National University of Sciences and Technology

National University of Sciences and Technology
School of Electrical Engineering and Computer Science

Policy on Undergraduate Final Year Projects Timestamp 2010-09-24 2010-09-21 2010-09-16 Comments / Changes Final draft for comments to HoDs Changes presented at HoD meeting Adjustment of marks distribution, FYP discipline, best project selection 2010-08-01 New committee formulated in HoD meeting (A. Jelani, S. Khan, K. Latif, and M. Ramzan) Unknown Initial version (S. Khan, A. Khayam, M. Ramzan)
Table of Contents
1. Background and Introduction .................................................................................................... 2 2. Objectives of Final Year Project (FYP) .................................................................................... 2 3. Project Types ................................................................................................................................... 2 4. Project Members and Scope of Work...................................................................................... 3 5. Project Selection and Allocation of Advisor/Co-Advisor .................................................. 3 6. Evaluation Milestones and Weights ......................................................................................... 3 7. Evaluation Process ......................................................................................................................... 4 8. Administrative Arrangements .................................................................................................... 5
1. Background and Introduction

NUST School of Electrical Engineering & Computer Science (SEECS) is committed to train and produce graduates that have comprehensive knowledge in the field of Information and Communication Technology. With this vision, undergraduate programs in Information Technology, Software Engineering and Electrical Engineering have been underway for the last many years. The aim of all these degree programs is to create well-rounded professionals who can fulfill the demand for researchers, academics, and practitioners in Pakistan as well as abroad.
2. Objectives of Final Year Project (FYP)

a) To practice, apply and extend academic skills i. The main aim of FYP is that the students should apply the knowledge that they have gained during the course of their studies at the UG level. The project should be clearly associated with their area of specialization. ii. The scope of FYP should be such that it extends the academic abilities of the students. b) To develop professional skills i. The students develop professional skills while doing their FYP. This involves researching the topic to gain background information, achieving the deliverables, time management, reporting progress to the supervisor, writing project reports. ii. The skills gained in the process of completing the FYP will prepare the students to enter the professional life.
3. Project Types
The project can be primarily of two types: 3.1 Research Project
a) In a research based project the student(s) will work on some existing problem and come out with a solution. This solution can be tested by a simulation and results can be compared with the existing solution to show some improvement. b) A research project can also involve implementing an idea or algorithm, suggested in the research literature such as a journal paper, and then analyzing the results. This can be done by either developing a software prototype to simulate the algorithm or by using an existing modeling and testing tool such as MATLAB. 3.2 Development Project c) In a development project the student(s) will work towards developing a product which can involve hardware or software to perform some useful function. d) Such a project will have well defined deliverables and the students will apply their knowledge to work with real world devices to produce a device or application which performs the required useful task.
4. Project Members and Scope of Work

e) The final year project can either be done by an individual student or in a group up to a maximum of three students. f) If there is a group of students who are undertaking a project then it is necessary that the scope or work load for each student is clearly defined. g) The scope of the project will be approved by the Project Advisor and Co-advisor. Each student will present his own work at different stages of the project.
5. Project Selection and Allocation of Advisor/Co-Advisor

h) The projects floated by faculty, industry and students relevant to a particular knowledge area are to be compiled and presented in the respective Knowledge Groups meeting. The list of suitable projects along with tentative advisor will be finalized in the meeting and then offered to the students. i) The primary FYP evaluation committee should comprise of a Project Advisor and at least one Co-advisor. j) If project advisor deems important, a second co-advisor can be brought on board in the FYP evaluation committee for effective project evaluation as well better student guidance. k) The selected FYP must be related to the area of specialization of advisor and co-advisor. l) A faculty member can supervise a maximum of five UG projects. However, faculty members should be encouraged to supervise not more than three UG projects. m) A faculty member can co-supervise a maximum of five UG projects. However, faculty members should be encouraged to co-supervise not more than three UG projects. n) Project Advisor and the student must be from the same department. o) Co-advisor can be from other department, industry or even some other university. p) For multidisciplinary projects where students are from different departments, Advisor and one Co-advisor must be from different departments.
6. Evaluation Milestones and Weights

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a) There should be three (03) milestones for the FYP evaluation: i. Proposal Defense. ii. Mid Defense iii. Final Defense b) The weight distribution will be as follows: Milestones and Components Weight Proposal Defense (PD) 05% Presentation 100% of PD Mid Defense (Mid) 30% Presentation 80% of Mid Documentation 20% of Mid Final Defense (FD) 55% Presentation 40% of FD Demonstration 50% of FD Project Report 10% of FD Industrial Evaluation 05% FYP Discipline 05% Total 100% c) Milestones will be evaluated by Advisor, Co-Advisor, OI/C FYP, Knowledge Group Committee, or Industrial Representatives. Their weight/contribution in the assessment will be as follows: Milestones Advisor Co-Advisor KG Committee OI/C FYP Industry Proposal Defense 60% 40% Mid Defense 60% 40% Final Defense Presentation 40% 30% 30% Demonstration 40% 30% 30% Project Report 60% 40% Industrial 100% Evaluation FYP Discipline 100% d) Following marks ranges are recommended for assigning grade to projects: i. A (80% and Above) ii. B+ (75-79.99%) iii. B (67-74.99) iv. C+ (57-66.99%) v. C (50-56.99%) vi. Fail (Below 50%)
7. Evaluation Process
a) The OI/C FYP will announce two weeks time slot for evaluation of each milestone. The project advisor and co-advisor must evaluate all of their projects during the specified time slot and submit the result to the OI/C FYP.
b) There is no defined limit on time-span for evaluation of demonstration, presentation and report; however, it is mandatory to submit the final Project Report to OI/C FYP office before the deadline. c) Each FYP will be placed under one primary Knowledge Group. d) Knowledge Group Heads will nominate evaluation committees for the projects underway in the group. e) Each Knowledge Group Committee will consist of at least three members excluding project advisor/co-advisor. f) All members of Knowledge Group Committee will have equal weight in the assessment. g) The advisor and co-advisor will evaluate proposal, mid and final defense milestones; whereas Knowledge Group Committee will contribute in the evaluation of final defense. h) At the completion of the project evaluation, percentage marks will be assigned to each project student and marks will be submitted to OI/C FYP. i) Based on the percentage marks, a letter grade will be compiled by OI/C FYP for each student. j) Every knowledge group can nominate at most one best project. k) All nominated projects will be presented in the departmental board of studies for selecting the ultimate best project.
8. Administrative Arrangements
The Academic Coordination branch shall manage the arrangements of the Final Year projects which will involve liaison with the relevant faculty and students and any other administrative matters. The Coordination branch shall issue the schedule for each phase as well as overall time frame and keep the record of all the projects and their milestones.

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National University of Sciences and Technology

School of Electrical Engineering and Computer Science

1. Background and Introduction

2. Objectives of Final Year Project (FYP)

4. Project Members and Scope of Work

5. Project Selection and Allocation of Advisor/Co-Advisor

6. Evaluation Milestones and Weights

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