Asset User Manual

SAP User Manual SAP USER MANUAL
Asset Accounting
Asset Accounting
User Manual
Created by: Mawai Infotech ltd. Page 1 of 61

Asset Accounting
SAP Training & End User Manual
About this Manual:

► Easy to understand
► Easy to navigate
► With actual SAP screen layouts
► For all SAP users
Purpose:
► Training
► End User reference
How to read this manual:
► Read fully before you start working on the actual SAP system
► Take a printout so that you can refer it when you are off-line.
Sl. No. Contents

1.0 Creation of Asset
1.1 Create Asset
1.2 Change Asset
1.3 Display Asset
2.1 Asset Explorer
3.0 Depreciation Run
4.0 Asset Transfer
4.1 Asset Transfer to within Plant & Profit Center
4.2 Asset transfer to different profit Center
4.3 Asset Retirement
4.4 Sale of Asset with revenue
4.5 Scraping of asset

Asset Accounting
1.0 Creation of Asset

1.1 Create Asset Master
PURPOSE
Use this procedure to Create main Asset Master Data.
PREREQUISIT ES
None
Menu Path
Use the following menu path to begin this transaction:

Asset Accounting
Select: SAP Menu AccountingFinancial AccountingFixed

AssetAssetCreateAsset
Transaction Code
AS01
Procedure
1. You have started the transaction using the menu path or transaction code AS01.
2. Enter Asset class and click on Master Data.

Asset Accounting
3. Enter data in General tab as follow:

Asset Accounting

Asset Accounting
4. Enter data in Time-dependent tab as follow:

Asset Accounting
5. In Depreciation area Enter useful life as follow and Save it as shown below:
Press Save
Following message shall appear:
Asset is successfully created.

Asset Accounting
1.2 Change Asset Master

PURPOSE
Use this procedure to make changes in Asset Master Data.
PREREQUISIT ES
Asset should exist in system.
Menu Path
Select: SAP Menu AccountingFinancial AccountingFixed AssetAsset

ChangeAsset
Transaction Code
AS02
Procedure

Asset Accounting
2. Enter Asset number and Company code as shown below and click on Master Data.
3. You can make changes in fields which are not grayed out.

Asset Accounting
4. Click on to save changes in master data. Following message shall appear.
1.3 Display Asset Master

Asset Accounting
PURPOSE
Use this procedure to Display Asset Master Data.
PREREQUISIT ES
Menu Path

AssetAssetDisplayAsset
Transaction Code
AS03
Procedure

Asset Accounting
2. Enter Asset number and click on Master Data.
3. You can view the Asset Master created.

Asset Accounting

Asset Accounting
2.1Create CWIP Asset
PURPOSE
Use this procedure to Create CWIP Asset Master Data.
PREREQUISIT ES
Menu Path to for Create CWIP Asset
Select: SAP Menu AccountingFinancial AccountingFixed AssetAsset

CreateAsset

Asset Accounting
1. Select CWIP asset class to create asset
Fill all require information in ‘General’ tab

Asset Accounting
Fill Cost Center, and Plant in ‘Time-dependent’ tab, then save the document.

Asset Accounting
CWIP Asset has been successfully created as per below message.
Note: CWIP Asset should only create through Z017 asset Class
1. Enter Asset number with internal order number with ‘Item category ‘A’.
2. Post MIRO document for procurement of Asset.
Below accounting entry created during MIRO:

Asset Accounting
Create Original/main Asset as per define ‘Asset Class’ i.e. Z012 to settle partially/full CWIP asset
value.

Asset Accounting

Asset Accounting

Asset Accounting
2.2Settlement of CWIP Asset
Select: SAP Menu AccountingFinancial AccountingFixed AssetPosting

Capitalize Asset Under ConstructionDistribute
Transaction Code
AIAB
Procedure
You have started the transaction using the menu path or transaction code AIAB.

Asset Accounting

Asset Accounting
Fill Company Code and CWIP Asset and press Execute.
Select the line and click on ‘Enter’ to distribute amount.
Fill all require information to set a settlement rule for CWIP Asset and select on (Back)
button.
Fill Partial Amount
Fill % to settle
Asset Accounting
Main Asset
FXA (Asset)
Click on to settle main asset.

Asset Accounting

Asset Accounting
Fill all require information as per screen and execute.

Asset Accounting
Click on Simulate to check Asset posting.
Then Remove ‘Test Run’ and execute the screen.
Asset has been posted successfully in Main Asset as per below.

Asset Accounting
2.2 Asset Explorer

PURPOSE
The Asset Explorer shows planned as well as already posted asset balance sheet values and depreciation
of a fixed asset in various formats and levels of summarization. The Asset Explorer is used for displaying
and analyzing fixed asset values.
PREREQUISIT ES
Menu Path
Select: SAP Menu AccountingFinancial AccountingFixed AssetAssetAsset

Explorer
Transaction Code
AW01N
Procedure
1. You have started the transaction using the menu path or transaction code AW01N.
2. Enter Company code, asset number and year. All asset details will be shown as below:
Asset Accounting

Asset Accounting
3. Under posted value tab, planned depreciation values with Sign is shown.
4. Under Comparison tab year wise value of asset is shown.

Asset Accounting

Asset Accounting
3.0 Depreciation Run

PURPOSE
Use this procedure to post depreciation of all Assets. The planned depreciation is posted to the
relevant general ledger control accounts when the periodic depreciation-posting is run
PREREQUISIT ES
Asset should already exist in system and its depreciation status should be planned.

Asset Accounting
Menu Path

AssetAssetPeriodic ProcessingDepreciation RunExecute
Transaction Code
AFAB
Procedure
1. You have started the transaction using the menu path or transaction code AFAB

Asset Accounting
2. Update the following fields:
Field Name Field Description Values

Company code Code identifying the company 1000
purchasing the material
Fiscal year Period, 03 months as a rule, for which 2022
the company is to create its inventory
and balance sheet.
Posting period Fiscal month when the transaction posts 06
to the General Ledger
3. Click <checkbox> Totals Log to provide details of depreciation posted.
4. Click Execute .Firstly executes it in Test Run mode.

Asset Accounting
Note: This message is only displayed in Test mode. In productive mode i.e. The test run radio button is
off, the system requires that the session be run in Background.
5. Click to process further.

Asset Accounting
6. Click Back to return back to the depreciation posting run screen.
7. De-activate by clicking the <checkbox> Test run
8. To Execute depreciation in background Select ProgramExecute in Background (F9)

Asset Accounting
9. Select the Parameters as shown below:

Asset Accounting
Click on continue .
10. Click on immediate to start the processing in background immediately.

Asset Accounting
11. Click on check and save it.

Asset Accounting
12. Following message shall appear.

Asset Accounting
13. To view the status of the run, use the following menu path: System  Services  Jobs 
Job overview.
14. Click on and

Asset Accounting
15. Select the FAA_DEPRECIATION_POST session and click on Spool button.

Asset Accounting
16. Output Controller: List of Spool Requests
17. Click on and click on Type to display content.

Asset Accounting
18. You can find all details of Depreciation run.
Use T.Code- FB03 for details of the document.
8.2 Asset Transfer to different Plant or Profit Center.

PURPOSE
Use this procedure to transfer asset to different Profit Center or Plant.
PREREQUISIT ES

Asset Accounting
Menu Path

AssetPostingTransferTransfer within company code
Transaction Code
ABUMN
Procedure
1. You have started the transaction using the menu path or transaction code ABUMN.

Asset Accounting
2. On screen "Enter Asset Transaction: Transfer within Company Code", enter information in the
Header Area as specified in the below table:
Field Name Description R/ User Action and Values
O/C
Company Code Asset Company Code R Defaults to last used company code. Use
Change company code into select different
Asset Accounting
company code
Asset Number Asset master record R Asset to be transferred
number
Accounting Principle of Accounting R Enter Principle
Principle
Depreciation Book Depreciation R Enter Depreciation Area
Area
Document Date Document Entry Date R Enter document date
Posting Date Financial document R Enter posting date
effective date
Asset Value Posting Period R Enter asset value date
Date
Text Asset transaction code O
No Revenue Posting without revenue R Radio button indicates selection
Existing Asset Asset is existing R Radio button indicates selection
New Asset Asset is new R Radio button indicates selection

Asset Accounting
3. On Additional Details Tab, enter information in the fields as specified in the below table:
Field Name Description R/O/C User Action and Values

Period Posting Period R Enter period
Document Type Type of FI document R Defaults to AA
Transfer Variant Type of asset transfer R
Additional Info Additional Information on transfer O

Asset Accounting
4. On Partial Transfer Tab, enter information in the fields as specified in the below table

Asset Accounting
Field Name Description R/O/C User Action and Values

Amount Posted Amount to be transferred R Entry required in one of these fields only!
Percentage Rate Percentage to be R Entry required in one of these fields only!
transferred
Quantity Quantity to be O Portion of total purchase order quantity to be
transferred transferred
Related to prior-yr Related to prior or R Select proper radio button
acquisition / from current- current acquisition year
yr acquisition

Asset Accounting
5. Once entry is complete, it is highly recommended that the user review the financial
document prior to posting. Clicking on the icon.
6. Once satisfied with the displayed information, the document may be posted by clicking on
the icon.
7. Following message shall appear:

Asset Accounting
9 Asset Retirement
9.2 Sale of Asset without customer (Manual Value)
Functionality
SAP provides the following types of retirement:

Asset Accounting
An asset is sold, resulting in revenue being earned. The sale is posted without a customer. The
revenue earned is manually entered in the transaction. (Illustrated here)
An asset is sold, resulting in revenue being earned. The sale is posted against a clearing account.
Scenario
An asset sale is posted in FI through this transaction where the following entry is passed by the
system
Clearing a/c Dr.

Accumulated depreciation on asset Dr.
Loss/Gain on asset a/c Dr/Cr.
Asset A/c Cr.
The invoice on the customer is raised in the SD (Sales & Distribution) module. Which passes the
following entry:-
Customer a/c Dr.
Clearing a/c Cr.
Use this procedure to transfer asset to different Profit Center or Plant.
PREREQUISIT ES
None.
Menu Path

AssetPostingRetirementAsset sale without customer
Transaction Code
ABAON

Asset Accounting
Procedure
1. You have started the transaction using the menu path or transaction code ABAON
a. Update the following fields:

Asset Asset number.
Document date Date the transaction occurred
Posting date Date that the business transaction occurred
Asset val. date The asset value date is the value date for Asset Accounting.
Text Contains an explanatory text on the line item. Sale of asset

Asset Accounting

Manual value Revenue that was realized due to the sale of an asset or part of an asset. The system 70000
determines the gain/loss as the difference between the revenue and the net book value
of the asset being retired. When the retirement involves acquisitions from prior fiscal
years and acquisitions from the current fiscal year, the system also divides the sales
revenue proportionately.
Enter Asset Number
Date of Asset Sale
Sale amount of Asset
2. Click on simulate icon for viewing accounting entry.

Asset Accounting
Asset Credited
Loss Debited Asset Clearing Debited
3. Click on icon to save the entry.
9.3 Scrapping of Asset.

PURPOSE
Posting Asset Retirement by scrapping by the end of the life of asset are any unplanned damages
in the asset.
PREREQUISIT ES
None
Menu Path

Asset Accounting

AssetPostingTransferAsset Retirement by Scrapping
Transaction Code
ABAVN
Procedure
1. You have started the transaction using the menu path or transaction code ABAVN.
2. Update the fields shown in table:

Asset Accounting
Field Name Description R/O/C Comments

By default , the company code is exhibited or Choose
Company Code Company Code R appropriately from the popup list
Asset Asset R Enter the Asset number
Document Date Date of the document R Enter the date of the Document
Posting Date Effective date of posting R Defaults from the System date
The asset value date is the
Asset value Date value date for Asset R Defaults the current Date
Text Narration for posting O Narration for posting

Asset Accounting

Asset Accounting
AD Debited
Asset Credited
Loss on Scrap
Debited
3. Click on to save the transaction.

4. Following message shall appear:

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SAP User Manual SAP USER MANUAL

Created by: Mawai Infotech ltd. Page 1 of 61

SAP Training & End User Manual

About this Manual:

How to read this manual:

Sl. No. Contents

Created by: Mawai Infotech ltd. Page 2 of 61

1.0 Creation of Asset

Use the following menu path to begin this transaction:

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Select: SAP Menu AccountingFinancial AccountingFixed

2. Enter Asset class and click on Master Data.

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3. Enter data in General tab as follow:

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4. Enter data in Time-dependent tab as follow:

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Asset is successfully created.

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1.2 Change Asset Master

Asset should exist in system.

Use the following menu path to begin this transaction:

Select: SAP Menu AccountingFinancial AccountingFixed AssetAsset

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4. Click on to save changes in master data. Following message shall appear.

1.3 Display Asset Master

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Asset should exist in system.

Use the following menu path to begin this transaction:

Select: SAP Menu AccountingFinancial AccountingFixed

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2. Enter Asset number and click on Master Data.

3. You can view the Asset Master created.

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2.1Create CWIP Asset

Menu Path to for Create CWIP Asset

Use the following menu path to begin this transaction:

Select: SAP Menu AccountingFinancial AccountingFixed AssetAsset

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1. Select CWIP asset class to create asset

Fill all require information in ‘General’ tab

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CWIP Asset has been successfully created as per below message.

Below accounting entry created during MIRO:

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2.2Settlement of CWIP Asset

Select: SAP Menu AccountingFinancial AccountingFixed AssetPosting

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Fill Company Code and CWIP Asset and press Execute.

Select the line and click on ‘Enter’ to distribute amount.

Click on to settle main asset.