Effectivity Date: 12/07/2023

Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

PROJECT QUALITY PLAN (PQP)

(PROJECT CONSTRUCTION AND MANAGEMENT)

B+G+2 RACECOURSE VILLAS, DUBAI, UAE

Prepared by: Approved by: Rev. No. Date Page

QA/QC Manager MANAGING PARTNER
00 July 12, 2023 Page 1 of 23
Signature: Signature:
 Effectivity Date: 12/07/2023

Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

TABLE OF CONTENTS

DESCRIPTION PAGE
LIST OF REVISIONS 4
1. Introduction and Purpose 5
2. Domain of Application and Implementation 5
3. Definitions and Abbreviations 5
4. Issue, Revision, Control and Distribution of PQP 6
5. Reference Documents 6
6. Project Quality Policy Statement 7
7. Project Description 8
7.1. Contract Scope of Work 8
7.2. General Description of the Project 8
7.3. Salient Features and Outlines of Contract 8
8. Project Organization & Management 9
9. Quality System of the Project 9
9.1. Management Review 9
9.2. Contractual Documents 10
9.3. Clarifications & Amendments 10
9.4. Variations 10
9.5. Document Control 11
9.6. Incoming Mail 12
9.7. Documents/Drawings Register Updates & Redline Drawings 12
9.8. As-built Drawings 12

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

9.9. Material Purchasing and Control 13

9.10. Control of Incoming Material 14
9.11. Construction Scheduling and Control 14
9.12. Quality Control Procedures (QCP) 15
9.13. Inspection and Testing 16
9.14. Control of Inspection, Measuring and Testing Equipment 18
9.15. Control of Non-conforming Products 18
9.16. Control of Quality Records 19
9.17. Protection of Client’s Property 20

10. Annexures 22

Annex 1 – Project Organization Chart

Annex 2 – Responsibilities of Key Personnels
Annex 3 – Contact Details of Site Staff and Key Personnel
Annex 4 – Responsibility Matrix
Annex 5 – List of Method Statements
Annex 6 – List of Quality Control Forms
Annex 7 – List of Pertinent Document (O&M Manual)
Annex 8 – ISO 9001-2015 Certification

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

LIST OF REVISIONS

Amended Amended Description of

Rev. Date Remarks
Pages Procedures Modification/Amendments
Issued for Review &
00 12-July-23 - - -
Approval

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

1. INTRODUCTION AND PURPOSE

This PQP addresses and deals with the requirements of the contract documents, as
prescribed in the General & Technical Specifications and considering the concerned
Authority Regulatory Procedures and requirements, as well as “The Second Construction
Co. Ltd Of China Construction Third Engineering Bureau” relevant technical submittals
pertaining to the project. The purpose of this Project Quality Plan (PQP) is to provide a
simple but effective system for controlling the quality of the work on this project. It
demonstrates that the contractor “THE SECOND CONSTRUCTION CO. LTD OF CHINA
CONSTRUCTION THIRD ENGINEERING BUREAU” has specified the project policies and
objectives, established a system of procedures to accomplish them, assigned duties,
delegated authority and set up suitable inspection, testing, examination and audit programs
to verify that the requisite standards of performance are achieved. The adopted approach is
to plan in advance all quality control (QC) activities including related quality records and
means of obtaining approval prior to commencement of associated activities. This quality
plan is designed to accomplish and demonstrate achievement and compliance of all
contractual – material, equipment and services quality, performance and workmanship
requirements specified by the Project Contract Documents and considering the competent
Statutory Authorities requirements and regulations to ensure full compliance with ISO
9001:2015.

2. DOMAIN OF APPLICATION & IMPLEMENTATION

This document is addressed to all individuals and / or departments or sections within the
organizational structure of the Contractor who are involved in the Quality Control Program
and construction operations. It also addresses the control of all operations of suppliers,
manufacturers, and subcontractors who should comply with the project quality system
requirements in conformity with their scope of work. This document shall be valid and in
effect from date of its issuance until the said contract has been fully accomplished unless
interim, revisions and improvements as judged appropriate or rational are effectuated.

3. DEFINITIONS AND ABBREVIATIONS

i. Client API(Al Ali Properties Investments)

ii. Consultant A & D Studio Engineering Consultants
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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

iii. Contractor The Second Construction Co. Ltd Of China Construction

Third Engineering Bureau
iv. PD Project Director
v. MP Managing Partner
vi. PM Project Manager
vii. CM Construction Manager
viii. QAQCM Quality Assurance and Quality Control Manager
ix. PQP Project Quality Plan
x. QCP Quality Control Procedures
xi. HSM Health and Safety Manager

4. ISSUE, REVISION, CONTROL AND DISTRIBUTION OF THE PQP

4.1 This PQP is prepared by the Quality Control Department in coordination with Project
Manager (PM) and Contract Department then submitted for approval by the Consultant. It
is a controlled document and its issue is controlled by the PM and Quality Control
Department.
4.2 Distribution of PQP will be processed as indicated on the List of distributions (Annexure
5).
4.3 Revisions are made quarterly or as judge necessary based on Consultant’s instructions or
as a result of new site requirements or special circumstances and/or corrective actions
agreed during audits. All revisions are conducted by the PM and Administration
Department of THE SECOND CONSTRUCTION CO. LTD OF CHINA CONSTRUCTION THIRD
ENGINEERING BUREAU.
4.4 All holders of controlled copies will be issued latest revised copies whenever revisions are
effected and approved by the Consultant and PM and QC Manager of THE SECOND
CONSTRUCTION CO. LTD OF CHINA CONSTRUCTION THIRD ENGINEERING BUREAU.
4.5 On every revision, the revision number is generated and incremented by one. The revision
number is indicated on every page. Whenever practical, the changes and/or modifications
and/or amendments are indicated by a vertical line in left margin.

5. REFERENCE DOCUMENTS

 Control Document (Letter of Intent, Minutes of Meeting, etc.)

 Method Statement
 Contract Drawings

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

 This PQP – Subject to Approval

 Contract Agreement
 Tender Document
1. Annexure
2. Bulletins
3. Tender Proposal
 ISO 9001:2015 Standards

6. PROJECT QUALITY POLICY STATEMENT

We The Second Construction Co. Ltd Of China Construction Third Engineering Bureau aim is to
develop its business activities to be as a leader in the construction industry in terms of production,
quality, job satisfaction and profitability. To achieve this, we need to develop the full potential of our
staffs at all levels by creating an environment in which each person is motivated towards these goals
whilst meeting our clients’ expectations in order to provide and sustain client’s satisfaction . 
  
COMMITMENT:

In The Second Construction Co. Ltd Of China Construction Third Engineering Bureau we are all
Committed to
 Ensuring there is a high level of awareness of the company’s systems, at all levels.
 We ensure the Suppliers/ Sub Contractor’s relationships are mutually valuable and foster strengthen
quality objectives.
 Establish measureable quality targets and goals on an annual basis to support the achievement of its
policy objectives.
 We are committed to meeting customer expectations and to deliver on time with quality.
 To comply with all legislations, code of practice, industry standards and specifications.

OUR APPROACH:

These are the things we do:

 We have a management system for Quality that is externally certified to ISO 9001 which is
integrated with our systems for managing Health & Safety and the Environment where possible.
 We use a risk based approach to address the requirements of the business both internally and
externally.
 We follow the steps of plan - do - check - act to ensure all processes are adequately resourced and
managed and that opportunities for improvement are followed up.

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

 We give our people the right information, advice, training so they know their responsibilities and are
competent to work and we hold everyone accountable for their behavior.
 We have channels of communication to encourage all employees and their representatives to
contribute for improvements in our Quality performance.
 We use plans and objectives to help us improve our performance.
 We review this policy every year, or when there are significant changes to the business.
 We provide sufficient resources to implement this policy in full.
For: The Second Construction Co. Ltd Of China Construction Third Engineering Bureau
Prepared by: Authorized by:
Corporate Manager Managing Partner
7. PROJECT DESCRIPTION

7.1 CONTRACT SCOPE OF WORK

The project consists of Commercial Villas in Nadd Al Shiba First, Dubai, UAE. The Project is
divided in building construction, and MEP works. Types of groups as per original scope as
shown below. Enabling works will be executed by Piling Contractor a separate contract.
The current scope of work is outlined below. In the event of scope changes, processes
outlined in this document will be used to realize the extended scope.
Mainly, Scope of work of the project is divided into the following categories;

1. Earth Works and RCC works(Substructure and Superstructure Works )

2. 1st and 2nd Fix MEP Works (High Level & Low Level Both)

3. False Ceiling Closure (Suspension System & Board Closure)

4. Wall Paint & Other Finishes Works (Primer, Stucco & 1st Coat/Final Coat)

5. Flooring Works (Screed, Marble & Tiles)

6. Doors & Windows Installations

7. Misc. Finishes

8. MEP Final Fix

9. Final Touch Ups & Snags

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

10. Roof Waterproofing Works

11. MEP Roof Equipment Installation

12. External Façade Works (Waterproof, Paint, Lights, Etc.)

13. External Works (Landscaping)

7.2 GENERAL DESCRIPTION OF THE PROJECT

TYPE OF PROJECT: COMMERCIAL VILLAS

PROJECT NAME: B+G+2 RACECOURSE VILLAS, DUBAI, UAE
Commencement Date: TBC Completion Date: TBC

8. PROJECT ORGANIZATION & MANAGEMENT

8.1 The project shall be planned, managed and executed under the administration of the
approved Project Manager employing adequate and highly competent resources
deployed on site in accordance with project organization Chart attached herewith
(Annexure 1) as per contract requirements and in line with approved construction
schedule.
8.2 The current project organization chart may be subject to minor revisions to cater for
any new arising requirements and emergencies and to improve performance or
tackle any unforeseeable problems and impediments.
8.3 The head quarter in Dubai will provide necessary support in particular with regards
to contractual and financial matters. The key personnel involved in the execution of
works and their respective responsibilities (Annexure 2) and Contact Details
(Annexure 3) are attached hereafter.
8.4 Updated organization charts reflecting any changes or new appointments will be
issued by PM in consultation with the Employer as judged necessary and
practicable.

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

8.5 Responsibilities and coordination and reporting and relationships between senior
staff and subordinates and those employees of same status/level as delineated in
Responsibility Matrix attached herewith (See Annexure 4).

9. QUALITY SYSTEM OF THE PROJECT

9.1 MANAGEMENT REVIEW

9.1.1 Formal management review of the Project Quality System will be performed
every six months to ensure its adequacy, integrity and continuing suitability and
effectiveness in realization of and satisfying the project requirements and the
company interests.
9.1.2 The review will consider the project idiosyncrasies and the outcome or
repercussions of the Consultant site instructions. It will also ensure non-
conformances corrective/preventive actions are taken with due expedition.
Evaluations during these reviews constitute the basis of any changes in the
project quality system.
9.1.3 The review process will be performed by PM, QA/QC Manager and the Discipline
Engineers in conjunction with Project Director/Corporate Manager of Head
Office at the designated time.
9.1.4 The minutes of Management review meeting will be recorded and maintained
by the PM and at Head office (Document Controller).

9.2 CONTRACTUAL DOCUMENTS

9.2.1 Records of all contractual documents are properly archived and securely filed.
These include all reviews and any exchange of correspondence on contractual
requirements.

9.3 CLARIFICATIONS & AMENDMENTS

9.3.1 Any clarification on drawings, scope of work, contractual requirements,
inconsistencies, anomalies or any other technical matters or discrepancies, etc.
shall be dealt with and addressed by means of a “Technical Query (TQ)” or
Request for Information (RFI) please refer to the corresponding form as
attached in list of forms.
9.3.2 All site queries are treated as contractual documents and will form part of the
final handover and close out documentation. The PM is responsible for

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

maintaining records of all queries and informing or circulating to concerned

departments/ individual as relevant.
9.3.3 Any modifications or amendments to contract document shall be formally
approved by consultant and client and properly documented and indicated in
the relevant As-built or final records in accordance with contract conditions and
established procedures.

9.4 VARIATIONS
9.4.1 All instructions constituting variations will be properly documented and
processed. This falls within the PM’s responsibilities in coordination with
Technical Manager and Senior Quantity Surveyor.
9.4.2 Request for potential variations and instructions of variations shall be
submitted and processed and maintained systematically assuring that
Employer’s Representative’s consents are obtained in writing for any change
order.
9.4.3 PM to notify the consultant of any potential impact on time as consequences to
any variation instructed and performed.
9.5 DOCUMENT CONTROL
9.5.1 The purpose of this plan (procedure) is to insure that documents are reviewed
for adequacy, approved for issue by authorized personnel and latest documents
distributed to the right personnel in charge and implemented at the location of
the respective activity affecting quality.
9.5.2 It covers such documents that specify quality requirements and/or prescribed
activities affecting quality of final product directly or indirectly, but not limited
to the following:
a. Construction Specification/Drawings.
b. Project Quality Plan
c. QA/QC Procedures
d. Method Statements
e. Shop Drawings
f. Subcontractor, Manufacturer and Supplier Documents
g. Forms, Checklists, and Test Reports
9.5.3 Any changes to documents shall be reviewed and approved by the same person
that had performed the original review and approval unless other personnel are
specifically designated.

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

9.5.4 Documents shall be made available at locations where activities affecting quality
are performed. Non-controlled documents shall be clearly marked.
9.5.5 The following guidelines are given to properly control the documents.
a. A document register shall be prepared and updated periodically,
identifying the current revision status of the documents.
b. This document register shall be readily available to prevent the use
of invalid and/or obsolete documents
c. Invalid and/or obsolete documents retained are clearly marked
“SUPERSEDED” or by other equivalent identification.
d. Written records concerning documents distribution shall be
properly kept.
9.5.6 A proper referencing and coding system for record and traceability shall be
maintained. The PM is responsible for controlling of all documents and
informing all affected departments and personnel
9.6 INCOMING MAIL
9.6.1 Letters and faxes will have clear and consistent numbering system which will be
comply with Consultant’s and Project Management Numbering Procedure.
9.6.2 All incoming mail and correspondence are stamped to indicate dates of receipt.
The PM then indicates further distribution (to Head Office and/or Sub-
contractors) and action by others.
9.6.3 Project correspondences are logged in an “Incoming Mail Register”.

9.7 DOCUMENTS / DRAWINGS REGISTER UPDATES & REDLINE DRAWINGS

9.7.1 All contractual documents and drawings are treated confidentially by the
Contractor. The documents/drawings register shall be continuously updated, as
and when documents and drawings are received or new submissions are made
and approvals are received. The updated register will form part of the monthly
Progress Report to be submitted to the Consultant if so required.
9.7.2 All drawings are uniquely and legibly numbered with indication of latest
revisions. Wherever practical, the changes per se are indicated by exploding or
clouding or through appropriate marking and placing the revision number in a
triangle beside the cloud, as practically possible.
9.7.3 All submittals will be covered by a “Document Transmittal Note” – please,
refer to corresponding forms; which will be sent, in duplicate or triplicate, to the
recipient who shall sign the copy for acknowledgment of receipt of the listed
documents.

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

9.7.4 Shop drawings submittal and approval status are tracked using a Shop drawings
Register and Approval Log.
9.7.5 Any revisions or modifications made to the contract drawings or approved shop
drawings shall be marked or highlighted in Redline. Hard and soft copies of such
Redline Drawings shall be retained by the contractor and consultant till the
completion of the project and final authorization of the modifications.
9.7.6 Upon formalization of redline drawings, they will be transferred and
incorporated in the As-built Drawings.

9.8 AS-BUILT DRAWINGS

9.8.1 As-built mark ups and observations are continuously identified and
progressively registered during execution till completion of the respective
works in the Redline drawings for subsequent consideration and incorporation
in the shop and coordinated drawings. These ‘As-built’ drawings are submitted
for approval by the Consultant. Comments by Consultant will be further
incorporated until the as-built drawings are eventually materialized and
approved by the Consultant for submission within close out documents.

9.8.2 As built drawings and handing over documents procedures to be followed as per
Engineer’s requirements and directions.
9.9 MATERIAL PURCHASING AND CONTROL
9.9.1 Purchasing
9.9.1.1 Materials to be used in the works are first submitted to Consultant
for approval by the use of a ‘Material Approval Request’, form or
appropriate technical submittal.
9.9.1.2 Sub-contractors to be hired and engaged in executing specialist
activities will be formally appointed and LOA or Subcontract
Agreement struck with them after production of relevant
prequalification document and due approval by the Consultant.
9.9.1.3 Material suppliers and sub-contractors (stakeholders) will be
selected from the indicative vendor list incorporated in the tender
documents or otherwise from the approved equivalent alternatives
proposed by The Second Construction Co. Ltd Of China Construction
Third Engineering Bureau. Criteria for selection of suppliers and
sub-contractors should be in compliance with specifications and

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

contract provisions. Where there are proprietary items and such

criteria or requirements can’t be adhered to or literally satisfied, the
Consultant shall be notified and provided with necessary details and
relevant corroborative documents for approval of the submittal.
9.9.1.4 A “Material Approval Log” will be steadily introduced and used to
track submission and approval status of materials.
9.9.1.5 Material is purchased only from the approved suppliers. Material
requisitions are sent from site to the Procurement Department set
up on site or at Head Office. Procurement Department will obtain
competitive and appropriate quotations and issue purchase orders
or LOA’s accordingly. All materials to be permanently incorporated
into the project shall be inspected and fully examined or tested by
THE SECOND CONSTRUCTION CO. LTD OF CHINA CONSTRUCTION
THIRD ENGINEERING BUREAU’S discipline Engineers and QA/QC
Engineer in charge prior to allowing to be stacked into stores or
stock piled.
9.9.1.6 All sub-contractors involved in the project are subject to and shall
strictly observe the same project quality assurance requirements as
applicable to THE SECOND CONSTRUCTION CO. LTD OF CHINA
CONSTRUCTION THIRD ENGINEERING BUREAU.
9.10 CONTROL OF INCOMING MATERIAL
9.10.1 A procedure will be developed for controlling the incoming materials to be
issued for this project for permanent work. This procedure shall involve
various concerned parties and individuals, i.e., procurement manager,
Storekeeper, different discipline Engineers, QA/QC engineer, technicians,
consultant, stakeholders etc.
9.10.2 The purpose of this procedure is to ensure that non-compliant or unapproved
material will not be used in the permanent work.
9.10.3 All non-complaint materials that don’t conform to specifications and/or
drawings will be segregated and retained in quarantine. These materials will
be clearly identified and earmarked for subsequent removal from site within
24 hours. Only authorized and/or concerned personnel will be permitted to
have access to this area.
9.10.4 This procedure is designed and modulated to ensure that only approved
material is permitted to be kept in or dispatched from store for incorporation
in permanent works.

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

9.11 CONSTRUCTION SCHEDULING & CONTROL

9.11.1 The construction activities shall be controlled by the use of this PQP, Master
Construction Schedule, Project Specific Quality Control Procedures (QCP),
Method Statements, and checklists in conjunction with the Contract Drawings
and Specifications and other relevant contract documents and manufacturer’s
recommendations.
9.11.2 The PM and CM, together with their Site Team will ensure that the work is
executed in line with the relevant procedures; and that suitable equipment are
used; and that the quality of work is maintained at various stages, as required
by the specification or set down in approved method statement and identified
in the relevant approved procedures.
9.11.3 Specialty work activities will be addressed and implemented as per method
statements duly approved by the Consultant. Project specific QCP will be
developed for such specialty and subcontractors activities.
9.11.4 Work progress is outlined on a daily or weekly basis and progress report is
demonstrated as per contract requirements. The Master Construction
(baseline) Schedule together with the Material procurement and shop
drawings schedules and interfacing sub-programs are continuously updated.
9.11.5 Where required and in case of delays caused to the works whether justified or
unjustified, the work schedule is modified and revised as agreed with the
Consultant and Client’s Representative.

9.12 QUALITY CONTROL PROCEDURES (QCP)

9.12.1 Quality control procedures shall be developed based on and account for the
requirements of specifications and other contract documents etc and shall
consider any relevant approved documents or variations or instructions
issued by the Consultant in relation to execution of contract and quality
control procedures in a viable, plain and effective manner.
9.12.2 These procedures shall be subject to formal approval by the Consultant. These
documents are prepared by the Head Office, QA/QC Department under the
supervision or guidance of the PM. However, approval of the PM for any
revision or amendment in PQP is mandatory.
9.12.3 Revisions, after approval, must be detailed and contained in the list of
revisions. Distribution of whole or part of the PQP will be effectuated on an as-
needed basis. Distribution and management of the PQP will be the

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Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

responsibility of the PM. Obsolete (superseded) copies must be clearly marked

or removed and preferably discarded to obviate any confusion or dubiousness.
Copies of all superseded sections of the PQP must be maintained for record
purpose within the custody of Document Controller.
9.12.4 CM and Discipline Engineers specialty subcontractor’s engineers will ensure
and follow up the implementation of these procedures in the field. The Quality
Control Procedures governed by this PQP will be developed and introduced
throughout the progress of the works and issued for authorization and
approval by the Consultant and PM.
9.12.5 The QCPs are clustered and introduced to cover key disciplines and categories.
Other categories may be introduced in the currency of the work progress to
meet new arising requirements of the project. Those categories primarily
include: general requirement procedures, civil and architectural, electrical and
mechanical procedures.
9.12.6 Where applicable, QCPs are developed along with proper checklists. The
purpose of checklist is to standardize and verify the accuracy and
comprehensiveness of the respective work and ensure that the items listed in
the checklist are being considered, answered and/or checked for precise and
satisfactory completion.
9.12.7 The prime aim of this procedure and in particular the checklists are to achieve
consistent quality of inspection related to each activity on the project. The
checklists are intrinsically premised on and extracted from the specification,
the drawings, applicable standards, the quality documents...etc, to facilitate
and streamline the inspection process and to achieve effective result without
tangible delays. Issuance, completion, submission, filing, follow up, closing of
NCN’s/NCR’s, etc of each checklist is described in their corresponding
procedures.

9.13 INSPECTION AND TESTING

9.13.1 Receiving Inspection

9.13.1.1 All construction materials delivered and received on site as to be

permanently incorporated in the project, will be subject to technical
inspection on site, by the discipline engineers and QA/QC Engineer
and/or storekeeper, to ensure that they are as specified and

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Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

approved samples. Such receiving inspection will be recorded on a

“Site Receipt Note”.
9.13.1.2 Expiration dates, Identification, traceability and review of
certificates of conformity, compliance statement and/or mill
certificates are essential parameters that need be checked and
ascertained.
9.13.1.3 Where and when required, the Consultant will be notified for joint
inspection of materials delivered before unloading or stacking at
storage area; using the appropriate Material Inspection Request
(MIR)
9.13.1.4 All Method Statements should have ITP’s, Checklists, & Risk
Assessments.
9.13.2 Process Inspection, Testing & Method Statements
9.13.2.1 An “Inspection Request”, based on information given by the
construction team, is submitted to the Consultant one day before the
fact for identification of location and sampling as per specification
frequency and requirements using the corresponding form (IR).
9.13.2.2 Works will be inspected by respective discipline/trade engineers
prior to application for inspection by the Consultant. IR’s to be
submitted to the Consultant 24 hours in advance.
9.13.2.3 The inspections are recorded on appropriate checklists. The
checklists will first be completed by the Contractor’s Engineer(s) and
then signed off by the Consultant’s representative on site. Any
rectification or adjustments or notes indicated by the Consultant’s
representative will be strictly attended to and completed before
proceeding to the next activity or task.
9.13.2.4 The Contractor’s personnel in charge shall prior to incorporation of
materials in permanent works arrange for conducting necessary
testing to ascertain suitability of materials received.
9.13.2.5 Works done shall be tested regularly and as per frequency set out in
contract to ensure conformity with contract documents and relevant
standards.
9.13.2.6 Method Statements to be submitted for various activities and trades for
review and endorsement by consultants. Such methodologies once
authorized shall become a reference paradigm and binding for execution

Prepared by: Approved by: Rev. No. Date Page

QA/QC Manager MANAGING PARTNER
00 July 12, 2023 Page 17 of 23
Signature: Signature:
 Effectivity Date: 12/07/2023

Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

and monitoring or inspection of works to be performed. A provisional list

of these method statements is attached to this PQP (Annexure 6).
9.13.2.7 Identify night shifts and appoint night QA/QC team in the work
inspection procedures.

9.13.3 Final Inspection and Testing

9.13.3.1 The PM ensures all final inspections and testing are immaculately
and comprehensively carried out as outlined in the related
inspection & testing plan as applicable. The punch list or notes given
by the Consultant are immediately attended to and closed out as per
propounded schedule.

9.13.4 Independent Testing Laboratory

9.13.4.1 Testing will be conducted as per contract requirements. An
approved independent and accredited Laboratory will be proposed
and approved for carrying out utilized all testing as per specification
requirements and relevant standards in accordance with established
testing scheme.
9.13.4.2 A notice of inspection for any on-site or off-site testing will be
submitted to the Consultant as dictated in contract. In addition,
specific QA/AC procedures will be developed and distributed to all
concerned parties to control quality and suitability of works
performed and carry out such testing, as and when required.
9.13.4.3 QA/QC Manager (QM) and Construction Manager (CM) assisted by
the Discipline engineers shall ensure that, when required, all testing
equipment and instruments are calibrated and that a calibration
certificate is issued by an Accredited Agency, in accordance with the
calibration schedule and relevant norms.
9.13.4.4 Test reports received from the Laboratory will be reviewed by the
PM, CM and QM as judged necessary, and transmitted to the
Consultant for their review, approval and records as appropriate.
9.13.4.5 All test reports should be submitted within 3-4 working days.
However an advance copy to be produced on the very same day.

Prepared by: Approved by: Rev. No. Date Page

QA/QC Manager MANAGING PARTNER
00 July 12, 2023 Page 18 of 23
Signature: Signature:
 Effectivity Date: 12/07/2023

Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

9.14 CONTROL OF INSPECTION, MEASURING AND TESTING EQUIPMENT

9.14.1 All instruments and equipment pertinent to quality of work and testing,
intended to be used on field, will be listed and identified with unique
identification numbers. The calibration status is identified by means of a sticker
indicating calibration date and due date for next calibration, when possible.
9.14.2 The instruments and measuring equipment are stored in such a way as to avoid any
potential damage and disintegration or defacement to the incessantly calibrated
status sticker (tag). Users of all instruments and equipments are responsible to
verify that the instruments they are using are incessantly calibrated and absolutely
accurate.
9.14.3 Instruments and equipments used by sub-contractors on site will also be subject to
the same control procedure and arrangements.
9.14.4 Calibration certificates will be available on site for sighting.
9.14.5 Calibration log to be maintained.

9.15 CONTROL OF NON-CONFORMING PRODUCTS

9.15.1 A detailed procedure, along with flow chart, will be developed indicating how
non-conforming products and/or works are handled and corrected.
9.15.2 The follow-up verification of the agreed corrective actions will be carried out by
the PM, assisted by the CM and concerned Discipline engineer and QA/QC
Manager. A copy of the NCN’s/NCR’s with proposed corrective action and/or
preventive action is forwarded to the Consultant within 3-4 working days.
9.15.3 On approval by the Consultant, the corrective action will be completed and after
showing evidence of completion of corrective and/or preventive actions, the PM
will approach and notify the Consultant to close the relevant NCN’s/NCR’s/SIN’s.
9.15.4 The NCR will be closed after satisfactory implementation of the agreed
corrective action and signature on the Non Conformance Report form by the
Consultant’s authorized representative.
9.15.5 The status of all the NCNs will be recorded in a Status/Log form. Copy of this
form will be periodically submitted to the Consultant.
9.15.6 It is indispensably required to close out all NCR’s as early as possible and
inevitably prior to handover of the respective section of works to avoid any
aborted works and disruption to progress.
9.15.7 Closing of NCR/SIN to be strictly accomplished as per Engineer’s instructions
and established procedures.

Prepared by: Approved by: Rev. No. Date Page

QA/QC Manager MANAGING PARTNER
00 July 12, 2023 Page 19 of 23
Signature: Signature:
 Effectivity Date: 12/07/2023

Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

9.15.8 Ensure that spare parts and extra stocks are provided for use if required during
Defects Liability Period as dictated in specification and contract provisions.

9.16 CONTROL OF QUALITY RECORDS

9.16.1 Quality record retention and distribution shall clearly identify: the type of
quality records, numbering, identification, filing, index, discipline, area, location,
etc. A full Traceability and Tracking of the quality records is essential.
9.16.2 The fundamental types of quality records are provisionally listed hereafter (non
exhaustive list):
1. Project Quality Plan (PQP)
2. (approved)HSE Plan
3. Inspection & Testing Plans, as applicable
4. Quality Control Procedure (QCP)
5. Test Certificates
6. Mill Certificates
7. Material Origin Source Certificates
8. Calibration Certificates
9. Concrete Records (i.e., delivery tickets/note, slump test, temperature
test, sampling concrete, test results on hardened concrete, etc.)
10. Reinforcement records (i.e., material, mill certificates, sampling and
testing records, material inspection, records etc.)
11. Report on visit, inspection and/or audit of sub-contractors and/or
suppliers
12. List of Warranties and Guarantees
13. Miscellaneous - Quality Related Documents

9.16.3 Forms and Checklists (See Annexure 6)

1. Request for Information
2. Contractor Daily Activity Report
3. Request for Supplier Approval
4. Sub Contractor Approval
5. Inspection Request (IR)
6. Work Notification/Start of New Activity
7. Inspection of Material Delivered to Site ( MIR)
8. Material Submittal Form
9. Sample tag

Prepared by: Approved by: Rev. No. Date Page

QA/QC Manager MANAGING PARTNER
00 July 12, 2023 Page 20 of 23
Signature: Signature:
 Effectivity Date: 12/07/2023

Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

10. Shop Drawing Submittal

11. Method Statement Submittal Form
12. Technical Submittal Form
13. Non-conformance Request(NCR)
14. Site Instruction
9.16.4 These quality records are filed on site. Generally, the records are filed in such a
way so as to render the final handover smoother, trouble free and affordable.
9.16.5 The Contractor copy will be retained for minimum of 2 years after receipt of the
Final Acceptance Certificate. All original drawings, diskettes, or other relevant
essential documents in particular those which may have financial impact and
affect structural stability and durability are to be safely retained for 10 years at
Head Office.
9.16.6 Operation and Maintenance (O&M Manuals) for various equipment and systems
shall be procured from approved manufacturers or their local agencies prior to
handover and close out of the project. Also training records and warranties or
guarantees in right format shall be produced as specified;
9.17 PROTECTION OF CLIENT’S PROPERTY
9.17.1 Definitions
9.17.1.1 Client’s properties generally include all products, documents and deliverables that
will eventually be submitted and handed over to the Client for his permanent use and
custody.
a. Completed works and buildings
b. Client’s procured items
c. Approved samples
d. Redline drawings and As-built Records
e. Original contract document
f. Original Warranties and Guarantees
g. Original O&M Manuals
h. Any other relevant items mutually agreed to be restored and returned back as
provisions of contract.
9.17.2 Primary Protection Measures
9.17.2.1 Measures and Arrangements for Preservation of the Client’s properties considerably
vary depending on the type of deliverables and nature of the items in question. In all
circumstances the contractor shall be conscientiously obliged to conform with the
contract provisions and all relevant construction protocols and standards as well as
the codes of practice and conduct and ethics.

Prepared by: Approved by: Rev. No. Date Page

QA/QC Manager MANAGING PARTNER
00 July 12, 2023 Page 21 of 23
Signature: Signature:
 Effectivity Date: 12/07/2023

Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

9.17.2.2 Methods of Protection can be ramified and summarized in four key categories as set
down below:
a. Protection of completed works and buildings which can be achieved through:
i. Deployment of Security guards and watchmen and maintain access control
till preliminary take over
ii. Covering and protection of delicate or soft finishing items and restricting
access to finished items of work.
b. Protection of Client’s procured items by means of:
i. Arranging safe and lockable storage area
ii. Handling carefully and wrapping up till satisfactory installation and testing

c. Protection of approved samples through:

i. Retention in a safe lockable room exclusively dedicated for this purpose
ii. Maintaining logs, tags and appropriate coding and documentation

d. Protection of various documentation such as Redline / As-built Records, O&M

Manuals, Warranties, training records, etc through:
i. Maintaining soft copies for final handover upon completion of the project
ii. Scanning and submission of original documents

10. ANNEXURES

ANNEX 1: Project Organization Chart

ANNEX 2: Responsibilities of Key Personnel

ANNEX 3: Contact Details of Site Staff and Key Personnel

ANNEX 4: Responsibility Matrix

ANNEX 5: List of Method Statements

ANNEX 6: List of Quality Control Forms

(Consultant Approved formats )

Prepared by: Approved by: Rev. No. Date Page

QA/QC Manager MANAGING PARTNER
00 July 12, 2023 Page 22 of 23
Signature: Signature:
 Effectivity Date: 12/07/2023

Project Name: B+G+2 RACECOURSE VILLAS,

DUBAI, UAE
Project No: P-1219

Document Title: PROJECT QUALITY PLAN

Rev No. 00
(Project Construction and Management)

ANNEX 7: List of Pertinent Document (O&M Manual)

ANNEX 8: ISO 9001-2015 Certification

Prepared by: Approved by: Rev. No. Date Page

QA/QC Manager MANAGING PARTNER
00 July 12, 2023 Page 23 of 23
Signature: Signature: