PROJECT INTRODUCTION

The goal of the project is to build the wedding hall is to establish a location for significant
wedding ceremonies. The hall will be specifically created to provide a comfortable setting for the
wedding ceremonies and to satisfy users. This follows a market analysis conducted by the
project's owner ( ). This is the first survey he has conducted since realizing there is a
growing need to offer the community a special location where wedding events can be held in
addition to incorporating religious beliefs into the design. The project's main objective is to
provide a wedding hall within the allotted time in order to provide ease for the social amenities
and events.

REASONS OF SELECTING THE PROJECT

The construction of a banquet is a fruitful idea since these days most of traditional marriage halls
are being converted into banquets due to change in trends and clients preferences. Other than the
wedding ceremonies, it is as accessible as business meetings, seminars, or religious events.
However, it provides to hosts protection against weather conditions and eye-catching ambiance
with respect to event themes.

We are willing to construct the banquet with a capacity of 500 people that would facilitate
underground parking along with some outside parking space. Saturation of parking spaces is one
of the most common issues at ceremonial ceremonies or at any event that create inconvenience
for the incoming guests. Generally banquet halls have a congested outside parking space so, in
accordance with this problem our project enables a huge parking space in the basement area with
a proper parking layout and security concerns. However, we will house some restrooms as well
for the convenience of the guests. This will facilitate people to take some rest and also will ease
their waiting inconvenience.

DEVELOP A PROJECT CHARTER:

The development of a project charter is the process in which they formally authorize and provide
the documents for the requirements that will be required in the project and also satisfy the needs
of the stakeholder.
 PROJECT CHARTER:

Project charter is the brief summary of projects that define the overall project. The project charter
includes the project statement of work, business case, contract, organizational process assets, and
enterprise environmental factors. This charter formally authorizes us for the construction of a
banquet with underground parking.

PROJECT STATEMENT OF WORK:

Scope of work: The scope of work of the project is that, we will construct the Banquet hall with
the capacity of 500 people. The area required is 1000 square feet. The project cost will be 40 to
45 Crore. The construction of the project will be completed within one year.

DELIVERABLES

Construction of drawing

Framework layout at site

Civil work

Earth work

Dismantling

Plain and reinforced cement concrete

Brick work

Banquet floor

Flooring and finishing

 Washroom, kitchen, rest rooms , staff rooms

plumbing work and sanitary fixtures

Interior work

Furniture and doors

Interior work complete

Fabrication work

Electrical work

Air conditioning

light and fans , LED and spot light installation

Stone work on exterior

Banquet hall

Signature_________________________________

BUSINESS CASE:
Project Name Banquet Construction

Project Sponsor Arif Builder Project Manager ABC

Date of Project approval 26-12-2023 Last Revision 2-12-2023

Date
Benefits This project will be providing a competitive edge over the similar
banquets in the close vicinity, also it will provide competitive
returns

Timescales Initial analysis shows that this banquet will be completed in a year
considering all the requirements of the stakeholders

Costs The overall cost of construction of this banquet will be 40-45 Crore

Expected Return on Year 1: 0

Investment
Year 2: 10 Crore

Year 3: 30 Crore

Risks Resource risk, Management risk, Schedule risk, Labor safety Risk,
Quality nonconformance risk and Conflict of Interest of various
Stakeholders.

CONTRACT:

A contract is a document that describes the legalities and requirements of the project that is
decided by both parties. The supplier is included in this contract. The following plans will be
required in this contract for the construction of the banquet.

COST PLAN:

capital land material machinery furniture HRM Electric paint plumbing finishing
interior cost
designing air

40 20 2 crore 5 crore 7 crore 1 2 crore 1 0.5 crore 1.5 crore

crore crore crore crore

PROJECT DURATION:

Total duration of project 1 year

Start date 1 January 2023

End date 31 December 2023

 DURATION OF DIFFERENT PROCESS GROUPS:

Initiation 1 January – 31 January ( 1 month)

Planning 1 February – 31 March ( 2 month)

Execution 1 April – 30 November (8 months)

Monitoring and controlling Continuous process throughout the project

Closing 1 December – 31 December (1 month)

PROCUREMENT PLAN:

The procurement plan includes all the things that will be required in the project. We made a
contract with the supplier for purchasing the raw material that will be required in the
construction of Banquet. The cost plan briefly describes the payment of the material or cost of
the material.

EEF & OPAS

Enterprise Environmental Factors Organization Process Assets

The structure of organization and culture Planning Documentation
Government and industry standards Methodology
Infrastructural Components Government Standards
Existing Human Resources Standard Operating Procedures (SOPs)
Commercial databases General Guidelines
Political climate Policies and best practices
Communication channels
Market conditions
Any resources that may currently exists
Project Management Information System
Labor Strike
Shortage of material

STAKEHOLDER RESIGTER
Name Role Requirements or Expectations Interest Power
Arif Builder Sponsor Sponsor providing the funds for the construction of <High> <High>
the banquet. The requirement of the sponsor is that
the fund utilizes effectively and gives the maximum or
competitive return.

ABC Project The requirement of the project manager is to <high> <high>

manager communicate effectively and the expectation of the
project manager is to communicate effectively.
Umer Contractor Contractor will be required for different types of <high> <low>
Associations contracts like a contract for electrical work of a
banquet. the requirement of the contractor is. The
expectations of the contractor include compliance
with law, health and safety, information security and
anti-corruption.
Sajjad & Sons. Supplier Suppliers provided the wide range of services that will <high> <low>
be required in construction of the banquet. The
requirement of the supplier is to ensure performance,
timely payment and having clear rules. The
expectation of the supplier is complying with legal
conditions that are agreed.
Arif Builder Client The requirements of the client are friendliness, <high> <high>
control, options and alternatives and the information
and the expectation of the client is completion of
project on time, quality of work, complete on budget,
safety and flexibility.
XYZ Consultant They contact the contractors and provide the <high> <low>
Consultancy consultancy services required for construction. The
and CO. requirement of consultants includes the cost tracking,
increased team performance, on time project delivery.
The expectation of the consultant includes paying
salary on time, effective communication and
participation in decision making.
Local Govt. Local Local government gives us the permission for <low> <high>
Hyderabad government construction and regulates us. The requirement of the
District government includes that we must follow the rules
and regulations, policies are not being violated and
should maintain the infrastructure and the
expectation of the government includes paying
income tax timely.

OUTPUT

Project Title Construction of banquet

Project Manager ABC

 Project sponsor Arif builders

Mission Construction of banquet with underground parking

Objectives Objective of our project is to deliver the project at the specified time and
estimated cost to the customer.

Customers Arif builders

Scope The project or banquet will be constructed within the time period of 1 year
at the estimated cost of 40 to 45 crore.

Schedule  Duration of Banquet Construction 1 year

 Start date of the project is 1 January 2023
 End date of the project is 31 December 2023

Cost 40 to 45 Crore

Deliverable Banquet with underground parking along with restrooms

Duration The time required to construct the banquet is 1 year.

Stakeholder The five main stakeholders are Client, Contractor, the consultant, the local
government, and the suppliers.

Communication Discussion, meetings, memos, phone call, emails

PROJECT CHARTER

Project Purpose: The Purpose of this project is to construct an Event hall with underground
parking area along with the restrooms for the ease of the guests.

Project Objectives and Related Success criteria:

 1. To construct an event hall that is highly flexible in accommodating 100 to 200 people
with flexible partitions under the allocated budget in 1.5 years.
2. To construct an underground parking area for the ease of the incoming guests and to
avoid the waiting time.
3. To create value for its Stakeholders.

High-Level Project description: Today’s customers demand the finest degree of comfort,
including fully equipped, air-conditioned rooms that are separate from the rest of the building
and have access to all necessary services. They prefer to have a good affair because their choices
have gotten so magnificent as a result of the few weddings that have taken place in their home.
They emphasize the design's ambiguous inconspicuous vision.

Project Boundaries & Exclusions: This project does not include the Hall project's operations
after construction.

1. The recruitment of employees

2. Management of maintenance contracts.
3. Construction of roads leading to the facility,
4. Connection of the facility to utility providers (gas, electricity, Internet, and water).

Key Deliverables: The primary deliverables of this project will be the delivery of the Event Hall
according to the specifications of the clients. Other than that the project will deliver all the
necessary equipment needed for the Event hall operations. Thirdly it will deliver an underground
parking area for the ease of the incoming guests

Overall Project Risk: The main project risks associated with the Hall are

1. Risk of resources
2. Risk of schedule and
3. The risk of management.

Lack of funds will have an impact on relationships with contractors and will disturb delivery of
materials required by the contractor to complete the project. Furthermore, the cost of project
maintenance in areas such as side security and contract renegotiation will rise.

Factors of risks are labor unrest, bad weather conditions, resource risk impact, additionally
regulator negative review impact. Due to the presence of above mentioned factors of risk the
overall project will be impacted.

Summary Milestone Schedule:

Milestone Date

Completion of the banquet which will chair the events 2-June-2023

Construction of Rest room in the banquet hall vicinity 15-August-2023

Completing the construction of underground parking area 25-september-2023

Completion of banquet interiors which includes paintwork, electrical 15-October-2023
wiring, furnishing, interior design and plumbing

Landscape completion and exterior design: it includes developing exterior 29-November-2023

facilities i.e. patios, lawn, walkways development, breakout areas and
flower planting.

Key Stakeholders List:

The five main stakeholders are Client, Contractor, the consultant, the local government, and the
suppliers.
1. The client for this project is Arif Builder. The land is owned by the client and this project will be
hosted by them. The funds for the construction project will be raised by them. The Chairperson of
ABC Association is also a member of the Project Management Committee and he will be
representing the interest of the client.
2. Consultant: It is contracted by our client in order to develop the business plan along with the
structural plan for this construction project. They facilitate us with consultancy services required
for this construction project.
3. Contractors: Based on the nature of the project it will require certain contractors in order to
develop the banquet. The main contractors are “Nano time contractors” and “Shujah Works
Limited”.
4. Nano Time Contractors will be looking after architectural design, civil works and construction
supervision, and Shujah Works Limited will be handling all the electrical works in the facility for
meeting the requirements of the project.
5. The suppliers: This project requires the services and provisions from a very wide range of
suppliers
6. Local government of Hyderabad district: this project required permissions form the local
government after carefully considering and approving the plans and undertake regular inspections
of the facility to ensure that it is fulfilling and the regulations .

Project Approval Requirements:

1. Delivered structure matches design.

2. The materials utilized in construction all meet design criteria.
3. The local government gives a structure its permission, confirming that it complies with
construction regulations in the area.
4. The design requirements are met by the fittings.
5. As specified in the design, the fittings are acceptable in terms of quality and functionality.
6. The landscape complies with the requirements of the design.

Project Exit Criteria:

1. Verifying if all tests planned have been run.

 2. Verifying if all technical requirements have been met.
3. Verifying all drawings has been approved.
4. Verifying if there are no quality issues.
5. Verifying all risks has been mitigated.
6. Verifying if all development activities have been completed.
7. Verifying if the Banquet passed Initial Operational Test and Evaluation (IOT&E)

Assigned Project Manager its Responsibility and Authority Level:

Assigned Project Manager Responsibilities Authority Level
Clearly define objectives of the Maximum authority is of project
project to all the team and the manager for resolving all the
stakeholders concerns of the stakeholder and
settling the conflicts among the
Do effective regular team member
communications with all the
ABC
stakeholders Project manager is authorized to
replace the workers in order to
Motivate workers to achieve goals increase the productivity
of the project timely
He is in charge of all the
Pre check all the deliverables and resources incoming and the
approve them if it is of the same outflow of the materials
quality required by client

NAME AND AUTHORITY OF SPONSOR AND OTHER PEOPLE AUTHORIZING

THE PROJECT CHARTER:
Name Authority
Arif Builder (Sponsor) He has the authority to ask for all the details of the
money spent and the cost schedules sidewise he is
also authority to look into the revenue streams of
the project
Local Government Hyderabad District Local Government is authoritative to conduct
inspections for checking whether the banquet meets
all the regulatory requirements
Contractor The contractor and authoritative to look after the
planning and schedule documentations in order to
make sure that project is complying all the pre-set
goals and objectives