Bid Number: GEM/2022/B/2066013

Dated: 28-03-2022

Bid Document

Bid Details

Bid End Date/Time 18-04-2022 16:00:00

Bid Opening Date/Time 18-04-2022 16:30:00

Bid Life Cycle (From Publish Date) 90 (Days)

Bid Offer Validity (From End Date) 30 (Days)

Ministry/State Name Ministry Of Defence

Department Name Department Of Defence Research & Development

Organisation Name Office Of Dg ( Med & Cos)

Office Name ***********

Custom Bid for Services - Hiring of technical services for

Item Category software development and related activities of inhouse
developed software solutions

Contract Period 1 Year(s)

MSE Exemption for Years of Experience and

No
Turnover

Startup Exemption for Years of Experience

No
and Turnover

SHG Exemption for Years of Experience and

No
Turnover

Experience Criteria,Bidder Turnover

*In case any bidder is seeking exemption from Experience /
Document required from seller Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer

Bid to RA enabled Yes

RA Qualification Rule H1-Highest Priced Bid Elimination

Time allowed for Technical Clarifications

3 Days
during technical evaluation

Evaluation Method Total value wise evaluation

EMD Detail

Required No

ePBG Detail

Advisory Bank State Bank of India

ePBG Percentage(%) 3.00

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 Duration of ePBG required (Months). 14

(a). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable.

Beneficiary:
OS & Director
CAIR, C V Raman Nagar, Bangalore 560093
(Director, Cair)

Splitting

Bid splitting not applied.

MSE Purchase Preference

MSE Purchase Preference Yes

1. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference for services, the bidder must be the Service
provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the
bid in respect of the offered service. If L-1 is not an MSE and MSE Service Provider (s) has/have quoted price
within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, then 100% order
quantity will be awarded to such MSE bidder subject to acceptance of L1 bid price.
2. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.

3. Reverse Auction would be conducted amongst all the technically qualified bidders except the Highest quoting
bidder. The technically qualified Highest Quoting bidder will not be allowed to participate in RA. However, H-1
will also be allowed to participate in RA in following cases:

i. If number of technically qualified bidders are only 2 or 3.

ii. If Buyer has chosen to split the bid amongst N sellers, and H1 bid is coming within N.
iii. In case Primary product of only one OEM is left in contention for participation in RA on elimination of H-1.
iv. If L-1 is non-MSE and H-1 is eligible MSE and H-1 price is coming within price band of 15% of Non-MSE L-1
v. If L-1 is non-MII and H-1 is eligible MII and H-1 price is coming within price band of 20% of Non-MII L-1

Additional Qualification/Data Required

Scope of Work:1648121308.pdf

Special Terms and Conditions (STC) of the Contract:1648459246.pdf

Payment Terms:1648459313.pdf

Service Level Agreement (SLA):1648459346.pdf

GEM Availability Report ( GAR):1648459369.pdf

Custom Bid For Services - Hiring Of Technical Services For Software Development And
Related Activities Of Inhouse Developed Software Solutions ( 1 )

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Technical Specifications

Specification Values

Core

Description /Nomenclature of Service Proposed Hiring of technical services for software development and
for procurement using custom bid functionality related activities of inhouse developed software solutions

Regulatory/ Statutory Compliance of Service YES

Compliance of Service to SOW, STC, SLA etc YES

Addon(s)

Additional Specification Documents

Consignees/Reporting Officer and Quantity

Quantity of
Procurement
( to be
Consignee/Reporti Additional
S.No. Address chosen 1 in
ng Officer Requirement
all
circumstance
s)

1 *********** ***********BANGALORE 1 N/A

Buyer Added Bid Specific Terms and Conditions

1. Generic

Duration of the service contract may be extended up to 6 months beyond the initial contract duration
(subject to satisfactory performance and mutual consent).

2. Service & Support

AVAILABILITY OF OFFICE OF SERVICE PROVIDER: An office of the Service Provider must be located in the
state of Consignee. DOCUMENTARY EVIDENCE TO BE SUBMITTED.

3. Payment

PAYMENT OF SALARIES AND WAGES: Service Provider is required to pay Salaries / wages of contracted
staff deployed at buyer location first i.e. on their own and then claim payment from Buyer alongwith all
statutory documents like, PF, ESIC etc. as well as the bank statement of payment done to staff.

4. Purchase Preference (State)

Procurement under this bid is reserved for purchase from Micro and Small Enterprises from the State of
Bid Inviting Authority whose credentials are validated online through Udyog Aadhaar for that product
category. If the bidder wants to avail the reservation benefit, the bidder must be the manufacturer of the
offered product in case of bid for supply of goods. Traders are excluded from the purview of Public
Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the
Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded

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 along with the bid in respect of the offered product or service.

5. Past Project Experience

For fulfilling the experience criteria any one of the following documents may be considered as valid proof
for meeting the experience criteria:
a. Purchase Order copy along with Invoice(s) with self-certification by the bidder that supplies against the
invoices have been executed.
b. Execution certificate by client with order value.
c. Any other document in support of order execution like Third Party Inspection release note, etc.

6. Buyer Added Bid Specific ATC

Buyer uploaded ATC document Click here to view the file .

Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the
bidding process, its outcome and consequences thereof including any eccentricity / restriction arising in the
bidding process due to these ATCs and due to modification of technical specification and / or terms and
conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample,
incorporating any clause against the MSME policy and Preference to make in India Policy, mandating any Brand
names or Foreign Certification, changing the default time period for Acceptance of material or payment timeline
governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid.
Further any reference of conditions published on any external site or reference to external documents / clauses
shall also be null and void. If any seller has any objection / grievance against these additional clauses or
otherwise on any aspect of this bid, they can raise their representation against the same by using the
Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4
days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be
allowed to open bids if he fails to reply to such representations.

This Bid is governed by the General Terms and Conditions, conditons stipulated in Bid and Service Level
Agreement specific to this Service as provided in the Marketplace. However in case if any condition specified in
General Terms and Conditions is contradicted by the conditions stipulated in Service Level Agreement, then it will
over ride the conditions in the General Terms and Conditions.

In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.

---Thank You---

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