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    Contract Adminstration

    Uploaded by

    Milto
    Contract administration involves: (i) managing records such as correspondence, claims, meeting minutes, and performance reviews; (ii) tracking payments to contractors against invoices and timeliness; (iii) managing progress and performance using scheduling tools; (iv) conducting review meetings; (v) managing changes, variations, and costs against budgets; (vi) monitoring health, safety, and security arrangements; and (vii) managing claims and disputes.

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    Contract Adminstration

    Uploaded by

    Milto
    36 views3 pages
    Contract administration involves: (i) managing records such as correspondence, claims, meeting minutes, and performance reviews; (ii) tracking payments to contractors against invoices and timeliness; (iii) managing progress and performance using scheduling tools; (iv) conducting review meetings; (v) managing changes, variations, and costs against budgets; (vi) monitoring health, safety, and security arrangements; and (vii) managing claims and disputes.

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    Contract administration involves: (i) managing records such as correspondence, claims, meeting minutes, and performance reviews; (ii) tracking payments to contractors against invoices and timeliness; (iii) managing progress and performance using scheduling tools; (iv) conducting review meetings; (v) managing changes, variations, and costs against budgets; (vi) monitoring health, safety, and security arrangements; and (vii) managing claims and disputes.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    36 views3 pages

    Contract Adminstration

    Uploaded by

    Milto
    Contract administration involves: (i) managing records such as correspondence, claims, meeting minutes, and performance reviews; (ii) tracking payments to contractors against invoices and timeliness; (iii) managing progress and performance using scheduling tools; (iv) conducting review meetings; (v) managing changes, variations, and costs against budgets; (vi) monitoring health, safety, and security arrangements; and (vii) managing claims and disputes.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 3

    Contract administration typically involves:

    (i) records management, including setting up and operating a records


    management system to record correspondence, claims, meeting
    minutes, performance reviews and other records as suggested below;
    (ii) managing and tracking of payments to the contractor against
    invoices and/or claims and the timeliness thereof;
    (iii) managing progress (using scheduling tools) and performance;
    (iv) conducting review meetings;
    (v) managing changes, i.e., variations and projected costs against budget;
    (vi) monitoring health and safety and, where applicable, security
    arrangements, and
    (vii) managing claims and disputes

    Reviews and/or provides guidance in the preparation of contracts, agreements, amendments and
    change orders.

    • Assists in pre-bid meetings.


    • Assists in negotiating and executing contracts.
    • Verification that all contractual clauses are included in documents (as are appropriate).
    • Manage vendor/supplier performance in relation to contractual agreements.
    • Ensuring compliance to terms and conditions of contracts.
    • Manage contract closeout procedures.
    • Track payments to vendors as per contract.
    • Coordinate and confer with General contractual items.
    • Assist in debriefings, resolving disputes, claims, litigation and settlements.

    • Research and develop vendors and suppliers with priority given to DBE suppliers and vendors.

    • Provide ongoing assistance to staff in the administration of contractual agreements.


    • Assist with the development and execution of DART service contracts and manage the
    renewals of those agreements.

    • Maintains contract files and records; prepares status reports; and, reconciles differences with
    Finance and the Project Manager

    Knowledge of:
    • Local, state and federal laws, codes and regulations related to governmental procurement;
    principles, methods, procedures and practices of public procurement to include RFP
    administration.
    • Current and effective purchasing and inventory methods and practices, policies and standards
    as
    they relate to DART, Iowa Department of Transportation (DOT) and FTA

    Ability to prioritize and organize tasks to meet deadlines, with the ability to manage multiple
    priorities while maintaining a high degree of accuracy and strong attention to detail, in a fast
    paced shop environment with constant interruptions.

    • Ability to develop and maintain effective and collaborative working relationships with
    bargaining unit employees, staff, and others contacted in the course of daily work using
    principles of excellent customer service.

    Good judgment and common sense, to make logical, cost effective and sometimes critical
    decisions while working under high pressure situations and within strict deadlines relating to
    purchasing and inventory functions.

    To communicate clearly, concisely and effectively, both orally and in written form, to other
    staff, contractors, suppliers and other various audiences.
    • Ability to provide factual and objective technical data and information used by other in making
    operational decisions.

    • Ability to maintain integrity and confidentiality while working with purchasing information
    and other pertinent sensitive information.

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