ANNEXURE-“A”

WORK SCHEDULE FOR CONTRACTS OF MECHANIZED CLEANING,RAGSPICKING& DISPOSAL OF GARBAGE

(WASTESE ,GRETATION),RAGS, SILT etc. FROM MAIN DUSTIBIN TO THE MUNICIPAL CORPORATION DUMPING GROUNDS FOR
JHANSI RAILWAY STATION
Location Working hours(shift wise)/per day along with
frequency

06.00 hrsto 14.00 hrsto 22.00 hrsto

14.00hrs 22.00hrs 06.00hrs

Cleaning of total platform area of PF no. 1 , 2 , 3, 4, 5, 6, 7 & 8 including all approachable TWO ONCE ONCE
area,{( i.e. all pillars , offices, waiting halls (upper-lower- general), of PF no. 1,
2,3,4,5,6,7&8,FOB,Ramp and path, passengers Waiting hall , Retiring Rooms ,Dormitory, Yatri
shed , including toilets and reservation office removing spider webs from there etc and
Cleaning of signage’ sand notice boards, Cleaning of All types of Benches and steel and
plastic dustbins on platform, office ,FOB and circulating area Collection of garbage from
pantry Cars, Cleaning& disposal of garbage of all dustbin to main dustbin. Garbage disposal,
garbage segregation (Dry &wet) and removal of garbage from main dustbins to the municipal
corporation dumping grounds by the tenderers own labour, cleaning materials and
disinfectants, machines and tools, and Cleaning of All pay & use toilet Bathroom, Water
booth when not in contract and Chasing of stray animals as required , all areas instructed by
CHI {(TotalArea1209541 SqFt, (Total Kota StoneGranitestilesArea–247067 SqFt)}
SWEEPING AND MOPPOING WORK WILL BE DONE CONTINIOUSLY
Cleaning of total East side circulating area, (i.e. reservation office, booking office, parcel ONCE ONCE ONCE
office,RPF Thana,coolies helter, Magistrate office and all areas instructed by
CHI(TotalArea107600SqFt)
SWEEPING AND MOPPOING WORK WILL BE DONE CONTINIOUSLY
Cleaning of Washable apron of track no.01,02,03,04,05,06,07&8,and Cleaning and De-silting ONCE ONCE -
of Drain no.01,02,03,04,05,06,07&8, all areas instructed by CHI (Total Area 172610 SqFt)
Rag picking of Goods shed Yard (line no.1,2,3 and blasting line), Complete rag picking which ONCE IN A WEEK
includes removal of rags, plastic & polythene bags, papers, ,garbage, vegetable and other
visible foreign material. All areas instructed by CHI (Total Area 1,61,245SqFt). As perSSE
yard/ jhs letter.no. nil blast side ( 420*7=2940 sq.mt.)
(630*7=4410 sq.mt.,640*7=4480 sq.mt., 450*7=3150 sq.mt.) total = 14980 sq.mt.
Rag picking on all tracks ,rag picking will be up to 1 k.m. beyond “C” cabin towards LAR end, DAILY
and rag picking on GWL end upto kachhapul of JHS yard, Complete rag picking which
includes removal of rags, plastic &
Polythene bags, papers , garbage, vegetable and other visible foreign material. All areas
instructed by CHI(TotalArea1105571SqFt) , As per SSE(W)LAR letter no. nil dt.19.05.2021.
A. from to C cabin to LAR end (1000*65)=65000sq.mt.
B.As per SSE yard letter.no. nil , from C cabin to Kachcha pul (2500*15.084)=405910.44.
Pest and Rodent Control in all are as instructed by CHI (Total Area 451873 Sq Ft) ONCE IN A WEEK

DEPLOYMENTOFLABOURFORRUNNINGMACHINES:

1. High pressure jet ONCE ONCE ONCE

2. Single disc scrubber ONCE ONCE ONCE

3. Ride on scrubber TWICE TWICE TWICE

4. Ride on Sweeper ONCE ONCE ONCE

5. Mini floor Scrubbing machine ONCE ONCE ONCE

6. Others as mentioned in Annexure “B” ONCE ONCE ONCE

 ANNEXURE-“B”

LIST OF MINIMUM NUMBER OF NEW MACHINES WHICH WILL BE PROVIDED BY CONTRACTOR FOR MECHANISED CLEANING AT JHANSI
STATION,HOWEVER CONTRACTOR CAN PROVIDE MORE THAN MINIMUM REQUIRMENTS OR OF HIGHER CAPACITY

SN Machine Qty.
1. Mini floor scrubbing Machine (Roots Wizard)or Similar/HigherBrand and Capacity 01
2 Single Disc scrubbing Machine (Roots SD 430)or Similar/HigherBrand and Capacity 01

3 Ride on scrubber(Battery operated), RB 950orSimilar/HigherBrand and Capacity 01

4 Extra battery set with trolley for ride on scrubber 04
5 High Pressure water jet Cleaning machine Diesel Engine Operated Mounted on Trolley 04
with Water Tank, Easily maneuverable for track cleaning. Make KRITI or Similar/Higher
Brand and Capacity
6 Ride on sweeper(Diesel operated)Roots(RhinoRD160)or Similar/ Higher Brand and 01
capacity
7 Hand Held Scrubber, Roots Combie-5 or Similar/Higher Brand and Capacity 01
8 Wet & Dry Vacuum Cleaner Roots topper 429/440 TNX or Similar/Higher Brand and 01
Capacity
9 01 Napsac spray machine 02

10 Folding ladder 30ft long movable 01

11 Bio-metric attendance machine with computer and printer 01

12 Walk behind Scrubber drier Electrical,E4545 or Similar/Higher Brand and Capacity 02

Total 25

Adequate length cable for power connection should be included with all machines.Power source ie electricity and diesel is included.

ANNEXURE-“C”
 Minimum Requirement of cleanliness material of ISI mark for consumption at
Jhansi Station

S.No. Requirement of material Quantity consumption

Per month
1. Lizol , Domex, MOPZ(Reliance) , Maxkleen (Wipro) , Dettol 100 ltr.
2. Naphthalene ball 2 kg.

3. Odonils (75gms) 50 nos.

4. Bleaching powder 700 Kg.

5 Lime Powder 1000 Kg.

6. Brooms Goa 600 nos.

7. Phool Jharoo 10 NOS.

8. Polythine bags for Steel Twin Dustbins as per NGT Guidelines in CC 1600 Nos.
of 80-100 liters
9 Small polythene in CC of10-20 liters for office dustbins 05 kg
10 Wiper (6*4) 10 nos.
11 Toilet cleaner Harpic, Domex, dettol, Clorox, Lysol 30 Ltr.
12. Room freshener 30
13. Insecticide for flies Vagonnet 10 Kg.
14 Phenyl (BIS specification IS10758/1983 04/day
15 Liquid Soap 150 lt
16. Colin 60 no.
17 Castic Soda + soda ash 100 Kg.+ 05 Kg.
18 Rubber pipe 01 inch dia of 60 m length 03

THESE DEAD STOCK ITEMS TO BE SUPPLIED BY CONTRACTOR TO DEPLOYED PERSONAL AT JHS STATION

S.N. 1. Name of items Qty.

1. Uniforms (Shirt/Trouser Caps with NCR Logo), Gum boots, Gloves, As per
face mask, retro reflective jackets for rag picking staff. requirements
2. Toilet Brush 48 Nos.
3. Spot brush 100Nos.
4. Duster Cotton 400 Nos.
5. Bamboo 6 ft. 30 Nos.
6. Plastic bucket (CC 10 Lt) 10 Nos.
(B) DEAD STOCKS Items
1. Covered rickshaw trolley of size 4x3x2 m with rubber wheels 05

2. Covered wheel barrow for collecting garbage from pantry car 01

3. Steel Panji for drainage cleaning 06

Contractor must also supply any requirement of cleaning tools and items such as Phawarah, Tagari, and Duster extra for
better cleanliness along with above items.
 ANNEXURE-“E”

PROPOSED MANPOWER TO BE FILLED BY THE TENDERER AND UPLOADED ALONGWITH THE BID

S.N. Location No.of persons to be deployed by

contractor(shift wise)/per day as per scope
of work &frequency mentioned in annexure
“A”
06.00hrsto 14.00hrs 22.00hrs
14.00hrs to22.00hrs To06.00hrs
1. Cleaning of total platform area of PF no. 1 , 2 , 3, 4, 5, 6, 7 & 8 including all    
approachable area, , {( i.e. all pillars , offices, waiting halls (upper-lower-
general),and Cleaning of PF no. 1, 2, 3, 4, 5,6,7&8, FOB ,Ramp and path,
passengers Waiting hall, Retiring Rooms, Dormitory, Yatri shed , including
toilets and reservation office of all places and removing spider webs from
there etc and Cleaning of signage’s and notice boards ,Cleaning of All types
of Benches and steel and plastic dustbins on platform, office ,FOB and
circulating area Collection of garbage from pantry Cars, Cleaning& disposal of
garbage of all dustbin to main dustbin. Garbage disposal, garbage segregation
(Dry &wet) and removal of garbage from main dustbins to the municipal
corporation dumping grounds by the tenderer’s own labour,cleaning
materials and disinfectants, machines and tools ,and Cleaning of All pay&use
toilet Bathroom , Water booth when not in contract and Chasing of stray
animals as and when required , all areas instructed by CHI
{(TotalArea1209541SqFt, (Total Kota StoneGranitestilesArea–247067SqFt)}
 SWEEPING AND MOPPOING WORK WILL BE DONE CONTINIOUSLY
2. CleaningoftotalEastsidecirculatingarea,   
(i.e.reservationoffice,bookingoffice,parceloffice,RPFThana,coolieshelter,Magi
strateoffice,Goodsofficeandotheroffices)allareasinstructedby
CHI(TotalArea107600SqFt)
 SWEEPING AND MOPPOING WORK WILL BE DONE CONTINIOUSLY
3. Cleaning of Washable apron of track no.01,02,03,04,05,06,07&8,and Cleaning   -
and De-silting of Drain no.01,02,03,04,05,06,07&8, all areas instructed by CHI
(Total Area 172610 SqFt)

4. Rag picking of Goods shed Yard (line no.1,2,3 and blasting line), Complete rag ONCE IN A WEEK
picking which includes removal of rags, plastic & polythene bags,
papers, ,garbage, vegetable and other visible foreign material. All areas
instructed by CHI (Total Area 1,61,245SqFt).

5. Rag picking on all tracks ,rag picking will be up to 1 k.m. beyond “C” cabin ONCE IN A DAY
towards LAR end, and rag picking on GWL end upto kachhapul of JHS yard,
Complete rag picking which includes removal of rags, plastic &

Polythene bags, papers , garbage, vegetable and other visible foreign material.
All areas instructed by CHI(TotalArea1105571SqFt)

6. Pest and Rodent Control in all are as instructed by CHI (Total Area 451873 Sq
Ft) ONCE IN WEEK
 DEPLOYMENT OF LABOUR FOR RUNNING MACHINES:
7. 1. High pressure jet   

2. Single disc scrubber   

3. Ride on scrubber   

4. Ride on Sweeper   

5. Mini floor Scrubbing machine   

6. Others as mentioned in Annexure “B”   

Minimum Number of Manpower to be deployed by Contractor to be mentioned here is*MANDATORY*(TO BE FILLED BY

CONTRACTOR)

NOTE-1:-The major work will be carried out in morning shift and high standard of cleanliness to be maintained during
every shift with proposed machine & manpower and specified chemicals. According to the situation, railway
administration will have the right to make changes in the number of Housekeeper and supervisor for one day (all three
shifts) or any of the shifts. Also railway administration depending on situation can depute manpower to other stations
for similar nature of work with written consent of concerned CHI/HI,SM/SS and nominated representatives of Sr.DCM /
Station director
NOTE:-2

a. The number of personnel proposed by the tenderer must be deployed as such for satisfactory cleaning
station(Area given in Annexure-“A”).Offers received without quoting manpower in Appendix-“E”will
Summarily rejected.
b. The personnel required to be deployed have to be physically deployed on everyday basis and the personnel
required to be deployed for taking care of Leave Reserve & Rest givers etc. have to be
Provided by the contractor as per the Statutory norms or rules etc. as applicable.
c. The CVs of the Managers & Supervisors are to be submitted at office of the CHI/station Manager,JHS
And intimate the officer concerned.
d. The personnel should be smartly dressed in neat and clean uniforms having the firm’s logo. The uniforms
and Personal Protective equipment’s (eg. Shoes, helmet, gloves etc) should be provided free of cost by the
Tenderer /contractors.

e. In Appendix-“E”total Number of Manpower to be deployed by Contractor is mandatory be filled by the tenderer. In

case the tenderer fails to provide this ,his/ her offer will be summarily rejected.

Managers and Supervisors should be well trained in mechanized cleaning practices through approved training
institutes as defined in Employer’s requirement. A certificate/documentary proof to this effect shall
Be submitted before the start of work.
 ANNEXURE F-3

PENALTY FOR BRAECH

Penalties for breach are as under: -

SN. Nature of Deficiency/Irregularity each time Penalty

a) Passenger Complaint. @Rs.1000/-per Complaint

b) Staff found without uniform /Icard. @Rs.100/-per person per day

c) Failure to address deficiencies pointed out at inspection i.e.For non-removal of i. Penalty of Rs 500/-
garbage from Dustbin means any dustbin noticed full with garbage by on1stinstance
morethan 75%. , Open burning of waste in railway premises , Pest & Rodent ii. Penalty of Rs 800/-
workfound to be not satisfactory or any other kind of deficiencies pointed on2ndinstance
out anytime iii. PenaltyofRs1000/-
* (Considering the fact that all the deficiencies are totally unrelated to each on3rdinstance.
other hence penalty will be taken as individually considering )* iv. After
3rdinstancethebuyer
may continue
toimposethesamepen
altyfor3rdinstance.

d) Penalty for short deployment of Manpower Deduction as per daily wages

Plus Penalty of Rs 1000/- per
day per short deployment.

e) Penalty imposed by the NGT for non compliance of the scope of this contract As imposed by the NGT

f) In-case of non-compliance of the standards of the services to be provided as As per the conditions detailed
per Service Level Agreement and Packages CLEANING, SANITATION AND in Para 8 “Penalties and
DISINFECTION SERVICE-OUTCOMEBASED” the buyer would be at liberty to levy Fine”of the SLA
such penalty and terminate the contract

g) Penalty for short deployment of machinery/out of order As per Annexure-F-1

h) Penalty for non-availability of required quantity of Chemicals AsperAnnexure-F-2

Special Attention:

1. The tenderer must ensure to provide suitable equipment for spraying the disinfectant.
2. The penalty may be reviewed by the authority/ official higher than the official who levied
penaltyon written request by the housekeeping agency. Such request should be made
within 15 days ofthelevy of penalty

3. If anyun-satisfactory workis attended by theRailways orthe contractornotat

allhavingattended the work, the Railway shall be at liberty to carry out the work in any
manner asDeemed fit and recover the charges at double the rate incurred by the railways
i.e. staff cost,material cost including Supervisory charges etc.
4. Contractor or his nominated person should have a meeting with site supervisor or
 nominated byRailways, SM/CHI/HI once in fortnight, so that causes of penalty can be
analyzed and efforts can be made by the contractor to have an effective performance.

5. This penalty shall not relieve the contractor from his obligation to execute the works or
from any other of his obligations and liabilities under the contract.
6. The Contractor shall co-ordinate his programs to the extent feasible with the programs of
other contractors to be engaged at the site or in the vicinity of the site, as furnished by the
Engineer so that the works can be carryout as per the overall programmed.
7. Contractor shall maintain the attendance Register for morning, evening night and general
shift staff. If the short deployment of staff is noticed deduction shall be as per daily wages
for short deployment plus suitable penalty of Rs.1000/- for each short deployment and
also maintain a register for railway official’s inspection, surprise visit and all type VIP
movements.
8. Suitable penalty for theft, loss, missing of sanitary and water supply installation/
equipment, fittings shall be imposed by Railway administration.
9. However total penalty should not exceed 10% of contract value. Further it is clarified that
deduction for work not done is not a penalty as there is no work, no payment and
therefore shall not be counted towards limit of a penalty as stated above.
10. There will be two types of evaluator for service quality provided by service provider
a) Users (Employees/Visitorsetc.) ,
b) Buyer(Nodal Officer/Consignee of Buyer Organization)

Evaluation of performance and rating will be made as per Annexure

1 of Para 11 of “Service Level Agreement and Packages
CLEANING,SANITATIONAND DISINFECTION SERVICE-OUTCOME
BASED”
 Annexure-F-2
Deduction/Penalty details for Chemicals and other consumables
(Short Deployment)
S.N Type of Chemical/Consumable required for the Unit Rate of deduction
work

1. Lizol, Domex , MOPZ(Reliance) ,Maxkleen Liter Rs.180 perlitre

(Wipro) ,Dettol

2. Naphthalene ball KG Rs.120perkg

3. Odonils (75gms) Nos. Rs.70perPieces.

4. Bleaching powder KG Rs.25 perkg.

5. LimePowder KG Rs.05 perkg.

6. BroomsGoa Nos. Rs.20 perpiece

7. Phool Jharoo Nos. Rs.70 perpiece

8. Polythine bags for Steel Twin Dustbins as per NGT Nos. Rs.20 perpiece
Guide lines in CCof80-100liters
9. Small polythenein CC of10-20 liters for office Nos. Rs. 40/kg
dustbins
10. Wiper Liter Rs.200perpiece

11. Toilet cleaner Harpic ,Domex ,dettol, Clorox, Lysol Liter Rs.50 perLiter

12. Jet spray Room freshener Liter 100

13. Insecticide for flies Vagonnet Liter 500

14. Phenyl(BISspecificationIS10758/1983 Liter 30

15. Liquid Soap Liter 100

16. Colin Liter 150

17 Castic Soda Kg 30

18 Rubber pipe 01 inch dia of 60 m length Meter 2000

 Annexure-“F-1”

Deduction/Penalty details for Machinery for Mechanized cleaning work at JHS

Railway station
SN Type of Machinery / Equipment required for Make/modal Rate of
the work deduction Per
Machine/Per
Day(In Rs.)

1. Mini floor scrubbing Machine(RootsWizard) As mentioned in Annexure ‘B” 1000

Or Higher Brand
2. SingleDiscscrubbingMachine(RootsSD430) As mentioned in Annexure ‘B” 1000
orHigher Brand
3. Ride on scrubber(Batteryoperated),RB950 As mentioned in Annexure ‘B” 3000
Or Higher Brand
4. Extra battery set with trolley for ride on As mentioned in Annexure ‘B” 1000
scrubber
5. High Pressure water jet Cleaning machine As mentioned in Annexure ‘B”
Diesel Engine Operated Mounted on Trolley 1000
with Water Tank, Easily maneuverable for
Track cleaning. Make KRITI or Higher Brand
6. Ride on sweeper (Diesel operated)Roots As mentioned in Annexure ‘B” 3000
(RhinoRD160)or Higher Brand
7. Hand Held Scrubber ,Roots Combie 5 or As mentioned in Annexure ‘B” 1000
Higher Brand
8. Wet &Dry Vacuum Cleaner Roots topper As mentioned in Annexure ‘B” 1000
429/440TNX or Higher Brand
9. 01 Napsac spray machine As mentioned in Annexure ‘B” 1000

10. Folding ladder 30 ft long movable As mentioned in Annexure ‘B” 1000

11 Bio-metric attendance machine with As mentioned in Annexure ‘B” 1000

Computer and printer
12 Walk behind Scrubber drier Electrical,E4545 As mentioned in Annexure ‘B” 1000
Or Higher Brand

(Non-Working/Short Deployment)

Note:- In the event of failure of machine it shall be repaired or replaced by another machine of same make and
specification. For this purpose the contractor shall keep sufficient number of spare machines. However if
the contractor fails to provide replacement for a non- working machine within Forty Eight hours (From the
time of reporting of breakdown) of the failure or breakdown then a penalty will be imposed as per Annexure
F-1.