GUIDELINES FOR PREPARATION AND

SUBMISSION OF Ph.D. THESIS

Swami Rama Himalayan University

Swami Ram Nagar, Jolly Grant, Dehradun
PREAMBLE

The content of the Ph.D. Thesis must be paid utmost attention, which is being submitted in

partial fulfillment of the requirements of the Doctoral degree.

GENERAL INSTRUCTIONS
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 • On completion of the research work, the Ph.D. Thesis is prepared according to the
format provided.
• The students are advised to strictly adhere to the format.
• Six copies of the Synopsis (along with the soft copy) should be submitted at the time
of DRC. If some changes are suggested by the DRC members, then the Synopsis
must be submitted within 6 months after incorporating the corrections.
• The length of the Thesis should preferably be restricted to 250 printed pages.
• The students are advised to restrict the total number of References to less than 200.
• Four spiral bound copies of the Thesis, 06 copies of summery of the Thesis and 4
copies of the Synopsis along with the soft copy of the same to be submitted to the
Ph.D. cell for evaluation.
• It is preferred if the soft copy of the thesis be sent for evaluation.
• After evaluation of the Ph.D. thesis, if any changes suggested by the examiner, need
to be incorporated. Afterwards four hardbound copies of Thesis, to be submitted to
the Ph.D. cell before Viva-Voce.
• The Guide and Co-guides have to be given a final copy of the Thesis.
• A final copy of the Thesis should also be given to the Ph.D. cell.

SYNOPSIS

The synopsis is a summary of the contents of the thesis. The synopsis is submitted prior to
the DRC and will carry a cover page (format given in Appendix-I) It should be concise,
and comprehensive, and should have the following details: The background and objectives,
hypothesis, methods, major findings and significance/ implication of the findings

The results can include quantitative data. Citations are generally not included in the
synopsis. The synopsis should not include internal headings, diagrams or other illustrations.
Like the text, it must be double-spaced.

The length of the Synopsis should not exceed 20 pages.

Layout and Format for Preparation of the Thesis

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One of the most important requisites in preparation of the Thesis is consistency of format
and adherence to the specific instructions given below.

Font
The Thesis should be written either in English or Hindi. It must be typewritten on A4 size
paper (21 cm x 29.7 cm) in a clear and legible font (e.g., Times New Roman 12 or Arial 10).
As far as possible, use the same font for the entire thesis but, if necessary, different fonts
may be used within Tables, Figures, and Appendices. The Thesis has to be printed single-
sided. Double-spacing should be used in the Abstract and text of the Thesis. Single spacing
should be used in long Tables, block quotations separated from the text, footnotes, and
bibliographical entries. Paragraphs should be indented, or an empty line left between
paragraphs.

Larger size type may be used for the title of the Thesis and for Chapter headings, as long
as it is not larger than 18 point. Boldface type may also be used on the title page and for
headings, as well as in the text for special symbols or for emphasis. Reduced type may be
used within Tables, Figures, and Appendices, but it should be at least 9 point in size and
must be completely legible.

The Thesis should be free from grammatical, lexical and punctuation errors. In addition to
the computer spellchecker, a thesis should be proof-read to check that errors do not remain
that are not detected by the spellchecker. The thesis should consistently use either
American or British spelling but should not alternate between the two. When using numbers
in the text, if the first word of a sentence is a number, it should be written in words.

Chapter and Page Layout

Begin each Chapter on a new page. Do the same with each element of the front matter (list
of Tables, Acknowledgments, etc.), the Reference section, and each Appendix. Avoid typing
a heading near the bottom of a page unless there is room for at least two lines of text
following the heading. The Chapters should begin on a new page, but sections and
subsections should not. A "display" page (a page that shows only the Chapter title) can be
placed at the beginning of Chapters or Appendices.

Pages should be numbered at the bottom in the centre, using Arabic numerals (1, 2, 3)
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beginning with 1 on the first page of the Introduction and continuing consecutively to the
end of the manuscript including References. The preliminary pages are numbered in lower-
case Roman numerals, beginning with the declaration page.

Margins
A margin of at least 4.0 cm must be left at the top and left side of each page and a margin
of at least 2.5 cm on the right and bottom. The last letter or character in the longest line on
the page determines the margin.

Captions and numbering (Tables and Figures)

Each Table should carry a number and a title clearly describing the data presented.
Similarly each Figure / Illustration should carry a number and caption that clearly describes
the nature of data presented. The caption should be at the bottom of the Figure. Number
them consecutively throughout, in the order in which they are placed in the text. The
Figures, Graphs, Tables should be embedded in the text of the thesis, immediately after the
first mention of it in the text, on the same page if there is room, or on the following page.

Captions and titles of Figures and Tables should appear on the same page as the material
itself. Tables should be numbered consecutively with Arabic numerals throughout the
thesis. Figures and Illustrations should also be numbered consecutively in the order of
presentation. All Tables and Figures must be referred to in the text by numbers and not by a
phrase such as "the following table".

Tables or Figures of peripheral importance to the text may be placed in an Appendix.

Appropriate use of headings and subheadings

Headings should be distinguished from the surrounding text by a larger font size, a
different font, bolding, italics, or a combination of these. All headings of the same level,
the same style, and headings at lower levels should be less prominent than those at
higher levels. Example:

Chapter Title (Arial 14 point/ Times New Roman 16 point -Bold Small caps)
Heading for section (Arial 12 point/ Times New Roman 14 point - Bold Italic) Heading for
sub-section (Arial 10 point /Times New Roman 12 point - Bold)
Heading for part of subsection- (Arial 10 point/ Times New Roman 12 point- Bold Italic)
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All headings should be left aligned, except chapter headings, which may be centered. The
headings and subheadings can be numbered, if necessary.

OUTER COVER OF THE THESIS and 1st INNER PAGE (Format given in Appendix II)

COLOUR OF THE FRONT PAGE OF THE THESIS FOR ALL THE FACULTY IS
MAROON WITH GOLDEN FONTS

DECLARATION OF AUTHORSHIP (Format given in Appendix III)

The student should make this declaration.

CERTIFICATE BY THE RESEARCH SUPERVISOR and CO- SUPERVISOR (Format

given in Appendix IV AND Appendix V) The Supervisor has to provide a certificate
and if Co-Supervisor is present, separate certificates have to be given by the
Supervisor and Co-Supervisor.

CERTIFICATE FOR PLAGIARISM (Format given in Appendix VI)

APPROVAL OF THESIS (Format given in Appendix VII)

To be signed by Supervisor, Co-Supervisor and External examiner

ACKNOWLEDGEMENTS

The acknowledgement of the thesis is written in gratitude to all those who were instrumental
in bringing the thesis to fruition. The language used should be formal. Acknowledge those
who have assisted technically (including materials, supplies), intellectually (assistance,
advice) and financially (for example, funding agency institutional support, travel grants) etc.

TABLE OF CONTENTS

The thesis must have a table of contents page listing chapter headings, section headings
and sub-headings as well as appendices and their corresponding page number, as
illustrated below. Indent subheadings as shown below

TABLE OF CONTENTS (HEADING FONT 18, TEXT -14, TIMES NEW ROMAN OR
HEADING FONT 16, TEXT -12, ARIAL)
1 Declaration by student

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2 Certificate of Supervisor /Co Supervisor ( if any)
3
Approval of The Thesis
4 Certificate For Plagiarism

5 Acknowledgements

6 List of Figures
7 List of Tables
8 Abbreviations
9 Introduction
Subheads ...
10 Review of Literature
Subheads …
11 Materials and Methods
Subheads ...
12 Results
Subheads ...
13 Discussion
Subheads ...
14 Conclusion
15 Summary
16 References
17 Appendices ( optional)
Title….
……….
18 List of publication from thesis
19 Curriculum vitae

Separate list of Figures, Tables, or Illustrations should be included on a separate page

immediately following the table of contents.

LIST OF FIGURES
Figure No. Caption Page

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LIST OF TABLES
Table No. Title Page

LIST OF ABBREVIATIONS: (optional)

If a large number of abbreviations are used in the thesis, which may be unfamiliar to a
reader, a list of abbreviations may be useful.

THE TEXT OF THE THESIS

The text of the thesis is usually divided into chapters with subheadings within the chapters
to indicate the orderly progression of topics and their relation to each other.

All chapter headings should be typed consistently. When there are subheadings, each level
of heading should be clearly distinguished typographically from the other levels, and the
variations should be selected so as to reflect in an obvious way the hierarchy of headings
(that is, higher level headings should look more important). Always allow at least one extra
line of space above subheadings, and preferably below as well.

INTRODUCTION: The title of Chapter-1 shall be Introduction. It shall justify and highlight
the problem posed, define the topic and explain the aim and scope of the work presented in
the report. It may also highlight the significant contribution from the investigation.

REVIEW OF LITERATURE: The title of Chapter-2 shall be the Review of Literature

because the contents of this chapter are based on published material. The purpose of the
literature review is to summarize, evaluate and compare the main developments and
current debates in the field, which are specifically relevant to the subject of research
embodied in the thesis. Literature review should also aim at and ways to address these
issues with the present research program.

DESIGN OF STUDY (Material and Methods): The following information is meant to serve
as a general suggestion and not as a rigid prescription. The supervisor and the student may
decide how this part of the dissertation should be structured.

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Although this section varies depending on method and analysis technique chosen, the
chapter describes and justifies the methods chosen for the study and why this method was
the most appropriate.

Following description of the research design, provide a detailed description of the procedure
followed. Citations in this section should be limited to data sources and references of where
to find more complete descriptions of procedure.

Description of the statistical analysis and tests performed are also to be given.

RESULTS: The results are actual statements of observations, including statistics, tables
and graphs. Mention negative results as well as positive. Use S.I. units throughout the
thesis. Break up results into logical segments by using subheadings. Key results should be
stated in clear sentences. Do not repeat in the text all the values given in tables. Do not
present the same data as graph as well as table. Use one of the appropriate styles of
presentation.

DISCUSSION: The purpose of this chapter is not just to reiterate the findings, but discuss
the observations in relation to the theoretical body of knowledge on the topic. This chapter
should also address the implication of the findings. Interpret results in terms of the
background laid out in the introduction. Include the evidence or line of reasoning supporting
each interpretation Break up the section into logical segments by using subheads

Outline the limitations of the study, and propose areas for future research.

CONCLUSION: The conclusion should provide answers or solutions to the questions or

problems raised in the introduction. The argumentation of the thesis should be summarized
briefly, and if appropriate, elaborate on how the research findings and results will contribute
to the field in general and what sort of broader implications these may have. Suggestions
may be made for further research where appropriate, but this is not a requirement

SUMMARY: Start with a few sentences that summarize the most important results and
conclude by giving the strongest and most important statement that highlights the
outcome of the study.

LIST OF REFERENCES: All publications cited in the thesis should be presented in a list
of references following the text. Students are advised to restrict the total number of
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references to 200.

Citation of References in the text should be given by author’s last name (no initials) followed
by the year. When two or more citations are given, list them in chronological order. When
there are two authors, include both names, separated by “&”; when there are three or more
names, give only the first author followed by “et al.” If there are two or more papers by the
same author(s) in the same year, identify them by “a”, “b”, etc. (and be sure to include the
identifying letters in the Reference List). All References cited in the text (including those
included in figure legends and tables) should be listed in References.

Start the References on a separate page, and arrange citations in alphabetical order by the
first author’s last name; do not number the citations. List all the authors (do not use “et al.”
in the reference list). When there are two or more references to the same author(s), list
them in chronological order.

For journal references, the names of authors (last name and initials) should be followed by
the date (in parentheses), title of the article, journal name (in italics-use PubMed
abbreviations), volume number (followed by a colon) and pages (first - last page numbers).
Reference to electronic material should include author name(s), date, article title, and
journal (as above); where volume and/or page numbers are not available, substitute Digital
Object Identifier (DOI) number.

Bibliography: The bibliography is a separate list from the reference list and should be
arranged. A bibliography lists sources not cited in the text but which are relevant to the
subject and used for background reading.

Illustrative examples of entries in a Bibliography or list of References are given below:

Journal
Example:
Gopinath B, Radhakrishnan K, Sarma PS, Jayachandran D, Alexander A (2000) A
questionnaire survey about doctor-patient communication, compliance and locus of
control among South Indian people with epilepsy. Epilepsy Res 39: 73-82.

Chapter in a Book
Wenzel HJ, Schwartzkroin PA (2006) Morphologic approaches to the characterization of
epilepsy models. In: Pitkanen A, Schwartzkroin PA, Moshe SL (eds) Models of seizures
and epilepsy, Elsevier Academic Press, San Diego, pp. 629-652.
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Book
Example:
Pechenik JA (1987) A short guide to writing about biology. Harper Collins Publishers, New
York.

Book in a series
Bhattacharjee M (1998) Notes of infinite permutation groups, Lecture notes in mathematics no.1698,
Springer, New York.

Encyclopedia articles

Varley DH, Immelman RFM (1972) Libraries.Standard Encyclopaedia of Southern Africa,

vol.6, p.618-619

Thesis/dissertation
Smithers RHN (1997) The mammals of Botswana. DSc thesis. University of Pretoria.

Conference proceedings
Bourassa S (1999) ‘Effects of child care on young children’, Proceedings of the third annual meeting
of the International Society for Child Psychology, International Society for Child Psychology, Atlanta,
Georgia, pp. 44-6.

Citations from Internet

The following elements in sequence must be considered: Author (if known), Date of
publication/last updated, Title of article or document on website Type of medium [Online],
Available from (website), Access date in brackets

Harris P (2005) Reaching the top of the mountain. [Online]. Oxford University Press: Oxford.
Available: http://www.netLibrary.com/openbook/093456/html
[Accessed 8 January 2008]

Useful tips for referencing. [Online]. Available: http://www.referencetips.org.za [Accessed 5

November 2008].

Lawrence JJ (2005) Cholera epidemics in central Africa. The Times, 26 June 2005. [Online].
Available: <http:://thetimes.com> [Accessed 27 June 2005].

Patents
Author(s) of patent – surname and initials Year of issue, Title of patent- italicized, Number of
patent including country of issue
Cookson AH (1985) Particle trap for compressed gas insulated transmission systems, US
Patent 4554399.
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THE ANNEXURE

Appendices (optional):
Appendices may include the formulas, diagrams, protocols, or any similar data that are not
contained in the body of the thesis. The number can be given as A-1,A-2 and listed as such
in the table of contents.
List of publications:
List of publications obtained by the student from the PhD work should be included in the
Thesis. Students are strongly encouraged to place the accepted versions of the
manuscripts (maximum two), which were integral part of thesis work.
Curriculum vitae (optional):
Provide one page giving academic qualifications, academic achievements and list of
publications.

Note: No page numbering is needed for the list of Publications and Curriculum vitae.

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Appendix I - Cover page and 1st inner Page of Synopsis

Font
“INVESTIGATION OF THE EFFECT OF STINGING 18
Times
NETTLE EXTRACT ON NEUROLOGICAL ALTERATIONS New
DURING COMORBIDITY OF DEPRESSION AND TYPE 2 Roma
n Bold
DIABETES” all
caps

4.7 cm

Font
3.8 cm
14Times
New
SYNOPSIS SUBMITTED Roman
Bold all
caps

by

NAME

For Ph.D. Degree in Faculty of _____________________________

Font
20
Times
Swami Rama Himalayan University New

Swami Ram Nagar, Jolly Grant, Dehradun

Roman
Bold
all caps

Appendix II - Cover page and 1st inner Page of Thesis

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“INVESTIGATION OF THE EFFECT OF STINGING Font
20
NETTLE EXTRACT ON NEUROLOGICAL Times
New
ALTERATIONS DURING COMORBIDITY OF Roman

DEPRESSION AND TYPE 2 DIABETES”

Bold
all
caps

4.7 cm

3.8 cm
Font
16Tim
Thesis Submitted In Partial Fulfillment of The Award es
of Degree of Doctor of Philosophy New
Roman
In The Faculty of Biotechnology Bold
not
caps

SUBMITTED BY CO-SUPERVISOR SUPERVISOR

(Font 14 Times New Roman all Bold all caps)

Swami Rama Himalayan University Font 20

Times
Swami Ram Nagar, Jolly Grant, Dehradun New
Roman
Bold
not
Year…….. caps

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 Appendix III- Format for declaration by student

Font 18 Times New Roman all bold and caps

DECLARATION BY THE STUDENT

I, (NAME), declare that the thesis entitled-----------------------------------------------------

-----------------------------------------------is my own work conducted under the
supervision of Dr. ---------------------------------------------------------------------------------
--------------------------------(Supervisor/Co-supervisor) at-------------------------------------
--------------------------------------------------------------------------------------------------------
-----------------------Department-------------------------------------------------------------------
-------------approved by D.R.C.

I further declare that to the best of my knowledge the thesis does not contain any part
of any work which has been submitted for the award of any degree either in this
University or in any other University/ Deemed University without proper citation.

Besides this:

I have successfully completed the Course work of one semester as per UGC-
Regulation 2016 norms.

I have also given a pre-Ph.D. presentation and successfully incorporated the changes
suggested on the basis of feedback and comments received.

I have also published one research paper in a journal from the research work of the
thesis and presented two papers in Conferences/Seminars and has produced an
evidence of the same in the form of acceptance letter/or the reprint.
Font 14 Times New Roman not bold not caps

Signature

Name of Candidate
Font 14 Times New Roman bold not caps

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Appendix IV- Format for declaration by supervisor:

Font 18 Times New Roman bold and caps

CERTIFICATE

This is to certify that ………………………………………………..in the department Font

14
of …………………………………….of this University has fulfilled the requirements Time
s
prescribed for the Ph.D. degree of the Swami Rama Himalayan University, Dehradun. New
Rom
The thesis entitled, “………………………………………..” was carried out under an
not
my direct supervision. No part of the thesis was submitted for the award of any Bold
not
degree or diploma prior to this date. caps

*Clearance was obtained from the University Ethics Committee/ University Animal
Ethics for carrying out the study

Signature

Name of Supervisor
Font 14 Times New Roman bold not caps

* As and when applicable.

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Appendix V- Format for declaration by Co-supervisor

Font 18 Times New Roman bold and caps

CERTIFICATE

This is to certify that ………………………………………………..in the department Font

14
of …………………………………….of this University has fulfilled the requirements Times
New
prescribed for the Ph.D. degree of the Swami Rama Himalayan University, Dehradun. Roma
n not
The thesis entitled, “………………………………………………………………..” Bold
not
was carried out under my direct supervision. No part of the thesis was submitted for caps

the award of any degree or diploma prior to this date.

*Clearance was obtained from the University Ethics Committee/ University Animal
Ethics for carrying out the study

Signature

Name of Co- Supervisor

14 Times New Roman bold not caps

* As and when applicable.

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Appendix-VI Certificate for plagiarism

Font 18 Times New Roman all bold and caps

CERTIFICATE FOR PLAGIARISM

It is certified that Ph.D./M.Phil. Thesis entitled _____________________by

_________________ has been examined by us. We undertake & declare that:

a. This thesis has significant new work/knowledge as compared to already

published or are under consideration to be published elsewhere. No sentence,
equation, diagram, table, paragraph or section has been copied verbatim from
previous work unless it is placed under quotation marks and duly referenced.
b. The work presented is original and own work of the author (i.e. there is no
plagiarism). No ideas, processes, results or words of others have been presented
as Author’s own work.
c. There is no fabrication of data or results which have been compiled/analyzed.
d. There is no falsification by manipulating research materials, equipment or
processes, or changing or omitting data or results such that the research is not
accurately represented in the research record.
e. The thesis has been checked using TURNITIN (copy of originality report
attached).

Font 14 Times New Roman not bold not caps

Signature Signature Signature

Name of the Candidate Name of the Co-supervisor Name of Supervisor

Font 14 Times New Roman bold not caps

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Appendix-VII Cove page and 1st inner Page of Thesis submission

Font 20 Times New Roman all Bold & Caps

CERTIFICATE OF VIVA-VOCE OF Ph.D. STUDENT

Font
“INVESTIGATION OF THE EFFECT OF STINGING 18
Time
NETTLE EXTRACT ON NEUROLOGICAL ALTERATIONS s
DURING COMORBIDITY OF EPRESSION AND TYPE 2 New
Rom
DIABETES” an
Bold

Submitted by Font 18
Times
ABCDEFGHIJ New
Roman
not
Bold
For the degree of not caps

Doctor of Philosophy in faculty of

…………………………………………

is evaluated and approved by

CO-SUPERVISOR SUPERVISOR EXAMINER

14 Times New Roman bold all caps
Undertaking for submission of Ph. D. Thesis

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I solemnly declare that research work presented in the thesis titled
“Title………………………………………………………………………………………”

is solely my research work with no significant contribution from any other person. Small
contribution/help wherever taken has been duly acknowledged and that complete thesis has
been written by me.
I understand the zero tolerance policy of the SWAMI RAMA HIMALAYAN UNIVERSITY
(SRHU) towards plagiarism. Therefore I as an Author of the above titled thesis declare that
no portion of my thesis has been plagiarized and any material used as reference is properly
referred/cited.
I undertake that material of the thesis submitted in hard bound and soft copy are same and
no alteration has been done. If found guilty in future University may take any action against
me.
I undertake that if I am found guilty of any formal plagiarism in the above titled thesis even
after award of PhD degree, the University reserves the rights to withdraw/ revoke my PhD
degree.

Student/Author Signature………………..
Name……………………………………
Roll No…………………………
Address………………………….

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 Swami Rama Himalayan University,
Swami Ram Nagar, Jolly Grant, Dehradun-248016
Submission of Thesis for Doctor of Philosophy

1. Name of the Research Scholar ___________________________________________________

2. Enrollment No._______________________________________________________________
3. Department __________________________________________________________________
4. Date of Initial Registration ______________________________________________________
5. Date of Thesis Submission ______________________________________________________
6. Title of the Thesis______________________________________________________________
____________________________________________________________________________
7. Research Paper Title____________________________________________________________
8. Two Research paper Presented in the Conferences/Seminars
1. __________________________________________________________________________
2. __________________________________________________________________________
9. Name(s) of Supervisor/Co-supervisor(s):
1. ___________________________________________________________________________
2. ___________________________________________________________________________
3. ___________________________________________________________________________
10. Address for Correspondence: _____________________________________________________
_____________________________________________________________________________
Phone No. with STD Code ______________________ Mobile No. _______________________
E-mail ID _____________________________________________________________________

Signature of Research Scholar

Signature of Supervisor/Co-supervisor Signature of Chairman, DRC

Note: Copy of plagiarism check enclosed.

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