MINUTE SHEET

Minute Sheet – SEECS Orientation 2022

No. _/__ MS Date: __/__/2022

Subject: Orientation of SEECS – NUST 2022

1. Orientation of SEECS – NUST is a flagship event held annually in the Fall Semester to
welcome the batch of freshmen to a new chapter of their lives. SEECS Orientation is
widely regarded as the most important event of the year as it sets the precedence for the
environment and culture the freshmen will experience for the next 4 years in their new
home, SEECS. Students are involved throughout the entire week in multiple activities
held throughout the campus and their own department to familiarize them with their new
home.

2. The SEECS School Orientation Committee is planning the Orientation week of SEECS.

Event SEECS Orientation 2022

Date 5th September 2022 to 9th September

2022

Venue SEECS

3. The minutes are submitted as follows:

a) The details of the event are attached as Annex A.
b) The details of the finance sheet are attached under Annex B.
c) The details of the event requisitions are attached under as Annex C.
 MINUTE SHEET

Annex A
EVENT PLAN
Timings

8:00 am – 9:00 am – 10:00 am - 11:00 am - 12:00 am 1:00 pm –

9:00 am 10:00 am 11:00 am 12:00 am – 1:00 pm 2:00 pm

Day 1 Registrations Admin Jamming Lunch Break

Speeches / session in
Movement
Q&A SEECS
of parents
session lobby
form NET
/Faculty
Hall to
Talks
SEECS for
refreshmen
t and
seminar

Day 2 Registration Ice breaking activities for Batch BREAK

of students students photo

Day 3 Interschool visits

Day 4 Interschool visits

Day 5 Interschool visits

Day-wise breakdown:
DAY ONE

Time Activity/ Process Details/ Focal Venue

 MINUTE SHEET

Persons

9:00 to Approval of students Display of admit NET Hall

10:45 cards

After 10:15 Arrival of parents to SEECS PG block

seminar hall downstairs
area for refreshments

10:30 Parents to be seated at TED talks Seminar Hall

the venue

10:30 to Registration of students Students will SEECS classroom

12:00 submit their (Ground floor)
documentation
with the Exam
Branch.

12:00-1:00 Jamming session SEECS lobby

1:00-200 LUNCH Open

DAY TWO

Time Activity/ Process Details/ Focal Persons Venue

9:00 to Registration in Students will submit SEECS

10:00 classes their documentation classrooms
with the Exam Branch.

10:00 Ice breaking Students will take part SEECS lobby

to12:00 activities in fun activities

12:00-1:00 Batch Photo Dolphin area/

suggestion by
 MINUTE SHEET

photography team

DAY THREE

Time Activity/ Process Venue

09:10 – 9:55 School Visits by Orientation Groups SEECS

Group 1

10:25 – 11:10 School Visits by Orientation Groups SEECS

Group 2

11:40 – 12:20 School Visits by Orientation Groups SEECS

Group 3

1:00 – 14:00 Break

DAY FOUR

Time Activity/ Process Venue

09:10 – 9:55 School Visits by Orientation Groups SEECS

Group 4

10:25 – 11:10 School Visits by Orientation Groups SEECS

Group 5

11:40 – 12:20 School Visits by Orientation Groups SEECS

Group 6

13:00 – 14:00 Break

DAY FIVE
 MINUTE SHEET

Time Activity/ Process Venue

09:10 – 9:55 School Visits by Orientation Groups SEECS

Group 7

10:25 – 11:10 School Visits by Orientation Groups SEECS

Group 8

11:40 – 12:20 School Visits by Orientation Groups SEECS

Group 9

12:30 – 14:00 Jumma Break / Lunch Open

ACTIVITIES DESCRIPTION
 Registration: Students will bring their documents that are required for submission to the
School Administration.
 Alumni Session: A graduate of their discipline will tell them about their experience and
the future of their degree as per their knowledge.
 Introduction: This session will include questions such as “name, from where do you
belong, from where did you pass your high school, what do you expect, why NUST”
 Ice breaking: This will include a sequence of fun activities (listed below) done with the
freshmen.

Activities Planned for SEECS Freshmen

DAY ONE
1. Bottle tower toppling
A tower of bottles will be present in front of the candidate and they will have to knock them
down using balls or shooting guns.

2. Jamming session

Some singing group from within NUST will be asked to join us on the event and entertain the
freshmen with sings.
3. “How low can you go”
It is a fun activity in which the players have to bend down in such a way that they pass under the
 MINUTE SHEET

bar without dislodging it or touching the floor.

4. Dares
Feasible yet interesting dares will be given to our freshmen to perform.
5. Complete the sentences
one student will be asked to start a story. The next will have to create something unique to
continue the story.

DAY TWO
1. EE vs CS vs SE slogan banter
Slogans will be created and chanted by the freshmen. It will be a healthy activity that will
energize them and make them comfortable.
2. Ping pong bounce
5-6 cups will be placed and participants will have to bounce a ping pong ball so that it lands in
any of the cups.
3. Lego building challenge
The students will be divided into groups and Lego kits will be provided to them. They will build
stuff and show their creativity.
4. Townhall debates
Debating competition will be done where students will get to present their viewpoints.
5. Batch photo
A batch photo will be clicked at the end of the day so create a memory for the freshmen of
batch’22.
DAY THREE, FOUR AND FIVE:
1. School visits
Different OG groups will visit the labs, classrooms and other places of SEECS.
2. Indoor games
Many indoor fun activities are planned for them that they will play and will get prizes as well.
Activities for the Tour Groups
 MINUTE SHEET

1. Bridge Building competition:

The visiting groups will be divided into teams, each team will be given pieces of wood to
assemble a wooden bridge, whoever assembles in time, the said group wins.
2. Exhibition of Projects in SEECS Lobby
Already made projects made by the students of SEECS will be put up for exhibition.

PATHS FOR UG BLOCK SEECS:

Path 1:
MINUTE SHEET

Path 2:
MINUTE SHEET

Annex B
 MINUTE SHEET

Budget Sheet
Funds are required for the following:
DECOR
1. Photo booth

Item Quantity Amount/quantity Total amount

Chart papers 5 30 150

Crepe papers 12 40 480

Gold/Silver 3 120 360

markers

UHU glue large 2 250 500

Scissors 3 120 360

Thermapol sheets 2 180 360

Samad Bond 1 300 300

Transparent tape 2 110 220

Ribbon roll 5 150 750

2. Entrance décor

Item Quantity Amount/quantity Total amount

Panaflex 5 1200 6000

Fairy Lights 5 200 1000

Flowers Bunches 8 300 2400

Chart papers 10 30 300

Crepe papers 12 40 480

Sticks 200 1 200

 MINUTE SHEET

Balloon packs 10 packs 150 1500

Thread 1 100 100

Transparent tape 2 110 220

Formic sheets 3 50 150

Ribbon roll 5 150 750

Balloon pump 3 180 540

3. Seminar Hall Décor

Item Quantity Amount/quantity Total amount

Fairy Lights 5 200 1000

ON 21 Letters 15 100 1500

Board Markers 8 70 560

Permanent Markers 2 100 200

Glitter Foamic Sheet 10 60 600

Tape 2 110 220

Total : Rs. 22, 380

GAMES

Item Quantity Amount/quantity Total amount

Ping pong 12 40 480

Disposable glasses 12 10 120

SEECS Bingo Sheets 200 5 1000

 MINUTE SHEET

Goodies 200 20 4000

Sticker sheets 350 20 7000

Badge 150 15 2250

TOTAL= Rs. 14, 850

REFRESHMENTS

Item Quantity Amount/quantity Total amount

Tea 380 30 11400

Biscuits 450 10 4500

Samosas (for parents) 350 30 10500

Water bottles 150 30 4500

Total : Rs. 30,900

Miscellaneous
Juices for OGs visits from other schools
400 students, Rs. 30 each , Total Rs. 12000
SOPs

Item Quantity Amount/quantity Total amount

Face Masks 2 boxes 400 800

Sanitizer 3 400 1200

Tissue Boxes 5 220 1100

Total: Rs. 3100. Grand Total = Rs. 71, 230

Annex C
 MINUTE SHEET

Requisitions from Administration

1. The team will require the booking of SEECS Seminar Hall from 1200 to 1900hrs. on 3rd
and 4th September to decorate them for Orientation week and have a dry run for the
activities.
2. The students will require to be seated in NET hall, so the team requires it to be booked
for the first orientation day from 900 hours to 1045 hours.
3. The ground floor classes are also to be booked where the registration will be set-up from
1030 to 1200 hrs on day one and 900 to 1000 hours on day two.
4. The team will require the booking of SEECS Seminar Hall from 0730 to 1800hrs. from
5th September to 9th September
5. 6 tables will be required from within the department for refreshments from 5th to 9th
September.
6. The parents of students who will come for the opening presentation on 5th September,
Monday, will be served tea and refreshments. The Hi-Tea is planned at 1030hrs on 5th
September. The arrangements of the hi-tea have to be made via the DD Admin.
7. One printer, 4-5 LED Monitors, 2 Projectors, Mics and ITS equipment for Day 1 and 2 of
Orientation.