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ISM File Vaibhav BBA (B&I)

Access allows you to easily create databases and tables without extensive coding knowledge. There are several ways to create tables in Access, including starting from blank, using templates, or connecting to SharePoint lists. Wizards and templates guide you through the process of adding fields and importing data from Excel. Well-designed templates help quickly build databases to store and summarize data.

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Dhruv Aggarwal
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38 views14 pages

ISM File Vaibhav BBA (B&I)

Access allows you to easily create databases and tables without extensive coding knowledge. There are several ways to create tables in Access, including starting from blank, using templates, or connecting to SharePoint lists. Wizards and templates guide you through the process of adding fields and importing data from Excel. Well-designed templates help quickly build databases to store and summarize data.

Uploaded by

Dhruv Aggarwal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Assignment: 2

With Access, you can build a database without writing


code or being a database expert.

Well-designed templates help you quickly build


databases. Easily find just the data you want with
queries. Instantly create forms for simple data entry.
Summarize data in grouped and summary reports.
Dozens of Wizards make it easy to get started and
get productive.
Create a database

1. Open Access.

If Access is already open, select File > New.

2. Select Blank database, or select a template.


3. Enter a name for the database, select a location, and then select Create.

If needed, select Enable content in the yellow message bar when the database
opens.
Import data from Excel

1. Open the Excel workbook, make sure each column has a heading and a
consistent data type, and then select the range of data.
2. Select External Data > Excel.
3. Select Browse to find the Excel file, accept the default values, and then click OK.
4. Select Does the first row of your data contain column headings?, and then
click Next.
5. Complete the rest of the wizard screens, and select Finish.
ASSIGNMENT-4

In Access, you have several options when creating tables. You can create a
new blank table from scratch or set up tables that are connected to
SharePoint lists. If you use one of the Quick Start options in the Application
Parts to create a new database, tables with predefined fields will be created.

Create a New Blank Table


1. Click the Create tab.
2. Click Table.
A new table appears in Datasheet View. You can start entering data
right away, but you should add some fields first.

3. Click the Click to Add field heading.

A list of data types appears. See the table at the end of this lesson to
learn more about your options.

4. Select the field type.


When selecting a field type, select the smallest or shortest field that is
required for your data. For example, don’t choose Large Number if you
only need to store a 2-digit number.

5. Type a name for the field.

To change the name of a field header, double-click the field header and
type the field name you want to use.
6. Repeat Steps 3-5 to add the remaining fields to your table.

7. When you’re finished adding fields, click the Close button and


click Yes to save your changes.
8. Enter a name for your new table.

9. Click OK.
Create a Table in Design View
Design View allows you to create a table with more ease.

1. Click the Create tab.
2. Click Table Design.
A new table appears in the window in Design View.

3. Enter a field name in the Field Name column and press Enter.


4. Click the Data Type list arrow and select a data type for the field.

See the table at the end of this lesson for more information about data
types.
5. Repeat steps 3-4 to add as many fields as you want.

6. When you’re finished, click the Close button. Save and name your table.
That’s all there is to creating a table!

Create a Table from Application Parts


You can also create a table using an application part template. An Application
Part is a predefined part of a database, such as a table or form, that you can
quickly insert and use in a database.
1. Click the Create tab on the ribbon.
2. Click Application Parts.
The application parts menu appears. The Quick Start section contains
templates for creating tables.

3. Select a template from the Quick Start section.

The Create Relationship wizard appears, where you can enter


information about the new table.

4. Complete the steps in the Create Relationship wizard.


5. When you’re finished, click the Close button. Save and name your table
Access creates a new table from the application part template you selected.

Create a SharePoint List Table


SharePoint lists can be created within Access. To do this, you need to have
an existing SharePoint site that you can add the SharePoint list too.

1. Click the Create tab on the ribbon.


2. Click the SharePoint Lists button in the Tables group.
3. Select the relevant type of list you want to create –
either Contacts, Tasks, Issues or Events.
Select Custom if you wish to specify your own fields or choose Existing
SharePoint List if you want to link to a list that has previously been
created on the SharePoint site.

4. Enter the SharePoint URL address, a name for the new list, and any
other information you’d like.

5. Click OK.

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