Synopsis

On

Hotel Management System

Submitted to

Chandigarh group of college landran Submitted By :

Name :mohhen khan (2018962)

: niraj kumar(2018975)
 Introduction of Project
Hotel Management System is a software system where the
management of entire hotel is computerized. The hotel management
system is designed using VB.net as the rich GUI for front end and SQL
Server as the secured backend database.

In this project the details are maintained like customer details,

reservation details, Booking details and billing details The reservation
process of reserving rooms for the customers, canceling the reserved
rooms, booking the rooms , vacating the rooms, the restaurant
management, billing process, etc all are computerized and the
management is done without any difficulty.

The reports can be viewed completely and the head of the

management daily or weekly or monthly can review it. For company
auditing it will be more useful. This Proposed System will be interactive,
faster and user-friendly for the end users. Using the hotel management
system, the following activities can be performed.

o Room Service

o Check In

o Check Out

o Staff Master

o Staff Attendance

o Login
Mission of the Project

The mission is to facilitate easy management and administration of a

hotel with capabilities to do Booking or reservations of the rooms,
Cancellation of the rooms, Cash billing, Room service, Restaurant service,
Restaurant billing, Total billing, Travels arrangement etc. using the
automated hotel management software. One can keep detailed records or
info on an unlimited amount of customers. The system lets the user know
which all rooms are available for occupancy at any point of time. This
makes the booking considerably faster. And thus helps the hotel in better
management and reduce a lot of paper work as well as manpower.

EXISTING SYSTEM

Hotel Management involves maintaining various operations of the

hotel like Booking or reservations of the rooms, Cancellation of the
rooms, Cash billing, Room service, Restaurant service, Restaurant billing,
Total billing, Travels arrangement etc. The existing system is a manual
one and there is lot of issues like erroneous data, slow process, lack of
security etc. Finding out the final payment amount completely relies on
the hotel manager and if he is absent, it takes a long time to find out the
details during check out and is prone to errors.

Drawbacks of the Existing System

 Manual entry consumes more time.

 It is difficult to maintain bulk of record in manual.
 Restrictions in the users.
 Not easy to prepare the daily reports.
 Lack of accuracy and error prone.
 Overall efficiency is less.
 Lot of paperwork.
 Non-secure.
 No perfect maintenance of report.
 No method to trace details
 Human errors
 The manual system is too slow
 Searching is more time consuming
Advantages of proposed system

The following are the objectives and highlights of the proposed system

 Secure data
 Faster process
 Error Free
 Better management
 Save a lot of manpower
 Can easily make the daily reports
 Elimination of Paper work.
 High reliability and security.
 Fast and economical.

Modules

 Room Enquiry and Reservation

 Check In/Check-out Module

 Bills and Payments Module

 Staff

 Staff Attendance

 Reports
MODULE DESCRIPTION

Room Enquiry and Reservation Module

This module deals with reservation enquiry and reservation. During

reservation, the details of the customers, type of room required and
number of room required are fed in to the system. Once these in
formations are entered, the system searches for the unoccupied rooms
and displays the result. In reservation enquiry, customer can get the
information such as rent of rooms and details of rooms available.

Check In/Check-out Module

This module deals with the reservation checkin (i.e., allocating room
for the customer who has already reserved) Direct checkin (i.e., checking
in without reservation), handling checkout of guest and Bill payment.

Bills and Payments Module

This module deals with the generation and tracking of bills and
payments made by the guest. The bills are classified into lodging bills and
Restaurant Bill. The lodging bill is calculated using the check in and
checkout details of the person. The Restaurant bill is generated based on
the food items consumed by the guest during his stay in the hotel.

Reports

This module deals with the generation of the reports for the various
modules. The customer list can be generated. Room status list can be
retrieved for reference. The check in and checkout registers can also be
retrieved for any future queries.
Software Requirement Specification

VB.NET
Visual Basic (VB) is a programming language based on the original
DOS language called BASIC (Beginners' All-purpose Symbolic Instruction
Code). VB.NET 2008, an offshoot of Visual Basic, is an object-oriented
programming language based on VB that is implemented using the
Microsoft .NET framework. The basic syntax of the Visual Basic language
remains unchanged in VB.NET 2008, but includes additional features such
as structured exception handling and short circuited expressions to
enhance the infrastructure of the programming language.

Developers have found VB.NET to be controversial as some of the

software and developmental changes clash with the original language
within VB and have caused compatibility issues. Visual Studio .NET is the
predominant integrated development environment (IDE) that VB.NET
developers employ.

Visual Basic programmers supporting VB.NET indicate that

language constructs and user interface features in the newer system have
caused programming issues within the original VB system. Developers
using VB.NET recognize that the upgraded VB system incorporates
contemporary object oriented programming paradigms in a more stable
environment than was originally thought possible.

Visual Basic .NET is a programming language that can be used

to create win forms or web applications and create programming based in
any object-oriented programming language (OOP), ADO.NET,
Multithreading or Windows Services. VB.NET programming utilizes
concepts connected to string encryption, forms inheritance, regular
expressions and deployment.
 Hardware Specification:-

Processor : Pentium IV

Clock Speed : 2 GHz

RAM : 512 MB

Hard disk Capacity : 80 GB

Keyboard : 101 Keys

Mouse : Optical Mouse

Software Specification:-

Front End : VB.net 2008 with Crystal Report

Back End : SQL Server

Operating System : Windows XP or above

Data Flow Diagram

The data flow diagram (DFD) is one of the most important tools used by
system analysts. Data flow diagrams are made up of a number symbols,
which represent system components. Most data flow modeling methods
use four kinds of symbols. These symbols are used to represent four kinds
of system components such as Processes, data stores, data flows and
external entities.

Circles in DFD represent processes. Data Flow is represented by a

thin line in the DFD and each data store has a unique name and rectangle
represents external entities. Unlike detailed flow chart, Data Flow
Diagrams do not supply detailed description of the modules but
graphically describes a system’s data and how the data interact with the
system.

An arrow identifies the data flow in motion. It is a pipeline through

which information is flown like the rectangle in the flowchart. A circle
stands for process that converts data into information. An open-ended
box represents a data store, data at rest or a temporary repository of
data. A square defines a source or destination of system data.
 DATA FLOW DIAGRAM

DFD for Hotel Management System

DFD for Overall System:

User Hotel
Data and Data
Management Database
System
Commands

DFD for Authentication:

Alert
Invalid User Message

User User Name &

Validate the
Password
User

Valid User

Data Data
Processing Database
 DFD for modules in the Hotel Management System:-

Restaurant Billing
Hotel Bill
Details

Food Entry
Food Details

Bill Entry
Bill Details

Enquiry Entry

Enquiry Data

Room Entry D a t a
Room
Data
User Process
the User User Management
Database
Request Data
Customer Data D a t a
Customer Entry

Reservation Data

Reservation Entry

Check-in Data

Check-in Entry

Checkout Data

Check-Out Entry

Report Data
Reports
Report Generation
DFD for user Entry:

Generate ID

Request
New ID
Last ID
Add
Data
Data
Users
Data Modified Data
User Data
Record Valid Data
Data
Data
Delete Record Validate
Data Data
Invalid Data
Data
View Record
Alert
Message

Users
Report
DFD for Room Entry:

View Room Status

Room No
Statu Room Status

Add
Data
Data
Room_Master
Data Modified Data
Room
Record Valid Data
Data

Validate
Data Data
Invalid Data
Data
View Record
Alert
Message

Rooms
Report
DFD for Customer Entry:

Generate ID

Request
New ID
Last ID
Add
Data
Data
Customer
Customer Data Modified Data
Data Record Valid Data
Data
Data
Delete Record Validate
Data Data
Invalid Data
Data
View Record
Alert
Message

Customer
Report
 DFD for Room Enquiry:

Room Status Room Type

Room_Master Generate ID

Request

New ID
Last ID
New Enquiry_Det

Data
Data

Enquiry
Enquiry Data

Valid Data

Data
Status Validate
Data

Change Status

Invalid Data

Alert
Message

Data

Enquiry
Report
 DFD for Room Booking:

Room_Master

Room Status Room Generate ID

Request
New ID
Last ID

Data New Data Reservation

Reservation
Data Valid Data

Data
Status Validate
Data
Change
Reservation Invalid Data
Status
Alert
Message

Data

Reservation
Report
DFD for Check-in and Checkout and Billing:
 Entity Relationship Diagram Room ID
Get Room Room_Master
Status

Room ID
& Status adult
Customer Hotel_Bill
Generate Bill child
Data dt
roomno

nm time
date Get Details roomtype
addr
srno Room No & C
Data pin
Request for billCheckinID Checkin Details
ID
checkin room
Check-in Details
city
Check_in_Out
am
state Check-in.
Details Valid Data
tim
pin
Data to be Validated
New Check in
Validate
ph the data

Checkout
Details
Invalid Data
Checkout

CheckinID Alert Message

Data
Checkout
View Details
dt
Check-in &
Checkout
roomno
Report

roomty time
amoun
Database Structure

Check In:-

Check Out:-
Room Master:-

Staff master:-

Login:-
Staff Attendance:-