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KEYBOARD FUNCTION KEYS ON THE KEYBOARD (F1- F12)

Keyboard Function Keys: A function key is a key on a computer or on the

computer keyboard which can be programmed so as to cause an operating
system program to perform certain actions.

The function keys are arranged at the top of your keyboard numbered across
from F1 to F12 and are commonly referred to as F keys or FN keys. The keys
provide some interesting shortcuts for common computer functions that can
be useful tools in everyday computing.

The keys are frequently used in combination with other keys such as the CTRL
key, the ALT key, and the SHIFT key.

F1

F1 is mostly used as the help key. Almost every program will open the help
screen when this key is pressed.

Windows Key + F1 would open the Microsoft Windows help and support center.

Opens the Task Pane.

Note: The Windows key has the Microsoft flag logo on it and is located
between the CTRL and ALT keys on the keyboard.

F2

In Windows commonly used to rename a highlighted icon or file.

Alt + Ctrl + F2 opens a new document in Microsoft Word.

Ctrl + F2 displays the print preview window in Microsoft Word.

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F3

Often opens a search feature for many programs including Microsoft Windows.

Shift + F3 will change the text in Microsoft Word from upper to lower case or a
capital letter at the beginning of every word.

F4

Opens find window.

Repeat the last action performed - for Word 2000+

Alt + F4 will close the open Window that you are currently working on.

Ctrl + F4 will close the open window within the current active window in
Microsoft Windows.

F5

Pressing F5 will refresh or reload the page or document window - This can be
a handy shortcut

Open the find, replace, and go to window in Microsoft Word.

Starts a slideshow in PowerPoint.

F6

This key is often used to move the cursor to the Address bar Mozilla Firefox or
Internet Explorer.

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Ctrl + Shift + F6 opens to another open Microsoft Word document.

F7

Commonly used to spell check and grammar check a document in Microsoft

programs such as Microsoft Word, Outlook, etc.

Shift + F7 runs a Thesaurus check on the word highlighted.

Turns on Caret browsing in Mozilla Firefox.

F8

The F8 key can be used to access Safe Mode if pressed during the computer's
boot up process.

F9

Opens the Measurements tool bar in Quark 5.0.

F10

F10 is the key that is used to activate the menu bar in many programs. F10 can
be used to highlight the first menu choice, a nd then use the arrow keys to
move around the menus.

Shift + F10 is the same as right -clicking on a highlighted icon, file, or Internet
link.

F11

Full-screen mode in all modern Internet browsers - Pressing F11 when you are
working in Internet Explorer will open the window to full screen mode. All the
tool bars disappears making it possible to see more information on the screen.

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Pressing F11 when you are in full screen mode will toggle you back to your
normal view.

F12

Open a new document in Microsoft Word

Open the Save as dialog box in Microsoft Word.

Shift + F12 save the Microsoft Word document.

Ctrl + Shift + F12 prints a document in Microsoft Word .

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KEYS ON THE COMPUTER KEYBOARD

Alt Key

A computer key that you press together with another key so that the other key
does something different from what it usually does. You can also refer to this
key simply as Alt.
Arrow Key

One of four computer keys marked with an up, down, left, or right arrow, used
for moving the cursor.

Backspace
The key that you press on a keyboard to move one space backwards in a
document.

Caps Lock

A key on a computer keyboard that makes all the keys produce capital letters .

Character Set

A complete set of letters, numbers, or symbols that can be used by a

computer.

Command Key

On some computers, a key that you press together with another key to make
the computer do a particular thing.

Control
The control key on a computer keyboard.

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Control Key

A key on a computer keyboard that is used in

combination with other keys for doing particular

Operations. This key is usually marked ‘Ctrl’.

ctrl abbreviation control: the control key on a computer keyboards

Delete Key

A computer key that removes characters. This key is sometimes simply referred
to as del.

Enter Key

A key on a computer keyboard that makes the computer perform an action

or start a new line of writing.

The escape key on a computer.

Escape Key

A key on a computer keyboard that allows someone to stop an action, leave

a program, or return to a previous menu. This key is usually marked ‘Esc’.

Function Key

A special button on a computer keyboard that is used for a particular

operation in a program. The keys near the top of a keyboard marked ‘F1’ to
‘F12’ are function keys.
Hot Key

A key on a computer keyboard that provides a short way of performing a set

of actions

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Key
One of the parts that you press on a keyboard to make it produce letters,
numbers etc.

Keypad
The part at the side of a computer keyboard that has number keys and arrow
keys on it.

Numeric Keypad

The part of a computer keyboard to the right of the main keys that has keys
with numbers on them.
Num Lock

A computer key that you press to make the number keys below it enter
numbers and not be used for moving up and down a document.

Pound Key

American the hash key on a telephone keypad or computer keyboard.

Return
A return key.

Return key

A key on a computer keyboard that makes the computer perform an action

or start a new line of writing.
Shift
Computing a shift key on a computer keyboard.

Shift Key

The key that you press on a computer keyboard when you want to write a
capital letter.

Short Cut

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Computing a computer icon or a combination of keys on the keyboard such

as ‘Alt + C’ that helps you to do something on the computer more quickly, for
example go to a particular program or copy information.
Space Bar

The long narrow bar at the front of a computer keyboard that you press to
make a space between words when you are typing.

Star key

The key with the asterisk symbol (*) on a telephone keypad or computer
keyboard

Tab
Computing a button on a computer keyboard or typewriter that you press to
move several spaces along the same line.
Tab key

A tab on a computer keyboard.

Toggle
Computing a key or command (=instruction) on a computer that you use to
move from one operation or program to another and back again.
Touchpad
Computing a small flat surface on a laptop computer that you touch with your
finger in order to move the cursor on the screen.

Page Up and Page Down

The two keys are primarily used to scroll up or down in documents, but the
scrolling distance varies between different applications. In word processors,
for instance, they may jump by an emulated physical page or by a screen
view that may show only part of one page or many pages at once depending
on zoom factor. In cases when the document is shorter than one
screenful, Page Up and Page Down often have no visible effect at all.

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DELETE KEY

The delete key is a key on most computer keyboards which typically is used to
delete either (in text mode) the character ahead of or beneath the cursor, or
(in GUI mode) the currently-selected object.

INSERT KEY ON THE KEYBOARD

The Insert key (often abbreviated Ins) is a key commonly found on computer
keyboards. It is primarily used to switch between the two text-entering modes
on a personal computer (PC) or word processor: overtype mode, in which the
cursor, when typing, overwrites any text that is present in the current location;
and.

HOME KEY ON THE KEYBOARD

The Home key is primarily used to return the typing cursor to the beginning of
the line on which you're currently typing. These key returns may also move the
cursor to the beginning of a document, web page, or cell.

END KEY ON THE KEYBOARD

The End key is a key found on a computer keyboard that moves th e cursor to
the end of the line, document, page, cell, or screen of where your cursor is
positioned.

CAPS LOCK KEY ON THE KEYBOARD

The Caps Lock key is a toggle key that allows you to switch the letters on your
keyboard from lowercase (small letters) to uppercase (capital letters). For
example, if you press the Caps Lock key enable Caps Lock, every letter you
type on the keyboard will be automatically capitalized until you press it again
to disable it.

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GENERAL PROGRAM SHORTCUTS

There are many general program shortcuts in Microsoft Word that make it
easier for you to do everything from save your document to undo a
mistake.

 Ctrl+N: Create a new document

 Ctrl+O: Open an existing document
 Ctrl+S: Save a document
 F12: Open the Save As dialog box
 Ctrl+W: Close a document
 Ctrl+Z: Undo an action
 Ctrl+Y: Redo an action
 Alt+Ctrl+S: Split a window or remove the split view
 Ctrl+Alt+V: Print Layout View
 Ctrl+Alt+O: Outline View
 Ctrl+Alt+N: Draft View
 Ctrl+F2: Print Preview View
 F1: Open the Help pane
 Alt+Q: Go to the “Tell me what you want to do” box
 F9: Refresh the field codes in the current selection
 Ctrl+F: Search a document
 F7: Run a spelling and grammar check
 Shift+F7: Open the thesaurus. If you have a word selected, Shift+F7
looks up that word in the thesaurus.

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MOVING AROUND IN A DOCUMENT

You can use keyboard shortcuts to easily navigate throughout your document.
This can save time if you have a long document and don’t want to scroll through
the entire thing, or simply want to easily move between words or sentences.

 Left/Right Arrow: Move the insertion point (cursor) one character to the left
or right
 Ctrl+Left/Right Arrow: Move one word to the left or right
 Up/Down Arrow: Move up or down one line
 Ctrl+Up/Down Arrow: Move up or down one paragraph
 End: Move to the end of the current line
 Ctrl+End: Move to the end of the document
 Home: Move to the beginning of the current line
 Ctrl+Home: Move to the beginning of the document
 Page Up/Page Down: Move up or down one screen
 Ctrl+Page Up/Page Down: Move to the previous or next browse object
(after performing a search)
 Alt+Ctrl+Page Up/Page Down: Move to the top or bottom of the current
window
 F5: Open the Find dialog box with the “Go To” tab selected, so you can
quickly move to a specific page, section, bookmark, and so on.
 Shift+F5: Cycle through the last three locations where the insertion point was
placed. If you just opened a document, Shift+F5 moves you to the last point
you were editing before closing the document

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SELECTING TEXT

You may have noticed from the previous section that the arrow keys are used for moving
your insertion point around, and the Ctrl key is used to modify that movement. Using the
Shift key to modify a lot of those key combos lets you select text in different ways.

 Shift+Left/Right Arrow: Extend your current selection by one character to the left or
right
 Ctrl+Shift+Left/Right Arrow: Extend your current selection by one word to the left or
right
 Shift+Up/Down Arrow: Extend selection up or down one line
 Ctrl+Shift+Up/Down Arrow: Extend selection to the beginning or end of the
paragraph
 Shift+End: Extend selection to the end of the line
 Shift+Home: Extend selection to the beginning of the line
 Ctrl+Shift+Home/End: Extend selection to the beginning or end of the document
 Shift+Page Down/Page Up: Extend selection down or up one screen
 Ctrl+A: Select the entire document
 F8: Enter selection mode. While in this mode, you can use the arrow keys to extend
your selection. You can also press F8 up to five times to extend the selection
outward. The first press enters selection mode, the second press selects the word
next to the insertion point, the third selects the whole sentence, the fourth all the
characters in the paragraph, and the fifth the whole document. Pressing Shift+F8
works that same cycle, but backwards. And you can press Esc any time to leave
selection mode. It takes a little playing with to get the hang of it, but it’s pretty fun!
 Ctrl+Shift+F8: Selects a column. Once the column is selected, you can use the left
and right arrow keys to extend the selection to other columns.

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EDITING TEXT

Word also provides a number of keyboard shortcuts for editing text.

 Backspace: Delete one character to the left

 Ctrl+Backspace: Delete one word to the left
 Delete: Delete one character to the right
 Ctrl+Delete: Delete one word to the right
 Ctrl+C: Copy or graphics to the Clipboard text
 Ctrl+X: Cut selected text or graphics to the Clipboard
 Ctrl+V: Paste the Clipboard contents
 Ctrl+F3: Cut selected text to the Spike. The Spike is an interesting
variant on the regular clipboard. You can keep cutting text to the
Spike and Word remembers it all. When you paste the Spikes contents,
Word pastes everything you cut, but places each item on its own line.
 Ctrl+Shift+F3: Paste the Spike contents
 Alt+Shift+R: Copy the header or footer used in the previous section of
the document

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APPLYING CHARACTER FORMATTING

Word also has loads of keyboard combos for applying character formatting
(and paragraph formatting, but that’s covered in the next section. You can
use the shortcuts to apply formatting to selected text or to whatever you
type next if no text is selected.

 Ctrl+B: Apply bold formatting

 Ctrl+I: Apply italic formatting
 Ctrl+U: Apply underline formatting
 Ctrl+Shift+W: Apply underline formatting to words, but not the spaces
between words
 Ctrl+Shift+D: Apply double underline formatting
 Ctrl+D: Open the Font dialog box
 Ctrl+Shift+< or >: Decrease or increase font size one preset size at a time
 Ctrl+[ or ]: Decrease or increase font size one point at a time
 Ctrl+= Apply subscript formatting
 Ctrl+Shift+Plus key: Apply superscript formatting
 Shift+F3: Cycle through case formats for your text. Available formats are
sentence case (capital first letter, everything else lower case), lowercase,
uppercase, title case (first letter in each word capitalized), and toggle case
(which reverses whatever’s there).
 Ctrl+Shift+A: Formats all letters as uppercase
 Ctrl+Shift+K: Formats all letters as lowercase
 Ctrl+Shift+C: Copies the character formatting of a selection
 Ctrl+Shift+V: Pastes formatting onto selected text
 Ctrl+Space: Removes all manual character formatting from a selection

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APPLYING PARAGRAPH FORMATTING

And just like with character formatting, Word has a bunch of shortcuts
particular to formatting paragraphs.

 Ctrl+M: Increases a paragraph’s indent one level each time you press
it
 Ctrl+Shift+M: Reduces a paragraph’s indent one level each time you
press it
 Ctrl+T: Increases a hanging indent each time you press it
 Ctrl+Shift+T: Reduces a hanging indent each time you press it
 Ctrl+E: Center a paragraph
 Ctrl+L: Left-align a paragraph
 Ctrl+R: Right-align a paragraph
 Ctrl+J: Justify a paragraph
 Ctrl+1: Set single-spacing
 Ctrl+2: Set double-spacing
 Ctrl+5: Set 1.5 line Spacing
 Ctrl+0: Remove one line spacing preceding a paragraph
 Ctrl+Shift+S: Open a popup window for applying styles
 Ctrl+Shift+N: Apply the normal paragraph style
 Alt+Ctrl+1: Apply the Heading 1 style
 Alt+Ctrl+2: Apply the Heading 2 style
 Alt+Ctrl+3: Apply the Heading 3 style
 Ctrl+Shift+L: Apply the List style
 Ctrl+Q: Remove all paragraph formatting

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INSERTING THINGS

Whether you’re looking to insert a section break in your document, or you

just don’t feel like digging for a common symbol, Word’s keyboard combos
have you covered.

 Shift+Enter: Insert a line break

 Ctrl+Enter: Insert a page break
 Ctrl+Shift+Enter: Insert a column break
 Ctrl+hyphen (-): Insert an optional hyphen or en dash. An optional
hyphen tells Word not to use a hyphen, unless the word breaks at the
end of a line. If it does, Word will use a hyphen where you placed it.
 Alt+Ctrl+hyphen (-): Insert an end dash
 Ctrl+Shift+hyphen (-): Insert a non-breaking hyphen. This tells Word not
to break a word at the end of a line, even if there’s a hyphen there.
This would be useful, for example, if you included something like a
telephone number and wanted to make sure it all appeared on one
line.
 Ctrl+Shift+Spacebar: Insert a non-breaking space
 Alt+Ctrl+C: Insert a copyright symbol
 Alt+Ctrl+R: Insert a registered trademark symbol
 Alt+Ctrl+T: Insert a trademark symbol

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WORKING WITH OUTLINES

Hopefully, you outline before cracking into a long document. If you’re

among those organized, outlining souls, here are a few shortcuts to help
you out.

 Alt+Shift+Left/Right Arrow: Promote (move to the left) or demote

(move to the right) a line
 Ctrl+Shift+N: Demote an outline level to regular body text
 Alt+Shift+Up/Down Arrow: Move the line with the insertion point up or
down in the outline
 Alt+Shift+Plus or Minus keys: Expand or collapse text under a heading
 Alt+Shift+A: Expand or collapse all text or headings in an outline
 Alt+Shift+L: Show the first line of body text or all body text
 Alt+Shift+1: Show all headings that have the Heading 1 style applied
 Alt+Shift+any other number key: Show all headings up to that level

WORKING WITH TABLES

Moving around in tables doesn’t work quite like moving around in regular
text. Instead of clicking where you want to go, check out these combos:

 Tab: Move to the next cell in a row and select its contents, if there are
any
 Shift+Tab: Move to the previous cell in a row and select its contents, if
there are any
 Alt+Home/End: Move to the first or last cell in a row
 Alt+Page Up/Page Down: Move to the first or last cell in a column
 Up/Down Arrow: Move to the previous or next row
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 Shift+Up/Down Arrow: Select the cell in the row above or below the
insertion point or selection. Keep pressing this combo to keep
selecting more cells. If you have multiple cells in a row selected, this
combo selects those same cells in the row above or below.
 Alt+5 on keypad (with NumLock off): Select an entire table

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