🗹 What’s Next

Complete your admission



◻ Meet your conditions

The conditions of your admission are outlined in the decision letter. You must fulfil the conditions of
your admission before the deadline stated in your decision letter. It is not possible to start your degree
programme without first having provided proof of having met the conditions of your admission.
Non-EU/EEA candidates: a different procedure applies due to the visa/residence permit application
procedure. Click here for important information on this procedure.

◻ Provide certified documents

Your decision letter lists the certified documents that we need to receive. Dutch law requires that your
file contains certified copies of the qualification(s) on the basis of which you have been admitted.
Without these documents we are not allowed to issue your decree (official legal admission statement),
which means that your admission will not be finalized and your registration cannot be completed. You
can find an address label on the last page of your decision letter.

Certified copies – definition and requirements

A certified copy is a photocopy of the original document; this photocopy has been stamped, signed and dated by an
authorized institution/individual (preferably a school official or notary). By certifying a photocopy like this, the signing party
declares that the information on the photocopy is correct and/or corresponds to the information on the original document.
Not acceptable
Essential features certified copy ∙ Regular uncertified photocopy of the original
∙ Photocopy of original (diploma) document ∙ Bearing an ∙ Insufficiently certified copy (no signature/stamp/date) ∙
original (wet) stamp, signature and date ∙ Certified by Photocopy of the original certified photocopy (copy of a copy)
authorized party ∙ Digital scan of certified copy sent by email
∙ Sent by post

You can find an instructional video here.

If your decision letter states that you need to provide both certified copies of original documents and sworn translations,
please note that the copies of the originals must (also) be certified by an authorized institution/individual and cannot only be
certified by the (sworn) translator.

▪ A delayed release of diploma documents (incl. qualifications from the UK, Italy and CAPE) If your
diploma documents are issued after the start of the academic year, we will first need to receive a
certified graduation statement (in English) from your school/institution by post. Click here for a
sample statement that you can have your school fill out.

Your graduation statement must include the following details:

o Your full name and date of birth;
o The official name of the qualification you have obtained;
o The final exam courses and grades;
o Your date of graduation;
o Original stamp and signature of the school/institute;
o If applicable: the name of the examination board(s).

In this case your enrolment will be completed on the basis of this certified graduation statement.
However, your admission will remain provisional until we have received certified copies of your final
diploma document(s).
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Should you not provide us with the requested certified copies of your final diploma documents as soon
as they are available to you then we will inform the Faculty and they will decide on the consequences
for your enrolment.

◻ Accept your offer

Return a signed copy of the Confirmation of Participation form by email before the start of your
programme. This form can be found in the same document as your decision letter. There are no
further consequences for your admission should you wish to withdraw your application at a later
stage.

Complete your registration

The Admissions Office handles the application and admission procedures, however to become fully
enrolled you will also need to complete important procedures that are handled by other departments
within the Student Information and Administration (SIA) department as well as, for specific Faculties, a
mandatory Matching procedure. the ISD
Responsible department: Immigration Service Desk (ISD)
VISA AND/OR RESIDENCE PERMIT APPLICATION

◻ Arrange your visa/residence permit application with

If you have a non-EU/EEA nationality, you will need a visa and/or residence permit if you plan to stay
in the Netherlands for a period longer than three months. For more general information, please click
here.

If applicable, the ISD will apply for this document/these documents on your behalf and they will
contact you about the procedure in due time. Do not apply for a visa/residence permit for the
purpose of study yourself!

Please note that the visa/residence permit procedures can only be started by the ISD once you have
fulfilled all the conditions of your admission.

If you cannot meet the conditions of your admission before 1 June 2023 – e.g. because your final
results are issued after this date – you will need to follow the steps in the ‘Visa/Residence Permit
Checklist’ that you received with your decision letter.
If you have not received this checklist, contact your Admissions Officer as soon as possible.

▪ Candidates with the Chinese nationality

Before coming to Groningen, candidates with the Chinese nationality are also required to obtain a
certificate from Nuffic. Please click here for more information.
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Responsible department:
Central Student Administration (CSA)

TUITION FEES

◻ Arrange your tuition fee payment with the CSA

The Admissions Office cannot help you with any questions about tuition fees. For information on
(current) tuition fees, please click here. If you have any specific questions about tuition fees, please
contact the CSA.

As from June 2023 onwards, you will be informed when and how you need to pay your tuition fees
through Studielink. On our website you can already find detailed information about your payment
options.

Matching procedure
Responsible department:
Faculties

◻ Complete the Matching activities

‘Matching’ is a way for you to find out whether the programme of your choice meets your
expectations and future career perspectives.

A number of the faculties of the University of Groningen has made matching a compulsory element of
the application procedure for both Dutch and international students. Make sure you complete the
matching process before the deadline, regardless of whether you have already received an admission
decision. This means that if you do not complete the matching activities in time, your application will
be withdrawn and you will not be able to start your studies. The deadlines for meeting the matching
requirement can vary per faculty, therefore make sure to check the details for your respective faculty.

Matching is organized by the faculties, therefore please contact your faculty if you have any questions
about matching.

You can find more information on matching and contact details here.
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Practical information
▪ Accommodation
Like most Dutch universities, the University of Groningen does not have a campus. Therefore,
arranging accommodation is the applicant’s own responsibility.

One of the organizations international students are referred to is the SSH (Stichting Studenten
Huisvesting: Organization for Student Accommodation). More information on SSH can be found here.

When filling out the registration form, please select the following options under ‘Institution’ to ensure
your housing application is directed to our Admissions Office for approval:
City - Groningen
(Educational) Institution - University of Groningen (RUG)
Department/Faculty - RUG Admissions Office Bachelor/Master (1st option in the dropdown
menu) Type of resident - RUG Bachelor/Master

You can only reserve accommodation through SSH once you are (conditionally) admitted. Do note that
reserving housing for the set 10/12-month rental period while still having to fulfil your conditions of
admission is your own responsibility. Reserving housing for September 2023 will be possible from
spring 2023 onwards.
For questions about SSH housing, please contact SSH at groningen@sshxl.nl.

Other housing options

For more information on alternative options for finding accommodation, please visit our website or
the At Home in Groningen website. You can also email housing@rug.nl for general housing inquiries.

▪ General information
General information for international candidates can be found on our website, as well as information
for Admitted students.

Please click the links below for more information:

 o Travelling to Groningen o
o Welcoming ceremony Academic advisors o Study curriculum
o Health insurance o Webinars
o Liability insurance (AON website) o o Social media
International Alumni Ambassadors

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▪ Contact details Student Information and Administration (SIA)

The Student Information and Administration (SIA) assists applicants, students and staff members with
questions about registration, tuition fees, scholarships, admission and immigration. Student
Information and Administration consists of the Central Student Administration (CSA), Immigration
Service Desk (ISD), Mobility and Scholarship Desk (MSD) and the Admissions Office. You can find our
contact details on the website of the Student Information and Administration department.

Should you wish to visit us or one of the other departments, please note that you will have to
schedule an appointment beforehand.

DEADLINE OVERVIEW
1 September 2023
Start Academic year
1 June 2023
March 2023 non-EU/EEA: deadline
Matching portal opens for all to meet conditions 31 August 2023 Final deadline to
faculties arrange your tuition fee payment
20 August 2023
EU/EEA: deadline to meet
May 2023
Deadline to complete conditions and send
and submit your certified documents
Studielink and OAS
application
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Graduation Statement

This template must only be used if your official diploma documents are released after 1 September

Applicant’s personal information

First and last name*

Date of birth

Student number University of Groningen

* As indicated on passport

Secondary education
Herewith it is certified that the applicant was enrolled at:
Name of the school/institution

The applicant has obtained the following qualification(s) on the following date:
Official name of diploma in original language

Graduation date*

Expected issue date final diploma/certificate(s)

If applicable, Examination Board(s)

* Graduation date must be before 1 September 2023

Applicant has obtained the following results in the following subjects:

Subject/course (if applicable, Final Subject/course (if Final
incl. level) result applicable, incl. level) result

If applicable, final GPA/average final grade:

If applicable, total amount of credits obtained:

The aforementioned is stated by:

Name school representative

Date

Signature school representative ↓ School stamp ↓

This document should be sent to the UG in hard copy, bearing an original stamp and signature
UG – Admissions Office – Broerstraat 5 – 9712 CP – Groningen – The Netherlands

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