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    OLP Online Personnel QGuide

    Uploaded by

    Игорь Кокорский
    This document provides a quick guide to using the Ocean Learning Platform, an online training and personnel management system. It outlines how to log in, navigate the home dashboard and menu, find and start required and optional training activities, view one's profile and training progress reports. The guide also describes how to search for specific activities, use the help system, and contact support. Key sections covered include logging in, the home dashboard, required tasks, the online library, searching, starting activities, profiles, and reports.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    OLP Online Personnel QGuide

    Uploaded by

    Игорь Кокорский
    66 views9 pages
    This document provides a quick guide to using the Ocean Learning Platform, an online training and personnel management system. It outlines how to log in, navigate the home dashboard and menu, find and start required and optional training activities, view one's profile and training progress reports. The guide also describes how to search for specific activities, use the help system, and contact support. Key sections covered include logging in, the home dashboard, required tasks, the online library, searching, starting activities, profiles, and reports.

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    This document provides a quick guide to using the Ocean Learning Platform, an online training and personnel management system. It outlines how to log in, navigate the home dashboard and menu, find and start required and optional training activities, view one's profile and training progress reports. The guide also describes how to search for specific activities, use the help system, and contact support. Key sections covered include logging in, the home dashboard, required tasks, the online library, searching, starting activities, profiles, and reports.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    66 views9 pages

    OLP Online Personnel QGuide

    Uploaded by

    Игорь Кокорский
    This document provides a quick guide to using the Ocean Learning Platform, an online training and personnel management system. It outlines how to log in, navigate the home dashboard and menu, find and start required and optional training activities, view one's profile and training progress reports. The guide also describes how to search for specific activities, use the help system, and contact support. Key sections covered include logging in, the home dashboard, required tasks, the online library, searching, starting activities, profiles, and reports.

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    You are on page 1of 9

    Ocean Learning Platform

    Online Personnel
    Quick Guide
    Revised 2021.09.21

    1. General information ------------------------------------------------------------------------------- 3

    2. Logging on to the system ---------------------------------------------------------------------- 3


    Forgot you password ? ------------------------------------------------------------------------------------------ 3
    Privacy protection policy --------------------------------------------------------------------------------------- 3

    3. Home dashboard and menu ------------------------------------------------------------------ 4


    The Menu and notifications ----------------------------------------------------------------------------------- 5

    4. Required tasks ---------------------------------------------------------------------------------------- 5

    5. Ocean Library ----------------------------------------------------------------------------------------- 6

    6. Searching for a specific activity ------------------------------------------------------------ 6

    7. Starting an activity --------------------------------------------------------------------------------- 6


    Example – Run e-learning activity -------------------------------------------------------------------------- 7
    Example – Company Specific Training (CST) ----------------------------------------------------------- 7

    8. Profile ------------------------------------------------------------------------------------------------------ 7

    9. Reports ---------------------------------------------------------------------------------------------------- 8

    10. How to use the HELP system ----------------------------------------------------------------- 9

    11. Ocean support desk ------------------------------------------------------------------------------- 9

    Ver. 29092021 Page 2 of 9


    Revised 2021.09.21

    1. General information
    This guide will describe the most common operations relevant for your online use of the
    Ocean Learning platform.

    The Ocean Learning Platform has several functions available, and will be configured
    according to your companies need and decisions. Depending on your role or companies
    subscription personnel are required to:

    • Check Ocean Learning Platform for pending requirements.


    • Run scheduled tests and perform required training as soon as possible.

    If you want more details regarding any of the subjects in this guide, please click the
    HELP icon (?) in the top right hand corner of the screen. Here you will find in depth
    information regarding all the functions in the Ocean Learning Platform

    2. Logging on to the system

    Go to https://app.oceantg.com/

    To log into the system, fill in the following fields:

    • Company Name: (your company)


    • Login: (personal)
    • Password; (personal)

    When all the information has been entered, click Login.

    DO NOT SHARE YOUR PERSONAL LOGIN OR


    PASSWORD WITH OTHER USERS.

    Forgot you password?


    If you have an e-mail address added in the system you can reset the password yourself.
    Alternatively - Contact your training manager to reset your password.

    Privacy protection policy


    Upon first time login, you will be presented with Ocean’s Privacy protection policy. The
    terms must be accepted before you can log into the system. Check „I agree to this terms
    and conditions” and click Next button.

    Ver. 29092021 Page 3 of 9


    Revised 2021.09.21

    3. Home dashboard and menu


    The Home page is always shown as the first page after logging in, and whenever the
    'HOME' button is clicked. The Home page is where you will find training activities that
    you are expected to complete, or where you can find training titles that might be of
    interest to you and help improve your knowledge.

    The dashboards layout will depend on both your company’s configuration and your own
    recent use. The page can appear with the following activities:

    • Scheduled: contains activity cards for activities which have been scheduled for you to
    complete within a set date.
    • Continue: all activities which are in progress.
    • New: new additions to the Ocean Learning Library for your company.
    • Updated: modules in the Ocean Learning Library which been updated.
    • Popular: modules which are most frequently run within your Company.

    Each section lists clickable activity cards which navigate to the activities individual pages
    where more information can be found and where the activity can be started.

    Ver. 29092021 Page 4 of 9


    Revised 2021.09.21

    The Menu and notifications

    The menu will by default be collapsed. Hoover over the sidebar to


    open it.

    When you are logged in to Ocean Learning Platform please pay


    attention to the yellow notifications which indicates that your action
    is required. This could for example be a scheduled CES or APRO test,
    a company notice you should read and confirm or a report you
    requested is ready for download.

    4. Required tasks
    The Required tasks will provide the overview of all your requirements. Depending on
    your company’s set-up it will contain one to several requirement group folders.

    The group folders contain requirements according to activity type, and show number of
    completed and available requirements. It will also show a progress bar as percentage of
    completed requirements, and the status

    • To do
    • In progress
    • Completed

    Click on a group folder to


    reveal its contents.

    Note, that a group folder can


    contain sub group folders or
    individual requirements.

    Use filters to narrow down the


    search for particular
    requirements.

    Ver. 29092021 Page 5 of 9


    Revised 2021.09.21

    5. Ocean Library
    From the Ocean Library you can run all titles available for your company regardless of it
    being a requirement for you or not. It allows you can explore additional topics.

    The library consists of two sections:

    • E-learning categories: which includes e-learning modules, Learning films and Pocket
    guides grouped in category. The e-learning titles are grouped according to STCW
    category
    • Activity types: (depending on your company’s set-up) which include Courses, Rapid
    e-learning modules and CES tests

    Use the filters to narrow down the scope of categories and activities.

    6. Searching for a specific activity


    Use the Search section to search within Required tasks or within the Ocean Library for
    a specific activity or actives related to a topic.

    7. Starting an activity
    Each Requirement/proficiency you have to complete will contain a requirement details
    page with an activity card.

    Depending on the Activity type the Requirement details contains relevant Guidelines and
    info about how to complete the requirement. The blue information box shows
    elementary information about the requirement and its status, including any coming
    expiry dates (if relevant).

    Click the Activity to see the activity details and start required activity to complete the
    requirement.

    Ver. 29092021 Page 6 of 9


    Revised 2021.09.21

    Please check out the HELP section for more details regarding how to run and complete
    the different activity types.

    Example – Run e-learning activity


    Click ‘Start this activity’ to launch the e-learning player. If the module offer multiple
    languages, you can chose this in the module menu. It is not possible to change language
    during the session.

    If you need to stop training mid-lesson, you can save your progress and continue later.

    Example – Company Specific Training (CST)


    Personnel may be required to attend Company specific training (CST) such as fire drill,
    life boat drills or other group training sessions while on board.

    Personnel cannot register Company specific training sessions themselves. The 'Training
    registration' can only be done by vessel administrators or office administrators.

    8. Profile
    The profile page shows you how you are progressing through your training and gives you
    access to your personal information and settings.

    Most of the personal details can only be changed by an administrator. Please notify your
    superior if some of your personal details are wrong. Non-mandatory fields may be empty.

    Ver. 29092021 Page 7 of 9


    Revised 2021.09.21

    • Status; your completion rate


    • Schedule; if in use - The Schedule tab displays a list of requirements and enrolments,
    sorted according to deadline.
    • Requirements; All training requirements you have to do.
    • Records; the 'Records' tab shows all training activities you have performed
    historically.
    • Requirement simulation: In the 'Requirement simulation' tab you can simulate for
    proficiencies required for the future, e.g. the next months on board, or proficiencies
    required for a different rank or installation type.
    Assignments; shows where the individual is (current installation) and has been.

    9. Reports
    Click the 'Reports and statistics' section menu and select 'Reports'.
    The report selector will appear showing all the available reports for your company.

    1. Click a report to start.


    2. Read the description to verify it is what you are
    looking for, and then click 'Generate'.
    3. Review if you want to make particular settings for
    the report by choosing from the different
    dropdowns, and then click 'Request for new
    report'.

    When it the report is finished you can download it


    from the 'Report manager' under the Task and
    Notification section.

    Some useful reports:

    • 03 Selected person reports


    • Detailed E-learning report for selected person
    o This prints a “Verification of Training” per module
    • Requirement status for selected person
    • Detailed CST (company specific training) report for selected person

    Ver. 29092021 Page 8 of 9


    Revised 2021.09.21

    10. How to use the HELP system


    The help section can be accessed at any time by clicking on the help icon (?) located in
    the right hand side of the top bar. It will be open in a new browser tab.

    Use the Search text field to search for content. Or use the Left index to click on any
    index item to quickly access the pages based on the subject.

    Some more Quick Guides are located under the OLP – Appendix section.

    11. Ocean support desk


    If you have any questions, you may be able to find the answers in our Help section. This
    is located in the menu on the left hand side. If you are not able to find the answers there,
    please do not hesitate to contact our support desk:

    Support e-mail: support@oceantg.com


    Phone: +47 330 30 911

    Ver. 29092021 Page 9 of 9

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