Cyclone Wind Signal No. 3-5

Prepositioning of assets/resources to vulnerable communities; 24/7 duty system

The local Philippine National Police (PNP) chief will be the Incident Commander for
flooding incident as directed in the Office of Civil Defense plan of action.

7. Communication Plan

The Municipality of San Mateo, Isabela will incorporate the telephone landline
communication system in the disaster risk reduction plan of action. As soon as the VHF
Radio Communication System will be established in the municipality, it will then be utilized.

8. Operational Guidelines for the Conduct of Emergency Relief Operations

OPERATIONAL GUIDELINES FOR THE CONDUCT OF EMERGENCY RELIEF

OPERATIONS IN THE MUNICIPALITY OF SAN MATEO, ISABELA

Objective: To conduct timely and efficient emergency relief operations to

persons and families severely affected by natural and human
induced
calamities in accordance with the NDRRMP and international
standards.

Rationale

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The third thematic area of the National Disaster Risk Reduction and Management Plan
(NDRRMP) is the Disaster Response wherein the government agencies are called to establish
disaster response operations, adequately and promptly assess the needs and damages at all
levels, integrated and coordinated search, rescue and retrieval operations, safe and timely
evacuation of affected communities, address adequately the needs on temporary shelters,
address psychosocial needs of both directly and indirectly affected population, coordinate and
integrate early recovery plan and lastly, provision of basic services (food, shelter, clothing) to
affected population whether inside or outside evacuation centers. Furthermore, Outcome No.
12 of the NDRRMP under Output No. 3 states that there shall be established and functioning
system for coordinated and efficient relief operation wherein relief distribution centers/points
are activated.

System for Gathering Emergency Relief Goods and Services

The Municipality of San Mateo, Isabela has a substantial inventory of basic relief goods
like rice, canned goods (ready-to-eat meals), noodles, soap, beverages, water and clothes for
immediate delivery to affected population. The inventories on-hand are placed in a stock
room at the Women’s Center, the unfinished Senior Citizen building and the New
Community Center. These relief goods are accounted and supervise by the Municipal Social
Welfare and Development Officer together with the Municipal General Services Officer.

The LGU also conducts relief drive during major calamities and pandemic.
Announcements and appeals are announced at the LGU’s social media accounts, through
radio and television. The barangay officials were also being informed whenever there is a
relief drive. The barangay officials work hand-in-hand with the municipal government during
relief operations.

9. Barangay Relief Drive

During major calamities, the barangays also conduct their own Relief Drive Campaigns.
All barangays, through their respective BDRRMCs have their own stockpiles of emergency
relief goods.

Coordination and control on the delivery and distribution of relief goods and
emergency services

The Municipal Social Welfare and Development Office, in cooperation and coordination
with the Municipal Disaster Risk Reduction and Management Office, is responsible for the
coordination, control delivery and distribution of relief goods and emergency services to
severely affected by natural or human induced calamities.

1. In coordination with the Barangay Officials and with the MDRRM Operation Center
and other from other sources (CSO, PO, Volunteers), the MSWD Officer will get the
official report of Internally Displaced Persons (IDP’s) living inside the evacuation
centers as well as outside the evacuation centers.
2. All official reports are submitted to the Operation Center for presentation to the
MDRRMC meeting.

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3. The MSWDO will prepare the List of Evacuation Centers with corresponding number
of persons and families on a daily basis.
4. The MSWDO in coordination with the Logistics and Transport focal persons will
schedule the delivery and distribution of relief goods.
5. All relief goods and emergency services provided to the IDP’s are properly recorded
to the Disaster Assistance Family Access Card of each IDP for monitoring purposes.
6. All camp managers submit to MSWDO every 4pm the activities that transpired in the
evacuation center including the following:
a. Number of Families/Persons inside the Evacuation Center
b. Number of Infant and children
c. Number of Male and Female
d. Number of PWD
e. Number of Elderly
f. Number of Pregnant and Lactating Mothers
g. Name of Donors/Relief Organizations (and contact person and number) that
distributed and provided relief goods and emergency services respectively.
h. Inventory of Food allocation.
i. Problems and concerns inside the evacuation camps.

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