Shubhang Sachdeva IT File

SHRI GURU TEGH BAHADUR INSTITUTE OF MANAGEMENT AND
INFORMATIONAL TECHNOLOGY
SHRI GURU TEGH BAHADUR

INSTITUTE OF MANAGEMENT AND
INFORMATION TECHNOLOGY
COMPUTER APPLICATIONS
PRACTICAL FILE
SUBMITTED BY- SHUBHANG SACHDEVA BBA (B&I) II SHIFT SUBMITTED TO- MS. KIRANJOT
KAUR
GURU GOBIND SINGH INDRAPRASTHA

UNIVERSITY
SESSION (2022-2025)
Page 1
INDEX
S.NO PROGRAMS REMARK

1 Introduction to MS Word and its features.
2 To write a paragraph in MS Word and format it.
3 To insert a Header and Footer in MS Word.
4 To design a time table in MS Word.
5 To design a poster in MS Word.
6 To insert a number and bullets in MS Word.
7 To illustrate the use of watermark.
8 To design a resume in MS Word.
9 To design a student profile form in a MS Word.
10 To illustrate the concept of Find and Replace MS Word.
12 To create mail merge using MS Word and send it to the

five recipients.
13 Introduction to MS PowerPoint and its features.
14 To make presentation in MS PowerPoint on any topic.
15 Introduction to MS Excel and its features.
16 Enter marks of five students in five different subjects and

compute the total marks.
Page 2
17 16. To show simple maths function in MS Excel [min,

max, average, sum, count].
18 .Compute the total salary of employee with 2% HRA,
3%DAand 10% TA of the basic salary
19 Enter the marks of 10 students and calculate their
percentage by applying the formula and then assign them
into following grades.
20 Enter marks of five students in five different subjects and
compute the total marks.
21 To create a pivot table in MS EXCEL
Page 3
PROGRAM-1
1. Introduction to MS Word and its Features.
INTRODUCTION TO MS WORD
Microsoft Word is a word processor developed by Microsoft. It was first released
on October 25, under the name Multi-Tool Word for systems. Subsequent versions
were later written for several other platforms
including IBMPCs running DOS (1983), Apple Macintosh running the Classic
Mac OS (1985), AT&T UNIX PC (1985), Atari ST (1988), OS/2 (1989), Microsoft
Windows (1989), and SCO Unix (1994).A word processor is a computer program
used to create and print text documents that might otherwise be prepared on a
typewriter. The key advantage of a word processor is its ability to make changes
easily, such as correcting spelling, adding, formatting and relocating text.
Page 4
FEATURES OF MS WORD
 Home
This has options like font colour, font size, font style, alignment, bullets, line
spacing, etc. All the basic elements which one may need to edit their
document is available under the Home option
 Insert
Tables, shapes, images, charts, graphs, header, footer, page number, etc. can
all be entered in the document. They are included in the “Insert” category.
 Design
The template or the design in which you want your document to be created
can be selected under the Design tab. Choose an appropriate tab that will
enhance the appearance of your document.
 Page Layout
Under the Page Layout tab comes options like margins, orientation,
columns, lines, indentation, spacing, etc.
 References
This tab is the most useful for those who are creating a thesis or writing
books or lengthy documents. Options like citation, footnote, table of
contents, caption, bibliography, etc. can be found under this tab.
 Review
Spell check, grammar, Thesaurus, word count, language, translation,
comments, etc. can all be tracked under the review tab. This acts as an
advantage for those who get their documents reviewed on MS Word.
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 File management
Word processors contain file management capabilities that allow you to
create, delete, move, and search for files.
 Footnotes and cross-references
Automates the numbering and placement of footnotes and enables you to
easily cross-reference other sections of the document.
 Headers, footers, and page numbering
Allow you to specify customized header, footer and page numbering.
Page 6
PROGRAM-2
2. To write a paragraph in MS word and format it.
STEPS TO WRITE A PARAGRAPH IN MS WORD ARE FOLLOWS:-

1. Open MS Word and write a paragraph on CLOUD COMPUTING.
2. Set the heading to be as Comic Sans of Size 16.
3. Set It’s font as Times New Roman and size =14.
4. Set line spacing between in the paragraph as 1.5.
5. Set heading as centre aligned.
6. Make the paragraph justified.
Page 7
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PROGRAM-3
3. To insert a Header and Footer in MS Word.
To insert a header and footer in Microsoft Word, follow the below

given basic steps -
1. Open the new or an existing Word document in which you want to insert header
and footer.
2. Go to the Insert tab.
3. Click on either header or footer drop-down menu in the Header & Footer
section.
4. A Header or Footer drop-down menu will display on the screen with a list of
built-in Header or Footer options.
5. Select your desired option from the Built-in list.
6. A Design tab with Header & Footer option will appear at the top of the
document.
7. Type your desired information into the header or footer section.
8. Once you type your desired text in the Header section or Footer section, click
on Close Header and Footer under the Design section to remove the dotted
underline.
Now, you can see that the Header and Footer is inserted to the Word document
Page 9
BHUMIKA ARORA
BBA SECOND SHIFT Page 10
PROGRAM-4
4. Design the time table in MS Word.
The basic steps for creating a standard table in Microsoft Word

are:
1. Open a blank Word document.

2. In the top ribbon press insert.
3. Click on the Table button
4. Either use the diagram to select the number of columns and rows you need,
or click Insert Table and a dialog box will appear where you can specify the
number of columns and rows
5. The blank table will now appear on the page.
Page 11
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PROGRAM-5
5. To design a poster in MS Word.
Steps to design a poster in MS Word are as follows.
1. Go to insert tab. From the "Illustrations" group, click Clip Art. A clip art
pane will open to the right of the document.
2. Select "Organize Clips" on the bottom of the pane.
3. In the left menu, double-click "Office Collections."
4. Double-click any category that interests you.
5. To insert the clip art, place your cursor where you would like to insert the
clipart in your document and click the image from the clip art pane.
Page 13
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PROGRAM-6
6. To insert a number and bullets in MS Word.
STEPS TO INSERT A NUMBER AND BILLETS IN MS WORD

ARE AS FOLLOW.
1) Open the new or an existing Word document.

2) Highlight or select the list of items in which you want to insert bullet
points.
3) Go to the Home tab on the Ribbon and click on the Bullets drop-down
icon associated with the Bullets in the Paragraph section.
4) A list of Recently Used Bullets dialog box will appear on the screen.
Select the bullet point that you want to insert in the Bullet Library.
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Page 17
PROGRAM-7
7. To illustrate the use of watermark.
STEPS TO INSERT A WATERMARK ARE –
1) Open Microsoft Word and create a new document or open an existing

document.
2) In the menu at the top of the program window, click the Page Layout tab.
3) Click the Watermark option.
4) In the drop-down window that appears after clicking the Watermark option on
the Design tab, select the Custom Watermark option in the drop-down window.
5) In the Printed Watermark window, select either the Picture watermark or Text
watermark option.
6) If Picture watermark is selected, find the picture you want to use as a
watermark, click OK.
7) If Text watermark is selected, enter the watermark text, and the font, size, and
color of the text. Click OK to add the custom text watermark.
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PROGRAM-8
8. To design a resume in MS Word.
Page 21
PROGRAM-
9. To design a student profile form in a MS Word.
Page 22
PROGRAM-10
10. To illustrate the concept of Find and Replace MS Word.
STEPS TO FIND
1. Select the find option from the find and replace option in home tab.
2. Write the word you want to find.
3. By clicking find it, required word will be found.
STEPS TO REPLACE
1. Select the replace option from the find and replace option in the home tab.
2. Write the word you want to replace and its replacement.
3. By clicking replace all, the required word will be replaced.
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PROGRAM-11
Steps to set a password in ms word are
1. Click the file menu.

2. Select the info tab.
3. Select the protect document button.
4. Click Encrypt with password.
5. Enter your password than click ok.
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PROGRAM-12
12. To create mail merge using MS Word and send it to the five recipients.
WHAT IS MAIL MERGE
Mail merge is a software function describing the production of multiple documents

from a single template form and a structured data source. The letter may be sent
out to many "recipients" with small changes, such as a change of address or a
change in the greeting line. MS Word Mail Merge allows a user to send letters or
documents to many people simultaneously; users simply create one document that
contains the information that will be the same in each version, and then add
placeholders for the information that will be unique to each version. Mail merge is
a Microsoft Word tool that allows you to easily modify one part of a document
with unique data elements. For example, say you want to write a holiday letter and
send it to 20 people. You can write the letter and create a mail merge to print it
with 20 different salutations (Dear Sue, Dear Jack, Dear Peggy, etc.). Mail merge
works by linking a database to your document. The database contains the unique
elements (Sue, Jack, Peggy, etc.) and the document is your letter, invoice, label set,
or another file. Mail merge saves you time and effort because it automates the
process of entering one unique piece of data into a document.
Page 28
USES OF MAIL MERGE
You can use mail merge to create any type of printed document, as well as
electronic documents. Here are some examples of document types:
 Catalogs
 Inventories
 Invoices
 Labels
 Envelopes
 And, of course, letters
In addition to saving you time, mail merge can boost the effectiveness of the
documents you create. For example, by customizing letters with specific names or
other elements, you present a polished, personal image.
A common usage is for creating "personalised" letters, where a template is created,

with a field for "Given Name", for example. The letter says "Dear <Given
Name>", and when executed, the mail merge creates a letter for each record in the
database, so it appears the letter is more personal. It is often used for Variable Data
Printing.
Another common usage is for creating address labels from a Customer

Relationship Management database, or for mass emails with pertinent information
in them, perhaps a username and password.
Page 29
STEPS TO CREATE MAIL MERGE ARE AS FOLLOW -
START MAIL MERGE
• Start a mail merge to create a letter that you want to send to different recipients.
• Select the recipients of your letter.
• Make changes to the list of recipients.
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WRITE AND INSERT FIELDS -
• Highlight the fields you have inserted into the document.
• Add an address to the letter.
• Add a greeting line to your letter (Dear Sir).
• Add fields from the recipient list of your document (name, address etc.)
• Specify rules to make decision-making ability in mail merge.
• Tells the meaning of different fields in the recipient list.
• Update information in the labels from the recipient list.
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PREVIEW RESULTS –
• To preview the merged data from the recipient field.
• To preview a specific record in the recipient list.
• Find by searching the text, and preview the specific record in the recipient list.
• Specify handling of errors when doing mail merge.
FINISH – Finish and complete the mail merge
Page 35
PROGRAM-13
13. Introduction to MS PowerPoint and its features.
INTRODUCTION
Microsoft PowerPoint may is a presentation software that is employed to make

sequence of words and movie that tell a story and help to support speech or
performance of data. Virtual presentation software developed by Robert Gaskins
and Dennis Austin for the American computer software company Forethought, Inc
PowerPoint was designed to facilitate visual demonstrations for group
presentations within the business environment. Presentations are arranged as a
series of individually designed “slides” that contain images, text, or other objects.
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FEATURES OF POWERPOINT
1) Adding Smart Art
Don’t confuse Smart Art with the similarly named WordArt. Where WordArt just
allows you to display text using a wide variety of different formats and effects,
Smart Art is a comprehensive and flexible business diagram tool that greatly
improves upon the ‘Diagram Gallery’ feature found in previous versions of Office.
Click the insert Smart Chart Graphic to choose from a selection of options. Smart
Art can be used to create professional diagrams that include pictures and text or
combinations of the two. An obvious use of Smart Art would be to create an
organization chart but it can be used for many different kinds of diagrams and even
to provide some variety to slides using text bullet points.
2) Inserting Shapes
If you need to include some sort of diagram in your presentation, then the quickest
and easiest way is probably to use Smart Art. However, it is important to be able to
include shapes independently of Smart Art and worth being familiar with the
various Drawing Tool format options. Not only will they be useful if you do need
to manually draw a diagram (and Smart Art doesn’t suit all diagrams), but they can
also be applied to objects on a slide that you might not immediately think of as
shapes. For example the box that contains your slide title or your content. This can
be anything from text to a video, or even the individual shapes in a Smart Art
diagram.
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3) Inserting an Image
Here are two content type icons which appear in new content Placeholders for
inserting pictures. You can Insert Picture from File or Insert Clip Art.
Alternatively, the Illustrations group of the Insert ribbon tab includes the same two
tools. Insert Picture from File allows you to browse to an image file saved
somewhere on your system whereas Clip Art is held in an indexed gallery of
different media types
4) Slide Transitions
Properly used, slide transitions can be make your presentations clearer and more
interesting and, where appropriate, more fun. Badly used, the effect of slide
transitions can be closer to irritating or even nauseating. Simple animation effects
are often used to add interest to bullet point text. Much more extreme animation
effects are available but, in most cases, should be used sparingly if at all. Two
main kinds of animation are available in a PowerPoint presentation: the transition
from one slide to the next and the animation of images/text on a specific slide.
5) Adding Animations
Whereas the transition effects are limited to a single event per slide, animations
can be applied to every object on a slide – including titles and other text boxes.
Many objects can even have animation applied to different components, for
example each shape in a Smart Art graphic, each paragraph in a text box and each
column in a chart.
Page 38
PROGRAM-14
14. To make presentation in MS PowerPoint on any topic.
BHUMIKA ARORA
BHUMIKA ARORA
BHUMIKA ARORA
PROGRAM-15
14. Introduction to MS Excel and its features.
INTRODUCTION TO MS EXCEL
Microsoft Excel is a spreadsheet program used to record and analyze numerical

and statistical data. Microsoft Excel provides multiple features to perform various
operations like calculations, pivot tables, graph tools, macro programming, etc. It
is compatible with multiple OS like Windows, Android and IOS. A Excel
spreadsheet can be understood as a collection of columns and rows that form a
table. Alphabetical letters are usually assigned to columns, and numbers are
usually assigned to rows. The point where a column and a row meet is called a cell.
The address of a cell is given by the letter representing the column and the number
representing a row.
BHUMIKA ARORA
FEATURES OF MS EXCEL
1. Add Header and Footer

MS Excel allows us to keep the header and footer in our spreadsheet document.
2. Find and Replace Command

MS Excel allows us to find the needed data (text and numbers) in the workbook
and also replace the existing data with a new one.
3. Password Protection
It allows the user to protect their workbooks by using a password from

unauthorized access to their information.
4. Data Filtering
Filtering is a quick and easy way to find and work with a subset of data in a range.
A filtered range displays only the rows that meet the criteria you specify for a
column. MS Excel provides two commands for filtering ranges:
• AutoFilter; which includes filter by selection, for simple criteria
• Advanced Filter; for more complex criteria
5. Data Sorting
Data sorting is the process of arranging data in some logical order. MS Excel
allows us to sort data either in ascending or descending order.
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6. Built-in formulae
MS Excel has got many built-in formulae for sum, average, minimum, etc. We can
use those formulae as per our needs.
7. Create different charts (Pivot Table Report)

MS Excel allows us to create different charts such as bar graph, pie- charts, line
graphs, etc. This helps us to analyze and compare data very easily.
8. Automatically edits the result

MS Excel automatically edits the result if any changes are made in any of the cells.
9. Formula Auditing
Using formula auditing we can graphically display or trace the relationships
between cells and formulas with blue arrows. We can trace the precedents (the
cells that provide data to a specific cell) or the dependents (the cells that depend on
the value in a specific cell).
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PROGRAM-16
15. Enter marks of five students in five different subjects and compute the total
marks.
Steps:-
1 Open the MS EXCEL.
2 Write a text in MS EXCEL.
3 Set the text center aligned.
4 Set the borders of table.
5 Calculate the sum of numbers by auto sum.
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PROGRAM-17
16. To show simple maths function in MS Excel [min, max, average, sum, count].
STEPS TO SHOW SIMPLE MATHS FUNCTIONS ARE AS FOLLOWS-
1. Open blank workbook. <New> <Create>

2. Enter the heading of the table
 Double click on the cell and type S.NO. , Name of the candidate, score.
3. For total score, the function SUM is used.
4. For maximum score, the function MAX is used.
5. For minimum score, the function MIN is used.
6. For average score, the function AVERAGE is used.
7. For counting the no. of cell, the function count is used.
 SUM
To find the total number of marks obtained by the student use the formula
=SUM(C4:C13)
 Max
The MAX formula in Excel is the polar opposite of MIN; it tells you which
value in a set is the largest. You can select a list of values in cells, and have
Excel return the largest in the set, with a formula like this:
=MAX(C4:C13)
Page 47
 Min
If you have a set of data and want to keep your eye on the smallest value,
the MIN formula in Excel is useful. You might want to find the minimum
value in a list of data, which is totally possible with a formula such as:
=MIN(C4:C13)
 AVERAGE
To know the average marks obtained by the students, use the formula
=AVERAGE(C4:C13)
 COUNT
If you are curious to know how many cells in a given range contain numeric
values (numbers or dates), don't waste your time counting them by hand.
Use the formula
=COUNT(C4:C13)
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PROGRAM-18
17. Compute the total salary of employee with 2% HRA, 3%DA and 10% TA of
the basic salary.
Then sort the data according to the employee name.
Steps:-
1. Open MS EXCEL.
2. Make a table of 10 employees.
3. Set the borders of the table.
4. Calculate HRA, DA, TA by applying formula.
5. Then sort the data according to the employs name.
Formulas:
HRA:- =2/100*Basic salary

DA:- =3/100*Basic salary
TA:- =10/100*Basic salary
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PROGRAM-19
19. Enter the marks of 10 students and calculate their percentage by applying the
formula and then assign them into following grades.
Steps:-
1).Open MS EXCEL
2).Make a table of 10 students
3).Set the borders of the table
4).Calculate the percentage by formula
=Marks obtained/Total marks*100
5).Go to insert tab and create a pie chart
6).Go to insert tab and create a bar graph
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PROGRAM-20
20. To illustrate the use of conditional formatting in attendance record of 10
students
Steps:-
1 Create a table of 10 students
2 Calculate total of Attendance
3 Calculate the percentage
4 Go to conditional formatting excel
Page 55
PROGRAM-21
21. To create a pivot table in MS EXCEL
PIVOT TABLE:
A pivot table is a data summarization tool that is used in the context of data
processing. Pivot tables are used to summarize, sort, reorganize, group, count, total
or average data stored in a database. It allows its users to transform columns into
rows and rows into columns. It allows grouping by any data field. Pivot tables are
the perfect solution when you need to summarize and analyze large amounts of
data. In just a few clicks, you have access to a whole new set of information. As
already said, spreadsheets are one solution to create pivot tables, but the best
tools don’t require to write complicated formulas or to start all over again every
time you want to organize the data differently. A drag and drop option to move
your fields around is the easiest way to go.
USES OF PIVOT TABLE
Pivot tables are most commonly used in situations where data needs to be
aggregated, and sliced and diced for analysis. It’s particularly useful when you are
looking to calculate and summarize data in order to make comparisons. Within
Kohezion, we see our customers commonly use pivot tables to do the following:
 Run automatic calculations on summed or counted values

 Create %’s of totals
 Segment data by date, user or other variable and calculate totals
Page 56
 Organize data into columns and rows with automatic calculations that would
otherwise be impossible with Excel
STEPS FOR CREATING A PIVOT TABLES ARE
Steps:-
1 Create a table of 10 employees
2 Set the borders of the table
3 Calculate HRA, DA, TA
4 Calculate total salary
5 Go to insert tab in MS EXCEL
6 Create the pivot table
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SHRI GURU TEGH BAHADUR INSTITUTE OF MANAGEMENT AND

SHRI GURU TEGH BAHADUR

GURU GOBIND SINGH INDRAPRASTHA

S.NO PROGRAMS REMARK

2 To write a paragraph in MS Word and format it.

3 To insert a Header and Footer in MS Word.

4 To design a time table in MS Word.

5 To design a poster in MS Word.

6 To insert a number and bullets in MS Word.

7 To illustrate the use of watermark.

8 To design a resume in MS Word.

9 To design a student profile form in a MS Word.

10 To illustrate the concept of Find and Replace MS Word.

11 To illustrate the concept of Find and Replace MS Word.

12 To create mail merge using MS Word and send it to the

14 To make presentation in MS PowerPoint on any topic.

15 Introduction to MS Excel and its features.

16 Enter marks of five students in five different subjects and

17 16. To show simple maths function in MS Excel [min,

2. To write a paragraph in MS word and format it.

STEPS TO WRITE A PARAGRAPH IN MS WORD ARE FOLLOWS:-

2. Set the heading to be as Comic Sans of Size 16.

3. Set It’s font as Times New Roman and size =14.

4. Set line spacing between in the paragraph as 1.5.

5. Set heading as centre aligned.

6. Make the paragraph justified.

3. To insert a Header and Footer in MS Word.

To insert a header and footer in Microsoft Word, follow the below

2. Go to the Insert tab.

5. Select your desired option from the Built-in list.

7. Type your desired information into the header or footer section.

4. Design the time table in MS Word.

The basic steps for creating a standard table in Microsoft Word

1. Open a blank Word document.

5. To design a poster in MS Word.

Steps to design a poster in MS Word are as follows.

6. To insert a number and bullets in MS Word.

STEPS TO INSERT A NUMBER AND BILLETS IN MS WORD

1) Open the new or an existing Word document.

7. To illustrate the use of watermark.

STEPS TO INSERT A WATERMARK ARE –

1) Open Microsoft Word and create a new document or open an existing

10. To illustrate the concept of Find and Replace MS Word.

11 To illustrate the concept of Find and Replace MS Word.

Steps to set a password in ms word are

1. Click the file menu.

WHAT IS MAIL MERGE

Mail merge is a software function describing the production of multiple documents

USES OF MAIL MERGE

A common usage is for creating "personalised" letters, where a template is created,

Another common usage is for creating address labels from a Customer

STEPS TO CREATE MAIL MERGE ARE AS FOLLOW -

START MAIL MERGE

• Select the recipients of your letter.

• Make changes to the list of recipients.

WRITE AND INSERT FIELDS -

• Highlight the fields you have inserted into the document.

• Add an address to the letter.