Resources I

Task ID Activities Man-days PM BA

1.0 Project Approval 5.00
2.0 Project Initiation 10.00
Define Project Goals
Creation of Business Case
Completion of Project Charter
Listing of Stakeholders
3.0 Project Planning 10.00
Define Project Scope
Creation of the Project Plan
Setting of Budget Baseline
Denition of Roles and Responsibilites
4.0 Project Execution 20.00
System Design
Functional and Technical Design
5.0 Project Development 25.00
6.0 System Testing 15.00
7.0 Project Monitoring and Control 10.00
8.0 Project Completion 10.00
Project Deployment and Implementation
System Stabilization
Project Closure
Total Man-days 105.00

PDCA Cycle - Continuous Improvement Process TQM

Plan
Do
Check
Act
Deliverables
Milestones
Man-days = 8hrs (time the resource is doing the activity)
Cal-days = calendar used to schedule when the activity is to be performed

House Painting = 4 Mandays

1 person @ 8 hrs = 4 cal-days (Mon to Thu)
2 persons @ 8 hrs = 2 cal-days

Project Manager
Budget Manager
Procurement Officer
Enrollment Officer
Dean
 Program Head
Faculty
IT Manager
ITSU Head
 Resources Involved
IT Mngr PO EO Dean PH Fac IH
 Task ID Activities Man-days
1.0 Project Approval 5.00
2.0 Project Initiation 10.00
3.0 Define Project Goals
4.0 Creation of Business Case
5.0 Completion of Project Charter
5.1 Listing of Stakeholders
5.2 Project Planning 10.00
5.3 Define Project Scope
5.4 Creation of the Project Plan
5.5 Setting of Budget Baseline
5.5 Denition of Roles and Responsibilites
5.6 Project Execution 20.00
5.7 System Design
5.8 Functional and Technical Design
5.9 Project Development 25.00
5.1 System Testing 15.00
5.1 Project Monitoring and Control 10.00
5.1 Project Completion 10.00
5.1 Project Deployment and Implementation
System Stabilization
Project Closure
Total Man-days 105.00
 Resources Involved
PM BA IT Mngr CC QMAD MS

MD Rate per resource

PM
1,000.00 BA
500.00 IT Mngr
500.00 1,500.00 CC
500.00 750 QMAD
500.00 Nursing
500.00 500 MS
500.00
500.00
1,000.00 500.00 1,000.00 1,500.00 750 500
1,000.00
500.00
500.00
1,000.00

4,000.00 5,000.00 1,000.00 3,000.00 1,500.00 1,000.00

MD Rate per resource
1,000.00
500.00
2,000.00
1,500.00
750.00
600.00
500.00
Task ID Activities Man-days
Project
1.0 Project Approval 6.814 Manager
1.1 Prepare project proposal 5.38 5375
1.1.1 Identify needs of project sponsor 1.00 1000
1.1.2 Create project proposal 2.00 2000
1.1.3 Conduct research on resources to be used 1.00 1000
1.1.4 Estimate project cost 0.50 500
1.1.5 Estimate project duration 0.50 500
1.1.6 Review project proposal 0.13 125
1.1.7 Finalize project proposal 0.25 250
1.2 Present project proposal 1.44 1438.5
1.2.1 Prepare presentation of project proposal 0.50 500

1.2.2 Set shedule for presentation of project proposal to project sponsor 0.06 62.5
1.2.3 Present project proposal to project sponsor 0.25 250
1.2.4 Gather inputs from project sponsor 0.06 63
1.2.5 Revise project proposal 0.25 250

1.2.6 Present revised project proposal to project sponsor and Execom 0.25 250
1.2.7 Get approval of the project proposal 0.06 63
1.2.8 Sign-off project proposal 0.00 0
Delierable: Approved Project Proposal / Management Commitment 6813.5

1 MD = 8 hrs
0.5 MD = 4 hrs
0.25 MD = 2 hrs
0.125 = 1 hr
0.0625 = 30mins
Pre-testing preparation
prepare testing process
create testing plan

Project Team Kick Off

create test scenarios

create test cases
Customer Care Rate per Day

Project manager 1000

Customer Care 1500

375
94.5

375
0.06

844.56 Php 7,658.06

Task ID Activities

3.0 Procurement
3.1 Procure server, database, licenses and hardware devices
3.1.1 Identify the specification of the server
3.1.2 Identify the number of users for the database license
3.1.3 Finalize server specification and number of users for the license
3.1.4 Identify the specification of kiosk monitor
3.1.5 Identify the number of kiosk monitors needed
3.1.6 Identify the specification of tablet device
3.1.7 Identify the number of tablet device needed
3.1.8 Create Purchase Request (PR)
3.1.9 Submit PR to Project sponsor
3.1.10 Project sponsor to sign PR
3.1.11 Submit PR to HR Director
3.1.12 HR Director to sign PR
3.1.13 Submit PR to Procurement
3.1.14 Process request and purchase request
3.1.15 Receive and verify delivered request
3.1.16 Record / File delivered request
3.1.17 Issue Certification of Completion and Acceptance
3.1.18 Sign-off Procurement of server,database,licenses and hardware devices
Man-days
Project Customer
11.94 Manager Care HR Purchasing
11.94 Rate per day
1.00 1000 Project Manager
0.38 375 Custmer Care
0.25 250 HR
0.25 250 Purchasing
0.06 63
0.13 125
0.06 0
0.06 63
0.06 63
0.06 94.5
0.06 63
0.06 126
0.06 63
9.00 5400
0.25 250
0.13 125
0.06 37.8
0.00

2690 94.5 126 5437.8 Php 8,348.30

1000
1500
2000
600
Task ID Activities Man-days

5.0 Business Process Documentation 7.00

5.1 Identify process owners 0.13
5.2 Set meeting with process owners 0.13
5.3 conduct interview with Customer Care Manager 0.50
5.4 conduct interview with QMAD Director 0.50
5.5 conduct interview with Nursing Director 0.50
5.6 conduct interview with Medical Director 0.50
5.7 conduct interview with Ancillary Director 0.50
5.8 conduct interview with Admin Director 0.50
5.9 document business processes 2.00
5.10 set meeting with process owners to present draft BP 0.13
5.11 present BP (Checking , Verification with Process Owner) 0.38
5.12 Get improvement inputs 0.13
5.13 Revise BP to integrate improvement inputs 1.00
5.14 Send to Pos 0.06
5.15 Get approval of Business Process documentation 0.06
5.16 Sign-off BP 0.00
Delierable: BP Documentation
30mins
Plan - Do - Check - Act (PDCA) 1
Continuous Improvement Cycle (TQM, ISO) 2
4
8
PM IT Mngr CC QMAD Nursing HR MS

125.00 187.500
125.00
750.000
1,000.000
1,000.000
1,000.000

1,000.000
2,000.00
125.00
375.00
125.00
1,000.00
62.50
62.50

0.063
0.125
0.25
0.50
1.00

4,000.00 187.50 750.00 1,000.00 1,000.00 1,000.00 1,000.00

 Anci
Rate per Day
PM 1,000.00
IT Mngr 1,500.00
CC 1,500.00
QMAD 2,000.00
Nursing 2,000.00
Medical 2,000.00
Anci 2,000.00
1,000.00 HR 2,000.00

1,000.00 Php 9,937.50

Task ID
1.0
2.0
3.0
4.0
5.0
5.1
5.1.1
5.1.2
5.1.3
5.1.4
5.1.4.1
5.1.4.2
5.1.4.3
5.1.4.4
5.1.4.5
5.1.4.6
5.1.4.7
5.1.4.8
5.1.4.9
5.2
5.2.1
5.2.1.1
5.2.1.2
5.2.1.3
5.2.1.4
5.2.1.5
5.2.1.6
5.2.1.7
5.2.1.8
5.2.1.9
5.3
5.3.1
5.3.2
5.3.2.1
5.3.2.2
5.3.2.3
5.3.2.4
5.3.2.5
5.3.2.6
5.3.3
5.3.4
5.3.5
5.3.6
5.3.7
5.3.8
5.3.9
5.4
5.4.7
5.5
5.5.1
5.5.2
5.5.3
5.5.4
5.5.5
5.5.5.3
5.5.5.3.1
5.5.5.3.2
5.5.5.3.3
5.5.5.3.4
5.5.5.3.5
5.5.5.4
5.5.5.4.1
5.5.5.4.2
5.5.5.4.3
5.5.5.4.4
5.5.5.4.5
5.5.5.4.6
5.5.5.4.7
5.5.5.4.8
5.5.5.4.9
5.5.5.4.10
5.5.5.4.11
5.5.6
5.5.6.1
5.5.6.2
5.5.6.3
5.5.6.3.1
5.5.6.3.2
5.5.6.3.3
5.5.6.3.4
5.5.6.3.5
5.5.6.4
5.5.6.4.1
5.5.6.4.2
5.5.6.4.3
5.5.6.4.4
5.5.6.4.5
5.5.6.4.6
5.5.6.4.7
5.5.6.4.8
5.5.6.4.9
5.5.6.4.10
5.5.6.4.11
5.5.6.5
 5.5.6.5.1
5.5.6.5.2
5.5.6.5.3
5.5.6.5.4
5.5.6.5.5
5.5.6.5.6
5.5.6.5.7
5.5.6.5.8
5.5.6.5.9
5.5.6.5.10
5.5.6.5.11
5.5.7
5.5.8
5.5.9
Activities Man-days
Project Approval 6.814
Project Preparation 18.01
Procurement 11.94
Business Process Documentation 7.00
Business Process Automation 173.75
Perform system analysis and design 5.88
Analyze user requirements 1.00
Specify functionalities of the system 0.13
Create screen prototypes 3.00
Review screen prototype 1.75
Schedule presentation of prototype 0.06
Get approval of schedule for the presentation of prototype 0.06
Present prototype to Project Team and Project Sponsor 0.50
Get recommendation from Project Team and Project Sponsor 0.25
Integrate recoomendations to prototype 0.50
Schedule presentation of revised prototype to Project team and Project Sponsor 0.06
Present prototype to Project Team and Project Sponsor 0.25
Get approval for the finalized prototype 0.06
Sign off screen prototype 0.00
Setup development and test envinronment 2.25
Configure server 2.25
Setup server 0.50
Install operatng system 0.25
Verify completeness of installation 0.25
Install database 0.25
Install services 0.25
Configure network settings 0.25
Configure security 0.25
Validate configurations 0.25
Sign off server configuration and installation 0.00
Create database 3.56
Identify database structure 0.50
Get approval for the database structure 1.06
Schedule presentation of database structure 0.06
Get approval of schedule for the presentation 0.06
Present database structure 0.38
Get recommendation 0.25
Integrate recommendations to the database structure 0.25
Get approval of database structure 0.06
Create database structure 0.50
Create tables 0.25
Create fields 0.25
Assign data type to fields 0.25
Assign constraints and referential integrity tables 0.25
Create database index 0.25
Configure access rights 0.25
Development and testing kick-off 1.31
Sign off development and testing kick-off meeting 0.00
Coding and testing 160.75
Create program detailed design and structure 2.00
Create program specifications 1.00
Create flowchart, data flow diagram and logical data of the system 1.00
Identify system modules 0.25
Portal module coding and testing 25.00
Conduct unit testing 6.25
Execute test cases 2.00
Identify bugs 1.00
Correct bugs found 2.00
Verify correction of bugs 1.00
Upload dashboard module to test server for functional testing 0.25
Conduct functional testing 7.66
Create test cases 1.00
Create test case summary 0.50
Execute test cases 2.00
Identify bugs 1.00
Log bugs in issue register 1.00
Inform developers to resolve bug founds 0.06
Correct reported bugs 1.00
Inform developers about bug fix 0.06
Verify closure of bugs found 1.00
Close issue in the issue register 0.03
Sign off functional testing ready for integration testing 0.00
Analytics dashboard module coding and testing 32.50
Coding of dashboard module 10.00
Create test cases 1.00
Conduct unit testing 6.25
Execute test cases 2.00
Identify bugs 1.00
Correct bugs found 2.00
Verify correction of bugs 1.00
Upload dashboard module to test server for functional testing 0.25
Conduct functional testing 7.66
Create test cases 1.00
Create test case summary 0.50
Execute test cases 2.00
Identify bugs 1.00
Log bugs in issue register 1.00
Inform developers to resolve bug founds 0.06
Correct reported bugs 1.00
Inform developers about bug fix 0.06
Verify closure of bugs found 1.00
Close issue in the issue register 0.03
Sign off functional testing ready for integration testing 0.00
Conduct Integration testing of portal and dashboard modules 7.66
 Create test cases 1.00
Create test case summary 0.50
Execute test cases 2.00
Identify bugs 1.00
Log bugs in issue register 1.00
Inform developers to resolve bug founds 0.06
Correct reported bugs 1.00
Inform developers about bug fix 0.06
Verify closure of bugs found 1.00
Close issue in the issue register 0.03
Sign off integration portal and dashboard integration testing 0.00
Survey Kiosk module coding and testing 33.00
NPS and PSS Survey module coding and testing 33.00
Users module coding and testing 33.00