UNOPS – North Crisis Recovery Project (NCRP)

Provision of Construction of Business Incubator

Project Health and Safety Management

Plan – HS01

31.05.2023
 Form HS01|Project Health and Safety Plan
|HSSE Management System

Table of Contents
1. Introduction 3
1.1. Intro and scope of the Project H&S Management Plan 3
1.2. Project description and key dates 3
1.3. Roles and responsibilities 4
2. Local laws, regulations and other compliance requirements 5
3. Operational planning (for multiple sites, detail all site-specific information) 5
3.1. Activity risk assessment planning 5
3.2. Hazard identification and activities risk assessment 5
3.3. Objectives and targets6
3.4. Work permit system 8
3.5. Management of contractors and sub-contractors 8
4. Health and safety management at project site 8
4.1. Management of hazardous materials 8
4.2. Access and site security 9
4.3. Site Induction and Site Safety Rules 9
4.4. Workplace inspections 10
4.5. Site induction and training 10
4.6. Emergency and evacuation procedures 11
5. Communication and information sharing 11
5.1. Internal communication 11
5.2. External communication 11
5.3. Consultation with the workforce 12
5.4. Accident and incident reporting and investigation 12
5.5. H&S risks during operation 12
6. Audit and monitoring 12
6.1. Project files and records 12
6.2. Audit and monitoring 13
7. Revisions of the Plan 13
8. Table of references to Templates and Guidance documents 14

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1. Introduction

1.1. Intro and scope of the Project H&S Management Plan

UNOPS endeavours, in all its projects and operations, to prevent personal injuries, ill health and
damage to property.

This Project Health and Safety (H&S) Management Plan (hereafter “the Plan”) has been designed to
assist the management of activities and support a risk-based approach to preventing dangerous acts
that could lead to injuries or illnesses or serious incidents in the workplace.

This Plan is a live document that will be reviewed on a regular basis and updated if necessary.

1.2. Project description and key dates

Table 1 – Project details

Project Title Construction of Business Incubator

Project Location Balama

UNOPS Project No.

Project Duration 4 months

Project Health and Safety Management Level Level 2

Project Overall Risk Score, and sub-scores for

Moderate
elements 2 and 3
UNOPS Project Manager Wanderley Henrique Da Costa

UNOPS Project H&S Manager/ Coordinator Nyasha Mhute

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1.3. Roles and responsibilities

While the Project Manager holds the overall responsibility for Health and Safety management in the
Project, other roles may hold accountability, or need to be consulted and informed of various work
packages (e.g. the Contractor, the Office Director, the Programme Manager, the Project Design
Manager). Table 2 below outlines Roles and responsibilities for Infrastructure projects in the
assurance set-up.

Table 2 - RACI Table

Director UNOPS Project

Project
ACTIVITY /Programm Project Design Contractor*
Engineer*
e Manager Manager Manager*

Ensure that local

laws and
regulations are
understood and A R
fully considered
within the H&S
Plan

Ensure planned
review dates for
A R
the H&S plan are
monitored

Convene Design
Phase Start Up
Meeting and A R I
assign H&S
responsibilities

Eliminate foresee
able health and
safety risks
through
engineering
design solutions
A R R*
and, where that
is not possible,
take steps
to reduce or
control those
risks

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Carry out
hazardous
materials
assessment for
materials within
the design, and
A R C
where
appropriate
inform key
stakeholders/wor
k package
contractors.

Ensure regular
liaison between
parties on site on A R C
health and safety
matters

Ensure
consultation with
A R C
the workforce &
visitors

Check that design

changes that
affect H&S are
recognised and A R C R*
assessed during
construction
phase

Ensure that
works
contractors are
procured using
the appropriate
FIDIC based A R I
contract.
(Defines
responsibilities
for H&S /
insurance etc.)

Ensure that
contractor(s)
employ effective
A R C
H&S
management
techniques

Ensure effective A R I
arrangements in
place for site

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security/access

Ensure
arrangements in
place for Site A R I R*
induction and
safety briefings

Ensure that
suitable welfare
facilities and first A R I
aid arrangements
are in place

Ensure that
reporting of
accidents /
incidents
R C I R*
structural failures
are reported in
line with their
relevant OI

Ensure work
permit system is
A R I R*
established and
implemented

Ensure that risk

assessments and
method
statements are A R I R*
compiled and
implemented in a
timeous manner

Ensure that Fire

and evacuation
procedures are A R I
established and
tested

A - Accountable (overall responsibility)

C - Consulted (supports, has the information or capability required)
I - Informed (notified but not consulted)
R - Responsible (gets the work done)

R* - refers to Work Package Responsibility

2. Local laws, regulations and other compliance requirements

Health and Safety legislation and other relevant requirements in Mozambique are described in the
legal register using form HSE03. This should also include the relevant requirements of interested
parties that have been identified by the local office using form HSE02. A check for legal compliance

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has been performed to ensure that this project is compliant with legal and other requirements, using
form HSE04.

A copy of the legal register is available at Pemba offices, UNOPS Project Manager will review these
laws and regulations every 12 months to make sure that there are no changes which may affect this
plan.

3. Operational planning (for multiple sites, detail all site-specific information)

3.1. Activity risk assessment planning

A staged approach to project/site hazard identification and risk control is a requirement of this plan.
Hazard identification and subsequent risk assessment will be an ongoing process throughout the life
of the project (up to defects notification period, if part of the contract). The Contractor receives
already during the tender phase a schedule of key risks/hazards identified during design (form HS07,
Schedule of Key Tasks, can be used for this purpose). These tasks should be carefully considered
during the development of detailed Risk Assessments.

3.2. Hazard identification and activities risk assessment

UNOPS Project Manager ensures that the risk assessments developed by the Contractor(s) are
aligned with the requirements of form HS05, including as a minimum:

● Contractor(s) has identified all foreseeable hazards within the assessed activity
● Hazards have been prioritized by their magnitude (high, medium or low)
● Adequate control/mitigation measures have been documented for each hazard
● Both routine and non-routine conditions and special conditions have been taken into
account.

The Contractor has developed Risk Assessments that were reviewed by the UNOPS HSSE and
accepted prior to works commencing. The requirement to produce Risk Assessments applies to
activities performed by sub-contractors as well.

The workforce shall be briefed on the contents of appropriate Risk Assessment(s) prior to works
commencing; briefings are formally recorded using form HS06.

The Risk Assessment(s) will be amended as necessary to ensure that the works progress in a safe
manner. The Risk Assessment(s) for this Plan are attached to Project HS01.

All UNOPS personnel have the authority to stop any activity that has the potential to cause injury or
damage property until such times as the works are managed in a safe manner.

3.3. Objectives and targets

The project will have the following Health and Safety objectives and targets:

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Carry out the work described below, complying with the established goals, ensuring that all safety
measures are complied with and implemented in ways that do not involve accidents at work or
human losses

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Table 3 - Objectives and Targets
Target
Action/
(measurable
# Objective Program/ Responsible Target Date
where
Resources
practicable)

HSSE Officer
Weekly HSSE 100% weekly HSSE
1 Inspections End of the Contract
Inspection Inspections
Project Manager

Visitors Site HSSE Officer

100% of visitors
2 Induction register End of the Contract
Induction employees induction
Project Manager

HSSE Officer
100% of daily toolbox
3 Toolbox talk Unops Collect End of the Contract
talk
Project Manager

Reduce of HSSE Officer

Constant prevention
4 occupational Unops Collect End of the Contract
training
Project Manager
diseases

Report all HSSE Officer

Incident
5 incidents Unops Collect End of the Contract
management Project Manager
immediately

Zero Incidents
Prevention of Unops Collect HSSE Officer
6 Near misses
End of the Contract
incidents Near miss form Project Manager
report

The objectives and goals of the project are to carry out the work until the end without cases of
accidents at work or human losses.

3.4. Work permit system

The following activities at site will require the Contractor(s) to obtain a signed work permit from
UNOPS Project Engineer and HSSE Analyst before commencing these activities at site:

Below is a description of some activities that will be carried out during the execution of the work,
which will require a signed UNOPS work permit.

● [Hot Works, form HS09]

● [Excavation, form HS10]
● [Survey, form HS11]
● [Work at height, form HS12]
● Works with Electricity

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3.5. Management of contractors and sub-contractors

● Bidders receive key documentation outlining the requirements of UNOPS Health and Safety
Management Systems during the tender phase. The selected contractor shall comply with
all UNOPS H&S requirements for the whole duration of the contract. These requirements
equally apply to any subcontractors hired by the contractor. It is the contractor’s
responsibility to ensure that subcontractors comply and to demonstrate such compliance in
submittals and during verification processes by UNOPS.
● If pre-bid meetings, site visits and/or contract commencement meetings are carried out,
H&S requirements and submittals should be discussed, both for day-to-day work and for
H&S critical stages/activities.

4. Health and safety management at project site

4.1. Management of hazardous materials

Occupational diseases may occur as a result of exposure to hazardous substances in the form of
inhaled particulates, ingested materials or skin contact with substances. Such possibilities have been
identified in the Risk Assessment(s) and appropriate controls put in place. The main types of
hazardous materials that have been identified are:
Table 4 - Hazardous materials
Risk Responsible
Hazardous material Control method
rating person

Ensure that the instructions on the

product label are read and followed
strictly.

Protect untreated areas to prevent Safety Technician

Anti-termite soil
High product from seeping into untreated and Construction
treatment
areas. Engineer

correctly dispose of any product left over

after treatment, to avoid risks to the
environment.

Carry out awareness-raising actions on

respiratory protection and provide Safety Technician
Cement High protective masks, use protective goggles, and Construction
pvc type gloves, see recommendations in Engineer
the safety data sheet.

Fuel High Carry out awareness-raising actions on Safety Technician

handling hazardous chemical products, and Construction
use personal protective equipment, face Engineer
masks and PVC gloves, keep all flammable

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products in well-ventilated and properly

signposted areas.

Provide a safety data sheet and properly

identify the products.

Provide a retention basin for fuel storage

in ways to avoid soil contamination.

Use of appropriate PPE when handling the

product to avoid product inhalation and
skin contact. Safety Technician
Carboline High and Construction
Raise awareness among employees about Engineer
the risks and care needed when handling
the product

Ensure that the paint storage location is in

an airy location, the storage of devices or
equipment that produce sparks when Safety Technician
Moderat
Paints operating must be avoided in this location, and Construction
e
it is mandatory to use personal protective Engineer
equipment, protective glasses, mask and
pvc type gloves.

A retention basin must be provided for

the oil storage location in order to avoid
spillage of the same with risk of
contamination of the soil, for the handling Safety Technician
Moderat
Oils of this product the use of adequate and Construction
e
individual protection equipment must be Engineer
made, the containers must be properly
marked with the type of oil available and
the appropriate safety data sheets.

Ensure that waterproofing products are

stored in dry and ventilated places,
provide safety data sheets for Safety Technician
Moderat
Waterproofing waterproofing products, when handling and Construction
e
waterproofing products, use personal Engineer
protective equipment, safety glasses,
mask and pvc type gloves.

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Hazardous materials/chemicals used at the site shall have Material Safety Data Sheets (MSDS). The
MSDS are obtained from the manufacturer/supplier of the materials and should be requested with
each purchase of products.

Material Safety Data Sheets will be included in the Toolbox talks and risk assessment briefings. This
information will be made available to any employee or sub-contractor or visitor who may interact
with the materials/chemical substances on site.

4.2. Access and site security

UNOPS Project Manager will ensure that the Contractor(s) have put in place all measures to
establish the site according to UNOPS guidance (GHS12).

It is the Project Manager responsibility to ensure that all site security requirements identified in the
Risk Assessment for this activity are fully implemented.
4.3. Site Induction and Site Safety Rules

Site inductions will be carried out by the contractor. Arrangements for site inductions for this project
shall be:

● Any new worker coming to the work site will be briefed on the site safety rules including the
site logistics plan, hazards, evacuation procedures, emergency and first aid procedures, and
the duties and responsibilities of all persons on site.
● A Site Induction briefing and Site Safety Rules has been developed in Portuguese and in
English.
● All attendees of the Site Induction briefing will be recorded and included in the UNOPS Site
Induction Register (form HSE07).
● Visitors will be given a brief site induction (based on an either oral or written Visitor’s
induction) and will be accompanied at all times during their visit to the site.
● UNOPS personnel at Site should ensure that workers carrying out safety critical tasks have
the necessary induction, qualifications and/or on the job training/licensing for the tasks they
carry out.

4.4. Workplace inspections

Inspections of the project site should be carried out weekly. Contractor(s) will undertake weekly
inspections of the whole work site, and specifically of:
- equipment
- small equipment (form HS15)
- scaffolds (form HS14)
- lifting devices (form HS16)
- electrical cables
- fire extinguishers
Records of the inspections should be kept using form HSE05 (UNOPS Collect) and/or other
dedicated forms, or the Contractor(s) forms where approved by UNOPS:

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UNOPS personnel at site will be responsible for the assurance of these inspections. UNOPS site
teams are responsible for ensuring that the inspection findings and recommendations are closed out
in a timely manner.

4.5. Site induction and training

Induction, training and awareness activities have been planned and consideration given to ensuring
that personnel doing H&S critical activities are covered.

Table 5 - Training
Planned training Nominated staff Frequency

Whenever there is a need to

Any employee carrying out work at height or if there is an
Work at height
work at height employee who is not trained
to work at height.

Training will be carried out

every 2 months, if any risk
Every driver assigned to the situation arises committed by
Driver awareness
project a driver, new training will be
carried out on defensive
driving.

Whenever there is a need to

work with hazardous materials
Any employee using hazardous
Hazardous Materials if there is an employee who is
materials
not trained to use hazardous
material.

Whenever there is a need to

All electricians hired for the
Electrical work carry out a new training or any
project
risk situation is detected.

Loading equipment operator Whenever there is a need to

Manual Cargo Handling and all employees involved in carry out mechanical cargo
the activity. handling work

Refresher training will be held

All employees hired for the every 2 months for all
Use of fire extinguisher
project employees on the use of fire
extinguishers

All supervisors, site engineers, Training on first aid in

First aid for emergencies. safety technicians, one in every emergencies will be carried
15 workman out every month

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The HSE training matrix (form HSE18) can be used to keep detailed records of site inductions,
toolbox talks and training.

4.6. Emergency and evacuation procedures

Emergency and evacuation procedures will be tested through appropriate drills that will be held
every quarter and, where possible, may involve relevant interested parties.

As a minimum, the Emergency Plan and procedures shall include:

- emergency contact numbers available on notice and information boards over the project
work areas and site offices
- emergency procedures, incorporated in the project site inductions briefing

Emergency procedures should be periodically reviewed to ensure continued relevance.

5. Communication and information sharing

5.1. Internal communication

Internal communication for the Project will include as a minimum:

- H&S weekly and monthly meetings. They may be dedicated to H&S or H&S may be one part
of the agenda. Additional H&S meetings will be organised when needed. Meeting minutes
will be distributed to UNOPS, Contractor’s team and sub-contractors.
- Weekly inspections (form HSE05); including Health and Safety items will be performed
jointly by UNOPS team and the Contractor(s) team; the report will be prepared by UNOPS
H&S Manager/Coordinator and shared with the Contractor(s) for necessary actions.
- Site H&S quarterly report (form HSE12); the quarterly report is a summary of the site weekly
inspection report findings and corrective action. It is prepared by UNOPS site H&S
Manager/Coordinator to be shared with the Contractor(s) and with UNOPS Senior
Management in the country as well as with UNOPS HQ.
- Toolbox talks
- Information and guidance signage will be present at the site in Portuguese.
- The Site Notice Board will be used to convey daily updates and information.

5.2. External communication

Queries on health and safety management from local communities, journalists, business community,
neighbours, local representatives, and any other external parties will be handled according to the
following protocol: Grievance Redress Mechanism.

5.3. Consultation with the workforce

Arrangements for consulting and coordinating with the workers at site will be as follows:

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- An employee representative will participate in the regular and extraordinary meetings

between UNOPS and the Contractor(s)
- All Contractor’s and sub-contractor’s employees will be encouraged to raise any suggestions
and concerns on health and safety management of the project on an ongoing basis and
during meetings, briefings, toolbox talks, etc.

5.4. Accident and incident reporting and investigation

All significant accidents or incidents and high potential near misses shall be reported to UNOPS HQ
using form HSE09.

They should be thoroughly investigated and action taken to prevent recurrence. For Class 1
incidents, the outcomes of the review shall be reported to UNOPS HQ using form HSE10. Lessons
learned should be captured using HSE11.

UNOPS and Contractor’s personnel have an obligation to report all incidents and near misses to the
UNOPS Project Manager/H&S coordinator, and will receive proper induction in this sense. Significant
incidents and near misses should be recorded in Table 6:

Table 6 - Incidents/near misses

Incident/near miss description Date Corrective action taken

5.5. H&S risks during operation

To prevent/reduce risks at the use and maintenance phase or during the facility/structure operation,
UNOPS will provide the project end user with an operation and maintenance manual, which explains
how to operate and maintain the asset in a safe manner.

6. Audit and monitoring

6.1. Project files and records

UNOPS health and safety management electronic files will form the archived component of the
records for this project, in line with the UNOPS Record Retention Policy and to facilitate internal and
external audit and review. As a minimum they will consist of:

- A copy of Pemba legal register

- The Project Health and Safety management plan with its Annexes

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- H&S meetings minutes

- Weekly site inspection reports
- Work Permits
- Quarterly HSE site reports
- Incidents investigation reports and near misses
- Emergency drill records
- Record of training and toolbox talks
- A copy of any H&S related correspondence in the project including any nonconformities
notification for the Contractor(s)
- Internal and External Audits records
- Copy of the latest UNOPS HQ Management Review records

The UNOPS H&S system shall be formally documented to allow for control and accountability.

6.2. Audit and monitoring

Health and Safety performance at site will be regularly monitored through:

- Weekly site inspections

- Ad hoc site inspections
- Internal peer reviews if requested by UNOPS HQ
- External audit visit if requested by UNOPS HQ

7. Revisions of the Plan

Table 7 - Revisions
Revision date Name and title Description of main changes

8.

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9. Table of references to Templates and Guidance documents

Table 8 - References
TOPICS TEMPLATES GUIDANCE

HSE02 Register of interested parties

Legal review HSE03 Legal register

HSE04 Check for legal compliance

HS05 Risk Assessment

Risk Assessment
HS06 RA briefing register

HS08 Confined space permit

GHS02 Lifting
HS09 Hot works permit
GHS04 Excavations
Work permits HS10 Excavation permit
GHS09 Work at height
HS11 Lifting permit
GHS11 Confined space
HS12 Working at heights permit

HSE07 Site induction register

Site induction and training HSE08 Visitor induction register See catalogue of Toolbox talks

HSE18 Training matrix

HSE05 HSE inspection report – site

HS13 Ladder inspection record

Site weekly inspections HS14 Scaffold inspection checklist GHS07 Scaffold

HS15 Small tools inspection record

HS16 Lifting devices inspection record

Management of contractors and sub- See guidance for Contractors working

contractors with UNOPS

Site emergency and evacuation plan

Emergency and evacuation
HS03 Emergency contact numbers GHS10 Accident response
procedures
HS04 Emergency drill record

HSE09 Incident report form

Accident/incident reporting HSE10 Incident review form

HSE11 Incident highlight form

Communication and reporting HSE12 Quarterly HSE report – site

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Audit and monitoring HSE16 Internal review (audit)

= UNOPS responsibility (usual set-up in assurance position)

= Contractor responsibility (usual set-up in assurance position)

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