RFPDPRHURI HUSH05Sep2023

CA NO CE (P) ANK/ /2023-24 Srl Page No.
1
Tender No. CE (P) ANK/05/ 2023-24
BORDER ROAD ORGANISATION

(Ministry of Defence)
Government of India
ENGAGING TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY STUDY

(FS) AND DETAILED PROJECT REPORT (DPR) ON EPC MODE FOR CONSTRUCTION
OF ROAD TAPA-HUSH-DILLE GG (NEW ALIGNMENT) FROM KM 0.00 TO KM 58.00
(NET LENGTH 58.00 KMS) GREEN FIELD ALIGNMENT TO NHSL SPECIFICATIONS IN
THE AOR OF 85 RCC UNDER 756 BRTF PROJECT ARUNANK IN THE STATE OF
ARUNACHAL PRADESH
REQUEST FOR PROPOSAL

(RFP)
SEP 2023
BORDER ROADS ORGANISATION

CHIEF ENGINEER (P) ARUNANK
C/O 99 APO
Signature of Consultant with Seal For Accepting Officer

CA NO CE (P) ANK/ /2023-24 Srl Page No.2
INDEX
Sl. No. Content Page No.
1 Notice Inviting Tender (NIT) 3-5
2 Letter of Invitation 6-19
3 Annex -I : List of Projects along with Package Nos. 20
4 Annex-II : Procedure of Assessment of Least Cost to BRO under 20
special circumstances.
5 Data Sheet 21-30

6 Appendix - I : Terms of Reference 31-67
7 Supplement -I: Additional Requirements for Hill Roads 68-72
8 Supplement - II: Additional Requirements for Bridges 73-75
9 Supplement – III : Additional requirement for safety audit 76-80
10 Enclosure - I : Manning Schedule 81
11 Enclosure - II : Qualification Requirements of Key Personnel 82-89
12 Enclosure - III: Schedule for Submission of Reports and Documents 90-91
13 Appendix – II : Formats for Eligibility 92-95
14 Appendix - III : Formats for Technical Proposals 96-111
15 Appendix - IV: Formats for Financial Proposals 112-119
16 Appendix - V: Detailed Evaluation Criteria 120-134
17 Appendix - VI: Draft Contract Agreement 135-172

NOTICE INVITING TENDER

(NATIONAL COMPETITIVE BIDDING)
BORDER ROADS ORGANISATION
CHIEF ENGINEER PROJECT ARUNANK
1. Chief Engineer Project Arunank has been assigned the work of ENGAGING
TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY STUDY (FS) AND
DETAILED PROJECT REPORT (DPR) ON EPC MODE FOR CONSTRUCTION OF ROAD
TAPA-HUSH-DILLE GG (NEW ALIGNMENT) FROM KM 0.00 TO KM 58.00 (NET
LENGTH 58.00 KMS) GREEN FIELD ALIGNMENT TO NHSL SPECIFICATIONS IN THE
AOR OF 85 RCC UNDER 756 BRTF PROJECT ARUNANK IN THE STATE OF
ARUNACHAL PRADESH
2. Proposals are hereby invited from eligible Technical Consultant for ENGAGING
TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY STUDY (FS) AND
DETAILED PROJECT REPORT (DPR) ON EPC MODE FOR CONSTRUCTION OF ROAD
TAPA-HUSH-DILLE GG (NEW ALIGNMENT) FROM KM 0.00 TO KM 58.00 (NET
LENGTH 58.00 KMS) GREEN FIELD ALIGNMENT TO NHSL SPECIFICATIONS IN THE
AOR OF 85 RCC UNDER 756 BRTF PROJECT ARUNANK IN THE STATE OF
ARUNACHAL PRADESH
The Letter of Invitation (LOI) and Terms of Reference (ToR) including Request for Proposal
(RFP) is available online on e-tender portal of NIC https://defprocure.gov.in . The document
can also be downloaded from BRO website (for reference only). Cost of tender documents is
not required to be attached/submitted with downloaded tender.
3. The RFP has also been uploaded on “INFRACON” (www.infracon.nic.in). As such
before submitting the proposal the Consultant shall mandatorily register and enlist themselves
(the firm and all key personnel), on the MoRTH portal “INFRACON” and furnish registration
details along with its RFP. Infracon Operation Procedure is available on Infracon Portal for
bidders reference and also described in the RFP in subsequent clauses.
4. All the bidders registered on Infracon shall form a Team on Infracon and which
would be assigned unique Infracon Team ID. Bidders while submitting the proposal
shall quote the Infracon Team ID. CVs of Key personnel uploaded on Infracon Portal
shall only be considered for Technical evaluation of Bids.
5. Bid must be submitted online at e-tender portal i.e https://defprocure.gov.in on or

before as per schedule.
6. The BRO has appointed Independent Monitors for this pact in consultation with the
Central Vigilance Commission Name and Address of the Monitors as amended from time
to time, can be referred to on the MoD website at www.mod.nic.in). Following are the
independent monitors for this work:-
Sl No Name of IM E-mail ID
1 Shri Sudhir Bhargava, IAS Retd bhargav4@nic.in
2. Shri Vikram Srivastava, IPS (Retd) vikramsrivastava1973@gmail.com
Publish date 11 Sep 2023 (12.00 AM) Onwards

Bid document download/Sale 14 Sep 2023 (12.00 AM)

start date
Clarification start date 16 Sep 2023 (12.00 AM)
Clarification end date 20 Sep 2023 (12.00 AM)
Pre bid meeting 29 Sep 2023 (12.00 AM)
Bid submission start date 04 Oct 2023 (12.00 AM)
Bid document download/ Sale 25 Oct 2023 (12.00 AM)
end date
Bid submission end date 25 Oct 2023 (12.00 AM)
Bid opening date 26 Oct 2023 (12.00 AM) Onwards
NIT Amount incl 18% GST Rs 188.50 Lakhs
Bid Security(EMD) Rs 2,63,500.00
8. Bank details of Client is given below:-
Bank details of Client is given below:-
S/No Particulars Details
1 Name of Beneficiary Chief Engineer, Project Arunank
2 Beneficiary Bank Account No. 30561584211
3 Beneficiary Bank Branch Name and Address SBI Naharlagun, G-Extension
road, Arunachal Pradesh
4 Beneficiary Bank Branch IFSC SBIN0003232
-
Details of Nodal Officer and other officials of Authority:-
S/No Name Designation Phone No. Email ID
1 Shri H Murthy, Director (Cont) 0360-2953214, 2953215 (Office bro-ank@nic.in
SE (Civ) timing – 7.45 am to 2.25 pm,
Monday to Saturday)
Mob No. 8826294866
2 Shri K V Rao ASW 0360-2953214, 2953215 (Office bro-ank@nic.in
AE (Civ) timing – 7.45 am to 2.25 pm,
Monday to Saturday) Mob No.
9347537478
80125/DPR CONSULTANCY/03 /E8
Headquarters
Chief Engineer (P) Arunank
C/O 99 APO (H Murthy )
Pin - 931719 SE(Civil)
Dir (Contracts)
For Chief Engineer
___ Sep 2023

DISTRIBUTION FOR INFORMATION AND WIDE PUBLICITY
1. Shri Sudhir Bhargava, IAS Retd For Info please

bhargav4@nic.in
2. Shri Vikram Srivastava, IPS (Retd) For info please
vikramsrivastava1973@gmail.com
3. HQ CE (P)......................... For info please along with a copy of NIT
C/O 56 APO, 99 APO
.......BRTF (GREF), C/O 56 APO
4. All India Tenders Information Bureau, Post For wide publicity at their end please.
Box No. 25 (Post Office) Shastri Nagar ,Jaipur
(Rajasthan), e-mail – support-eproc@nic.in
5. National Highways Authority of India, G 5&6, -do-
Sector 10, Dwarka, New Delhi -110075, Fax-
011-25093507, e-mail – bssinghla@nhai.org
6. NHIDCL, Corporate Office, 3rd Floor, PTI -do-
Building, 4- Parliament Street, New Delhi -
110001
e-mail – info@nhidcl.com
7. Head Office, Builder Association of India, -do-
G-1/G-20 Commerce Centre, 7th floor,
Dodajee road,Tardeo,Mumbai-400034
e-mail – baidelhi16@gmail.com
8. Chief Engineer, PW (NH Works) -do-
Department, Assam, Chandimari,
Guwahati-3, Fax – 0361-2664928,
e-mail id : cepwdnhassam@gmail.com
9. Special Director General (ER) -do-
Nizam Palace, 234/4, AGC Bose road,
Kolkatta West Bengal- 700020
e-mail - sdger.cpwd@nic.in
10. Chief Engineer (North East Zone), CPWD, -do-
Dhankheti, Cleve's Colony, Shillong,
Meghalaya -3
Ph-0364-2225976,
e-mail - ce.cpwd-nez@nic.in
11. EDP Cell HQ DGBR : Please paste the NIT on BRO Web site
by mentioning last date of submission of
bids as D+45 (25 Oct 2023).

Letter of Invitation (LOI)
Dear Sir,
Sub: ENGAGING TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY

STUDY (FS) AND DETAILED PROJECT REPORT (DPR) ON EPC MODE FOR
CONSTRUCTION OF ROAD TAPA-HUSH-DILLE GG (NEW ALIGNMENT) FROM KM
0.00 TO KM 58.00 (NET LENGTH 58.00 KMS) GREEN FIELD ALIGNMENT TO NHSL
SPECIFICATIONS IN THE AOR OF 85 RCC UNDER 756 BRTF PROJECT ARUNANK IN
THE STATE OF ARUNACHAL PRADESH
1. Introduction
1.1 The Chief Engineer Project Arunank, Border Roads Organization has been entrusted
with the assignment of ENGAGING TECHNICAL CONSULTANT FOR PREPARATION OF
FEASIBILITY STUDY (FS) AND DETAILED PROJECT REPORT (DPR) ON EPC MODE FOR
CONSTRUCTION OF ROAD TAPA-HUSH-DILLE GG (NEW ALIGNMENT) FROM KM 0.00
TO KM 58.00 (NET LENGTH 58.00 KMS) GREEN FIELD ALIGNMENT TO NHSL
SPECIFICATIONS IN THE AOR OF 85 RCC UNDER 756 BRTF PROJECT ARUNANK IN THE
STATE OF ARUNACHAL PRADESH
(BRO) now invites proposal from Technical consultants for carrying out detailed project
report as per details given in Annexure-1.
1.2 A brief description of the assignment and its objectives are given in the Appendix-I,
“Terms of References”.
1.3 The Chief Engineer Project Arunank invites Proposals (the “Proposals”) through e-
tender (on-line bid submission) for selection of Technical Consultant (the
“Consultant”) who shall prepare DPR. Consultants are hereby invited to submit
proposals in the manner as prescribed in the RFP. Financial proposal is to be submitted
separately. Financial proposal are only to be submitted online and no hard copy of the
financial proposal should be submitted.
1.4 The consultants shall submit proposals either in sole capacity or in JV or in

Association. Joint Venture/Association shall not have more than two firms. Any entity
which has been barred by the Ministry of Road Transport and Highways (MORTH) or
its implementing agencies for the works of Expressways, National Highways, ISC and
EI Works and the bar subsists as on the date of application, would not be eligible to
submit the bid, either individually or as a member of a Joint Venture.
1.5 To obtain first hand information on the assignment and on the local conditions, the
consultants are encouraged to pay a visit to the client, local State PWDs and the
project site before submitting a proposal and attend a pre-proposal conference. They
must fully inform themselves of local and site conditions and take them into account in
preparing the proposal.
1.6 Financial Proposals will be opened only for the firms found to be eligible and scoring
qualifying marks in accordance with Para 5 hereof. The consultancy services will be
awarded to the highest ranking consultant on the basis of Quality and Cost.

1.7 Please note that (i) costs of preparing the proposal and of negotiating the contract,
including visits to the Client, etc., are not reimbursable as a direct cost of the
assignment; and (ii) BRO is not bound to accept any of the proposals submitted and
reserve the right to reject any or all proposals without assigning any reasons.
1.8 The proposals must be properly signed as detailed below:
1.8.1 i. by the proprietor in case of a proprietary firm

ii. by the partner holding the Power of Attorney in case of a firm in partnership (A
certified copy of the Power of Attorney on a stamp paper of Rs. 100 and duly
notarized shall accompany the Proposal).
iii. by a duly authorized person holding the Power of Attorney in case of a Limited
Company or a corporation (A certified copy of the Power of Attorney on a
stamp paper of Rs. 100 and duly notarized shall accompany the proposal).
iv. by the authorized representative in case of Joint Venture.
1.8.2 In case a Joint Venture/Association of firms, the proposal shall be accompanied by a

certified copy of legally binding Memorandum of Understanding (MOU) on a stamp
paper of Rs.100, signed by all firms to the joint venture confirming the following
therein:
i. Date and place of signing
ii. Purpose of Joint Venture/Association (must include the details of contract
works for which the joint venture has been invited to bid)
iii. A clear and definite description of the proposed administrative arrangements
for the management and execution of the assignment. Name of Lead Firm and
other partner of JV should be clearly defined in the MOU
iv. Delineation of duties/ responsibilities and scope of work to be undertaken by
each firm along with resources committed by each partner of the
JV/Association for the proposed services
v. An undertaking that the JV firms are jointly and severally liable to the
Employer for the performance of the services
vi. The authorized representative of the joint venture/Association

The Association firm shall give a Letter of Association, MOU as in i) to vi above
except v, letter of Authorization, copies of GPA/SPA for the person signing the
documents and a certificate of incorporation.
1.8.3 In case of Joint venture, one of the firms which preferably have relatively higher
experience will act as the lead firm representing the Joint Venture. The duties,
responsibilities and powers of such lead firm shall be specifically included in the MOU
/agreement. It is expected that the lead partner would be authorized to incur liabilities
and to receive instructions and payments for and on behalf of the Joint Venture.
Payment to be made to the JV can also be made to the account of the JV. For a JV to
be eligible for bidding, the experience of lead partner and other partner should be as
indicated in data sheet.
1.8.4 A firm can bid for a project either as a sole consultant or in the form of joint venture
with other consultant or in association with any other consultant. However, alternative
proposals i.e. one as sole or in JV with other consultant and another in association / JV
with any other consultant for the same package will be summarily rejected. In such
cases, all the involved proposals shall be rejected.
1.9 Pre-proposal conference shall be held on the date, time and venue given in Data Sheet.
1.10 Bid Security
1.10.1 The applicant shall furnish as part of its Proposal, a Bid Security of Rs 2,63,500.00
(Rupees Two Lakhs Sixty Three Thousand Five Hundred only) in the form of a
Bank Guarantee issued by one of the Nationalized/Scheduled Banks in India in favour
of the CE (P) Arunank payable at DoomDooma (Assam) (the “Bid Security”) valid
for a minimum period of 150 days (i.e.30 days beyond the validity of the bid)
from the last date of submission of proposals. This Bid Security is returnable not
later than 30 (thirty) days from the date of Opening of the Financial proposals except
in case of the two highest ranked Applicants. Bid Security of the Selected Applicant
and the Second ranked Team shall be returned, upon the Selected Applicant signing
the Agreement.
1.10.2 Any bid not accompanied by the Bid Security of the required value and minimum
required validity shall be rejected by the authority as non-responsive.
1.10.3 The CE (P) Arunank shall not be liable to pay any interest on the Bid Security and the
same shall be interest free.
1.10.4 The Applicant, by submitting its Application pursuant to this RFP, shall be deemed to
have acknowledged that without prejudice to the CE (P) Arunank any other right or
remedy hereunder or in law or otherwise, the Bid Security shall be forfeited and
appropriated by the Authority as the mutually agreed pre-estimated compensation and
damage payable to the Authority for, inter alia the time, cost and effort of the
CE (P) Arunank in regard to RFP including the consideration and evaluation of the
Proposal under the following conditions :
a) If an Applicant withdraws its Proposal during the period of its validity as
specified in this RFP and as extended by the Applicant from time to time.
b) In the case of the Selected Applicant, if the Applicant fails to reconfirm its
commitments during negotiations as required vide Para 6.
c) In the case of a Selected Applicant, if the Applicant fails to sign the
Agreement.
2 Documents
2.1 To enable you to prepare a proposal, please find and use the attached documents listed
in the Data Sheet.
2.2.1 Consultants requiring a clarification of the documents must notify the Chief Engineer
Project Arunank in writing, by 12:00 Hrs, 11 Sep 2023. Any request for
clarification in writing or by tele-fax/e-mail must be sent to the address given for pre-
proposal conference as indicated in the Data Sheet. The Chief Engineer, Project
Arunank will replies to pre-bid queries in writing of by Tele fax/E-Mail.

2.2.3 At any time before the submission of proposals, the BRO may, for any reason, whether
at its own initiative or in response to a clarification requested by a Consulting firm,
modify the Documents by amendment or corrigendum. The amendment will be
uploaded on Infracon Portal DeP Portal respectively. The Chief Engineer, Project
Arunank may at its discretion extend the deadline for the submission of proposals and
the same shall also be uploaded on Infracon Portal DeP Portal respectively.
3. Preparation of Proposal
The proposal must be prepared in three parts viz,
Part 1 : Proof of eligibility
Part 2 : Technical Proposal
Part 3 : Financial Proposal
3.1 Document in support of proof of eligibility
3.1.1 The minimum essential requirement in respect of eligibility has been indicated in the
Data Sheet. The proposal found deficient in any respect of these requirements will not
be considered for further evaluation. The following documents must be furnished in
support of proof of eligibility as per Formats given in Appendix-II:
(i) Forwarding letter for Proof of Eligibility in the Form-E1.
(ii) Firm’s relevant experience and performance for the last 7 years: Project sheets in
support of relevant experience as per Form-E2/T3 supported by the experience
certificates from clients in support of experience as specified in data sheet for the
project size preferably in terrain of similar nature as that of proposed project shall be
submitted. Certificate should indicate clearly the firms Design/DPR experience, in
2/4/6- laning of highway, structures like bridges, Viaducts, tunnels, hill slope
stabilization, rock bolting, ground improvement, etc Scope of services rendered by the
firm should be clearly indicated in the certificate obtained from the client. The
information given in Form E2/T3 shall also be considered as part of Technical
Proposal and shall be evaluated accordingly. The Consultants are therefore advised to
see carefully the evaluation criteria for Technical Proposal and submit the Project
Sheets accordingly.
(iii) Firm’s turnover for the last 5 years: A tabular statement as in Form E3 showing the
turnover of the applicant firm(s) for the last five years beginning with the last financial
year certified by the Chartered Account along with certified copies of the audit reports
shall be submitted in support of the turnover.
(iv) Document fee: The fee for the document is not required to be attached/submitted.
(v) Bid Security: Bank Guarantee in support of bid security for an amount specified in
Data Sheet and having validity for a minimum period of 150 days (i.e. 30 days beyond
the validity of the bid), from the last date of submission of proposals in the Form E4.
(vi) Power of Attorney on a stamp paper of Rs.100 and duly notarized authorizing to
submit the proposal.
(vii) In case a Joint Venture/Association of firms, the proposal shall be accompanied by a

certified copy of legally binding Memorandum of Understanding (MOU) on a stamp
paper of Rs.100, signed by all firms to the joint venture/Association as detailed at para
1.8.2 above.
3.1.2 The minimum essential requirement in respect of eligibility has been indicated in the
data sheet, the proposal found deficient in any respect of these requirements will not be
considered for further evaluation.
3.2 Technical Proposal
3.2.1 You are expected to examine all terms and instructions included in the Documents.
Failure to provide all requested information will be at your own risk and may result in
rejection of your proposal.
3.2.2 During preparation of the technical proposal, you must give particular attention to the
following:
Total assignment period is as indicated in the enclosed TOR. A manning schedule in

respect of requirement of key personnel is also furnished in the TOR which shall
be the basis of the financial proposal. You shall make your own assessment of
support personnel both technical and administrative to undertake the assignment.
Additional support and administrative staff need to be provided for timely completion
of the project within the total estimated cost. It is stressed that the time period for
the assignment indicated in the TOR should be strictly adhered to.
3.2.3 The technical proposal shall be submitted strictly in the Formats given in Appendix-
III And shall comprise of following documents:
i) Forwarding letter for Technical proposal duly signed by the authorized person
on behalf of the bidder, as in Form-T-1
ii) Details of projects for which Technical and Financial Proposals have been
submitted by a Consultant with a particular Team as in Form-T-2
iii) Firm’s references - Relevant Services carried out in the last seven years as per
Form-E2/T-3. This information submitted as part of Proof of Eligibility shall
be evaluated and need not be submitted again as a part of the Technical
proposal
iv) Site Appreciation: limited to four A4 size pages in 1.5 space and 12 font
including photographs, if any (Form-T-4).
v) Comments on Terms of Reference: limited to two A4 size pages in 1.5 space

and 12 font (Form-T-5).
vi) The composition of the proposed Team and Task Assignment to individual
personnel: Maximum three pages (Form-T-6).
vii) Proposed methodology for the execution of the services illustrated with bar
charts of activities, including any change proposed in the methodology of

services indicated in the TOR, and procedure for quality assurance: Maximum
4 pages (Form-T-7)
viii) The proposal should clearly identify and mention the details of Material
Testing lab facilities to be used by the Consultants for the project (Form-T-8).
In this connection, the proposals of the Consultants to use in-house lab
facilities up to a distance of maximum 400 km from the project site being
feasible would be accepted. For all other cases suitable nearby material Testing
Laboratory shall be proposed before Contract Agreement is executed.
ix) The proposal shall indicate as to whether the firm is having the facilities for
carrying out the following field activities or these are proposed to be
outsourced to specialized agencies in the Form- T-9.
a) Pavement Investigation
b) Geo-technical Investigation
In case the consultant envisages outsourcing any or all of the above services to the
expert agencies, the details of the same indicating the arrangement made with the
agencies need to be furnished. These agencies would however, be subject to
approval of the Chief Engineer (P)Arunank to ensure quality input by such
agencies during technical negotiation before award of the work. For out-sourced
services, proposed firms/consultants should have such experience on similar
projects
x) Details of office equipment and software owned by the firm in Form-T10
xi) CVs of Key Personnel in Form-T11.
3.2.4 CVs of Key Persons:

i. The CVs of the key personnel in the format as per Form T-11 is to be furnished. It
may please be ensured that the format is strictly followed and the information
furnished therein is true and correct. The CV must indicate the work in hand and the
duration till which the person will be required to be engaged in that assignment.
Experience certificates shall also be submitted. If any information is found incorrect,
at any stage, action including termination and debarment from future BRO projects
upto 2 years may be taken by Chief Engineer (P) Arunank on the personnel and the
Firm.
ii. No alternative to key personnel may be proposed and only one CV may be
submitted for each position. The minimum requirements of Qualification and
Experience of all key personnel are listed in Enclosure-II of TOR. CV of a
person who does not meet the minimum experience requirement as given at
enclosure-II of TOR shall be evaluated and the marks obtained shall be taken
into consideration during evaluation of Technical Proposal (except Team
leader). However if a firm with such key personnel is declared the “most
preferred bidder” for this package , such key personnel should be replaced at
the time of Contract Negotiations with a person meeting requirements of
Qualification and Experience as given at enclosure-II of TOR and whose CV
secures 75 % marks and above. If a proposed key personnel does not possess the
minimum (essential) educational qualification as given at enclosure-II of TOR,

Zero marks shall be assigned to such CV and such CV shall not be evaluated
further. The CV of the proposed Team Leader should score at least 75 % marks
otherwise the entire proposal shall be considered to have failed in the
evaluation of Technical Proposals and shall not be considered for opening of
Financial Proposals.
iii. Team Leader, Highway cum Pavement Engineer, Bridge Engineer, Geo-
technical cum material engineer and Senior Survey Engineer should be available
from beginning of the project. 3 Key Personnel namely Environmental Specialist,
Quantity Surveyor / Documentation expert and Traffic and safety expert are
allowed to be deployed/proposed in 2 teams at a time. If same CV is submitted by
two or more firms, zero marks shall be given for such CV for all the firms.
iv. The availability of key personnel must be ensured for the duration of the project
as per proposed work programme. If a firm claims that a key personnel
proposed by them is a permanent employee of the firm ( the personnel should
have worked in the firm continuously for a period of at least 1 year) , a
certificate to the effect along with pay slips are required to be submitted.
v. The age limit for key personnel is 70years as on the date of bid submission
except for Senior survey engineer in which case the age limit is 65 years. The
proof of age and qualification of the key personnel must be furnished in the
technical proposal.
vi. An undertaking from the key personnel must be furnished that he/she will be
available for entire duration of the project assignment and will not engage
himself/herself in any other assignment during the currency of his/her
assignment on the project. After the award of work, in case of non-availability of
key personnel in spite of his/her declaration, he/she shall be debarred for a
period of two years for all projects of BRO
vii. Age limit for supporting staff to be deployed on project is 65 years as on the date
of bid submission.
viii. A good working knowledge of English Language is essential for key professional
staff on this assignment. Study reports must be in English Language.
ix. Photo, contact address and phone/mobile number of key personnel should be
furnished in the CV.
x. Availability of few key personnel engaged for preparation of Detailed Project

Report for the envisaged project may be ensured during first 3 to 4 months after
start of the civil work at site during the period of survey and review of DPR by
the Supervision consultant/Authority Engineer. For this purpose, payment shall
be made as per actual site deployment of the key personnel at the man month
rates quoted by the firm in their financial proposal.
xi. It may please be noted that in case the requirement of the ‘Experience’ of the
firm/consortium as mentioned in the “Proof of Eligibility’ is met by any foreign

company, their real involvement for the intended project shall be mandatory. This
can be achieved either by including certain man-months input of key experts
belonging to the parent foreign company, or by submitting at least the draft
feasibility report and draft DPR duly reviewed by the parent firm and their paying
visit to the site and interacting with CE (P) Arunank. In case of key personnel
proposed by the foreign company, they should be on its pay roll for at least last
six months (from the date of submission).
xii. In case a firm is proposing key personnel from educational/research institutions,

a ‘No Objection Certificate’ from the concerned institution should be enclosed with
the CV of the proposed key personnel committing his services for the instant
project.
xiii. Original Curriculum Vitae (CV) and photocopies of certificates shall be recently
signed in blue ink by the proposed key professional staff on each page and also
initialed by an authorized official of the Firm and each page of the CV must be
signed. The key information shall be as per the format. Photocopy of the CVs
will not be accepted. Unsigned copies of CVs shall be rejected.
3.2.5 The technical proposal must not include any financial information.
3.3 Financial Proposal
3.3.1 The Financial proposal should include the costs associated with the assignment. These
shall normally cover: remuneration for staff (foreign and local, in the field, office etc),
accommodation, transportation, equipment, printing of documents, surveys,
geotechnical investigations etc. This cost should be broken down into foreign and local
costs. Your financial proposal should be prepared strictly using, the formats attached
in Appendix – IV. Your financial proposal should clearly indicate the amount asked
for by you without any assumptions of conditions attached to such amounts.
Conditional offer or the proposal not furnished in the format attached in Appendix-IV
shall be considered non-responsive and is liable to be rejected.
3.3.2 The financial proposal shall take into account all types of the tax liabilities (excluding
GST) and cost of insurance specified in the Data Sheet.
3.3.3 Costs shall be expressed in Indian Rupees in case of domestic as well as for
foreign Consultant. The payments shall be made in Indian Rupees by the CE (P)
Arunank and the Consultant themselves would be required to obtain foreign currency
to the extent quoted and accepted by CE (P) Arunank. Rate for foreign exchange for
payment shall be at the rate established by RBI applicable at the time of making each
payment installment on items involving actual transaction in foreign currency. No
compensation done to fluctuation of currency exchange rate shall be made.
3.3.4 Consultants are required to charge only rental of equipments/ software(s) use so as to
economize in their financial bid.
4 Submission of Proposals
4.1 The Applicants shall submit the proposal (Proof of Eligibility and Technical
Proposal) in hard bound form with all pages numbered serially and by giving and index of

submissions. Applications submitted in other forms like spiral bound form; loose form etc
shall be rejected. Copies of Applications shall not be submitted and considered. A
Consultant with “a Particular Team” may submit only one hard copy (in original) of
“proof of eligibility (Part 1)” and “Technical Proposal (Part II)” to Chief Engineer (P)
Arunank on or before the deadline of submission of bids. Financial proposal are only
to be submitted online and no hard copy of the financial proposal should be submitted.
4.2 You must submit original proposal as indicated in the Data Sheet. “Proof of Eligibility” in
original and hard bound should be enclosed in an envelope which should be marked as
“Part-I – Proof of Eligibility”. Similarly, “Technical Proposal” in original and hard bound
should be enclosed in an envelope which should be marked as “Part-II – Technical
Proposal” The proposal will be sealed in an outer envelope which will bear the address
and information indicated in the Data Sheet and shall be submitted to Chief Engineer,
Project Arunank on or before the deadline for submission of bids. The envelope must
be clearly marked:
Tender No: CE (P)/ANK/05/2023-24, Project Name: ENGAGING TECHNICAL

CONSULTANT FOR PREPARATION OF FEASIBILITY STUDY (FS) AND DETAILED
PROJECT REPORT (DPR) ON EPC MODE FOR CONSTRUCTION OF ROAD TAPA-HUSH-
DILLE GG (NEW ALIGNMENT) FROM KM 0.00 TO KM 58.00 (NET LENGTH 58.00 KMS)
GREEN FIELD ALIGNMENT TO NHSL SPECIFICATIONS IN THE AOR OF 85 RCC UNDER
756 BRTF PROJECT ARUNANK IN THE STATE OF ARUNACHAL PRADESH
Do not open, except in presence of the evaluation committee
4.2.1 This outer envelope will contain three separate envelopes. The first envelope
containing “Proof of Eligibility” (which should be clearly marked), the second
envelope containing “Technical Proposal” (which should be clearly marked) and the
third envelope containing Bid Security of required amount and validity as mentioned
in the RFP.
4.2.2 The proposal must be prepared in indelible ink and must be signed by the authorized
representative of the consultants. The letter of authorization must be confirmed by a
written power of attorney accompanying the proposals. All pages of the Proof of
Eligibility and Technical Proposal must be initialed by the person or persons signing
the proposal.
4.3 The proposal must contain no interlineations or overwriting except as necessary to
correct errors made by the Consultants themselves, in which cases such corrections
must be initialed by the person or persons signing the proposal.
4.4 Your completed Proof of eligibility and Technical proposal (in hard copy) must be
delivered on or before the time and date at the address stated in Data Sheet. Proof of
Eligibility, Technical Proposal and Financial Proposal for each package shall have to
be submitted online also on or before the time and date at the address stated in Data
Sheet.
4.5 Your proposal must be valid for the number of days stated in the Data Sheet from the
closing date of submission of proposal.

5 Proposal Evaluation
5.1 The proposals would be evaluated by a Committee constituted by BRO. A three-stage

procedure will be adopted in evaluating the proposal.
In the first stage- Proof of Eligibility, it will be examined as to whether:
i) Deleted.
ii) The Proposal is accompanied by Bid Security of required value and of validity
equal or more than the minimum required validity
iii) The firms(s) have required experience
iv) The firms(s) have required turnover
v) The documents are properly signed by the authorized signatories and whether
the proposal contains proper POA as mentioned at para 1.8.1 above
vi) The proposals have been received on or before the dead line of submission.
vii) In case a Joint Venture/Association of firms, the proposal shall be accompanied
by a certified copy of legally binding Memorandum of Understanding (MOU)
on a stamp paper of Rs.100, signed by all firms to the joint venture/Association
as detailed at para 1.8.2 above.
In case answers to any of the above items is ‘No’ the bid shall be declared as non-
responsive and shall not be evaluated further.
A Consultant satisfying the minimum Eligibility Criteria as mentioned in the Data

sheet and who had submitted the above mentioned documents shall be declared “pass”
in Proof of Eligibility and the Technical Proposals of only those consultants shall be
opened and evaluated further.
5.2 In the second stage the Technical proposal shall be evaluated as per the detailed
evaluation criteria given in Data Sheet.
A proposal securing 75 points shall be declared pass in the evaluation of Technical
Proposal
.The technical proposal should score at least 75 points out of 100 to be considered
for financial evaluation. The CV of the proposed Team Leader should score at
least 75 % marks otherwise the entire proposal shall be considered to have failed
in the evaluation of Technical Proposals and shall not be considered for opening of
Financial Proposals.
5.3 Evaluation of Financial Proposal

5.3.1 In case for this package, only one firm is eligible for opening of Financial Proposals,
the Financial Proposal shall not be opened, the bids for that package shall be
cancelled and Chief Engineer (P) Arunank shall invite fresh bids for this package. For
financial evaluation, total cost of financial proposal excluding GST shall be
considered. GST shall be payable extra.

5.3.2 The evaluation committee will determine whether the financial proposals are complete
(i.e. whether they have included cost of all items of the corresponding proposals ; if
not, then their cost will be considered as NIL but the consultant shall however be
required to carry out such obligations without any compensation. In case, if BRO feels
that the work cannot be carried out within overall cost of financial proposal, the
proposal can be rejected. The BRO shall correct any computational errors and correct
prices in various currencies to the single currency specified in Data Sheet. The
evaluation shall exclude those taxes (including GST), duties, fees, levies and other
charges imposed under the applicable law applied to foreign components/ resident
consultants.
5.3.3 The procedure as mentioned at Clauses 5.3.4, 5.4 and, 5.5 as mentioned below shall be
followed for determining the “most preferred bidder (H-1 bidder)” for this package.
5.3.4 The lowest financial proposal (FM) will be given a financial score (SF) of 100 points.
The financial scores of other proposals will be computed as follows:
SF = 100 x FM/F
(SF = Financial Score, FM= Amount of lowest bid, F= Amount of financial proposal
converted in the common currency)
5.4 Combined evaluation of Technical and Financial Proposals. Proposals will finally be
ranked according to their combined technical (ST) and Financial (SF) scores using the
weights indicated in the Data Sheet:
S= STxT + SFxf
Where,
S = Combined Score,
ST = Technical Score out of 100
SF = Financial Score out of 100
T and f are values of weightage for technical and financial proposals respectively as
given in the Data Sheet.
5.5 For a package, a Consultant with a “particular Team” having the maximum Combined
score (S) shall be declared as the most preferred bidder (H-1).
6. Negotiations
6.1 Prior to the expiration period of proposal validity, the Client will notify the most
preferred Consultant/Bidder i.e. the highest ranking consultant in writing by registered
letter, e-mail, or facsimile and invite him to negotiate the Contract.
6.2 Before the start of negotiations, the most preferred Consultant/Bidder (H-1) shall
be asked to give justification for the cost quoted by them to the full satisfaction of
Chief Engineer Project Arunank.

Each key personnel of the preferred consultant shall be called for interview at the time
of negotiation at the cost of consultant before the award of work.
6.3 Negotiations normally take two to three days. The aim is to reach agreement on all
points and initial a draft contract by the conclusion of Negotiations.
6.4 Negotiations will commence with discussion on technical proposal, the proposed
methodology (work plan), staffing and any suggestions made to improve the TOR, the
staffing and bar charts, which will indicate activities, periods in the field and in the
home office, staff months, logistics and reporting. The financial proposal is subject to
rationalization. Special attention will be paid to optimize the required outputs from the
Consultants within the available budget and to define clearly the inputs required from
the BRO to ensure satisfactory implementation of the Assignment.
6.5 Changes agreed upon will then be reflected in the financial proposal using proposed
unit rates.
6.6 Having selected Consultants, among other things, on the basis of an evaluation of
proposed key professional staff, the BRO expects to negotiate, within the proposal
validity period, a contract on the basis of the staff named in the proposal and, prior to
contract negotiations, will require assurances that the staff will be actually available.
The Chief Engineer (P)Arunank may ask to give a replacement for the key
professional who has scored less than 75% marks by a person of at least 75%
score. No reduction in remuneration would be made on account of above change.
The Chief Engineer (P) Arunank will not consider substitutions during contract
negotiations except in cases of incapacity of key personnel for reasons of health. Similarly,
after award of contract the Chief Engineer (P) Arunank expects all of the proposed key
personnel to be available during implementation of the contract. The client will not
consider substitutions during contract negotiations/ contract implementation except under
exceptional circumstances. For the reason other than death/ extreme medical ground,
where replacement is proposed by the Consultant due to non availability of the
originally proposed key personnel or in cases where replacement has become
necessary as a key personnel proposed by the Consultant has been found to be
unsuitable for the project by Chief Engineer (P) Arunank during contract negotiations /
contract implementation , the following shall apply
(i) for total replacement up to 33% of key personnel, remuneration shall be reduced by
5%
(ii) for total replacement between 33% to 50%, remuneration shall be reduced by 10%
(iii) for total replacement beyond 50% and 66% remuneration shall be reduced by 15%
(iv) for total replacement beyond 66% of the total key personnel, the Client may
initiate action for debarment of such consultant for future projects of BRO for a period
of 6 months to 24 months. If for any reason beyond the reasonable control of the
consultants, it becomes necessary to replace any of the personnel, the consultants
shall forthwith provide as a replacement a person of equivalent or better
qualification and experience.

6.7 The negotiations will be concluded with a review of the draft Contract Agreement
attached at Appendix-V. The Client and the Consultants will finalize the contract to
conclude negotiations.
6.8 If a Consultant fails to conclude the negotiations with BRO or in case a consultant
withdraws without starting / completing the negotiations with BRO, it shall attract
penalty – encashment of Bid Security submitted by the Consultant
7. Performance Security
The consultant will furnish within 15 days of the issue of Letter of Acceptance (LOA),
an unconditional Bank Guarantee for an amount equivalent to 3 % of the total
contract value to be received by him towards Performance Security valid for a
period of three years beyond the date of completion of services, or end of civil works
contract, whichever is earlier from a Nationalized Bank, IDBI or ICICI/ICICI
Bank/Foreign Bank/EXIM Bank / Any Scheduled Commercial Bank approved by RBI
having a net worth of not less than 500 crore as per latest Annual Report of the Bank.
In the case of a Foreign Bank (issued by a Branch in India) the net worth in respect of
Indian operations shall only be taken into account. In case of Foreign Bank, the BG
issued by Foreign Bank should be counter guaranteed by any Nationalized Bank in
India. In case of JV, the BG shall be furnished on behalf of the JV or by the lead
member of the JVs. The Bank Guarantee will be released by CE (P) Arunank
upon expiry of 3 years beyond the date of completion of services, or end of civil
works contract, whichever earlier, provided rectification of errors if any, found
during implementation of the contract for civil work and satisfactory report by
CE (P) Arunank in this regard is issued. If a Consultant fails to submit the
Performance Security (as specified above), it shall attract penalty – encashment of Bid
Security submitted by the Consultant
8. Penalty
The consultant will indemnify for any direct loss or damage that accrue due to
deficiency in services in carrying out Detailed Project Report. Penalty shall be
imposed on the consultants for poor performance/deficiency in service as expected
from the consultant and as stated in General Conditions of Contract.
9. Award of Contract
After successful Negotiations with the selected Consultant the CE (P) Arunank shall
issue letter of award and ask the Consultant to provide Performance Security as in Para
7 above. If negotiations (as per para 6 above) fail or the selected Consultant fail to
provide performance security within the prescribed time or the Consultant fail to sign
the Contract Agreement within prescribed time the BRO may invite the 2nd highest
ranking bidder Consultant for Contract negotiations and follow the procedure outlined
in Para 6, 9 and 10 of this Letter of Invitation.
10. Signing of Contract Agreement
After having received the performance security and verified it, the CE (P) Arunank
(BRO) shall invite the selected bidder for signing of Contract Agreement on a date and

time convenient to both parties within 15 days of receipt of valid Performance

Security.
11. The Chief Engineer Project Arunank shall keep the bidders informed during the entire
bidding process and shall host the following information on its website:
i) Notice Inviting Tender (NIT)
ii) Request For Proposal (RFP)
iii) Replies to pre-bid queries, if any
iv) Amendments / corrigendum to RFP
v) List of bidders who submitted the bids up to the deadline of submission

vi) List of bidders who did not pass the eligibility requirements, stating the broad
deficiencies
vii) List of bidders who did not pass the Technical Evaluation stating the reasons.
viii) List of bidders along with the technical score, who qualified for opening the
financial bid
ix) Final Score of qualified bidders
x) Name of the bidders who is awarded the Contract
12. Confirmation
We would appreciate you informing us by facsimile/e-mail whether or not you

will submit a proposal.
Thanking you.
Yours sincerely,
Encl. as above Dir (EPC)

For Accepting Officer

Annex-1
Details of the stretch proposed for DPR preparation

ARUNACHAL PRADESH
S.No. NH Section State Tentative Tender No.

No. length (in
Km)
1 2 3 4 5 6
1. - ENGAGING TECHNICAL Arunachal CE(P)/ANK//05/202
CONSULTANT FOR PREPARATION Pradesh 3-24
OF FEASIBILITY STUDY (FS) AND
DETAILED PROJECT REPORT
(DPR) ON EPC MODE FOR
CONSTRUCTION OF ROAD TAPA-
HUSH-DILLE GG (NEW
ALIGNMENT) FROM KM 0.00 TO
KM 58.00 (NET LENGTH 58.00 KMS)
GREEN FIELD ALIGNMENT TO 58.00
NHSL SPECIFICATIONS IN THE
AOR OF 85 RCC UNDER 756 BRTF
PROJECT ARUNANK IN THE
STATE OF ARUNACHAL PRADESH
Total length in Kms 58.00
Annex-II
Procedure of Awarding Work based on QCBS including Assessment of Least Cost

to BRO under Special Circumstances i.e. When a Consultant with a particular
team becomes H-1 bidder in more than one package
Deleted

DATA SHEET
1. (References to corresponding paragraphs of LOI are mentioned alongside)

The Name of the Assignment and description of project as mentioned in Annex-I
(Ref. Para 1.1)
(The Name of project and Package No. should be indicated in the format given in the
technical proposal)
2. The name of the Client is : The Chief Engineer (P) Arunank

C/o 99 APO
Pin – 931 719
3. Duration of the Project – 08 months (240 days)
4. Date, Time and Venue of Pre-Proposal

Conference Date: 29 Sep 2023
Time: 12:00 Hrs
Venue: Headquarters
Chief Engineer
Project Arunank
PIN-931719
C/o 99 APO
5. The Documents are:

i) Appendix-I: Terms of Reference (TOR)
ii) Appendix-II Formats for Proof of Eligibility
iii. Appendix-III: Formats for Technical Proposal
iv. Appendix-IV: Formats for Financial Proposal
v. Appendix -VI Draft Contract Agreement
(Ref. Para 2.1)
6. Bid Security: Rs 2,63,500.00 (Ref Para 1.10)
7. Tax and Insurance (Ref. Para 3.3.2)
(i). The Consultants and their personnel shall pay all taxes, custom duties, fees,
levies and other impositions levied under the laws prevailing seven days before
the last date of submission of the bids. The effects of any increase / decrease of
any type of taxes (excluding GST) levied by the Government shall be borne by
the Client / Consultant, as appropriate. However GST will be paid in addition to
quoted price as applicable..
(ii). Limitations of the Consultant’s Liability towards the BRO shall be as per
Clause3.4 of Draft Contract Agreement.
(iii). The risk and coverage shall be as per Clause 3.5 of Draft Contract Agreement
8. The number of copies of the proposal required to be submitted: 1 no. (ref. para 4.1)

The address is ---(Ref. para 4.2)

Headquarters
Chief Engineer
Project Arunank
PIN-931719
C/o 99 APO
The envelopes must be clearly marked:
i) Original Proposal;
ii) Documents in proof of eligibility and technical proposal as appropriate; and,
iii) Do not open, except in presence of the evaluation committee on the outer
envelope.
iv) Tender No. :----------
v) Project Name: ------------
vi) Name and Address of Consultant
The date, time and Address of proposal submission are
Date 25 Oct 2023

Time 12:00 Hrs
Address Headquarters, Chief Engineer, Project Arunank, PIN-931719, C/o 99 APO
11. Proposal Validity period (Number of days): 120 days
12. Evaluation criteria: (Ref Table 1 Para 3,5,12.2,12.3 & 12.4 )
12.1 First stage evaluation – eligibility requirement. (Ref Para 3.1& 5.1)
Table-1: Minimum Eligibility Requirements
S.No. Minimum experience and performance of Annual average turnover

Preparation of DPR of Highways / Bridges in
the last 7 years (NH/SH/Equivalent) (for past
performance attach undertaking for any
litigation history/ and arbitration).
1. A Firm applying for a package should have Annual average turnover for
Experience of preparation of Detailed Project last 3 years of the firm should
Report of two/four/six lane / Feasibility of Two/ be equal to or more than
four/ six lane projects of aggregate length equal Rs.5.00 Crores.
to the indicative length of the package (i.e. 100km
if the indicative length of the package is 100 km).
Firm should have also prepared DPR for at least
one project of 2/4/6laning of minimum 40%
of the indicative length of the package (i.e. 40
km if the indicative length of the package is 100
km ) or Feasibility Study of two/four/six laning
of minimum 60% of the indicative length of
the package (i.e. 60 km if the indicative length of
the package is 100 km )
Note: The experience of a firm in preparation of

DPR for a private concessionaire/contractor shall
not be considered.
i) The sole applicant shall fulfill all the requirements given in Table-1.
(ii) In case of JV, the Lead Partner should fulfill at least 75% of all eligibility requirements
and the other partner shall fulfill at least 50%of all eligibility requirements.
(iii) If the applicant firm has / have prepared the DPR/FS projects solely on its own,
100%weightage shall be given. If the applicant firm has prepared the DPR/FS projects
as a
lead partner in a JV, 75% weightage shall be given. If the applicant firm have prepared
the DPR projects as the other partner (not lead partner) in a JV 50% weightage shall be
given. If the applicant firm have prepared the DPR/FS projects as an associate,
25% weightage shall be given.
12.2 Second stage technical evaluation (Refer 5.2)
S.No. Description Points

1 Firm's relevant experience in last 7 years 25
2 Adequacy of approach and methodology 5
Material testing, survey & investigation, equipment and
3 20
software proposed to be used
Qualification and relevant experience of the proposed
4 50
key personnel
Total 100
Further break-up of each criteria has been detailed out below:
A. Firm's relevant experience in last 7 years
For standard highways, the following is the break-up:

S.No Description Maximum Sub-
Points Points
1 Specific experience of the DPR consultancy related 15

to the assignment for eligibility
1.1 Aggregate Length of DPR / Feasibility study of 2/4/ 7.5

6 lane projects
More than the indicative Length of the package
1.1.1 applied 5.5
For

1.1.2 More than 2 times the indicative length of the package 6.5
applied for
1.1.3 More than 3 times the indicative length of the package 7.5
applied for
DPR for 2/4/6 laning projects each equal to or
1.2 more 7.5
than 40 % of indicative length of a package applied
for (or Feasibility Study for 2/4/6 laning projects
each equal to or more than 60 % of indicative
length
of a package applied for)
1.2.1 1 project 5.5
1.2.2 2 projects 6.5
1.2.3 3 or more projects 7.5
2 DPR of Bridge having length more than 200 m 5
2.1 1 bridge 2
2.2 2 bridges 3
2.3 3 bridges 4
2.4 4 or more bridges 5
3 Specific experience of firms in terms of turnover 5
3.1 Firm’s Average Turnover of last 5 years >= 10 crore 5
3.2 Firm Average Turnover of last 5 years > = 5 crore but 4

< 10 crore
3.3 Firm Average Turnover of last 5 years < 5 crore 0
For special projects such as special bridges, tunnels and expressways that require specialized
capabilities and skill sets, the following is the break-up:
Maximu
S.No Description m Sub-
Points Points

1.1 Aggregate Length of DPR / Feasibility study of 2/4/ 6

6 lane projects
1.1.1 More than the indicative Length of the package applied 4

For
1.1.2 More than 2 times the indicative length of the package 5

applied for

applied for
1.2 DPR for 2/4/6 laning projects each equal to or more 6

each equal to or more than 60 % of indicative length
1.2.1 1 project 4
1.2.2 2 projects 5
1.2.3 3 or more projects 6
2.1 1 bridge 1
2.2 2 bridges 2
2.3 3 bridges 3

< 10 crore
4 DPR for special category projects (Special bridges/ 5

tunnels or expressways, whichever applicable). It is
to be noted that either 4.1 or 4.2 shall be applicable,

and not both.
4.1 DPR of number of special bridges/ tunnels (if 5

applicable)
4.1.1 1 project 1
4.1.2 2 projects 2
4.13 3 projects 3
4.1.4 4 projects 4
Aggregate length of DPR/ Feasibility study for

4.2 expressways 5
4.2.1 Upto 50km 2
4.2.2 50km to 100km 3
4.2.3 100km to 150km 4
4.2.4 More than 150 km 5
Note: In case feasibility study is a part of DPR services the experience shall be counted in
DPR only. In case bridge is included as part of DPR of highway the experience will be (1) and
(2)
B. Adequacy of approach and methodology
S.No Description Points

1 Site appreciation 2
2 Comments on TOR 1
3 Team composition and task assignment 1
4 Methodology 1
Total 5
C. Material testing, survey and investigation, equipment and software proposed to
be used

Points Points
1 Availability of in-house material testing facility 2

1.1 Available 2
1.2 Outsourced 1
1.3 Not Available 0
2 Field Investigation Facilities 3
2.1 Available 3
2.2 Outsourced 1.5
2.3 Not Available 0
3 Office Equipment and Software 3
3.1 Available 3
3.2 Outsourced 1.5
3.3 Not Available 0
4 Experience in LiDAR or equivalent technology for 4

topographic survey
4.1 1 project 1
4.2 2 projects 2
4.3 3 projects 3
4.4 4 or more projects 4
5 Experience in using GPR and Induction Locator or 4

equivalent technologies for detection of sub-surface
Utilities
5.1 1 project 1
5.2 2 projects 2
5.3 3 projects 3
6 Experience in digitization of cadastral maps for 4

land acquisition
6.1 1 project 1
6.2 2 projects 2
6.3 3 projects 3
D. Qualification and relevant experience of the proposed key personnel

The weightage for various key staff is as under:
S.No Key personnel Points

1 Team Leader cum Senior Highway Engineer 10
2 Senior Bridge Engineer 7
3 Highway cum Pavement Engineer 7
4 Material-cum-Geo-technical Engineer- Geologist 7
5 Traffic and Safety Expert 6
6 Senior Survey Engineer 5
7 Environmental Specialist 5
8 Quantity Surveyor/Documentation Expert 3
Total 50
The number of points assigned during the evaluation of qualification and competence of key
staff are as given below:
Points Points
1 General Qualification 25
1.1 Essential education qualification 20
1.2 Desirable education qualification 5
2 Relevant experience and adequacy for the project 65
2.1 Total professional experience 15

(max)
2.1 Experience in Highway Projects 25

(max)
(Bridge Projects for Senior Bridge
Engineer )
2.2 Experience in Similar Capacity 25

(max)
3 Employment with the Firm 10
3.1 Less than 1 year 0
3.2 1 year to 5 years 5
3.3 > 5 years 10
12.3 Detailed evaluation criteria which is to be used for evaluation of technical bids is
as indicated at Appendix-V.
The Consultant should carryout self-evaluation based on the evaluation criteria
at Appendix-V. While submitting the self-evaluation along with bid, Consultant
shall make references to the documents submitted in their proposal which have
been relied upon in self-evaluation.
Result of technical evaluation shall be made available to bidders through email
and giving opportunity to the bidders to respond within 7 days in case they have
any objection
12.4 Third stage – Evaluation of Financial proposal
Financial Proposals of all Qualified Consultants in accordance with clause 5.2 and 5.3 of
Letter of Invitation shall be opened.
The consultancy services will be awarded to the consultant scoring highest marks in
combined evaluation of Technical and Financial proposals in accordance with clause 1.3 and
5.4 hereof.
The Factors are:
The weight given to Technical Proposal (T) = 0.80
The weight given to Financial Proposal (f) = 0.20
13. The common currency is “Indian Rupee”. (Ref. Para 3.3.3)
Consultant have to quote in Rupees both for domestic Consultant as well as Foreign
Consultants
Commencement of Assignment (Date, Location): The Consultants shall commence the

Services within fifteen days of the date of effectiveness of the contract at locations as
required for the project stretch stated in TOR. (Ref. Para 1.2 of LOI and 2.3 of
GCC/SC)

APPENDIX I
TERMS OF REFERENCE (TOR) FOR CONSULTANCY SERVICES FOR

“ENGAGING TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY

Terms of Reference for Consultancy Services (TOR)

1. General
1.1 The Chief Engineer (P)Arunank has been entrusted with the assignment of
“ENGAGING TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY
The Chief Engineer Project Arunank now invites proposal from Technical consultants for
carrying out detailed project report as per details given in Annexure-1.
1.2 CE (P) Arunank will be the employer and executing agency for the consultancy
services and the standards of output required from the appointed consultants are of
international level both in terms of quality and adherence to the agreed time schedule.
1.3 Ministry has recently awarded works of consultancy services for construction of ROBs
for replacing level crossings in various states. In case a level crossing exists in a
project reach, consultant is required to co-ordinate with those consultants and finalize
the alignment & configuration of road accordingly. However, if the same is not
covered in the above assignment of DPR/feasibility study awarded by Ministry, the
consultant under this assignment shall be responsible for preparing DPR for such level
crossings.
2. Objective
2.1 The main objective of the consultancy service is to establish the technical, economical,
and financial viability of the project and prepare detailed project reports for
construction of road to NHSL specification.
2.2 The viability of the project shall be established taking into account the requirements
with regard to construction based on highway design, pavement design, provision of
service roads wherever necessary, type of intersections, construction of new bridges
and structures, road safety features, quantities of various items of works and cost
estimates and economic analysis.
2.3 The Detailed Project Report would inter-alia include detailed highway design, design
of pavement and overlay with options for flexible or rigid pavements, design of
bridges and cross drainage structures and grade separated structures, design of service
roads, quantities of various items, detailed working drawings, detailed cost estimates,
economic and financial viability analyses, environmental and social feasibility, social
and environmental action plans as appropriate and documents required for tendering
the project on commercial basis for international / local competitive bidding.
2.4 The DPR consultant should ensure detailed project preparation incorporating aspects
of value engineering, quality audit and safety audit requirement in design and
implementation. The DPR consultant should give a certificate in the DPR that they have

addressed the safety related concerns with inputs from the Road Safety Expert (to be
named).
2.5 The consultant should, along with Feasibility Report, clearly bring out through
financial analysis the preferred mode of implementation on which the Civil Works for
the stretches are to be taken up. The consultant should also give cost estimates along
with feasibility report/ detailed Project Report.
2.6 If at feasibility stage, employer desire to terminate the contract, the contract will be
terminated after payment up to that stage.
3. Scope of Services
3.1 As far as possible, the construction of road work to NHSL specification shall be
within the existing right of way avoiding land acquisition, except for locations having
inadequate width and where provisions of short bypasses, service roads, alignment
corrections, improvement of intersections/road geometrics are considered necessary
and practicable and cost effective. However bypasses proposals should also be
considered, wherever in urban areas, construction of road to NHSL specification is not
possible. The Consultant shall furnish land acquisition details as per revenue
records/maps for further processing of land acquisition. Consultant shall also submit
3a, 3A and 3D draft notification for acquisition of land.
3.2 Blank
3.3 The general scope of services is given in the sections that follow. However, the entire
scope of services would, inter-alia, include the items mentioned in the Letter of
Invitation and the TOR. The Consultant will also make suitable proposals for
construction of road as required at the appropriate time to maintain the level of service
over the design period. The Consultants shall prepare documents for EPC contracts for
each DPR assignment.
3.4 All ready to implement ‘good for construction’ drawings shall be prepared.
3.5 Environmental Impact Assessment, Environmental Management Plan and

Rehabilitation and Resettlement Studies shall be carried out by the Consultant
meeting the requirements of the lending agencies like ADB/ World Bank/JICA, etc.
3.6 Wherever required, consultant will liaise with concerned authorities and arrange all
clarifications. Approval of all drawings including GAD and detail engineering drawings
will be got done by the consultant from the Railways. However, if Railways require proof
checking of the drawings prepared by the consultants, the same will be got done by CE (P)
Arunank and payment to the proof consultant shall be made by CE (P) Arunank directly.
Consultant will also obtain final approval from Ministry of Environment and Forest for all
applicable clearances. Consultant will also obtain approval for estimates for shifting
of utilities of all types from the concerned authorities and competent authority within
Ministry and its implementation agencies, as applicable. Consultant is also required to
prepare all Land Acquisition papers (i.e. all necessary schedule and draft 3a, 3A, and
3D, 3G notification/ or equivalent notification as per prevailing L.A. act) for
acquisition of land either under NH Act or State Act or LA Act of area under
consideration.
3.7 The DPR consultant may be required to prepare the Bid Documents, based on the
feasibility report, due to exigency of the project for execution if desired by BRO.
3.8 Consultant shall obtain all types of necessary clearances required for implementation of
the project on the ground from the concerned agencies. The CE (P) Arunank shall
provide the necessary supporting letters and any official fees as per the demand note
issued by such concerned agencies from whom the clearances are being sought to
enable implementation.
3.9 The consultant shall prepare separate documents for BoT as well as EPC contracts at
Feasibility stage / DPR stage. The studies for financing options like BoT, Annuity,
EPC will be undertaken in feasibility study stage.
3.10 The consultant shall be guided in its assignment by the Model Concession/ Contract
Agreements for EPC projects, as applicable and the Manual of Specifications and
Standards for two/ four/ six laning of highways published by IRC (IRC:SP:73 or
IRC:SP:84 or IRC:SP:87 or IRC:SP:48, as applicable) (the "Manual") along with
relevant IRC codes for design of long bridges.
3.11 The consultant shall prepare the bid documents including required schedules (as
mentioned above) as per EPC documents. For that it is suggested that consultant
should also go through the latest EPC documents of MoRTH before bidding the
project. The Consultant shall assist the BRO and it's Financial Consultant and the
Legal Adviser by furnishing clarifications as required for the financial appraisal and
legal scrutiny of the Project Highway and Bid Documents.
3.12 Consultant shall be responsible for sharing the findings from the preparation stages
during the bid process. During the bid process for a project, the consultant shall
support the authority in responding to all technical queries, and shall ensure
participation of senior team members of the consultant during all interaction with
potential bidders including pre-bid conference, meetings, site visits etc. In addition,
the consultant shall also support preparation of detailed responses to the written
queries raised by the bidders.
4. General
4.1 Primary Tasks
General Scope of Services shall cover but be not limited to the following major tasks
(additional requirements for Preparation of Detailed Project Report for Hill Roads and
Major Bridges are given in Supplement I and II respectively):
i. review of all available reports and published information about the project road
and the project influence area;
ii. Environmental and social impact assessment, including such as related to cultural
properties, natural habitants, involuntary resettlement etc.
ii (a) Public consultation, including consultation with Communities located along
the road, NGOs working in the area, other stake-holders and relevant
Government departments at all the different stages of assignment (such as

inception stage, feasibility stage, preliminary design stage and once final designs
are concretized).
iii) Detailed reconnaissance;
iv. identification of possible improvements in the existing alignment, fresh alignment

and bypassing congested locations with alternatives (if any), evaluation of
different alternatives comparison on techno-economic and other considerations
and recommendations regarding most appropriate option;
v. traffic studies including traffic surveys and Axle load survey and demand
forecasting for next thirty years;
vi. Inventory and condition surveys for road;
vii. Inventory and condition surveys for bridges, cross-drainage structures, other
Structures, river Bank training/Protection works and drainage provisions;
viii. Detailed topographic survey using mobile/ aerial LiDAR or equivalent
technology.
ix. Pavement investigations;
x. Sub-grade characteristics and strength: investigation of required sub-grade and
sub- soil characteristics and strength for road and embankment design and
sub soil investigation;
xi. Identification of sources of construction materials;

xii. Detailed design of road, its x-sections, horizontal and vertical alignment and
design of embankment of height more than 6m and also in poor soil conditions
and where density consideration require, even lesser height embankment.
Detailed design of structures preparation of GAD and construction drawings and
cross-drainage structures and underpasses etc.
xiii. Identification of the type and the design of intersections;
xiv. Design of complete drainage system and disposal point for storm water
xv. Value analysis / value engineering and project costing;
xvi. Economic and financial analyses;
xvii. Contract packaging and implementation schedule
xviii. Strip plan indicating the scheme for carriageway widening, location of all
existing utility services (both over- and underground) and the scheme for their
relocation, trees to be felled, transplanted and planted and land acquisition
requirements including schedule for LA: reports documents and drawings
arrangement of estimates for cutting/ transplanting of trees and shifting of utilities
from the concerned department;

xix. To find out financial viability of project for implementation and suggest the
preferred mode on which the project is to be taken up.
xx. Preparation of detailed project report, cost estimate, approved for construction
Drawings, rate analysis, detailed bill of quantities, bid documents for execution of
civil works through budgeting resources.
xxi. Blank.
xxii Design of weighing stations, parking areas and rest areas.
xxiii. Any other user oriented facility en-route toll facility.
xxiv. Tie-in of on-going/sanctioned works of BRO/MORT&H/ NHAI/ other agencies.
xxv. Preparation of social plans for the project affected people as per policy of the
lending agencies/Govt. of India R & R Policy.
4.2 While carrying out the field studies, investigations and design, the development plans
being implemented or proposed for future implementation by the local bodies, should
be taken into account. Such aspect should be clearly brought out in the reports and
drawings.
4.3 Deleted.
4.4 The local and slow traffic may need segregation from the main traffic and provision of
service roads and physical barrier including fencing may be considered, wherever
necessary to improve efficiency and safety.
4.5. Standards and Codes of Practices
1. All activities related to field studies, design and documentation shall be done as per the
latest guidelines/ circulars of MoRT&H and relevant publications of the Indian Roads
Congress (IRC) and Bureau of Indian Standards (BIS). For aspects not covered by IRC
and BIS, international standards practices, may be adopted. The Consultants, upon
award of the Contract, may finalize this in consultation with CE (P) Arunank and
reflect the same in the inception report.
2. All notations, abbreviations and symbols used in the reports, documents and drawings
shall be as per IRC:71.
4.6 Quality Assurance Plan (QAP)

1. The Consultants should have detailed Quality Assurance Plan (QAP) for all field
studies including topographic surveys, traffic surveys, engineering surveys and
investigations, design and documentation activities. The quality assurance
plans/procedures for different field studies, engineering surveys and investigation,
design and documentation activities should be presented as separate sections like
engineering surveys and investigations, traffic surveys, material geo-technical and sub-
soil investigations, road and pavement investigations, investigation and design of
bridges & structures, environment and R&R assessment, economic & financial analysis,
drawings and documentation, preparation, checking, approval and filing of calculations,
identification and tractability of project documents etc. Further, additional information

as per format shall be furnished regarding the details of personal who shall be
responsible for carrying out/preparing and checking/verifying various activities forming
part of feasibility study and project preparation, since inception to the completion of
work. The detailed Draft QAP Document must be discussed and finalized with the
concerned CE (P) Arunank officers immediately upon the award of the Contract and
submitted as part of the inception report.
2. It is imperative that the QAP is approved by CE (P) Arunank before the Consultants
start the field work.
4.7 Review of Data and Documents

1. The Consultants shall collect the available data and information relevant for the Study.
The data and documents of major interest shall include, but not be limited to, the
following:
i. Climate;
ii. Road inventory
iii. Road condition, year of original construction, year and type of major
maintenance/rehabilitation works;
iv. Condition of bridges and cross-drainage structures;
v. sub-surface and geo-technical data for existing bridges;
vi. Hydrological data, drawings and details of existing bridges;
vii. Existing geological maps, catchment area maps, contour plans etc. for the project
area.
viii. Condition of existing river bank / protection works, if any.
ix. Details of sanctioned / on-going works on the stretch sanctioned by BRO/other
agencies for Tie-in purposes
x. Survey and evaluation of locally available construction materials;
xi. Historical data on classified traffic volume (preferably for 5 years or more);
xii. Origin-destination and commodity movement characteristics; if available
xiii. Speed and delay characteristics; if available;
xiv. Commodity-wise traffic volume; if available;
xv. Accident statistics in the vicinity of the new alignment; and,
xvi. Vehicle loading behavior (axle load spectrum), if available.
xvii. Type and location of existing utility services (e.g. Fibre Optical Cable, O/H and
U/G Electric, Telephone line, Water mains, Sewer, Trees etc.)
xviii. Environmental setting and social baseline of the project.
4.8. Social Analysis

The social analysis study shall be carried out in accordance with the MORT&H/World
Bank/ADB Guidelines. The social analysis report will, among other things, provide a
socio-economic profile of the project area and address in particular, indigenous people,
communicable disease particularly HIV/AIDS poverty alleviation, gender, local
population, industry, agriculture, employment, health, education, health, child labor,
land acquisition and resettlement.
4.9 Traffic Surveys

All traffic surveys and studies will be completed in feasibility studies.

4.9.1 Number and Location of Survey Stations: Deleted
4.9.2 Classified Traffic Volume Count Survey: Deleted

1. ATCC systems such as Pneumatic Tube Detector, Inductive Detector Loop, Video
Image Detection, and Infrared Sensor or equivalent technologies shall be adopted.
2. The classified traffic volume count surveys shall be carried out for 7 days
(continuous, direction-wise) at the selected survey stations. The vehicle
classification system as given in relevant IRC code may be followed. However,
the following generalized classification system is suggested in view of the
requirements of traffic demand estimates and economic analysis:
Motorized Traffic Non-Motorized Traffic

2-Wheeler Bi-Cycle
3-Wheeler Cycle-Rickshaw
Passenger Car Animal Drawn Vehicle (ADV)
Utility Vehicle (Jeep, Van etc.) Hand Cart
Other Non-Motorised Vehicle

Bus Mini Bus
Standard Bus
LCV LCV-Passenger
LCV-Freight
Truck MCV : 2-Axle Rigid Chassis
HCV : 3-Axle Rigid Chassis
MAV Semi Articulated
Articulated
3. All results shall be presented in tabular and graphical form. The survey data shall
be analyzed to bring out the hourly and daily variations. The traffic volume count
per day shall be averaged to show a weekly average daily traffic (ADT) by
vehicle type. The annual average daily traffic (AADT) shall be worked out by
applying seasonal factors.
4. The consultant shall compile the relevant traffic volume data from secondary
sources also. The salient features of traffic volume characteristics shall be brought
out and variations if any, from the traffic census carried out by the State
PWD/other agencies shall be suitably explained.
4.9.3 Deleted

1. The location of origin and destination zones shall be determined in relation to each
individual station and the possibility of traffic diversion to the Project Road
from/to other road routes including bypasses.
2. The trip matrices shall be worked out for each vehicle type information on weight
for trucks should be summed up by commodity type and the results tabulated,
giving total weight and average weight per truck for the various commodity types.
The sample size for each vehicle type shall be indicated on the table and also in the
graphical representations.
4. The data derived from surveys shall also be analyzed to bring out the lead and load
characteristics and desire line diagrams. The data analysis should also bring out the
requirement for the construction of bypasses.
5. The distribution of lead and load obtained from the surveys should be compared
The axle load surveys shall normally be done using axle load pads or other
sophisticated instruments. The location(s) of count station(s) and the survey with
those derived from the axle load studies.
6. The commodity movement data should be duly taken into consideration while
making the traffic demand estimates.
4.9.4 Deleted
4.9.5 Axle Load Surveys: Deleted
3. The axle load data should be collected axle configuration-wise. The number of
equivalent standard axles per truck shall be calculated on the basis of results
obtained. The results of the survey should bring out the VDF for each truck type
(axle configuration, if the calculated VDF is found to be below the national average,
then national average shall be used. Furthermore, the data from axle load surveys
should be analyzed to bring out the Gross Vehicle Weight (GVW) and Single Axle
Load (SAL) Distributions by truck type (axle configuration).
3. The Consultant shall ascertain from local enquiries about the exceptional live loads
that have used the highway in the past in order to assess the suitability of existing
bridges to carry such loads.
4.9.6. Deleted
4.9.7 Pedestrian / animal cross traffic surveys:

These may be conducted to determine if provision of viaduct for
pedestrians/animals is necessary to improve the traffic safety.
4.9.8 Truck Terminal Surveys
The data derived from the O-D, speed-delay, other surveys and also supplementary
surveys should be analyzed to assess requirements for present and future
development of truck terminals at suitable locations en route.
4.10 Traffic Demand Estimates

1. The consultants shall make traffic demand estimates and establish possible traffic
growth rates in respect of all categories of vehicles, taking into account the past
trends, annual population and real per capita growth rate, elasticity of transport
demand in relation to income and estimated annual production increase. The other
aspects including socio-economic development plans and the land use patterns of
the region having impact on the traffic growth, the projections of vehicle
manufacturing industry in the country, development plans for the other modes of
transport, O-D and commodity movement behavior should also be taken into
account while working out the traffic demand estimates.
2. The values of elasticity of transport demand shall be based on the prevailing practices
in the country. The Consultants shall give complete background including
references for selecting the value of transport demand elasticity.
3. It is envisaged that the project road sections covered under this TOR would be
completed and opened to traffic after 3 years. The traffic demand estimates shall be
done for a further period of 30 years from completion of two/four lane. The demand
estimates shall be done assuming three scenarios, namely, optimistic, pessimistic
and most likely traffic growth. The growth factors shall be worked out for five-
yearly intervals.
4. Traffic projections should be based on sound and proven forecasting techniques. In
case traffic demand estimated is to be made on the basis of a model, the application
of the model in the similar situation with the validation of the results should be
established. The traffic projections should also bring out the possible impact of
implementation of any competing facility in the near future. The demand estimates
should also take into account the freight and passenger traffic along the major
corridors that may interconnect with the project. Impact of toll charges on the traffic
estimates should be estimated.
5. The methodology for traffic demand estimates described in the preceding
paragraphs is for normal traffic only. In addition to the estimates for normal traffic,
the Consultants shall also work out the estimates for generated, induced and
diverted traffic.
6. The traffic forecasts shall also be made for both diverted and generated traffic.
7. Overall traffic forecast thus made shall form the basis for the design of each
pavement type and other facilities/ancillary works.
4.11. Engineering Surveys and Investigations
4.11.1. Reconnaissance and Alignment

1. The Consultants should make an in-depth study of the available land width (ROW)
topographic maps, satellite imageries and air photographs of the project area,
geological maps, catchment area maps, contour plans, flood flow data and
seismological data and other available relevant information collected by them

concerning the existing alignment. Consultant himself has to arrange the required
maps and the information needed by him from the potential sources. Consultant
should make efforts for minimizing land acquisition.
2. The detailed ground reconnaissance may be taken up immediately after the study of
maps and other data. The primary tasks to be accomplished during the reconnaissance
surveys include;
i. topographical features of the area;
ii. typical physical features along the existing alignment within and
outside ROW i.e. land use Pattern;
iii. possible alignment alternatives, vis-a-vis, scheme for the construction
of additional lanes parallel to the existing road;
iv. realignment requirements including the provision of bypasses, ROBs /
Flyovers and via-duct for pedestrian crossings with possible alignment
alternatives;
v. preliminary identification of improvement requirements including

treatments and measures needed for the cross-roads;
vi. traffic pattern and preliminary identification of traffic homogenous links;
vii. sections through congested areas;
viii. inventory of major aspects including land width, terrain, pavement type,
carriageway type, bridges and structures (type, size and location),
intersections(type, cross-road category, location) urban areas (location,
extent), geologically sensitive areas, environmental features:
ix. critical areas requiring detailed investigations; and,
x. Requirements for carrying out supplementary investigations.
xi. soil (textural classifications) and drainage conditions
xii. Type and extent of existing utility services along the alignment (within
ROW).
xiii. Typical physical features along the approach roads
xiv. Possible bridge locations, land acquisition problems, nature of crossings,
likely length of approaches and bridge, firmness of banks, suitability of
alignment of approach roads.
3. The data derived from the reconnaissance surveys are normally utilized for
planning and programming the detailed surveys and investigations. All field studies
including the traffic surveys should be taken up on the basis of information derived
from the reconnaissance surveys.
4. The data and information obtained from the reconnaissance surveys should be
documented. The data analysis and the recommendations concerning alignment and
the field studies should be included in the Inception Report. The data obtained from
the reconnaissance surveys should form the core of the database which would be
supplemented and augmented using the data obtained from detailed field studies and
investigations.
5. The data obtained from the reconnaissance surveys should be compiled in the tabular
as well as graphical (chart) form indicating the major physical features and the
proposed fresh alignment scheme for CE (P) Arunank comments. The data and the
charts should also accompany the rationale for the selection of traffic survey stations.

4.11.2. Topographic Surveys

1. The basic objective of the topographic survey would be to capture the essential ground
features along the alignment in order to consider improvements and for working out
improvements, rehabilitation and upgrading costs. The detailed topographic surveys
should normally be taken up after the completion of reconnaissance surveys.
2. The carrying out of topographic surveys will be one of the most important and crucial
field tasks under the project. Technologies which can meet the following accuracy
levels shall be adopted. For land based surveys (a) Fundamental horizontal accuracy of
2 cm or better (b) Fundamental vertical accuracy of 2 cm or better (c) More than 50
points shall be measured per sq. m and for aerial based surveys (a) Fundamental
horizontal accuracy of 5 cm or better (b) Fundamental vertical accuracy of 5 cm or
better (c) More than 10 points shall be measured per sq. m. To establish accuracy, a
check point survey using DGPS (for horizontal accuracy) and Auto Level (for vertical
accuracy) shall be carried out to establish the fundamental horizontal and vertical
accuracy. A minimum of 25 check points, or check points once every 4 km should be
established, and these should be strictly different from any geo-referencing or control
network points.
3. The following are the set of deliverables which should be submitted after completion
of survey: (a) Raw DGPS data for the entire highway length and adjoining areas of
interest (b) Point cloud data/ Data of points captured for the entire highway length and
adjoining areas of interest (c) Topographic map of scale 1:1000 of the entire highway
length and adjoining areas of interest (d) Contour map of 50 cm of entire highway
length and adjoining areas of interest (e) Cross section of the highway at every 1 m in
*.dwg format.
4. For land based surveys, Mobile LiDAR (Light Detection and Ranging) or equivalent
technology that can meet above requirements shall be adopted. For aerial based
surveys, Aerial Mobile LiDAR (Light Detection and Ranging) or equivalent
technology that can meet above requirements shall be adopted. In shadow areas such
as invert levels below culverts, where LiDAR or equivalent technologies cannot
survey accurately, traditional methods of Total Station/ Auto Level shall be used to
complete the study.
5. In case of mobile LiDAR or equivalent technology, 360 degree panoramic images of

the entire highway length and adjoining areas of interest shall be submitted. In case of
aerial LiDAR or equivalent technology, ortho-images of the entire highway length and
adjoining areas of interest shall be submitted.
6. The detailed field surveys would essentially include the following activities:
i. Topographic Surveys along the Existing Right of Way (ROW): Carrying out
topographic survey using LiDAR or equivalent technology along the existing road
and realignments, wherever required and properly referencing the same with
reference pillars fixed on either side of the centre-line at safe places within the
ROW
ii. The detailed field surveys would essentially include the topographic surveys along
the proposed location of bridge and alignment of approach road.
iii. The detailed topographic surveys should be carried out along the approach roads
alignment and location of bridge approved by CE (P) Arunank.
iv. Collection/ Extraction of details for all features such as structures (bridges,
culverts etc.) utilities, existing roads, electric and telephone installations (both O/H
as well as underground), huts, buildings, fencing and trees (with girth greater than
0.3metre) oil and gas lines etc. falling within the extent of survey.
7. The width of survey corridor will generally be as given under:

i. The width of the survey corridor should take into account the layout of the
existing/proposed alignment including the extent of embankment and cut slopes
and the general ground profile. While carrying out the field surveys, the fresh
alignment scheme (i.e. right, left or symmetrical to the centre line of the proposed
carriageway) should be taken into consideration so that the topographic surveys
cover sufficient width beyond the centre line of the proposed carriageway.
Normally the surveys should extend a minimum of 30 m beyond either side of the
centre line of the proposed carriageway or land boundary whichever is more.
ii. In case the reconnaissance survey reveals the need for bypassing the congested
locations, the traverse lines would be run along the possible alignments in order to
identify and select the most suitable alignment for the bypass. The detailed
topographic surveys should be carried out along the bypass alignment approved by
CE (P) Arunank At locations where grade separated intersections could be the
obvious choice, the survey area will be suitably increased. Field notes of the
survey should be maintained which would also provide information about traffic,
soil, drainage etc.
iii. The width of the surveyed corridor will be widened appropriately where
developments and / or encroachments have resulted in a requirement for
adjustment in the alignment, or where it is felt that the existing alignment can be
improved upon through minor adjustments.
iv. Where existing roads cross the alignments, the survey will extend a minimum of100
m either side of the road centre line and will be of sufficient width to allow
improvements, including at grade intersection to be designed.
8. The surveyed alignment shall be transferred on to the ground as under:
i. Reference Pillar and Bench Mark / Reference pillar of size 15 cm X 15 cm
X 45cm shall be cast in RCC of grade M 15 with a nail fixed in the centre of the
top surface. The reference pillar shall be embedded in concrete up to a depth of
30cm with CC M10 (5 cm wide all around). The balance 15 cm above ground shall
be painted yellow. The spacing shall be 250m apart, incase Bench Mark Pillar
coincides with Reference Pillar, only one of the two need be provided.
ii. Establishing Bench marks at site connected to GTS Bench marks at a interval
of250 metres on Bench mark pillar made of RCC as mentioned above with RL and
BM No. marked on it with red paint.

iii. Boundary Pillars- Wherever there is a proposal of realignment of the existing

Highway and/or construction of New Bypasses, Consultant shall fix boundary
pillars along the proposed alignment on the extreme boundary on either side of the
project Highway at 50 m interval.
4.11.2.1 Longitudinal and Cross-Sections
The topographic surveys for longitudinal and cross-sections shall cover the
following:
i. Longitudinal section levels along final centre line at every 1 m interval, at the
locations of curve points, small streams, and intersections and at the locations of
change in elevation.
ii. Cross sections at every 1 m interval in full extent of survey covering sufficient
number of spot levels on existing carriageway and adjacent ground for profile
correction course and earth work calculations. Cross sections shall be taken at
closer interval at curves.
iii. Longitudinal section for cross roads for length adequate for design and quantity
estimation purposes.
iv. Longitudinal and cross sections for major and minor streams shall cover Cross
section of the channel at the site of proposed crossing and few cross sections at
suitable distance both upstream and downstream, bed level up to top of banks and
ground levels to a sufficient distance beyond the edges of channel, nature of
existing surface soil in bed, banks & approaches, longitudinal section of channel
showing site of bridge etc. These shall be as per recommendations contained in
IRC Special Publication No. 13 (Guidelines for the Design of Small Bridges and
Culverts) and provisions of IRC:5 (“Standard Specifications & Code of Practice
for Road Bridges, Section 1 – General Features of Design”).
At feasibility study stage cross sections at 50m interval may be taken.
4.11.2.2 Details of utility Services and Other Physical Features

1. The Consultants shall collect details of all important physical features along the
alignment. These features affect the project proposals and should normally include
buildings and structures, monuments, burial grounds, cremation grounds, places of
worship, railway lines, stream / river / canal, water mains, severs, gas/oil pipes,
crossings, trees, plantations, utility services such as electric, and telephone lines (O/H &
U/G) and poles, optical fibre cables (OFC) etc. The survey would cover the entire right-
of-way of the road on the adequate allowance for possible shifting of the central lines at
some of the intersections locations.
2. Consultant shall also map out sub-surface utilities. The following criteria shall be met
by the process of sub-surface utility mapping: (a) Coverage and mapping of all sub-
surface utilities within project RoW, especially those under additional carriageway width
(b) Accurate mapping and resolution of all sub-surface utilities up to a depth of 4 m (c)
Differentiation between sub-surface utilities such as live electric cables, metallic utilities
and other utilities (d) Sub-surface utilities radargrams further processed into utility maps

in formats such as PDF, JPEG and Auto CAD. To meet the accuracy levels, consultant
shall use Ground Penetrating Radar (GPR), Induction Locator or equivalent technologies.
3. The information collected during reconnaissance and field surveys shall be shown on a
strip plan so that the proposed improvements can be appreciated and the extent of land
acquisition with L.A schedule, utility removals of each type etc. assessed and suitable
actions can be initiated. Separate strip plan for each of the services involved shall be
prepared for submission to the concerned agency.
4.11.3 Road and Pavement Investigations - Deleted
4.11.3.1 Deleted
4.11.3.2 Deleted
4.11.3.3 Deleted
4.11.4 Investigations for Bridges and Structure
4.11.4.1 Deleted
4.11.4.2 Delete
4.11.4.3 Deleted
4.11.4.4 Geo-technical Investigations and Sub-Soil Exploration
S.No
. Description Location of Boring
1 Overall length = 6 – 30 m One abutment location and One abutment
location and at least one intermediate location

between abutments for structures having
more than one span
2 Overall length = 30 – 60 m One abutment location and at least one

intermediate location between abutments for
structures having more than one span.
3 Overall length >60 m Each abutment and each pier locations.
1. The Consultants shall carry out geo-technical investigations and sub-surface

explorations for the proposed Bridges / Road over bridges/ tunnels/ viaducts/
interchanges etc., along high embankments and any other location as necessary for
proper design of the works and conduct all relevant laboratory and field tests on soil
and rock samples. The minimum scope of geo-technical investigations for bridge and
structures shall be as under:
1. The deviation(s), if any, by the Consultants from the scheme presented above should
be approved by CE (P) Arunank.
2. However, where a study of geo-technical reports and information available from

adjacent crossings over the same waterway (existing highway and railway bridges)
indicates that subsurface variability is such that boring at the suggested spacing will
be insufficient to adequately define the conditions for design purposes, the
Consultants shall review and finalize the bore hole locations in consultation with the
CE (P) Arunank officers.
1. Geotechnical Investigations and Sub soil Exploration shall be carried out to
determine the nature and properties of existing strata in bed, banks and approaches
with trial pits and bore hole sections showing the levels, nature and properties of
various strata to a sufficient depth below the level suitable for foundations, safe
intensity of pressure on the foundation strata, proneness of site to artesian
conditions, seismic disturbance and other engineering properties of soil etc.
Geotechnical investigation and Sub-soil Exploration will be done as per IRC 78.
2. The scheme for the borings locations and the depth of boring shall be prepared by the
Consultants and submitted to CE (P) Arunank for approval. These may be finalized
in consultation with CE (P) Arunank.
3. The sub-soil exploration and testing should be carried out through the Geotechnical
Consultants empanelled by MORT&H The soil testing reports shall be in the format
prescribed in relevant IRC Codes.
4. For the approach road pavement, bore holes at each major change in pavement
condition or in deflection readings or at 2 km intervals whichever is less shall be
carried out to a depth of at least 2 m below embankment base or to rock level and are
to be fully logged. Appropriate tests to be carried out on samples collected from these
bore holes to determine the suitability of various materials for use in widening of
embankments or in parts of new pavement structure.
4.11.5 Material Investigations
1. The Consultants shall identify sources (including use of fly-ash/ slag), quarry sites
and borrow areas, undertake field and laboratory testing of the materials to determine
their suitability for various components of the work and establish quality and quantity
of various construction materials and recommend their use on the basis of techno-
economic principles. The Consultants shall prepare mass haul diagram for haulage
purposes giving quarry charts indicating the location of selected borrow areas,
quarries and the respective estimated quantities.
“Environment friendly materials”
“As per MORTH circular No. RW /NH-33044/53/2013-S&R(R) dated 20th
November, 2013, alternative pavement materials and technologies for road
construction shall be assessed and compared in the design stage. The alternative
resulting in substantial reduction in GHG (Green House Gas Emission) and with least
life cycle cost shall be recommended for implementation.
Technical and economic feasibility of using industrial byproducts, recyclable and
waste materials shall be assessed depending on their availability in the concerned
region.
2 It is to be ensured that no material shall be used from the right-of-way except by way
of leveling the ground as required from the construction point of view, or for
landscaping and planting of trees etc. or from the cutting of existing ground for
obtaining the required formation levels.
3. Environmental restrictions, if any, and feasibility of availability of these sites to
prospective civil works contractors, should be duly taken into account while selecting
new quarry locations.
4. The Consultants shall make suitable recommendations regarding making the borrow
and
quarry areas after the exploitation of materials for construction of works.
5. The Material Investigation aspect shall include preparation and testing of bituminous
mixes for various layers and concrete mixes of different design mix grades using
suitable materials (binders, aggregates, sand filler etc.) as identified during Material
Investigation to conform to latest MoRT&H specification.
4.12 Detailed Design of Road and Pavements, Bridges, Structures
4.12.1 General
1. The Consultants are to carryout detailed designs and prepare working drawings for the
following:
i. High speed highway single/double lane with undivided carriageway
without paved shoulders configuration complete in all respects with
service roads at appropriate locations;
ii. Design of pavement for the additional lanes and overlay for the existing
road, paved shoulders, medians, verges;
iii. Bridges, viaduct/subways and other grade separated structures
including ROBs/RUBs etc.
iv. At-grade and grade-separated intersections, interchanges (if required);
v. ROB for railway crossings as per the requirement and the standards of
the Indian Railways; and,
vi. Prepare ali gnment plans, longitudinal sections and cross-sections @

50mintervals;
vii. Designs for road furniture and road safety/traffic control features;
viii. Designs and drawings for service road/under passes/overpass / cattle
passes tree planting/fencing at locations where necessary / required
ix. Deleted
x. Short bypasses at congested locations
xi. Drainage design showing location of turnouts, out falling structures,
separate drawings sheet for each 5 km. stretch.
xii. Bridges and structures rehabilitation plan with design and drawings
xiii. Deleted
xv. Design of pavement for approach road
xvi. Design of river bank protection / training works. Innovative type of
structures with minimum joints, aesthetically, pleasing and appropriate
to the topography of the region shall be designed wherever feasible.
4.12.2 Design Standards

1. The Consultants shall evolve Design Standards and material specifications for the
Study primarily based on IRC publications, MoRT&H Circulars and relevant
recommendations of the international standards for approval by CE (P) Arunank.
2. The Design Standards evolved for the project shall cover all aspects of detailed design
including the design of geometric elements, pavement design, bridges and structures,
traffic safety and materials.
4.12.3 Geometric Design
1. The design of geometric elements shall, therefore, take into account the essential
requirements of such facilities.
2. Based on the data collected from reconnaissance and topographic surveys, the sections
with geometric deficiencies, if any, should be identified and suitable measures for
improvement should be suggested for implementation.
3. The data on accident statistics in the vicinity of new alignment should be compiled and
reported showing accident type and frequency so that black spots are identified along
the project road section. The possible causes (such as poor geometric features,
pavement condition etc.) of accidents should be investigated into and suitable cost-
effective remedial measures suggested for implementation.
4. The detailed design for geometric elements shall cover, but not be limited to the
following major aspects:
i. horizontal alignment;
ii. longitudinal profile;
iii. cross-sectional elements, including refuge lane (50m) at every 2kms.
iv. junctions, intersections and interchanges;
v. bypasses; and,
vi. service roads as and when require i.e built up area..

5. The alignment design shall be verified for available sight distances as per the standard
norms. The provision of appropriate markings and signs shall be made wherever the
existing site conditions do not permit the adherence to the sight distance requirements
as per the standard norms.
6. The consultants shall make detailed analysis of traffic flow and level of service for the
existing road and workout the traffic flow capacity for the improved project road. The
analysis should clearly establish the widening requirements with respect to the
different horizon periods taking into account special problems such as road segments
with isolated steep gradients.
7. In the case of closely spaced cross roads the Consultant shall examine different options
such as, providing grade separated structure for some of them with a view to reduce
number of at-grade crossings, services roads connecting the cross-roads and closing
access
from some of the intersections and prepare and furnish appropriate proposals for this
purpose keeping in view the cost of improvement, impact on traffic movement and
accessibility to cross roads. The detailed drawings and cost estimate should include the
provisions for realignments of the existing cross roads to allow such arrangements.
8. The Consultant shall also prepare design of grade separated pedestrian crossings
(viaducts) for large cross traffic of pedestrians and / or animals.
9. The Consultant shall also prepare details for at-grade junctions, which may be adopted
as alternative to the grade separated structures. The geometric design of interchanges
shall take into account the site conditions, turning movement characteristics, level of
service, overall economy and operational safety.
10. The Consultants shall prepare design and other details in respect of the parallel service
roads in urbanized locations and other locations to cater to the local traffic, their effect
of the viability of the project on commercial basis if service roads are constructed as
part of the project and the implications of not providing the service roads.
11. The consultant shall prepare complete road and pavement design including drainage
for new bypass option identified around congested town en-route.
4.12.4 Pavement Design
1. The detailed design of pavement shall involve:
i. strengthening of existing road pavement and design of the new pavement if
any, if the findings of the traffic studies and life-cycle costing analysis
confirm the requirement for widening of the road beyond 2lane undivided
carriageway standard;
ii. pavement design for bypasses; and,
iii. design of shoulders.
2. The design of pavement shall primarily be based on IRC publications.
3. The design of pavement shall be rigorous and shall make use of the latest Indian and
International practices. The design alternatives shall include both rigid and flexible
design options. The most appropriate design, option shall be established on life-
cycle costing and techno-economic consideration.

4. For the design of pavement, each set of design input shall be decided on the basis of
rigorous testing and evaluation of its suitability and relevance in respect of in-service
performance of the pavement. The design methodology shall accompany the design
proposals and shall clearly bring out the basic assumptions, values of the various
design inputs, rationale behind the selection of the design inputs and the criteria for
checking and control during the implementation of works. In other words, the design
of pavement structure should take due account of the type, characteristics of materials
used in the respective courses, variability of their properties and also the reliability of
traffic predictions. Furthermore, the methodology adopted for the design of pavement
shall be complete with flowcharts indicating the various steps in the design process,
their interaction with one another and the input parameter required at each step.
5. For the design of overlays for the existing pavement, the strengthening requirement
shall duly take into account the strength of the existing pavement vis-à-vis the
remaining life. The overlay thickness requirements shall be worked out for each road
segment homogenous with respect to condition, strength and sub-grade characteristics.
The rehabilitation provisions should also include the provision of regulating layer. For
existing pavement with acceptable levels of cracking, provision of a crack inhibiting
layer should also be included.
6. Latest techniques of pavement strengthening like provision of geo-synthetics and
cold/hot pavement recycling should be duly considered by the consultant for achieving
economy.
7. Deleted.
8. The pavement design task shall also cover working out the maintenance and
strengthening requirements and periodicity and timing of such treatments.
4.12.5 Design of Embankments

1. The embankments design should provide for maximum utilization of locally available
materials consistent with economy. Use of fly ash wherever available within
economical leads must be considered. In accordance with Government instructions,
use of fly ash within 100 km from Thermal Power Stations is mandatory.
2. The Consultants shall carry out detailed analysis and design for all embankments of
height greater that 6 m based on relevant IRC publications.
3. The design of embankments should include the requirements for protection works and
traffic safety features.
4.12.6 Design of Bridges and Structures
1. The data collected and investigation results shall be analyzed to determine the
following:
i. HFL
ii. LWL
iii. LBL
iv. Erodibility of bed/scour level
v. Design discharge
vi. Linear waterway and effective linear waterway
vii. Likely foundation depth

viii. Safe bearing capacity
ix. Engineering properties of sub soil
x. Artesian conditions
xi. Settlement characteristics
xii. Vertical clearance
xiii. Horizontal clearance
xiv. Free board for approach road
xv. Severity of environment with reference to corrosion
xvi. Data pertaining to seismic and wind load
xvii. Requirement of model study etc.
2. The Consultant shall prepare General Arrangement Drawing (GAD) and Alignment
Plan showing the salient features of the bridges and structures proposed to be
constructed / reconstructed along the road sections covered under the Study. These
salient features such as alignment, overall length, span arrangement, cross section,
deck level, founding level, type of bridge components (superstructure, substructure,
foundations, bearings, expansion joint, return walls etc.) shall be finalized based upon
hydraulic and geo-technical studies, cost effectiveness and ease of construction. The
GAD shall be supplemented by Preliminary designs. In respect of span arrangement
and type of bridge a few alternatives with cost-benefit implications should be
submitted to enable CE (P) Arunank to approve the best alternative. After approval of
alignment and GAD the Consultant shall prepare detailed design as per IRC codes
/guidelines and working drawings for all components of bridges and structures.
3. The location of all at-grade level crossings shall be identified falling across the
existing level crossings for providing ROB at these locations. The Consultants shall
prepare preliminary GAD for necessary construction separately to the CE (P) Arunank.
The Consultant shall pursue the Indian Railways Authorities or/and any statutory
authority of State/Central Government for approval of the GAD from concerned
Authorities.
4. GAD for bridges/structures across irrigation/water way channels shall be got approved
from the concerned Irrigation/Water way Authorities. Subsequent to
approval of GAD and alignment plan by CE (P) Arunank the Consultants shall prepare
detailed design as per IRC codes/guidelines for all components of the bridges and
structures.
5. Subsequent to the approval of the GAD and Alignment Plan by CE (P) Arunank and
Railways, the Consultant shall prepare detailed design as per IRC and Railways
guidelines and working drawings for all components of the bridges and structures. The
Consultant shall furnish the design and working drawings for suitable protection works
and/or river training works wherever required.
6. Dismantling/ reconstruction of existing structures shall be avoided as far as possible
except where considered essential in view of their poor structural conditions/
inadequacy of the provisions etc.
7. The existing structures having inadequate carriageway width shall be
widened/reconstructed in part or fully as per the latest MoRT&H guidelines. The
Consultant shall furnish the detailed design and working drawings for carrying out the
above improvements.

8. Suitable repair / rehabilitation measures shall be suggested in respect of the existing

structures as per IRC-SP:40 along with their specifications, drawings and cost estimate
in the form of a report. The rehabilitation or reconstruction of the structures shall be
suggested based on broad guidelines for rehabilitation and strengthening of existing
bridges contained in IRC-SP:35 and IRC-SP:40.
9. Subsequent to the approval of the GAD and the alignment plan by CE (P) Arunank,
detailed design shall also be carried out for the proposed underpasses, overpasses and
interchanges.
10. The Consultants shall also carry out the design and make suitable recommendations
for protection works for bridges and drainage structures.
11. In case land available is not adequate for embankment slope, suitable design for RCC
retaining wall shall be furnished. However, RES wall may also be considered
depending upon techno-economic suitability to be approved by CE (P) Arunank
(BRO).
4.12.7. Drainage System

1. The requirement of roadside drainage system and the integration of the same with
proposed cross-drainage system shall be worked out for the entire length of the project
road section.
2. In addition to the roadside drainage system, the Consultants shall design the special
drainage provisions for sections with super-elevated carriageways, high embankments
and for road segments passing through cuts. The drainage provisions shall also be
worked out for road segments passing through urban areas.
3. The designed drainage system should show locations of turnouts/outfall points with
details of outfall structures fitting into natural contours. A separate drawing sheet
covering every 5 km. stretch of road shall be prepared.
4.12.8. Traffic Safety Features, Road Furniture and Road Markings

The Consultants shall design suitable traffic safety features and road furniture
including traffic signals, signs, markings, overhead sign boards, crash barriers,
delineators etc. The locations of these features shall be given in the reports and also
shown in the drawings.
4.12.9. Arboriculture and Landscaping
The Consultants shall work out appropriate plan wherever required for planting of
trees (specifying type of plantation), horticulture, floriculture on the surplus land of the
right-of way with a view to beautify the highway and making the environment along
the highway pleasing. The existing trees / plants shall be retained to the extent
possible. The Transplantation of trees shall also be proposed wherever feasible.
4.12.10. Deleted
4.12.11. Deleted
4.12.12. Miscellaneous Works

1. The Consultants shall make suitable designs and layout for miscellaneous works
including rest areas, bus bays, vehicle parking areas, telecommunication facilities etc.
wherever appropriate.
2. The Consultants shall prepare the detailed scheme and lay out plan for the works
mentioned in Para 1.
3. The Consultants shall prepare detailed plan for the traffic management and safety
during the construction period.
4.13. Environment and Social Impact Assessment
The consultant shall under take the detailed environmental and social impact
assessment in accordance with the standard set by the Government of India for projects
proposed to be funded by BRO/MORT&H. In respect of projects proposed to be
funded by ADB loan assistance, Environmental Assessment Requirements,
Environmental Guidelines for selected infrastructure projects, 1993 of Asian
Development Bank shall be followed. Similarly, for projects proposed to be funded by
World Bank loan assistance, World Bank Guidelines shall be followed.
4.13.1 Environmental Impact Assessment
Environment impact assessment or initial environment examination be carried out in
accordance with ADB’s Environmental Assessment Requirements of ADB
1998guidelines for selected infrastructure projects 1993 as amended from time to time
/World Bank Guidelines / Government of India Guidelines, as applicable
1. The consultant should carry out the preliminary environmental screening to assess the
direct and induced impacts due to the project.
2. The consultant shall ensure to document baseline conditions relevant to the project
with the objective to establish the benchmarks.
3. The consultant shall assess the potential significant impacts and identify the mitigation
measures to address these impacts adequately.
4. The consultant shall do the analysis of alternatives incorporating environmental
concerns. This should include with and without scenario and modification incorporated
in the proposed project due to environment considerations.
5. The consultant shall give special attention to the environmental enhancement measures
in the project for the following:
(a) Cultural property enhancement along the highways
(b) Bus bays and bus shelters including a review of their location,
(a) Highway side landscape and enhancement of the road junctions,
(b) Enhancement of highway side water bodies, and
(c) Redevelopment of the borrow areas located on public land.
6. The consultant shall prepare the bill-of-quantities (BOQ) and technical specifications
for all items of work in such a way that these may be readily integrated to the
construction contracts.
7. The consultant shall establish a suitable monitoring network with regard to air, water
and noise pollution. The consultant will also provide additional inputs in the areas of
performance indicators and monitoring mechanisms for environmental components
during construction and operational phase of the project.
8. The consultant shall provide the cost of mitigation measures and ensure that
environmental related staffing, training and institutional requirements are budgeted in
project cost.
9. The consultant shall prepare the application forms and obtain forestry and
environmental clearances from the respective authorities including the SPCBs and the
MOEF on behalf of CE (P) Arunank The consultants will make presentation, if
required, in defending the project to the MOEF Infrastructure Committee.
10. The consultant shall identify and plan for plantation and Transplantation of the
suitable trees along the existing highway in accordance with IRC guidelines.
11. The consultant shall assist in providing appropriate input in preparation of relevant
environment and social sections of BPIP.
4.13.2 Social Assessment

1. The consultant would conduct base line socio-economic and census survey to assess
the impacts on the people, properties and loss of livelihood. The socioeconomic survey
will establish the benchmark for monitoring of R&R activities. A social assessment is
conducted for the entire project to identify mechanisms to improve project designs to
meet the needs of different stakeholders. A summary of stakeholder discussions, issue
raised and how the project design was developed to meet stakeholders need would be
prepared.
2. The consultant shall prepare Land Acquisition Plan and assist CE (P) Arunank in
acquisition of land under various Acts.
3. The consultant would prepare Resettlement and Rehabilitation Plan and assess feasibility
and effectiveness of income restoration strategies and suitability and availability to
relocation sites. The resettlement plan which accounts for land acquisition and
resettlement impacts would be based on a 25% socio-economic survey and 100 % census
survey of project affected people which provides the complete assessment of the number
of affected households and persons, including common property resources. All untitled
occupants are recorded at the initial stages and identify cards will be issued to ensure there
is no further influx of people in to the project area. All consultations with affected persons
(to include list of participants) should be fully documented and records made available to
CE (P) Arunank.
• Assessment on the impact of the project on the poor and vulnerable groups
along the project road corridor.
• Based on the identified impacts, developing entitlement matrix for the project
affected people.
• Assessment on social issues such as indigenous people, gender, HIV/AIDS,
labourers including child labour.
• Implementation budgets, sources and timing of funding and schedule of tasks.
• Responsibility of tasks, institutional arrangements and personnel for delivering
entitlement and plans to build institutional capacity.
• Internal and external monitoring plans, key monitoring indicators and
grievance redress mechanism.
• Incorporating any other suggestions of the CE (P) Arunank, till the acceptance
of the reports by the CE (P) Arunank.

4.13.3 Reporting Requirements of EIA
• The consultant would prepare the stand-alone reports as per the requirement of
the ADB/World Bank / CE (P) Arunank, as applicable, with contents as per the
following:
• Executive Summary
• Description of the Project
• Environmental setting of the project.
• Identification and categorization of the potential impacts (during pre-
construction, construction and operation periods).
• Analysis of alternatives (this would include correlation amongst the finally
selected alternative alignment/routing and designs with the avoidance and
environmental management solutions).
• The public consultation process.
• Policy, legal and administrative framework. This would include mechanisms at
the states and national level for operational policies. This would also include a
description of the organizational and implementation mechanism recommended
for this project.
• Typical plan or specific designs for all additional environmental items as
described in the scope of work.
• Incorporating any other as per the suggestions of the ADB/ World Bank /
MORT&H/ CE (P) Arunank, till the acceptance of the reports by the ADB/
World Bank / MORT&H/ CE (P) Arunank, as applicable.
• EMP Reports for Contract Package based on uniform methodology and
processes. The consultant will also ensure that the EMP has all the elements for
it to be a legal document. The EMP reports would include the following:
o Brief description of the project, purpose of the EMP, commitments on

incorporating environmental considerations in the design, construction
and operations phases of the project and institutional arrangements for
implementing the EMP.
o A detailed EMP for construction and operational phases with recourse
to the mitigation measures for all adverse impacts.
o Detailed plans for highway-side tree plantation(as part of the
compensatory aforestation component).
o Environmental enhancement measure would be incorporated.
o Enhancement measures would include items described in the scope of
work and shall be complete with plans, designs, BOQ and technical
specifications.
o Environmental monitoring plans during and after construction including
scaling and measurement techniques for the performance indicators
selected for monitoring.
o The EMP should be amendable to be included in the contract
documents for the works.
o Incorporating any other as per the suggestions of the ADB/ World
Bank/ CE (P) Arunank , till the acceptance of the reports by the ADB/
World Bank / CE (P) Arunank as applicable.
4.13.4 Reporting requirements of RAP

Analysis on the resettlement plan be conducted based on ADBs Hand Book on
Resettlement, A Guide to Good practice 1998 as amended time to time/ World Bank
Guidelines / Government of India Guidelines, as applicable.
• Executive summary
• Description of project
• Objectives of the project.
• The need for Resettlement in the Project and evaluation of measures to
minimize resettlement.
• Description and results of public consultation and plans for continued
participation of PAPs.
• Definition of PAPs and the eligibility criteria.
• Census and survey results-number affected, how are they affected and
what impacts will they experience.
• Legal and entitlement policy framework-support principles for different
categories of impact.
• Arrangements for monitoring and evaluation (internal and external)
Implementation schedule for resettlement which is linked to the civil
works contract
• A matrix of scheduled activities linked to land acquisition procedures to
indicate clearly what steps and actions will be taken at different stages
and the time frame
• The payment of compensation and resettlement during the acquisition
process.
• An itemized budget (replacement value for all assets) and unit costs for
different assets.
5. Estimation of Quantities and Project Costs
1. The Consultants shall prepare detailed estimates for quantities (considering
designs and mass haul diagram) and project cost for the entire project (civil packages
wise), including the cost of environmental and social safeguards proposed based on
MoRT&H’s Standard Data Book and market rate for the inputs. The estimation of
quantities shall be based on detailed design of various components of the projects. The
estimation of quantities and costs would have to be worked out separately for civil
work Package as defined in this TOR.
2. The Consultants shall make detailed analysis for computing the unit rates for the
different items of works. The unit rate analysis shall duly take into account the various
inputs and their basic rates, suggested location of plants and respective lead distances
for mechanized construction. The unit rate for each item of works shall be worked out
in terms of manpower, machinery and materials.
3. The project cost estimates so prepared for CE (P) Arunank /ADB/WB projects are to
be checked against rates for similar on-going works in India under CE (P) Arunank /
World Bank/ ADB financed road sector projects.
6. Viability and Financing Options
1. The Project Road should be divided into the traffic homogenous links based on the
findings of the traffic studies. The homogenous links of the Project Road should be
further subdivided into sections based on physical features of road and pavement, sub-
grade and drainage characteristics etc. The economic and commercial analysis shall be
carried out separately for each traffic homogenous link as well as for the Project Road.
2. The values of input parameters and the rationale for their selection for the economic
and commercial analyses shall be clearly brought out and got approved by CE (P)
Arunank.
3. For models to be used for the economic and the commercial analyses, the calibration
methodology and the basic parameters adapted to the local conditions shall be clearly
brought out and got approved by CE (P) Arunank.
4. The economic and commercial analyses should bring out the priority of the different
homogenous links in terms of project implementation.
6.1 Economic Analysis

1. The Consultants shall carry out economic analysis for the project. The analysis should
be for each of the sections covered under this TOR. The benefit and cost streams
should be worked out for the project using HDM-IV or other internationally
recognized life-cycle costing model.
2. The economic analysis shall cover but be not limited to be following aspects:
i. assess the capacity of existing roads and the effects of capacity
constraints on vehicle operating costs (VOC);
ii. calculate VOCs for the existing road situation and those for the project;
iii. quantify all economic benefits, including those from reduced
congestion, travel distance, road maintenance cost savings and reduced
incidence of road accidents; and,
ii. estimate the economic internal rate of return (EIRR) for the project
over a 30-year period. In calculating the EIRRs, identify the tradable
and non-tradable components of projects costs and the border price
value of the tradable components.
iii. Saving in time value.
3. Economic Internal Rate of Return (EIRR) and Net Present Value (NPV), “with “and
“without time and accident savings” should be worked out based on these cost-benefit
stream. Furthermore, sensitivity of EIRR and NPV worked out forth different
scenarios as given under:
Scenario – I Base Costs and Base Benefits
Scenario - II Base Costs plus 15% and Base Benefits
Scenario - III Base Costs and Base Benefits minus 15%
Scenario - IV Base Costs plus 15% and Base Benefits minus 15%
The sensitivity scenarios given above are only indicative. The Consultants shall select
the sensitivity scenarios taking into account possible construction delays, construction
costs overrun, traffic volume, revenue shortfalls, operating costs, exchange rate
variations, convertibility of foreign exchange, interest rate volatility, non-compliance
or default by contractors, political risks and force majeure.
4. The economic analysis shall take into account all on-going and future road and
transport infrastructure projects and future development plans in the project area.
6.2 Financial Analysis

1. It is envisaged that the project stretch should be implemented on EPC/BOT basis,
therefore, the Consultant shall study the financial viability of the project under a
commercial format and under different user fee scenarios and funding options. The
Consultants shall submit and finalize in consultation with the CE (P) Arunank officers
the format for the analysis and the primary parameters and scenarios that should be
taken into account while carrying out the commercial analysis. The financial model so
developed shall be the property of CE (P) Arunank.
2. The Financial analysis for the project should cover financial internal rate of return,
projected income statements, balance sheets and fund flow statements and should
bring out all relevant assumptions. The sensitivity analysis should be carried out for a
number of probabilistic scenarios.
3. The financial analysis should cover identification, assessment, and mitigating
measures for all risks associated with the project. The analysis shall cover, but be not
limited to, risks related to construction delays, construction costs overrun, traffic
volume, revenue shortfalls, operating costs, exchange rate variations, convertibility of
foreign exchange, interest rate volatility, non-compliance or default by contractors,
political risks and force majeure.
4. The consultant shall suggest positive ways of enhancing the project Viability and
furnish different financial models for implementing on BOT format.
7. Time period for the service
1. Time period envisaged for the study of the project is indicated in Annex-I to LOI. The
final reports, drawings and documentation shall be completed within this time
schedule.
2. CE (P) Arunank shall arrange to give approval on all sketches, drawings, reports
and recommendations and other matters and proposals submitted for decision by the
Consultant in such reasonable time so as not to delay or disrupt the
performance of the Consultant’s services
8. Project Team and Project Office of the Consultant
1. The Consultants shall be required to form a multi-disciplinary team for this
assignment. The consultants team shall be manned by adequate number of experts with
relevant experience in the execution of similar detailed design assignments. Personnel
engaged by consultancy firm for preparation of DPR have to undergo a mandatory
training course on “ Preparation of feasibility study and DPR for Highway projects”
conducted by Indian Academy of Highway Engineers (IAHE) as per its schedule. The
consultant has to demonstrate the training undertaken by its key personnel in the
Curriculum Vitae (CV) as part of their Technical qualification.
2. List of suggested key personnel to be fielded by the consultant with appropriate man-
month of consultancy services is given in Enclosure I as per client's assessment.
3. A Manning Schedule for key personnel mentioned above is enclosed as Enclosure I
along with broad job- description and qualification as Enclosure II. The information
furnished in Enclosures I & II are to assist the Consultants to understand the client’s
perception about these requirements and shall be taken by the Consultants for the
purpose of Financial Proposal and deployment schedule etc. in technical proposal to be
submitted by them. Any deviation proposed may be recorded in the comments on
TOR. All the key personnel mentioned will be evaluated at the time of evaluation of
technical proposal. Consultants are advised in their own interest to frame the technical
proposal in an objective manner as far as possible so that these could be properly
assessed in respect of points to be given as part of evaluation criteria as mentioned in
Data sheet. The bio-data of the key personnel should be signed on every sheet by the
personnel concerned and the last sheet of each bio-data should also be signed by the
authorized signatory of the Consultants.
4. The Consultants shall establish an office at the project site manned by senior personnel
during the course of the surveys and investigations. All the project related office work
shall be carried out by the consultant in their site office unless there are special reasons
for carrying out part of the office work elsewhere for which prior approval of
CE (P) Arunank shall be obtained. The address of the site office including the
personnel manning it including their Telephone and FAX numbers will be intimated
by the Consultant to CE (P) Arunank before commencement of the services.
5. The Consultant shall maintain an Attendance Register to be signed by each individual
key personnel at site as well as at Head Office. The Consultant shall furnish certificate
that all the key personnel as envisaged in the Contract Agreement have been actually
deployed in the Projects at the time of submission of their bills to the CE (P) Arunank
from time to time.
9. Reports to be submitted by the Consultant to CE (P) Arunank
9.1 All reports, documents and drawings are to be submitted separately for each of the traffic
homogenous link of the Project Road. The analysis of data and the design proposals shall
be based on the data derived from the primary surveys and investigations carried out
during the period of assignment. The sources of data and model relationships used in the
reports shall be indicated with complete details for easy reference.
9.2 Project preparation activities will be split into six stages as brought out
below.
Preliminary design work should commence without waiting for feasibility study to be
completed. Stage 3, 5 and 6 shall run in parallel with Stage 2 and 4
Stage 1: Inception Report
Stage 2: Feasibility Report
Stage 3: LA & Clearances I Report
Stage 4: Detailed Project Report (DPR)
Stage 5: Technical Schedules
Stage 6: LA & Clearances II Report
9.3 Consultant shall be required to complete, to the satisfaction of the CE (P) Arunank,
all the different stages of study within the time frame indicated in the schedule of
submission in para 10 pertaining to Reports and Documents for becoming eligible for
payment for any part of the next stage.
10. Reports and Documents to be submitted by the Consultant to CE (P) Arunank

1. The Consultant shall submit to the client the reports and documents in bound volumes
(and not spiral binding form) after completion of each stage of work as per the
schedule and in the number of copies as given in Enclosure III. Further, the reports
shall also be submitted in floppy diskettes / CD’s in addition to the hardcopies as
mentioned in Enclosure-III. Consultant shall submit all other reports mentioned
specifically in the preceding paras of the TOR.
2. The time schedule for various submissions prescribed at s.l.no.1 above shall be strictly
adhered to. No time-over-run in respect of these submissions will normally be permitted.
Consultant is advised to go through the entire terms of reference carefully and plan his
work method in such a manner that various activities followed by respective submissions
as brought out at Sl.No.1 above are completed as stipulated. Consultant is, therefore,
advised to deploy sufficient number of supporting personnel, both technical and
administrative, to undertake the project preparation activities in construction package
(Section) simultaneously. As far as possible, the proposal should include complete
information such as number of such persons, name, position, period of engagement,
remuneration rate etc. The Consultant is also advised to start necessary survey works
from the beginning so as to gain time in respect of various other activities in that stage.
STAGE 1
10.1 Quality Assurance Plan (QAP) Document
1. Immediately upon the award, the Consultants shall submit four copies of the QAP
document covering all aspects of field studies, investigations design and economic
financial analysis. The quality assurance plans/procedures for different field studies,
engineering surveys and investigation, design and documentation activities should be
presented as separate sections like engineering surveys and investigations, traffic
surveys, material geo-technical and sub-soil investigations, road and pavement
investigations, investigation and design of bridges &structures, environment and R&R
assessment, economic & financial analysis, drawings and documentation; preparation,
checking, approval and filing of calculations, identification and traceability of project
documents etc. Further, additional information as per format shall be furnished
regarding the details of personnel who shall be responsible for carrying out/preparing
and checking/verifying various activities forming part of feasibility study and project
preparation, since inception to the completion of work. The field and design activities
shall start after the QAP is approved by CE (P) Arunank.
2. The data formats proposed by the Consultants for use in field studies and
investigations shall be submitted within 14 days after the commencement of services
and got approved by CE (P) Arunank.
10.2 Inception Report (IR)

1. The report shall cover the following major aspects:
i. Project appreciation;
ii. Detailed methodology to meet the requirements of the TOR finalized in
consultation with the CE (P) Arunank officers; including scheduling of
various sub activities to be carried out for completion of various stages of
the work; stating out clearly their approach & methodology for project
preparation after due inspection of the entire project stretch and
collection/ collation of necessary information;
iii. Task Assignment and Manning Schedule;

iv. Work programme;
v. Proforma for data collection;
vi. Design standards and proposed cross-sections;
vii. Key plan and Linear Plan;
viii. Development plans being implemented and / or proposed for
implementation in the near future by the local bodies and the possible
impact of such development plans on the overall scheme for field work
and design for the study;
ix. Quality Assurance Plan (QAP) finalized in consultation with CE (P)
Arunank.
x. Draft design standards; and
2. The requirements, if any, for the construction of bypasses should be identified on the
basis of data derived from reconnaissance and traffic studies. The available alignment
options should be worked out on the basis of available maps. The most appropriate
alignment option for bypasses should be identified on the basis of site conditions and
techno-economic considerations. Inception Report should include the details
regarding these aspects concerning the construction of bypasses for approval by CE
(P) Arunank.
STAGE 2:
10.3 Feasibility Report
1. The consultant shall commence the Feasibility Study of the project in accordance
with the accepted IR and the report shall contain the following :
i. Executive summary
ii. Overview of CE (P) Arunank organization and activities, and project
financing and cost recovery mechanisms
iii. Project description including possible alternative alignments/bypasses
and technical/engineering alternatives
iv. Methodology adopted for the feasibility study
v. Socioeconomic profile of the project areas
vi. Indicative design standards, methodologies and specifications
vii. Traffic surveys and analysis
viii. Environmental screening and preliminary environmental assessment
ix. Initial social assessment and preliminary land acquisition/resettlement
plan
x. Cost estimates based on preliminary rate analysis and bill of quantities
xi. Economic and financial analysis
xii. Conclusions and recommendations
2. In view of para 1 above the consultant has to submit the following documents in
six sets:
i. Technical Specifications: The MORT&H’s Technical Specifications

for Road and Bridge works shall be followed for this study. However,
Volume - IV: Technical Specifications shall contain the special
technical specifications which are not covered by MORT&H
Specifications for Roads and Bridges (latest edition / revision)and also

specific quality control norms for the construction of works.
ii. Rate Analysis: This volume will present the analysis of rates for all
items of works. The details of unit rate of materials at source, carriage
charges, any other applicable charges, labour rates, and machine
charges as considered in arriving at unit rates will be included in this
volume.
iii. Cost Estimates: This volume will present the each item of work as well
as a summary of total cost.
iv. Bill of Quantities: This volume shall contain the detailed Bill of
Quantities for all items of works
3. The basic data obtained from the field studies and investigations shall be submitted in
a separate volume as an Appendix to Feasibility Report.
4. The Final Feasibility Study Report incorporating comments, revisions and
modifications suggested by CE (P) Arunank shall be submitted within 15 days of comments
from CE (P) Arunank on draft feasibility study report.
STAGE 3:
10.4 Strip Plan and Clearances

1. The Consultants shall submit the following documents:
i. Details of the center line of the proposed widened Highway along with
the existing and proposed right-of-way limits to appreciate the
requirements of land acquisition;
ii. The information concerning the area including ownership of land to be
acquired for the implementation of the project shall be collected from
the revenue and other concerned authorities and presented along with
the strip plans;
iii. Strip plans showing the position of existing utilities and services
indicating clearly the position of their relocation;
iv. Details for various clearances such as environment and forest
clearances;
v. Separate strip plan showing shifting / relocation of each utility services
in consultation with the concerned local authorities;
vi. The utility relocation plans should clearly show existing right-of-way
and pertinent topographic details including buildings, major trees,
fences and other installations such as water-mains, telephone, telegraph
and electricity poles, and suggest relocation of the services along with
their crossings the highway at designated locations as required and
prepare necessary details for submission to the Service Departments;
vii. Detail schedules for acquisition of additional land and additional
properties in consultation with the revenue authorities; and
viii. Land Acquisition Plan shall be prepared after digitization of cadastral /
land revenue maps. The digitized map shall exactly match the original
map, like a contact print, since the dimensions and area of plots, or the
whole village is to be extracted from the map itself. An accuracy of 1mm
or higher in a 1:1000 scale map shall be ensured, as this translates into
an accuracy of 1 m or higher on ground.
2. The strip plans and land acquisition plan shall be prepared on the basis of data
from reconnaissance and detailed topographic surveys.
3. The Report accompanying the strip plans should cover the essential aspects as
given under:
i. Kilometer-wise Land Acquisition Plan (LAP) and schedule of

ownership thereof and Costs as per Revenue Authorities and also
based on realistic rates.
ii. Details of properties, such as buildings and structures falling within
the right-of way and costs of acquisition based on realistic rates.
iii. Kilometer-wise Utility Relocation Plan (URP) and costs for relocation
per civil construction package as per concerned authorities.
iv. Kilometer-wise account in regard to felling of trees of different type
and girth and value estimate of such trees based on realistic rates
obtainable from concerned District forest office.
5. The strip plans shall clearly indicate the scheme for widening. The views and
suggestions of the concerned State PWDs/Concerned agency should be duly
taken into account while working out the widening scheme (left, right or
symmetrical). The widening scheme shall be finalized in consultation with CE (P)
Arunank.
6. Kilometer-wise Strip Plans for section (Package) shall be prepared separately for
each concerned agency and suggested by CE (P) Arunank.
10.5 Land Acquisition Report
1. The Land acquisition report shall be prepared and submitted for section
(package).
The report shall include detail schedules about acquisition of landholdings as per
revenue records and their locations in a strip plan and also the costs as per district
authorities. Details shall be submitted in land acquisition proforma to be supplied
by CE (P) Arunank. The land acquisition report shall be submitted in both Hind
and English languages.
2. The land acquisition report should be prepared in consultation with affected
persons, non-governmental organizations and concerned government agencies and
should cover land acquisition and resettlement plan and costs of resettlement and
rehabilitation of such affected persons. It should also include plan of
compensating afforestation, its land requirement with specific locations and cost
involved for undertaking all activities in this regard.
10.6 Deleted
STAGE: 4
10.7 Draft Detailed Project Report (DPR)
1. The draft DPR Submission shall consist of construction package-wise Main
Report, Design Report, Materials Report, Engineering Report, Drainage Design
Report, Economic and Financial Analysis Report, Environmental Assessment
Report including Resettlement Action Plan (RAP), Package-wise bid Documents
and Drawings.
2. The Report volumes shall be submitted as tabulated in para 10 above.

3. The Documents and Drawings shall be submitted for the Package and shall be in
the following format:
Reports
i. Volume-I, Main Report: This report will present the project background,
social analysis of the project, details of surveys and investigations carried
out, analysis and interpretation of survey and investigation data, traffic
studies and demand forecasts designs, cost estimation, environmental
aspects, economic and commercial analyses and conclusions. The report
shall include Executive Summary giving brief accounts of the findings of the
study and recommendations.
The Report shall also include maps, charts and diagrams showing locations and
details of existing features and the essential features of improvement and
upgrading. The Environmental Impact Assessment (EIA) Report for contract
package shall be submitted as a part of the main report.
The basic data obtained from the field studies and investigations and input
data used for the preliminary design shall be submitted in a separate volume
as an Appendix to Main Report.
ii. Volume - II, Design Report: This volume shall contain design calculations,
supported by computer printout of calculations wherever applicable. The Report
shall clearly bring out the various features of design standards adopted for the
study. The design report will be in two parts. Part-I shall primarily deal with the
design of road features and pavement composition while Part-II shall deal with
the design of bridges, tunnels and cross-drainage structures. The sub-soil
exploration report including the complete details of boring done, analyses and
interpretation of data and the selection of design parameters shall be included
as an Appendix to the Design Report.
The detailed design for all features should be carried out as per the
requirements of the Design Standards for the project. However, there may be
situations wherein it has not been possible to strictly adhere to the design
standards due to the existing site conditions, restrictions and other
considerations. The report should clearly bring out the details of these aspect
and the standards adopted.
iii. Volume - III, Materials Report: The Materials Report shall contain details
concerning the proposed borrow areas and quarries for construction materials
and possible sources of water for construction purposes. The report shall
include details on locations of borrow areas and quarries shown on maps and
charts and also the estimated quantities with mass haul diagram including
possible end use with leads involved, the details of sampling and testing
carried out and results in the form of important index values with possible end
use thereof.
The materials Report shall also include details of sampling, testing and test

results obtained in respect physical properties of sub-grade soils. The

information shall be presented in tabular as well as in graphical
representations and schematic diagrams. The Report shall present soil profiles
along the alignment.
The material Report should also clearly indicate the locations of areas with
problematic soils. Recommendations concerning the improvement of such soils
for use in the proposed construction works, such as stabilization (cement, lime,
mechanical) should be included in the Report.
iv. Volume - IV, Environmental Assessment Report including Environmental

Management Plan (EMP) & Resettlement Action Plan (RAP): The Report
shall be prepared conforming to the Guidelines of the Government of India,
State Government and World Bank / ADB as appropriate for construction
package.
v. Volume - V, Technical Specifications: The MORT&H’s Technical

Specifications for Road and Bridge works shall be followed for this study.
However, Volume IV: Technical Specifications shall contain the special
technical specifications which are not covered by MOST Specifications for
Roads and Bridges (latest edition / revision) and also specific quality control
norms for the construction of works.
vi. Volume - VI, Rate Analysis: This volume will present the analysis of rates for
all items of works. The details of unit rate of materials at source, carriage
charges, any other applicable charges, labour rates, machine charges as
considered in arriving at unit rates will be included in this volume.
vii. Volume - VII, Cost Estimates: This volume will present the contract package
wise cost of each item of work as well as a summary of total cost.
viii. Volume - VIII, Bill of Quantities: This volume shall contain the package-wise
detailed Bill of Quantities for all items of works.
ix. Volume - IX, Drawing Volume: All drawings forming part of this volume shall
be ‘good for construction’ drawings. All plan and profile drawings will be
prepared in scale 1:250V and 1:2500H scale to cover one km in one sheet. In
addition this volume will contain ‘good for construction’ drawings for the
following:
• Horizontal Alignment and Longitudinal Profile.

• Cross-section @ 50m interval along the alignment within ROW
• Typical Cross-Sections with details of pavement structure.
• Detailed Working Drawings for individual Culverts and Cross
Drainage Structures.
• Detailed Working Drawings for individual Bridges, tunnels and
Structures
• Detailed Drawings for Improvement of At-Grade
and Grade-Separated.
• Intersections and Interchanges.

• Drawings for Road Sign, Markings and other Facilities.

• Schematic Diagrams (linear chart) indicating but be not limited to be
following:
o Widening scheme;
o Locations of median openings, intersections, interchanges,
underpasses, overpasses, bypasses;
o Locations of service roads;
o Location of traffic signals, traffic signs, road markings, safety
features; and,
o Locations of parking areas, bus bays, rest areas, if any
• All drawings will be prepared in A2 size sheets. The format for plan, cross
section and profile drawings shall be finalized in consultation with the
concerned CE (P) Arunank officers. The drawings shall also include
details of all BM and reference pillars, HIP and VIP. The co-ordinates of
all points should be referenced to a common datum, preferably GTS
referencing system. The drawings shall also include the locations of all
traffic safety features including traffic signals, signs, markings, crash
barriers, delineators and rest areas, busbays, parking areas etc.
• The typical cross-section drawings should indicate the scheme for
future widening of the carriageway. The proposed cross-sections of
road segment passing through urban areas should indicate the
provisions for pedestrian movements and suitable measures for surface
and sub-surface drainage and lighting, as required.
10.8 Final Detailed Project Report, Documents and Drawings (6 Sets)
1. The Final package-wise DPR consisting of Main Report, Design Report, Drainage
Design Report and Materials Report, incorporating all revisions deemed relevant
following receipt of the comments from CE (P) Arunank on the draft DPR
shall be submitted as per the schedule given in Enclosure-III.
STAGE: 5
10.9 Technical Schedules
1. Civil Work Contract Agreement: A civil works contract agreement shall be
submitted.
STAGE: 6
10.10 LA & Clearances II Report
1. Draft 3a, 3A, 3D notification/or equivalent notification as per prevailing LA

Act of area under consideration/or land acquisition under NH Act shall be
submitted by the consultant.
2. All the necessary project related clearances such as environment, forest and
wildlife clearance from MOEF, Railways in respect of ROB/ RUBs, Irrigation
Deptt and any other concerned agencies shall be obtained by the consultant.
The final approvals shall be obtained and submitted to CE (P) Arunank so that
project implementation can straight away proceed without any hold up. For
utility clearances, consultant shall prepare draft utility shifting estimates using
the latest Schedule of Rates and obtain final approval from utility agency and
CE (P) Arunank.
11. Interaction with CE (P) Arunank

1. During entire period of services, the Consultant shall interact continuously with
CE (P) Arunank and provide any clarification as regards methods being
followed and carryout modification as suggested by CE (P) Arunank. A
programme of various activities shall be provided to CE (P) Arunank and prior
intimation shall be given to CE (P) Arunank regarding start of key activities
such as boring, survey etc. so that inspections of CE (P) Arunank officials
could be arranged in time.
2. The CE (P) Arunank officers and other Government officers may visit the site
at any time, individually or collectively to acquaint/ supervise the field
investigation and survey works. CE (P) Arunank may also appoint a Proof
Consultant to supervise the work of the DPR consultant including inter-alia
field investigation, survey work, Design work and preconstruction activities
3. The consultant shall be required to send 3 copies of concise monthly Progress

Report by the 5th day of the following month to the designated officer at his
Head Quarter so that progress could be monitored by the CE (P) Arunank.
These reports will indicate the dates of induction and de-induction of various
key personnel and the activities performed by them. Frequent meetings with
the consultant at site office or in Delhi are foreseen during the currency of
project preparation.
4. All equipment, software and books etc. required for satisfactory services for
this project shall be obtained by the Consultant at their own cost and shall be
their property.
12. Payment Schedule
1. The Consultant will be paid consultancy fee as a percentage of the contract

values as per the schedule given in the Draft Contract Agreement.
13. Data and Software
1. The floppy diskettes/CD’s containing all basic as well as the processed

data from all field studies and investigations, report, appendices, annexure,
documents and drawings shall be submitted to CE (P) Arunank at the time
of the submission of the Final Report. The data can be classified as
follows:
i. Engineering Investigations and Traffic Studies: Road Inventory,
Condition, Roughness, Test Pit (Pavement composition), Benkelman
Beam Deflection, Material Investigation including test results for sub-
grade soils, Traffic Studies(traffic surveys), axle load surveys, Sub-soil
Exploration, Drainage Inventory, Inventory data for bridge and culverts
indicating rehabilitation, new construction requirement etc. in MS
EXCEL or any other format which could be imported to widely used

utility packages.
ii. Topographic Surveys and Drawings: All topographic data would be

supplied in (x, y, z) format along with complete reference so that the
data could be imported into any standard highway design software. The
drawing files would be submitted in dxf or dwg format.
iii. Rate Analysis: The Consultant shall submit the rate analysis for various
works items including the data developed on computer in this relation
so that it could be used by the Authority later for the purpose of
updating the cost of the project.
iv. Economic and Financial Analysis
2. Software: The Consultant shall also hand-over to CE (P) Arunank

floppies/CD’s containing any general software including the financial model
which has been specifically developed for the project.
3. The floppy diskettes/CD’s should be properly indexed and a catalogue giving
contents of all floppies/CD’s and print-outs of the contents (data from field
studies topographic data and drawings) should be handed over to CE (P)
Arunank at the time of submission of the Final Report.
4. Consultant shall include editable soft copies of the final versions of all
documents, including but not limited to the strip plan, plan & profile drawings,
cross sections of right of way and details of structures as well as any cost
workings.

SUPPLEMENT I
ADDITIONAL POINTS TO BE CONSIDERED FOR HILL ROADS IN ADDITION
TO POINTS COVERED IN MAIN TOR
S. Clause No. Additional points
No. of TOR
1. 2.2 a) Provisions of tunnels if required.
2. 2.3 a) Design of tunnels, if required

b) Design of protective works, slope stabilization measures, erosion control
measures, land slide control/protection measures snow drift
control/snow clearance measures, avalanche protection measures, if
required
3. 3 Feasibility study and preparation of detailed project report for hill roads
shall be done in accordance with best international practices and wherever
practicable/feasible steep gradients and hair pin bends may be avoided by
realignments by provision of structures and provision of tunnels if required
4. 4.1 a) Inventory and condition survey for tunnels, if required.
b) Identification of faults in rock strata and impact of faults in design of
tunnels, if required
c) Detailed design of road considering and incorporating specific aspects
related to hill region like terrain, topographic conditions, extreme weather
conditions, altitude effects etc.
d) Design of protective works, slope stabilization measures, erosion control
measures, land slide control/protection measures, snow drift control/snow
clearance measures, avalanche protection measures, if required
e) Design of scenic overlooks/watering points etc.
5. 4.5 (1) All activities related to field studies, design and documentation shall be
done as per the latest guidelines/circulars of MORT&H and relevant
publications of the Indian Roads Congress (IRC)/Bureau of Indian Standards
(BIS) for hill roads. For aspects not covered by IRC and BIS, international
standard practices, such as, British and American Standards may be adopted.
6. 4.7 Review of data and documents pertaining to

a) Terrain and soil condition
b) Condition of tunnels, if required.
c) Sub-surface and geo-technical data for existing tunnels, if required.
d) Drawing and details of existing tunnels, if required.
e) Existing protective works, erosion control and land slide control/

protection works, slope stabilization measures, snow drift

control measures, avalanche protection measures
f) Existing land slide and snow clearance facilities
g) Geological details of rock strata in the area in case of tunnels
7. 4.11(1) The Consultant should make an in depth study of available geological

and
meteorological maps of the area.
8. 4.11 (2) The primary tasks to be accomplished during the reconnaissance
survey
shall also include:
a) details of terrain (steep or mountainous ), cliffs and gorges,
general elevation of the road including maximum heights
negotiated by main ascents and descents, total number of ascents
and descents, hair pin bends, vegetation etc.
b) Climatic conditions i.e. temperature, rain fall data, snow fall data,
fog conditions, unusual weather conditions etc.
c) Realignment requirements including provision of tunnels, if
required.
d) Inventory of tunnels and geologically sensitive areas like slip
prone areas, areas subject to landslides, rock fall, snow drifts,
erosion, avalanche activity etc.
9. 4.11.2.1 (ii) Cross sections shall be taken at every 25 m. in case of hill roads and at
points of appreciable changes in soil conditions. While taking cross
sections, soil conditions shall also be recorded.
10. 4.11.3.1 (1) The inventory data shall also include:
a) General elevation of road indicating maximum & minimum
heights negotiated by main ascents & descents and total no. of
ascents &descents.
b) Details of road gradients, lengths of gentle & steep slopes, lengths
& location of stretches in unstable areas, areas with cliffs, areas with
loose rocks, land slide prone areas, snow drift prone areas, no. &
location of hairpin bends etc.
c) Details of tunnels
d) Details & types of protective structures, erosion & land slide
control/protection measures, snow drift control measures, avalanche
protection/control measures etc.
11. 4.11.3.2 (2) Pavement :-
a) Location of crust failures along with their causes
b) Conditions of camber/cross falls/super elevations etc., whether
affected by subsidence.
Embankm
ent:
Extent of slope erosion on hill and valley side
12. -- Condition Surveys & Investigation for Slope Stabilization, Erosion

Control, Landslide Correction/Protection & Avalanche Protection
Measures:
a) Inventory & Condition Surveys of Existing Protective/Control
Measures:
The consultant shall make an inventory of all the structures related to Slope
Stabilization, Erosion Control, Landslide Control/protection, Avalanche
Protection etc. This shall include details of effectiveness of control
measures already done and condition of protective/control structures.
b) Landslide Investigation
This shall be carried out to identify landslide prone areas, to suggest
preventive measures or alternate routes that are less susceptible to landslide
hazard. Further in existing slide areas this shall help to identify factors
responsible for instability and to determine appropriate control measures
needed to prevent or minimize recurring of instability problems.
Initial preliminary studies shall be carried out using available contour maps
, topographical maps, geological/geo-morphological maps, aerial
photographs etc. for general understanding of existing slide area and to
identify potential slide areas. This shall be followed by further
investigations like geological/geotechnical/hydrological investigation to
determine specific site conditions prevailing in the slide area as per
relevant IRC specifications/publications, MORT&H circulars and relevant
recommendations of the international standards for hill roads. The result of
the investigations shall provide basis for engineering analysis and the design
of protection/remedial measures.
13. 4.11.4.4 a) For tunnels if required, geotechnical and subsurface investigation
shall be done asper IRC:SP:91.
b) Geotechnical and subsurface investigation and testing for tunnels shall
be carried out through the geotechnical Consultants who have the
experience of geotechnical and subsurface investigation in similar
project.
14. 4.12.1 (1) The Consultant shall also carry out detailed designs and prepare working
designs for the following:
a) cross sections at every 25 m intervals
b) Slope stabilization and erosion control measures
c) Design of protection/control structures in areas subject to subsidence,
landslides, rock fall, rock slide, snow drifts, icing, scour, avalanche
activity etc.
d) Design of protective structures in slip prone and unstable areas
e) Design of scenic overlooks, watering points etc.
f) Safety features specific to hill roads
15. 4.12.2 (1) The Consultant shall evolve Design Standards and material specifications
for the Study primarily based on IRC publications, MORT&H Circulars

and relevant recommendations of the international standards for hill roads for
4.12.2 (2) approval by CE (P) Arunank
The Design Standards evolved for the project shall cover all aspects of
detailed design including the design of geometric elements, pavement design,
bridges and structures, tunnels if required, traffic safety and materials.
16. 4.12.3 Wherever practicable/feasible hairpin bends and steep gradients shall be
avoided by realignments, provision of structures or any other suitable
provisions.
17. 4.12.4 While designing pavement for hill roads specific aspects relevant to hill
regions like terrain & topographic conditions, weather conditions, altitude
effects etc. shall be duly considered and suitably incorporated in design so
that pavement is able to perform well for the design traffic and service life.
Effects of factors like heavy rainfall, frost action, intensive snow and
avalanche activity, thermal stresses due to temperature difference in day
and night, damage by tracked vehicles during snow clearance operations
etc. must also be considered along with traffic intensity, its growth, axle
loads and design life.
18. 4.12.5(3) The design of embankments should include the requirements for protection
works and traffic safety features including features specific to hill roads.
19. -- Design and Drawing of Tunnels:
The Consultant shall prepare design and drawings for tunnels, if required
as per the results of feasibility study, as per the relevant specifications of
IRC:SP:91/MORT&H and other international specifications.
20. 4.12.7 a) Topography of hills generates numerous water courses and this coupled
with continuous gradients of roads in hills and high intensity of rainfall
calls for effective drainage of roads. The drainage system shall be
designed to ensure that the water flowing towards the road surface may
be diverted and guided to follow a definite path by suitable provision of
road side drains, catch water drains, interceptors etc. and flow on valley
side is controlled so that stability is not affected.
b) Further, adequate provision shall be made for sub-surface/subgrade
drainage to take care of seepage through the adjacent hill face of the
road & underground water flows.
21. 4.12.8 The Consultant shall design suitable traffic safety features and road
furniture including traffic signals, signs, markings, overhead sign boards,
crash barriers ,delineators etc. including any feature specific to hill roads.
The locations of these features shall be given in the reports and also shown
in the drawings.
22. 4.12.3 (1) The Consultant shall make suitable designs and layout for miscellaneous
works including rest areas, bus bays, vehicle parking areas,
telecommunication facilities, scenic overlooks, watering points etc.
wherever appropriate.
23. 10.7 (1) Volume II: Design Report :
a) Inventory of protection measures and other structures
b) Inventory of tunnels, if required.
c) Proposed preliminary designs for tunnels, if required.
Volume III: Drawings
a) Drawings for protection/control measures and other structures
b) Drawings for tunnels, if required.
24. 10.7 (3) Volume II: Design Report (Part II)
Part II of Design Report shall also deal with design of tunnels, if required
and design of other protection/control structures.
Volume IX: Drawing Volume
This shall also include :
a) Detailed working drawings for tunnels, if required.
b) Detailed working drawings for protection/control structures

SUPPLEMENT II
S.No. Clause No. Additional points

of TOR
1 4.1 For standalone bridge projects the scope of work shall include
detailed design of approach road extending at least up to 2 km
on either side of the bridge
1. 4.11.4.2(6) Model Studies for Bridges
1. Objective
Physical/ Mathematical Model study for detailed
Hydraulic / Hydrologic investigations regarding the
proposed bridge for hydraulic design of the bridge and
assessment and hydraulic design of required river training
works.
2. Methodology
Physical/Mathematical Model study shall be carried out at
a reputed/recognized institution. The consultant will be
responsible for identifying the institution, supplying
Information /Documents /Data required for modal studies as
indicated in para 4 below and coordinating the model study
with the institution concerned
3. Scope of Work
3.1 Physical Model study
Physical modeling with appropriate model scale for
Hydraulic and Hydrologic Investigations to :
i) Finalize span arrangement causing uniformity in flow
distribution, and work out the alignment and orientation
of river training works and bridge axis.
ii) Provide information on estimated/observed maximum
depth of scour.
iii) Provide information on required river training works for
proposed bridge
iv) Provide hydraulic design for the bridge and the required
river training works.
v) Quantify the general direction of river course through
bridge, afflux, extent and magnitude of flood, effect of
backwater, if any, aggradation/degradation of bed,
evidence of scour etc. shall be used to augment the
available hydrological data. The presence of flood
control/irrigation structures, if affecting the hydraulic
characteristics like causing obliquity, concentration of
flow, scour, silting of bed, change in flow levels, bed
levels etc. shall be studied and considered in Hydraulic
design of proposed bridge. The details of any planned
work
in the immediate future that may affect the river

hydraulics shall be studied and considered.
3.2 Mathematical Model study

Mathematical modeling for detailed Hydraulic / Hydrologic
investigations regarding the proposed new bridge to:
i) Finalize the site/location of the proposed new bridge
based on mathematical modeling.
ii) Provide information on estimated/observed maximum
depth of scour..
iii) Provide information on required river training works for
proposed bridge
iv) Provide hydraulic design for the bridge and the required
river training works.
v) Quantify the general direction of river course through
bridge, afflux, extent and magnitude of flood, effect of
backwater, if any, aggradation/degradation of bed,
evidence of scour etc. shall be used to augment the
available hydrological data. The presence of flood
control/irrigation structures, if affecting the hydraulic
characteristics like causing obliquity, concentration of
flow, scour, silting of bed, change in flow levels, bed
levels etc. shall be studied and considered in Hydraulic
design of proposed bridge. The details of any planned
work in the immediate future that may affect the river
hydraulics shall be studied and considered.
4. Information /Documents /Data required for Physical
/Mathematical Model study
i) Plan layouts showing the locations of the proposed
bridge as well as the existing bridges / barrages etc., in
the vicinity of the proposed bridge with the chainages
with respect to a standard reference marked on it.
ii) High flood discharges and corresponding flood levels at
the locations of the existing bridges in the vicinity of
the proposed bridge.
iii) General arrangement drawing (GAD) of the existing
bridges showing number of spans, pier and well
dimensions, founding levels, maximum scour level, the
design discharge and the HFL, guide bund details. On
this, the plan form of the river course with the bridge
alignment may also be shown as far as possible.
iv) General arrangement drawing (GAD) of the proposed
new bridge showing number of spans , pier and

foundation dimensions. On this, the plan form of the
river course with the bridge alignment may also be
shown as far as possible.
v) River cross sections at 500m longitudinal spacing
(maximum) up to a distance of 2 times the bridge total
length on the upstream side and up to a distance equal
to the bridge total length on the downstream with right
bank and left bank clearly marked on it. At least one
cross section to be provided at the location of the
proposed bridge. At each cross section, the bed levels
to be taken at a maximum lateral distance of 8 m in
flow section and at 25 m in non flow section
respectively. The abrupt variations in the bed levels to
be captured by taking measurements at closer locations
both in longitudinal as well as lateral directions.
vi) The cross sections, as for as possible, from high bank to
high bank.
vii) The longitudinal profile of the river along the length of

the proposed alignment.
viii) Size distribution of the river bed material and the bore
log data at different locations at the site of the
proposed bridge.
ix) The series of annual peak flood of the river for at least
15 years period.

SUPPLEMENT-III
ADDITIONAL REQUIREMENT OF SAFETY AUDIT
The use of checklists is highly recommended as they provide a useful “aide memoire” for the
audit team to check that no important safety aspects are being overlooked. They also give to
the project manager and the design engineer a sense of understanding of the place of safety
audit in the design process. The following lists have been drawn up based on the experience of
undertaking systematic safety audit procedures overseas. This experience indicates that
extensive lists of technical details has encouraged their use as “tick” sheets without sufficient
thought being given to the processes behind the actions. Accordingly, the checklists provide
guidelines on the principal issues that need to be examined during the course of the safety
audits.
Stage F-During Feasibility Study
1. The audit team should review the proposed design from a road safety perspective and
heck the following aspects
CONTENTS ITEMS
Aspects to be checked A. Safety and operational implications of proposed alignment

and junction strategy with particular references to expected
road users and vehicle types likely to use the road.
B. Width options considered for various sections.
C. Departures from standards and action taken.
D. Provision of pedestrians, cyclists and intermediate transport
E. Safety implications of the scheme beyond its physical
limits i.e. how the scheme fits into its environs and road
hierarchy
A1 : General Departure from Standards

Cross-sectional variation
Drainage
Climatic conditions
Landscaping
Services apparatus
Lay-byes
Footpath
Pedestrian crossings
Access (minimize number of private accesses)

Emergency vehicles
Public Transport
Future widening
Staging Contract
Adjacent development
A2 : Local Alignment
Visibility
New/existing road reference
Safety Aids on step hills
A3 : Junctions
Minimize potential conflicts
Layout
Visibility
A4 : Non-Motorized road
Adjacent land.
users Provision
Pedestrians
Cyclists
Non motorized Vehicles
A5 : Signs and Lighting

Lighting
Signs/Marking
A6 : Construction and
Buildability
operation
Operational
Network Management
Stage 1 – Completion of Preliminary Design
1. The audit team should review the proposed check the following aspects design from a
road safety perspective and check the following aspects
Contents Items
Aspects to be checked A. Safety and operational implications of proposed
alignment and junction strategy with particular
references to expected road users and vehicle types
likely to use the road.
B. Width options considered for various sections.
C. Departures from standards and action taken.

D. Provision of pedestrians, cyclists and intermediate
transport.
E. Safety implications of the scheme beyond its physical
limits i.e. how the scheme fits into its environs and road
hierarchy
B1 : General Departure from Standards
Drainage
Climatic conditions
Landscaping
Services apparatus
Lay-byes
Footpath
Pedestrian crossings
Access (minimize number of private
accesses)
Emergency vehicles
Public Transport
Future widening
Staging Contract
B2 : Local Alignment
Visibility
Safety Aids on steep hills
B3 : Junctions
Minimize potential conflicts
Layout
Visibility
B4 : Non-Motorized road
Adjacent land.
users Provision
Pedestrians
Cyclists
B5 : Signs and Lighting
Lighting
Signs/Marking
B6 : Construction and
Buildability
operation
Operational
Network Management
Stage 2 – Completion of Detailed Design
1. The audit team should satisfy itself that all issues raised at Stage 1 have been
resolved. Items may require further consideration where significant design changes
have occurred.
2. If a scheme has not been subject to a stage 1 audit, the items listed in Checklists B1 to
B6 should be considered together with the items listed below.
Contents Items
Aspects to be checked A. Any design changes since Stage 1.
B. The detailed design from a road safety viewpoint,
including the road safety implications of future
maintenance (speed limits; road signs and markings;
visibility; maintenance of street lighting and central
reserves).
C1 : General Departure from Standards
Drainage
Climatic conditions
Landscaping
Services apparatus
Lay-byes
Access
Skid resistance
Agriculture
Safety fences
C2 : Local Alignment
Visibility
C3 : Junctions
Layout
Visibility
Signing
Lighting
Road Marking
T,X,Y- Junction
All roundabouts
Traffic signals

C4 : Non-Motorized road
Adjacent land.
users Provision
Pedestrians
Cyclists
C5 : Signs and Lighting
Advanced direction signs
Local Traffic Sings
Variable message signs
Other traffic signs
Lighting
C6 : Construction and
Buildability
operation
Operational
Network Management

Enclosure-I
MANNING SCHEDULE

ARUNACHAL PRADESH
SI. Key Personnel Total Project Assignment (240 days)
No
At site At design Total
Office Time Period
Months Months Months
Team Leader Cum Senior

1 Highway 2 4 6
2 Senior Bridge Engineer 1 2 3

Highway cum Pavement
3 Engineer 1 2 3
4 Material-cum-Geo-technical 1 2 3
5 Senior Survey Engineer 3 2 5

6 Traffic and Safety expert 1 1 2
7 Environmental Specialist 1 1 2
Quantity Surveyor/
8 Documentation 2 4 6
Total 12 18 30
1. Consultants have to provide a certificate that all the key personnel as envisaged in the
Contract Agreement have been actually deployed in the projects. They have to furnish
the certificate at the time of submission of their bills to CE (P) Arunank from time to
time.
2. In case Tunnels are to be constructed, necessary input of Tunnel Experts shall be

provided in addition to above mentioned Manpower requirement.

Enclosure-II
Qualification and Experience Requirement of Key Personnel

Team Leader cum Senior Highway Engineer
i) Educational Qualification
Essential Graduate in Civil Engineering or equivalent

Desirable Post graduate in Civil Engineering
(highways/structures/traffic and
transportation/soil mechanics and
foundation engineering/ Construction
Management /Transportation)
ii) Essential Experience
a)Total Professional Experience Min. 20 years

b) Experience in Highway projects Min. 15 years in Planning, project
preparation and design of Highway projects,
including 2/4/6 laning of NH/SH/
Expressways. For hill roads, respective hill
roads experience is required
c) Experience in similar capacity In Feasibility of two / Four/Six Laning works
(Either as Team Leader or in and DPR/IC/ Construction Supervision of
Similar capacity ) Two/Four/six laning of major highway
projects(NH/SH/Expressways)/ feasibility
cum detailed project report of two/ four
laning projects of minimum aggregate length
of 80 km. For hill roads, respective hill roads
experience is required.
iii) Age Limit max 70 years on the date of submission of

proposal

Enclosure-II(contd.)
QUALIFICATION AND EXPERIENCE REQUIREMENT OF KEY PERSONNEL
Highway cum Pavement Engineer

Essential Degree in Civil Engineering

Desirable Masters in highway engineering/
Transportation Engineering
ii) Experience
b) Experience in Highway projects Minimum 10 years experience in pavement

design and maintenance of highways
c) Experience in similar capacity Pavement design for major highway projects
(2/4/6 lane NH/SH/ Expressways) of
minimum aggregate length of 80 km.
Proposal

Sr Bridge Engineer
Essential Graduate in Civil Engineering or equivalent

Desirable Masters in Bridge Engineering /
Structural Engineering
b) Experience in Bridge projects Min. 10 years in project preparation

and design of bridge projects.
c) Experience in similar capacity Bridge Engineer in highway design

consultancy projects (2/4/6 lane NH/SH/
Expressways)involving design of minimum
two major bridges (length more than 200 m)

Proposal

Traffic and Safety Expert

Essential Graduate in Civil Engineering
Desirable Masters in Traffic Engineering /

Transportation Engineering / Transport
Planning
a) Total Professional Experience Min. 10 years
b) Experience in Highway projects Min. 5 years on similar projects.
c) Experience in similar capacity Traffic Engineer in highway Projects
(NH/SH/Expressways) involving 2/4/6 laning
of minimum aggregate length of 80 km.

Proposal

Material Engineer – cum – Geotechnical Engineer cum Geologist

Essential Graduate in Civil Engineering

or M.Sc. Geology
Desirable Masters in Foundation Engineering / Soil
Mechanics / Phd in Geology /Geo Tech
Engineering
b) Experience in Highway Projects Min. 8 years on similar projects in design
and/or construction
c) Experience in similar capacity Material cum Geo-technical Engineer on
highway projects (2/4/6 lane
NH/SH/Expressways) of minimum aggregate
length of 80 km.
Proposal

Senior Survey Engineer

Essential Graduate or equivalent in Civil Engineering

or Diploma in Civil Engg or Diploma in
Surveying
Desirable Masters in Survey Engineering/
Surveying /Remote Sensing
b) Experience in Highway projects Min. 5 years on similar projects in project
preparation and construction & thorough
understanding of modern computer based
methods of surveying
c) Experience in similar capacity Survey Engineer for projects preparation of
highway project (NH/SH/Expressways)
involving 2/4/6- laning of minimum
aggregate length of 80 km.
Proposal

Environmental Specialist
Essential Graduate in Civil Engineering / Environment

Engineering / Masters in Environment
Science
Desirable Post Graduate in Environmental
Engineering
b) Experience in Highway Projects Min. 5 years in environment impact
assessment of highway projects (2/4/6
laning)
c) Experience in similar capacity Environmental Specialist in at least two
highway projects (2/4/6 laning)

proposal

Quantity Surveyor/Documentation Expert

Essential Graduate or equivalent in Civil Engineering/

Certificate course from ‘Institution of
Quantity Surveying’
Desirable
b) Experience in Highway Projects Min. 5 years in Preparation of Bill of
Quantities, Contract documents and
documentation for major highway projects
involving two/ four laning
c) Experience in similar capacity Quantity Surveyor / Documentation Expert
in highway projects (NH/SH/Expressways)
involving two/four/six laning of minimum
aggregate length of 80 km.
proposal

Enclosure-III
Schedule for submission of Reports and Documents
Tapa-Hush-Dille GG(58 Kms)

Stage Activity No. of copies Time Period in days from
No. date of commencement
1 Monthly Reports 3 by 10th day of every

month
2 Inception Report
(i) Draft Inception 3 15
Report including QAP
document
(ii) Inception Report 3 30
including QAP
document
3 F.S. REPORT
i) Draft Feasibility Study 4 30
Report including option
study report
ii) Comments of client 1 40
iii) Final Feasibility
Study Report 4 90
incorporating compliance
of comments of Client.
iv)Approval of Alignment 6 105
4 LA & Clearances I
Repo
rt
i) Draft LA & Clearances I 4 90

Repo
rt
iii) Final LA & Clearances

I Report incorporating
compliance of comments 4 120
of Client

5 Detailed Project Report

i) Draft DPR 4 140
iii) Final DPR 6 180

incorporating compliance
of comments of Client
6 Technical
Schedules
i) Draft
Technical 4 120
Schedules
ii) Comments of 1 140

client
iii) Final 165

technical 6
schedule
7 LA & Clearances II 6
Report
Approval of Project Original

clearances from letters
concerned agencies from the
e.g. from MOEF; Rly for concerned
approval of GAD and agencies and 5 240
detail engineering photocopies of
drawing of ROB/RUB; each.
Irrigation Dept.,
Land Acquisitions: 3(a), 3 copies each

3(A), 3(D) Notifications/or
equivalent publication for
land acquisition under NH
Act / or state Act / or
prevailing LA Act of area
under consideration.

APPENDIX-II
Proof of Eligibility
Form-E1
Letter of Proposal (On Applicant’s letter head)
(Date and Reference)
To, **********
*********
*********
Sub: Appointment of Consultant for preparation

of Detailed Project Report for ……………...
Dear Sir,
With reference to your RFP Document dated ………, I/we i.e M/s-------------------------------------
--------------------------------------(Name of Bidder) h a v i n g examined all relevant documents and
understood their contents, hereby submit our Proposal for selection as Consultant. The proposal is
unconditional and unqualified.
1. All information provided in the Proposal and in the Appendices is true and correct and all
documents accompanying such Proposal are true copies of their respective originals.
2. This statement is made for the express purpose of appointment as the Consultant for the
aforesaid Project.
3. I/We shall make available to the Authority any additional information it may deem
necessary or require for supplementing or authenticating the Proposal.
4. I/We acknowledge the right of the authority to reject our application without assigning any
reason or otherwise and hereby waive our right to challenge the same on any account
whatsoever.
5. I/We certify that in the last two years, we or any of our Associates have neither failed to
perform for the works of Expressways, National Highways, ISC & EI works, as evidenced
by imposition of a penalty by an arbitral or judicial authority or a judicial pronouncement or
arbitration award against the Firm including individual or any of its Joint Venture Member
as the case may be, nor been expelled or terminated by Ministry of Road Transport &
Highways or its implementing agencies for breach by the Firm including individual or any
of its Joint Venture Member.
.

6. I/We understand that you may cancel the Selection Process at any time and that you are
neither bound to accept any Proposal that you may receive nor to select the Consultant,
without incurring any liability to the Applicants in accordance with Clause 1.7 of the RFP
document.
7. I/We declare that we/any member of the consortium, are/is not a Member of any other
Consortium applying for Selection as a Consultant.
8. I/We certify that in regard to matters other that security and integrity of the country, we or
any of our Associates have not been convicted by a Court of Law or indicted or adverse
orders passed by a regulatory authority which would cast a doubt on our ability to undertake
the Consultancy for the Project or which relates to a grave offence that outrages the moral
sense of the community.
9. I/We further certify that in regard to matters relating to security and integrity of the country,
we have not been charge-sheeted by any agency of the Government or convicted by a Court
of Law for any offence committed by us or by any of our Associates.
10. I/We further certify that no investigation by a regulatory authority is pending either against
us or against our Associates or against our CEO or any of our
Directors/Managers/employees.
11. I/We hereby irrevocably waive any right or remedy which we may have at any stage at law
or howsoever otherwise arising to challenge or question any decision taken by the Authority
[and/ or the Government of India] in connection with the selection of Consultant or in
connection with the Selection Process itself in respect of the above mentioned Project.
12. The Bid Security of Rs. 2,63,500 (Rupees Two Lakhs Sixty Three Thousand Five Hundred
Only) in the form of a Bank Guarantee is attached, in accordance with the RFP document.
13. I/We agree and understand that the proposal is subject to the provisions of the RFP document.
In no case, shall I/we have any claim or right of whatsoever nature if the Consultancy for
the Project is not awarded to me/us or our proposal is not opened or rejected.
14. I/We agree to keep this valid for 120 (One hundred and twenty) days from the Proposal
Due Date specified in the RFP.
15. A Power of Attorney in favour of the authorized signatory to sign and submit this Proposal
and documents is attached herewith.
16. In the event of my/our firm/consortium being selected as the Consultant, I/we agree to enter
into any Agreement in accordance with the form Appendix V of the RFP. We agree not to
seek any changes in the aforesaid form and agree to abide by the same.
17. I/We have studied RFP and all other documents carefully and also surveyed the Project site.
We understand that except to the extent as expressly set forth in the Agreement, we shall
have no claim, right or title arising out of and documents or information provided to us by
the Authority or in respect of any matter arising out of or concerning or relating to the
Selection Process including the award of Consultancy.
18. The Proof of Eligibility and Technical proposal are being submitted in separate covers in
hard copy and they are being submitted online also. Financial Proposal is being submitted
online only. This Proof of Eligibility read with Technical Proposal and Financial Proposal
shall constitute the Application which shall be binding on us.
19. I/We agree and undertake to abide by all the terms and conditions of the RFP Document. In
witness thereof, I/we submit this Proposal under and in accordance with the terms of the
RFP Document.
Yours faithfully,
(Signature, name and designation of the authorized signatory)
(Name and seal of the Applicant/Lead Member)

Appendix- II
Form-E2/T3
FIRM’S REFERENCES
Relevant Services Carried out in the Last Seven Years (2015-16 onwards)
Which Best Illustrate Qualifications
The following information should be provided in the format below for each reference assignment
for which your firm, either individually as a corporate entity or as one of the major companies
within a consortium, was legally contracted by the client:
Assignment Name: Country:

Location within Country : Professional Staff Provided
by your firm:
Name of Client : No. of Staff :
Address : No. of Staff Months :
Start Date Completion Date Approx. Value of
(Month / (Month / Year) Services : (in INR/current USD) :
Year)
Name of JV/Association Firm(s) if any : No. of Months of Professional
Staff provided by Associated Firm(s)
Status of your Company in the Assignment i.e., Sole/Lead Member/Other Member/Associate
Narrative Description of Project :
Description of Actual Services Provided by your Company:
Signature of Authorized Representative
(Certificate from Employer regarding experience should be furnished)

APPENDIX-II
Form- E3
Financial Capacity of the Applicant
Name of Applicant:
S.No. Financial Year Annual Revenue

(Rs/US $ in million)
1 2022-23
2 2021-22
3 2020-21
4 2019-20
5 2018-19
Certificate from the Statutory Auditor$

This is to certify that --------------(name of the Applicant) has received the payments
shown above against the respective years on account of Consultancy Services.
Name of the audit firm Seal of the audit
firm Date
(Signature, name and designation of the authorized signatory)
$
In case he Applicant does not have a statutory auditor, it shall provide the
certificate from its chartered accountant that ordinarily audits the annual account of the Applicant.
Note:
Please do not attach any printed Annual Financial Statement.

APPENDIX-II
Form- E4
BANK GUARANTEE FORMAT FOR BID SECURITY
(To be stamped in accordance with Stamp Act if any, of the country of issuing bank)
Ref.: Tender No. , dated

Bank Guarantee:
Date:
WHEREAS, ____________ (Name of Bidder) ____(hereinafter called "the bidder") has submitted
his bid dated ____________ (date) for the Tender No. _________, dated _______ (hereinafter
called "the Bid". KNOW ALL MEN by these presents that We, ______________ [Name of Bank]
of ____________ [Name of Country] having our registered office at ________ (hereinafter called
"the Bank") are bound unto ___________ [name of employer] (hereinafter called "the Employer")
in the sum of Rs. ______ (Rupees ______Lakhs only) for which payment will and truly to be made
to the said employer the bank binds himself, his successors and assigns by these presents. SEALED
with the Common Seal of the said Bank this _____ day of ____ 202_.
THE CONDITIONS of this obligation are:

1. If the Bidder withdraws his Bid during the period of bid validity specified in the Bid document;
or
2. If the Bidder does not accept the correction of arithmetical errors of his Bid Price in accordance
with the Instructions to Bidder; or
3. If the Bidder having been notified of the acceptance of his Bid by the Employer during the
period of bid validity,
a. fails or refuses to execute the Form of Agreement in accordance with the Instructions to
Bidders, if required; or
b. fails or refuses to furnish the Performance Security, in accordance with the letter of invitation,
we undertake to pay the Employer up to the above amount upon receipt of his first written
demand, without the Employer having to substantiate his demand, provided that in his demand
the Employer will note that the amount claimed by him is due to him owing to the occurrence of
one or any of the conditions, specifying the occurred condition or conditions.
This Guarantee will remain in force up to and including the date 150 (one hundred and fifty) days
after the deadline for submission of bids as such deadline is stated in the Instructions to Bidders or
as it may be extended by the Employer, notice of which extension(s) to the Bank is hereby waived.
Any demand in respect of this Guarantee should reach the Bank not later than the above date.
Notwithstanding anything contained herein before, our liability under this guarantee is restricted to
___________ Rs._______ (Rs. _____________) and the guarantee shall remain valid till
______. Unless a claim or a demand in writing is made upon us on or before _______ all our
liability under this guarantee shall cease
DATE _______________
SIGNATURE OF THE BANK _______________________
SEAL OF THE BANK _____________________________
SIGNATURE OF THE WITNESS ____________________
Name and Address of the Witness ___________________
The bank guarantee shall be issued by a bank (Nationalized/Scheduled) located in India

Appendix III
(Form-T1)
TECHNICAL PROPOSAL
FROM: TO:
Sir:
Subject Consultancy Service for
Regarding Technical Proposal
I/We (name of
Bidder) Consultant/ Consultancy firm herewith enclose Technical Proposal for selection of
my/our firm/organization as Consultant for .
Yours faithfully,
Signature
Full Name
Designation
Address
(Authorized Representative)

(Form-T-2)
Details of projects for which Technical and Financial Proposals have been submitted
Sl.No. Name of Project Consultancy Package No. Names of Proposed

Key Personnel
1
2
3
4

Form-E2/T3
FIRM’S REFERENCES
Relevant Services Carried out in the Last Seven Years

by your firm:
Year)

Form- T4
SITE APPRECIATION
Shall give details of site as per actual site visit and data provided in RFP and collected from
site supported by photographs to demonstrate that responsible personnel of the Consultant
have actually visited the site and familiarized with the salient details/complexities and scope
of services.

Form- T5
COMMENTS/ SUGGESTIONS OF CONSULTANT ON THE TERMS OF REFERENCE
1.
2.
3.
4.
5.

Form- T6
Composition of the Team Personnel and the task

Which would be assigned to each Team Member
I. Technical/Managerial Staff
S.No. Name Position Task Assignment
1.
2.
3.
4.
II. Support Staff
S.No. Name Position Task Assignment
1.
2.
3.
4.

Form- T7
APPROACH PAPER ON METHODOLOGY PROPOSED FOR PERFORMING THE

ASSIGNMENT
The approach and methodology will be detailed precisely under the following topics.
1) Composition of the team [not more than 1 page]
2) Methodology for services, surveying, data collection [not more than 2 pages]
and analysis
3) Quality Assurance system for consultancy assignment [not more than 1 page]

Form- T8
Details of Material Testing Facility
1. State whether the Applicant has in-house Material Testing Facility Available /
Outsourced / Not Available
2. In case answer to 1 is Available, attach a list of Lab equipment and facility for testing of
materials and location of laboratory
3. In case laboratory is located at a distance of more than 400 km from the project site, state
arrangements made/proposed to be made for testing of materials
4. In case answer to 1 is Outsourced/ Not Available state arrangements made/proposed to

be made for testing of materials

Form- T9
Facility for Field investigation and Testing
1. State whether the Applicant has in-house Facility for
a) Geo-technical investigation Available/ Outsourced/ Not Available

b) Pavement investigation Available/ Outsourced/ Not Available
2. In case answer to 1 is Available a list of field investigation and testing equipments

available in-house
3. In case answer to 1 is Outsourced/ Not Available arrangements made/proposed to be made

for each of above Field investigation and testing
4. For experience in LiDAR or equivalent technology for topographic survey, GPR and
Induction Locator or equivalent technologies for detection of sub-surface utilities and
digitization of cadastral maps for land acquisition, references need to be provided in
following format:
REFERENCES
Relevant Services Carried


by your firm:
Technology Used:
Year)

Form- T10
Office Equipment and software
Attach a list of office equipment and software owned by the Applicant

Form- T11
Photo
Format of Curriculum Vitae (CV) For Proposed Key Staff
1. Proposed Position:
2. Name of Staff:
3. Date of Birth: (Please furnish proof of age)
4. Nationality:
5. Educational Qualification:
(Summarize college/university and other specialized education of staff member, giving names of
schools, dates attended and degrees obtained). (Please furnish proof of qualification)
Contact Address with Phone and mobile numbers:
6. Membership of Professional Societies:
7. Publication:
(List of details of major technical reports/papers published in recognized national and
international journals)
8. Employment Record:
(Starting with present position, list in reversed order, every employment held. List all positions
held by staff member since graduation, giving dates, names of employing organization, title of
positions held and location of assignments. For experience period of specific assignment must
be clearly mentioned, also give client references, where appropriate).
9. Summary of the CV
(Furnish a summary of the above CV. The information in the summary shall be precise and
accurate. The information in the summary will have bearing on the evaluation of the CV).
A) Education:
i) Field of graduation and year
ii) Field of post-graduation and year
iii) Any other specific qualification
B) Experience
i) Total experience in highways: ___ Yrs.
ii) Responsibilities held: a) ___Yrs.

b) ___Yrs.
c) ___ Yrs.
iii) Relevant experience: ___ Yrs.
C) Permanent Employment with the firm: ___Yrs.

If yes, how many years:
If no, what is the employment:
Arrangement with the firm?
Certification:
1. I am willing to work on the project and I will be available for entire duration of the project
assignment and I will not engage myself in any other assignment during the currency of this
assignment on the project
2. I, the undersigned, certify that to the best of my knowledge and belief, this biodata correctly
describes myself my qualification and my experience.
Signature of the Candidate
Place
Date
Signature of the Authorized Representative of the firm

Place
Date
Note: Each page of the CV shall be signed in ink by both the staff member and the Authorized
representative of the firm. Photocopies will not be considered for evaluation.

UNDERTAKING FROM THE PROFESSIONAL
I, …………………. (Name and Address) have not left any assignment with the consultants engaged by
MORT&H/ contracting firm (firm to be supervised now) for any continuing works of MORT&H without
completing my assignment. I will be available for the entire duration of the current project (named…………..).
If I leave this assignment in the middle of the completion of the work, I may be debarred for an appropriate
period to be decided by CE (P) Arunank. I have also no objection if my services are extended by CE (P)
Arunank for this work in future.
UNDERTAKING FROM CONSULTING FIRM
The undersigned on behalf of ………………. (name of consulting firm) certify that

Shri………………………(name of the proposed personnel and address) to the best of our knowledge has
not left his assignment with any other consulting firm engaged by MORT&H / contracting firm (firm to be
supervised now) for the ongoing projects. We understand that if the information about leaving the past
assignment with CE (P) Arunank without completing his assignment is known to CE (P) Arunank, CE (P)
Arunank would be at liberty to remove the personnel from the present assignment and debar him for an
appropriate period to be decided by CE (P) Arunank.

Appendix IV
(Form-I)
FINANCIAL PROPOSALS
FROM: TO:
Sir:
Subject: Consultants’ Services for
Regarding Price Proposal
I/We Consultant/consultancy firm herewith enclose Price
Proposal for selection of my/our firm/organization as Consultant for
Yours faithfully,
Signature
Full Name
Designation
Address
(Authorized Representative)
* i) The Financial proposal is to be filled strictly as per the format given in DPP Portal i.e
www.Defprocure.gov.in and shall be uploaded online only.
ii) Form-II, III & IV is specimen copy and not to be submitted offline (In hard copy)

(Form-II)
Format of Financial Proposal (To be uploaded as per format given in DP Portal i.e
www.Defprocure.gov.in
Summary of Cost in Local Currency
No. Description Amount

(LC)*
(INR)
Local Consultants
I Remuneration for Local Staff (inclusive of per
diem allowance)
II Support Staff (inclusive of per diem allowance)
III Per diem allowance of expatriate personnel
IV Transportation
V Duty Travel to Site
VI Office Rent
SAMPLE
VII Office Supplies, Utilities and Communication
VIII Office Furniture and Equipment (Rental)
IX Reports and Document Printing
X Surveys & Investigations
A Topographical Survey
B Investigations
Subtotal Local Consultants :

Foreign Consultants
F-I Remuneration for Expatriate Staff
F-II Mobilization and Demobilization
Total Cost Net of Tax :
Taxes I. Income Tax (Expatriate)
and II. Import duties
Duties III. Value added tax
Total cost net of GST**

GST
TOTAL COSTS (Including GST)
LC* Local Currency
** Total Cost Net of GST shall be considered for financial evaluation
Note: No escalation will be payable during the services

Insurances shall not be allowed separately .These will be incidental to main items.
Rates for all items shall be quoted in figures as well as in words.

(Form-III)
Estimate of Local Currency Costs
I. Remuneration for Local Staff (including per diem allowance)
I(a) – ENGAGING TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY STUDY (FS)

AND DETAILED PROJECT REPORT (DPR) ON EPC MODE FOR CONSTRUCTION OF ROAD TAPA-
HUSH-DILLE GG (NEW ALIGNMENT) FROM KM 0.00 TO KM 58.00 (NET LENGTH 58.00 KMS)
GREEN FIELD ALIGNMENT TO NHSL SPECIFICATIONS IN THE AOR OF 85 RCC UNDER 756
BRTF PROJECT ARUNANK IN THE STATE OF ARUNACHAL PRADESH
Rate Period
S.No. Position Name (Month) Amt.(INR)
(INR)
2
3
4
SAMPLE
Professional Staff
Team Leader cum Senior
Highway Engineer
Senior Bridge Engineer
Highway cum Pavement
Engineer
Material-cum-Geotechnical
Engineer- Geologist
3
3
3
6
5 Senior Survey Engineer 5

6 Traffic and Safety Expert 2
7 Environmental Specialist 2
8 Quantity Surveyor/ 6
Documentation Expert
Sub-Total: 30
Sub-Professional Staff (To be assessed by Consultant as per requirement
of assignment)
1
2
3
4
5
6
7
Sub-Total:
TOTAL
II. Support Staff
No. Position Name Staff Billing Amount

Months Rate( INR) ( INR)
1 Office Manager
SAMPLE
2 Typist
3 Office Boy
4 Night Watchman
Total :
III. Transportation (Fixed costs)
S. No Description Qty. Nos. of Rate/ Amount

months Month (INR)
(INR)
1 The vehicles provided by the
Consultants shall include the cost for
rental, drivers, operation,
maintenance, repairs, insurance, etc.
A. For use of consultants
Total
IV. Duty Travel to Site (Fixed Costs)
Trips NO Rate (INR) Amount (INR)
V. Office Rent (Fixed Costs)
The rent cost includes maintenance, cleaning, repairs, etc.

months x
Total__
VI. Office Supplies, Utilities and Communication (Fixed Costs)
No. Item Months Monthly Amount

Rate (INR) inINR.
SAMPLE
1 Office Supplies Drafting
2 Supplies Computer
3 Running Costs

4 Domestic and International

Communication
TOTAL :---------------------------
VII. Office Furniture and Equipment (Rental)
No Description Unit Quantity Rate Amount

. ( INR) (INR )
1 Office Furniture and Equipment LS
Total
VIII. Reports and Document Printing
No. Description No. of Rate per Amount

Copies Copy (INR.)
( INR. )
1 Monthly Report 3 Per
Month
2 Inception Report & QAP 3
3 Environment and Social Impact 4
Screening Report
4 Draft Feasibility Report 4
5 Final Feasibility Report 6
6 Strip Plan with L.A. Reports 6
7 Draft LA and Clearances I Report 4
8 Final LA and Clearances I Report 4
9 Draft Environmental Assessment 4

report & RAP
10 Final Environmental Assessment 6
report & RAP
11 Draft Detailed Design Report & 4
Drawings etc.
Draft EMP 4
SAMPLE
12 Draft Bidding Documents 4
13 Final Detailed Project Report 6
with Bill of Quantities, Cost
Estimates, Updated Drawings etc.
Final EMP 6
14 Final Bidding Documents 6
15 Draft 3(a) ,3(A) and 3(D) 9

notification / or equivalent
publication as per NH Act / or State
Act / or prevailing LA Act of area
under consideration
( 3 copies each)

01 LA & Clearances II Report 6
Total
IX. Survey and Investigation
A. Topographical Survey (Fixed Rate)
No. Item Kms Rate per Amount
Km (INR)
(INR)
1 Topographic Survey including hire
charges for equipment and supply of
survey teams comprising of project
survey filed staff etc. inclusive of cost
of materials, labourer
2 Detailed topographic surveys using
mobile/ aerial LiDAR or equivalent
SAMPLE
technology
B. Investigation (Fixed cost)
No. Description Quantity Amount
(INR)
1 Road and Bridge Inventory
2 BBD Test and Pavement Evaluation
3 Roughness Survey
4 Axle Load Survey
5 Material Survey and Investigation
6 Sub-grade Investigation
7 Traffic Survey
8 Socio-economic & Census
Survey/Studies
9 Land Acquisition Studies
10 Any other investigations/surveys
11 *Sub-Soil Rate Qty. Amount
Investigation (Rs)
(Boring)
a) Boring in all 1500m (for projects of
type of soils (other length < 110 km)
than hard rock) Or
2000m (for projects of
length > 110 km)
200m (for projects of

length < 110 km)
b)Boring in hard Or
rock 300m (for projects of
length > 110 km)
Total

Note: * Quantities of borings shall be taken from Financial Proposal Form No.V. For financial evaluation,
these quantities and rates quoted by the consultant will be considered. However, Payment shall be made on
the actual quantity of boring at rates quoted above by the Consultant. which may be substantially more or
less than the estimated quantities.
(Form-IV)
Estimate of Costs for Expatriate Consultants (in Indian Rupees)
I. Remuneration of Expatriate Staff including per diem allowances
No. Positions Name Rate ( ) SM Amount ( )
SAMPLE Total :
II. Mobilization and Demobilization
1. International Airfares (Fixed costs)
Position Round Trips Rate Amount
Total
2. Inland Travel in Home Country (Fixed Costs) Lump Sum ……
3. Other Miscellaneous expenses ( like DA, internal travel expenses other incidentals)(fixed
cost)
Lump Sum …….

TENTATIVE QUANTITIES FOR SUB-SOIL INVESTIGATIONS (BORING)
(Form –V)
S. Stretch Proposed for DPR NH No. Approximate Package Sate Cumulative Tentative
No. Length (In No. Quantities ( in m )
Km) In Soils In hard
other than rock
hard rock
1. For projects of length < 78Km As per As per List at As per List As per List 1500 200
ENGAGING TECHNICAL List at Annex-I at Annex-I at Annex-I
CONSULTANT FOR Annex-I
PREPARATION OF FEASIBILITY
STUDY (FS) AND DETAILED
PROJECT REPORT (DPR) ON EPC
MODE FOR CONSTRUCTION OF
ROAD TAPA-HUSH-DILLE GG
(NEW ALIGNMENT) FROM KM
0.00 TO KM 58.00 (NET LENGTH
58.00 KMS) GREEN FIELD
ALIGNMENT TO NHSL
SPECIFICATIONS IN THE AOR OF
85 RCC UNDER 756 BRTF
PROJECT ARUNANK IN THE
STATE OF ARUNACHAL
PRADESH

Appendix-V
DETAILED EVALUATION CRITERIA
1. First Stage Evaluation -Proof of Eligibility (Para 12.1 of Data Sheet)
1.1 Eligibility criteria for sole applicant firm.

The sole applicant firm shall satisfy the following 3 (Three) Nos. of criteria.
(a) & (b) Firm should have experience of preparation of DPR/Feasibility of 2/4/6 lane of
aggregate length as given below. The firm should have also prepared DPR/Feasibility of at
least one project of 2/4/6 laning of minimum length as indicated below in the last 7 years
(i.e. from 2016-17 onwards)
Package
S. No. Tentative Minimum Minimum length of a Eligible Project (2/4/6
No. Length Aggregate Length lane)
required
DPR/ Feasibility = DPR = 0.4 x Feasibility = 0.6 x
Tentative Length Tentative Length Tentative Length
1 2 3 4 5 6
1. 58.00 Kms 58.00 Kms 23.20 Kms 23.20 Kms
(c) Annual Average Turn Over for the last 3 years {In cases where, Audited/Certified copy of Balance
Sheet for the FY 2022-23 is available, last three years shall be counted from 2020-21 to 2022-23.
However, where audited/certified copy of the Balance Sheet for the FY 2022-23 is not available (as
certified by the Statutory auditor) then in such cases last three years shall be considered from 2019-20 to
2021-22} of the firm from Consultancy services should be equal to more than Rs 5 crore.
1.2 Eligibility criteria for Lead Partner/Other Partner in case of JV.

In case of JV, the Lead Partner should fulfill at least 75% of all eligibility requirements and the other partner
shall fulfill at least 50% of all eligibility requirements as given at 1.1 above. Thus a Firm applying as Lead
Partner/Other Partner in case of JV/Associate should satisfy the following
(a) & (b) Firm should have experience of preparation of DPR/Feasibility of 2/4/6 lane of aggregate length as
given below. The firm should have also prepared DPR/Feasibility of at least one project of 2/4/6 laning of
minimum length as indicated below in the last 7 years (i.e. from
2016-17 onwards
Package
S. No. Minimum Aggregate Minimum length of a Eligible Project (2/4/ 6 lane)
No. Length required of
DPR/ Feasibility km)
DPR Feasibility

Lead in Other Lead in Other Lead in Other

JV Partner JV Partner in JV Partner
in JV JV in JV
1. 43.50 Kms 29.00 Kms 17.40 Kms 11.60 Kms 26.10 Kms 17.40 Kms
c) Minimum Annual Average Turn Over for the last 5 years {In cases where,
Audited/Certified copy of Balance Sheet for the FY 2022-23 is available, last five years shall be counted
from 2018-19 to 2022-23. However, where audited/certified copy of the Balance Sheet for the FY 2022-23
is not available (as certified by the Statutory auditor) then in such cases last five years shall be considered
from 2017-18 to 2021-22 of a firm applying as Lead Partner/Other Partner in case of JV from Consultancy
services should be as given below:
No. Mode of Submission by a firm Annual Average Turn Over for the last 5 years
1 Lead Partner in a JV Rs 3.75 crore

2 Other Lead partner in a JV Rs 2.50 crore
Note: (i) Weightage to be given when experience by a Firm as Sole Firm/Lead Partner in a JV/Other Partner
in a JV/As Associate
No. Status of the firm in carrying Weightage for experience

out DPR/ Feasibility Study
1 Sole firm 100%
2 Lead partner in a JV 75%
3 Other partner in a JV 50 %
4 As Associate 25%
(ii) The experience of a firm in preparation of DPR for a private Concessionaire/contractor shall not be
considered
2. Second Stage Evaluation -Technical Evaluation (Para 12.2 of Data Sheet)
2.1 Firm’s Relevant Experience
For standard highways, the following is the break-up:

Points Points

1.1 Aggregate Length of DPR / Feasibility study of 2/4/ 7.5

6 lane projects
1.1.1 More than the indicative Length of the package applied 5.5
for
More than 2 times the indicative length of the package
1.1.2 applied for 6.5
1.1.3 More than 3 times the indicative length of the 7.5
package applied for
1.2 DPR for 2/4/6 laning projects each equal to or 7.5

more than 40 % of indicative length of a package
applied for (or Feasibility Study for 2/4/6 laning
projects each equal to or more than 60 % of
indicative length of a package applied for)
1.2.1 1 Project 5.5

1.2.2 2 Projects 6.5
1.2.3 3 or more Projects 7.5
2.1 1 bridge 2
2.2 2 bridges 3
2.3 3 bridges 4

< 10 crore
For special projects such as special bridges, tunnels and expressways that require specialized capabilities and skill
sets, the following is the break-up:

Points Points


1.1 Aggregate Length of DPR / Feasibility study of 2/4/ 6

6 lane projects
1.1.1 More than the indicative Length of the package applied 4

for

applied for

applied for
1.2 DPR for 2/4/6 laning projects each equal to or more 6

each equal to or more than 60 % of indicative length
1.2.1 1 project 4
1.2.2 2 projects 5
2.1 1 bridge 1
2.2 2 bridges 2
2.3 3 bridges 3
S/N Description Maximum Sub points


< 10 crore

4 DPR for special category projects (Special bridges/ 5
tunnels or expressways, whichever applicable). It
is to be noted that either 4.1 or 4.2 shall be
applicable, and not both.
4.1 DPR of number of special bridges/ tunnels (if 5
applicable)
4.1.1 2 project 1
4.1.2 2 projects 2
4.1.3 3 projects 3
4.1.4 4 projects 4
4.2 Aggregate length of DPR/ Feasibility study for 5
expressways
4.2.1 Upto 50km 2
4.2.2 50km to 100km 3
4.2.3 100km to 150km 4
4.2.4 More than 150 km 5
Note: In case feasibility study is a part of DPR services the experience shall be counted in DPR only. In
case bridge is included as part of DPR of highway the experience will be (1) and (2)
Note: (i) Weightage to be given when experience by a Firm as Sole Firm/Lead Partner in a
JV/Other Partner in a JV/As Associate
No. Status of the firm in carrying Weightage for experience

out DPR/ Feasibility Study
1 Sole firm 100 %
2 Lead partner in a JV 75%
3 Other partner in a JV 50 %
4 As Associate 25%

(ii) The experience of a firm in preparation of DPR for a private Concessionaire/contractor

shall not be considered.
2.2. Adequacy of the proposed work plan and methodology in responding to the TOR
S. No. Description Max points
(i) Site Appreciation 2
(ii) Comments on TOR 1
(iii) Team Composition and Task assignment 1
(iv) Methodology 1
Total Points 5
Rating given below shall be applicable on all above
Below Average. Average Good Excellent

(50%) (75%) (90%) (100%)
2.3 Material testing, Survey and investigation equipment and software proposed to be used

Points Points
1 Availability of in-house material testing facility 2
1.1 Available 2
1.2 Outsourced 1
1.3 Not Available 0
2 Field Investigation Facilities 3
2.1 Available 3
2.2 Outsourced 1.5
2.3 Not Available 0
3 Office Equipment and Software 3
3.1 Available 3
3.2 Outsourced 1.5
3.3 Not Available 0
4 Experience in LiDAR or equivalent technology for 4

topographic survey
4.1 1 project 1
4.2 2 projects 2
4.3 3 projects 3
5 Experience in using GPR and Induction Locator or 4

equivalent technologies for detection of sub-surface
utilities
5.1 1 project 1
5.2 2 projects 2
5.3 3 projects 3
6 Experience in digitization of cadastral maps for land 4

acquisition
6.1 1 project 1
6.2 2 projects 2
6.3 3 projects 3
2.4 Qualification and Competence of the Key Staff for adequacy of the Assignment. (Para 12.2
of Data Sheet and Enclosure II of TOR)
2.4.1 TEAM LEADER cum SENIOR HIGHWAY ENGINEER
S. No. Description Max. Points

I General Qualification 25
i) Degree in Civil Engineering or equivalent 20
ii) Post Graduation in Highway Engg./Structures/Traffic and Transportation/Soil 5
Mechanics and Foundation Engineering/Construction Management/Transportation
II Relevant Experience & Adequacy for the Project 65

a) Total Professional Experience 14
<20 years 0
20-25 years 11
>25-28 years 13
>28 years 14
(b) Experience in Highway Projects- Experience in Planning, project 23
preparation and design of Highway Projects (2/4/6 laning of
NH/SH/Expressways)
<15 years 0
15-20 years 17
>20 -25 years 21
>25 years 23
c) Experience in Similar Capacity 28
(i) In Feasibility of 2/4/6 laning works or DPR/IC/Construction Supervision of 19
major highway projects i.e. 2/4/6 laning of NH/SH/Expressways in Similar
Capacity ( Minimum Aggregate length of 80 km )
< 80km 0
80 km-150km 14
> 150km-250km 17
> 250km 19
(ii) In Feasibility of 2/4/6 laning works or DPR/IC/Construction Supervision of 9
major highway projects i.e. 2/4/6 laning of NH/SH/Expressways in Similar
Capacity- Number of Projects
2 projects 7
3- 5 projects 8
More than 5 projects 9
III Employment with Firm 10
Less than 1 Year 0

1-2 years 5
more than 2 years 10
Total 100
2.4.2 HIGHWAY cum PAVEMENT ENGINEER
S. Description Max. Points

No.
ii) Post graduation in Highway Engg/ 5
Transportation Engineering
<15 years 0
15-20 years 11
>20 -25years 13
>25 years 14
(b) Experience in Highway Projects - Experience in Design/ Pavement Design of 23
Highway Projects (2/4/6 laning of NH/SH/Expressways)
<10 years 0
10-15 years 17
>15-20 years 21
>20years 23
c) Experience in Similar Capacity 28
(i) In Design/ Pavement Design of Highway Projects (2/4/6 laning of 19
NH/SH/Expressways) in Similar Capacity (Minimum aggregate length 80 km)
<80km 0
80km-150km 14
>150km-250km 17
>250km 19
(ii) In Design/ Pavement Design of Highway Projects (2/4/6 laning of NH/SH/ 9
Expressways) in Similar Capacity – Number of Projects
2 projects 7
3- 5 projects 8
More than 5 projects 9
Less than 1 Year 0

1-2 years 5
Total 100
2.4.3 SENIOR BRIDGE ENGINEER
S. Description Max. Points

No.
ii) Post Graduation in Structural Engineering/ Bridge Engineering 5
<15 years 0
15-20 years 11
>20 -25years 13
>25years 14
b) Experience in Bridge Projects 23

(i) Experience in project preparation and design of bridge projects 18

<10 years 0
10-15 years 13
>15 -20years 16
>20years 18
(ii) Experience of 2/4 lane configuration bridges 5
<2 Projects 0
2-4 Projects 4
> 4 projects 5
c) Experience as Senior Bridge Engineer or Similar Capacity in Highway 28
Design Consultancy Projects (2/4/6 laning of NH/SH/Expressways) involving
design of Major Bridges ( minimum 2 nos. of length more than 200m)
<2 numbers 0
2-4 numbers 22
5-6 numbers 25
> 6 numbers 28
Less than 1 Year 0

1-2 years 5
Total 100
2.4.4 TRAFFIC AND SAFETY EXPERT

i) Degree in Civil Engineering 20
ii) Post graduation in Traffic Engineering /Transportation Engineering / 5
Transportation Planning
<10 years 0
10-15 years 11
>15-20 years 13
>20years 14
b) Experience in Highway Projects – Experience on Similar Projects (2/4/6 23
laning of NH/SH/ Expressways)
<5 years 0
5-7 years 17
>7-10 years 21
>10years 23
c) Experience as Traffic and Safety Expert / Traffic Engineer or in Similar 28
Capacity in Highway Projects (2/4/6 laning of NH/SH/Expressways)
(Minimum aggregate length 80 km)

<80km 0
80km-150km 22
>150km -250km 25
>250km 28
Less than 1 Year 0

1-2 years 5
Total 100
2.4.5 MATERIAL ENGINEER cum GEOTECHNICAL ENGINEER cum GEOLOGIST

i) Degree in Civil Engineering /M. Sc. in Geology 20
ii) Post graduation in Foundation Engineering / Soil Mechanics / Geo Tech Engineering 5
or Phd in Geology
<15 years 0
15-20 years 11
>20-25 years 13
>25 years 14
b) Experience in Highway Projects – In Similar Projects (2/4/6 laning of 23
NH/SH/Expressways) in design and or Construction/ Construction Supervision
<8 years 0
8-10 years 17
>10 -12 years 21
>12years 23
c) Experience as Material cum Geo-technical Engineer or in Similar capacity 28
on Highway Projects (2/4/6 laning of NH/SH/Expressways) (Minimum aggregate
length 80 km)
<80km 0
80km-150km 22
>150km – 250km 25
>250km 28
Less than 1 Year 0

1-2 years 5
Total 100
2.4.6 SENIOR SURVEY ENGINEER

i) Degree or equivalent in Civil Engineering / Diploma in Civil Engineering / 20
Diploma in Surveying
ii) Post Graduation in Survey Engineering / Surveying / Remote Sensing 5
>15 years 0
15-20 years 11
>20-25 years 13
>25 years 14
b) Experience in Highway Projects 23
i) Experience in Similar Projects (2/4/6 laning of NH/SH/Expressways) in 18
project preparation/ Construction / Construction Supervision
<5years 0
5 -7 years 13
>7-10 years 16
>10 years 18
ii) Knowledge and understanding of Modern Computer based method of 5
Surveying
Yes 5
No 0
c) Experience as Survey Engineer or in Similar Capacity for project 28
preparation of highway project (2/4/6 laning of NH/SH/Expressways)
(Minimum Aggregate Length of to 80km)
>80km 0
80km-150km 22
>150km-250km 25
>250km 28
Less than 1 Year 0

1-2 years 5
Total 100
2.4.7 ENVIRONMENTAL SPECIALIST


i) Degree in Civil Engineering / Environmental Engineering or Post Graduate in 20
Environmental Sciences
ii) Post Graduation in Environmental Engineering 5

<10 years 0
10-15 years 11
>15-20 years 13
>20 years 14
b) Experience in Highway Projects- Experience in Environment impact 23
assessment of Highway Projects (2/4/6 laning of NH/SH/Expressways)
<5 years 0
5 -7 years 17
>7-10 years 21
>10 years 23
c) Experience as Environmental Specialist or in Similar Capacity in Highway 28
Projects(2/4/6 laning of NH/SH/Expressways)
<2 projects 0
2- 4 projects 22
5-7 projects 25
>7 projects 28
Less than 1 Year 0

1-2 years 5
Total 100
2.4.8 QUANTITY SURVEYOR/DOCUMENTATION EXPERT

i) Graduation or equivalent in Civil Engineering / Certificate course from ‘Institution of 20
Quantity Surveying’
ii) Graduation or equivalent in Civil Engineering 5
<15 years 0
15-20 years 11
>20-25 years 13
>25 years 14
b) Experience in Highway Projects- Experience in preparation of Bill of Quantities, 23
Contract documents and documentation for major highway projects (2/4/6 laning
of NH/SH/Expressways)
>5 years 0
5 -7 years 17
>7-10 years 21
>10 years 23
c) Experience as Quantity Surveyor / Documentation Expert or in Similar Capacity 28
in Highway Projects (2/4/6 laning of NH/SH/Expressways) (Minimum Aggregate
length of 80km)
>80km 0
80km-150km 22
>150km – 250km 25
>250km 28
Less than 1 Year 0

1-2 years 5
Total 100
Assumptions to be made regarding Similar Capacity for various positions
1. Team Leader cum Senior Highway Engineer
i) On behalf of Consultant / Contractor: Team Leader/Senior Highway Engineer.
ii) In Government Organizations: Superintending Engineer (or equivalent) and above
2. Senior Bridge Engineer
i) On behalf of Consultant : Senior Bridge Engineer/Bridge Engineer/Bridge

Design Engineer
ii) In Government Organizations: Executive Engineer (or equivalent) and above
3. Highway cum Pavement Engineer
i) On behalf of Consultant: Highway Engineer/Highway Design

Engineer/Pavement Engineer.
4. Material Engineer cum Geo Technical Engineer- Geologist
i) On behalf of Consultant : Material Engineer/Material Expert/Geo Technical

Engineer.

iii) On behalf of Contractor: Material Engineer/Material Expert/Geo Technical

Engineer/Manager (Material).
5. Traffic and Safety Expert
i) On behalf of Consultant: Traffic Engineer/Transportation Engineer/

Safety Road Expert.
iii) On behalf of Contractor: Traffic Engineer/Transportation Engineer/Road

safety Expert.
6. Senior Survey Engineer
i) On behalf of Consultant : Senior Survey Engineer/ Survey Engineer/ Senior

Surveyor.
ii) In Government Organizations: Surveyor/ Engineer (or equivalent)
iii) On behalf of Contractor: Senior Survey Engineer/ Survey Engineer/ Senior

Surveyor.
7. Environmental Specialist
i) On behalf of Consultant/Contractor: Environmental Engineer/ Environmental

Specialist/ Environmental Expert.
ii) In Government Organizations: who has dealt environment/forest matter.
8. Quantity Surveyor/Documentation Expert
i) On behalf of Consultant/Contractor: Quantity Surveyor.
ii) In Government Organizations: Assistant Engineer (or equivalent).

Appendix VI
CONTRACT AGREEMENT
Between
Border Roads Organisation,

Chief Engineer Project Arunank
(Ministry of Defence)
and
M/s ………………………..in JV / Association with M/s…………………………………….

For

ARUNACHAL PRADESH

CONTENTS
I CONTRACT FORCONSULTANT’S SERVICES

II GENERAL CONDITIONS OF CONTRACT
1. General Provisions
1.1 Definitions
1.2 Relation between the Parties
1.3 Law Governing the Contract
1.4 Language
1.5 Headings
1.6 Notices
1.7 Location
1.8 Authority of Member in Charge
1.9 Authorized Representatives
1.10 Taxes and Duties
2. Commencement, Completion, Modification and Termination of Contract
2.1 Effectiveness of Contract
2.2 Termination of Contract for Failure to Become Effective
2.3 Commencement of Services
2.4 Expiration of Contract
2.5 Entire Agreement
2.6 Modification
2.7 Force Majeure
2.7.1 Definition
2.7.2 No Breach of Contract
2.7.3 Measures to be Taken
2.7.4 Extension of Time
2.7.5 Payments
2.7.6 Consultation
2.8 Suspension
2.9 Termination
2.9.1 By the Client
2.9.2 By the Consultants
2.9.3 Cessation of Rights and Obligations
2.9.4 Cessation of Services
2.9.5 Payment upon Termination
2.9.6 Disputes about Events of Termination
3. Obligations of the Consultants
3.1 General
3.1.1 Standard of Performance
3.1.2 Law Governing Services
3.2 Conflict of Interests
3.2.1 Consultants not to Benefit from Commissions, discounts etc.
3.2.2 Consultants and Affiliates not to be otherwise interested in
Project

3.2.3Prohibition of Conflicting Activities

3.3 Confidentiality
3.4 Liability of the Consultants
3.5 Insurance to be taken out by the Consultants
3.6 Accounting, Inspection and Auditing
3.7 Consultants’ Actions requiring Client’s prior Approval
3.8 Reporting Obligations
3.9 Documents prepared by the Consultants to be the Property of the Client
3.10 Equipment And materials furnished by the client
4. Consultants ‘Personnel
4.1 General
4.2 Description of Personnel
4.3 Approval of Personnel
4.4 Working Hours, Overtime, Leave etc
4.5 Removal and/or Replacement of Personnel
4.6 Resident Project Manager
5. Obligations of the Client
4.1 Assistance and Exemptions
4.2 Access to Land
4.3 Change in the Applicable Law
4.4 Services, Facilities and Property of the Client
4.5 Payment
6. Payment to the Consultants
6.1 Cost Estimates; Ceiling Amount
6.2 Currency of Payment
6.3 Mode of Billing and Payment
7. Responsibility for accuracy of the project document
7.1 General
7.2 Retention money
7.3 Penalty
7.4 Action for deficiency in services
8 Fairness and Good Faith

8.1 Good Faith
8.2 Operation of the Contract
9 SETTLEMENT OF DISPUTES
9.1 Amicable Settlement
9.2 Dispute Settlement
III. SPECIAL CONDITIONS OF CONTRACT
IV. APPENDICES
Appendix A: Terms of reference containing, inter-alia, the

Description of the Services and Reporting
Requirements
Appendix B: Consultants’ Sub consultants, Key Personnel and Sub Professional

Personnel, Task assignment, work programme, manning schedule,

qualification requirements of key personnel, schedule for submission of
various report.
Appendix C: Hours of work for Consultants’ Personnel
Appendix D: Duties of the Client
Appendix E: Cost Estimate
Appendix F: Minutes of Financial/ Contract Negotiations with the Consultant
Appendix G: Copy of letter of invitation
Appendix H: Copy of letter of acceptance
Appendix I(1): Format for Bank Guarantee for Performance Security for individual work
Appendix I(2): Format for Bank Guarantee for Performance Security for a number of works
Appendix J : Minutes of the Pre-bid meeting
CONTRACT FOR CONSULTANT’S SERVICES

INDIA
CONTRACT FOR CONSULTANT’S SERVICES
ENGAGING TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY STUDY (FS) AND

DETAILED PROJECT REPORT (DPR) ON EPC MODE FOR CONSTRUCTION OF ROAD TAPA-
HUSH-DILLE GG (NEW ALIGNMENT) FROM KM 0.00 TO KM 58.00 (NET LENGTH 58.00 KMS)
GREEN FIELD ALIGNMENT TO NHSL SPECIFICATIONS IN THE AOR OF 85 RCC UNDER 756
BRTF PROJECT ARUNANKIN THE STATE OF ARUNACHAL PRADESH
This CONTRACT (hereinafter called the “Contract”) is made on the _____day of the month of ________ 2023,
between, on the one hand, CE (P) Arunank, C//O 99 APO), Pin – 931 719 (hereinafter called the “Client”)
and, on the other hand, M/s ___________________________________________________________________ in JV with ______________
and in Association with ________ (hereinafter called the “Consultants”).
WHEREAS
(A) the Client has requested the Consultants to provide certain consulting services as defined in
the General Conditions attached to this Contract (hereinafter called the “Services”);
(B) the Consultants, having represented to the Client that they have the required professional skills,
personnel and technical resources, have agreed to provide the Services on the terms and
conditions set forth in this Contract;
NOW THEREFORE the parties hereto hereby agree as follows:

1 The following documents attached hereto shall be deemed to form an integral part of this
Contract:
(a) The General Conditions of Contract (hereinafter called “GC”);
(b) The Special Conditions of contract (hereinafter called “SC”);
(c) The following Appendices:
Appendix A: Terms of reference containing, inter-alia, the Description of the Services and Reporting
Requirements
Appendix B: Consultants’ Sub consultants, Key Personnel and Sub Professional Personnel, Task
assignment, work programme, manning schedule, qualification requirements of key
personnel, and schedule for submission of various report.
Appendix C: Hours of work for Consultants’ Personnel

Appendix D: Duties of the Client
Appendix E: Cost Estimate
Appendix F: Minutes of Financial/ Contract Negotiations with the Consultant
Appendix G: Copy of letter of invitation
Appendix H: Copy of letter of acceptance
Appendix I: Copy of Bank Guarantee for Performance Security
Appendix-J: Minutes of the pre-bid meeting

2. The mutual rights and obligations of the Client and the Consultants shall be as set forth in the
Contract; in particular:
(a) The Consultants shall carry out the Services in accordance with the provisions of the
Contract; and
(b) Client shall make payments to the Consultants in accordance with the provisions of the
Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective
names as of the day and year first above written.
FOR AND ON BEHALF OF Witness

CE (P) Arunank
(Brig Yogesh Nair)

Chief Engineer 1 Signature
Name
Address
By
Authorized Representative 2. Signature
Name
Address
FOR AND ON BEHALF OF Witness

(Consultant) 1. Signature
Name
Address
By
Authorized Representative 2. Signature
Name
Address

GENERAL CONDITIONS OF CONTRACT

GENERAL CONDITIONS OF CONTRACT

1. GENERAL PROVISIONS
1.1 Definitions
Unless the context otherwise requires, the following terms whenever used in this
Contract have the following meanings:
(a) “Applicable Law means the law and any other instruments having the force of law in the
India and in force from time to time.
(b) “Contract” means the Contract signed by the Parties, to which these General
Conditions of Contract are attached, together with all the documents listed in Clause 1 of
such signed Contract;
(c) “Effective Date” means the date on which this Contract comes into force and effect
pursuant to Clause GC 2.1;
(d) “foreign currency” means any currency other than the currency of Government;
(e) “GC” means these General Conditions of Contract;
(f) “Government” means the Government of India;
(g) “ local Currency” means the currency of Government of India;
(h) “Member”, in case the Consultants consist of a joint venture or consortium of more than one
entity means any of these entities, and “Members” means all of these entities;
(i) “Personnel” means local persons hired by the Consultants or by any Sub Consultant as
employees and assigned to the performance of the Services or any part thereof; “foreign
Personnel” means such persons who at the time of being so hired had their domicile outside
India; and “local Personnel” means such persons who at the time of being so hired had their
domicile inside India;
(i) “Party” means the Client or the Consultants, as the case may be, and Parties means both
of them;
(j) “Services” means the work to be performed by the Consultants pursuant to this Contract for
the purposes of the Project, as described in Appendix A hereto;
(k) “SC” means the

Special Conditions of Contract by which these General Conditions of
Contract may be amended or supplemented;
(l) “Sub Consultant” means any entity to which the Consultants subcontract any part of the
Services in accordance with the provisions of Clause GC 3.7; and
(m) “Third Party” means any person or entity other than the Government, the
Client, the Consultants or a Sub Consultant.
1.2 Relation between the Parties

Nothing contained herein shall be construed as establishing a relation of master and servant or of
agent and principal as between the Client and the Consultants. The Consultants, subject to this
Contract, have complete charge of Personnel performing the Services and shall be fully
responsible for the Services performed by them or on their behalf hereunder.
1.3 Governing Law and Jurisdiction

This Contract, its meaning and interpretation, and the relation between the Parties shall be
governed by the Applicable Laws of India and the Courts at Naharlagun/Itanagar (Arunchal
Pradesh)shall have exclusive jurisdiction over matters arising out of or relating to this
Agreement.
1.4 Language
This Contract has been executed in the language specified in the SC, which shall be the binding
and controlling language for all matters relating to the meaning or interpretation of this
Contract.
1.5 Table of Contents and Headings

The table of contents, headings or sub-headings in this agreement is for convenience for reference
only and shall not be used in, and shall not limit, alter or affect the construction and interpretation
of this Contract.
1.6 Notices
1.6.1 Any notice, request or consent required or permitted to be given or made pursuant to this Contract shall be in
writing. Any such notice, request or consent shall be deemed to have been given or made when delivered in person to
an authorized representative of the Party to whom the communication is addressed, or when sent by registered mail,
facsimile or e-mail to such Party at the address specified in the SC.
1.6.2 Notice will be deemed to be effective as specified in the SC.

1.6.3 A party may change its address for notice hereunder by giving the other Party notice of such
change pursuant to the provisions listed in the SC with respect to Clause GC 1.6.2.
1.7 Location
The Services shall be performed at such locations as are specified in Letter of Acceptance
(Appendix-I) hereto and, where the location of a particular task is not so specified, at such
locations, whether in India or elsewhere, as the Client may approve.
1.8 Authority of Member in Charge

In case the Consultants consist of a joint venture of more than one entity, with or without an
Associate the Members hereby authorize the entity specified in the SC to act on their behalf in
exercising all the Consultants’ rights and obligations towards the Client under this Contract,
including without limitation the receiving of instructions and payments from the Client.
1.9 Authorized Representatives

Any action required or permitted to be taken, and any document required or permitted to be
executed, under this Contract by the Client or the Consultants may be taken or executed by the
officials specified in the SC.
1.10 Taxes and Duties
Unless otherwise specified in the SC, the Consultants shall pay all such taxes/GST, duties, fees and
other impositions as may be levied under the Applicable Law.
2. COMMENCEMENT, COMPLETION, MODIFICATION AND
TERMINATION OF CONTRACT
2.1 Effectiveness of Contract

This Contract shall come into force and effect on the date of the Client’s notice to the Consultants
instructing the Consultants to begin carrying out the Services. This notice shall confirm that the
effectiveness conditions, if any, listed in the SC have been met.
2.2 Termination of Contract for Failure to Become Effective

If this Contract has not become effective within such time period after the date of the Contract
signed by the Parties as shall be specified in the SC, either Party may, by not less than four (4)
weeks’ written notice to the other Party, declare this Contract to be null and void, and in the event
of such a declaration by either Party, neither Party shall have any claim against the other Party with
respect hereto.
2.3 Commencement of Services
The Consultants shall begin carrying out the Services at the end of such time period after the
Effective Date as shall be specified in the SC.
2.4 Expiration of Contract
Unless terminated earlier pursuant to Clause GC 2.9 hereof, this Contract shall expire when
services have been completed and all payments have been made at the end of such time period
after the Effective Date as shall be specified in the SC.
2.5 Entire Agreement

This Contract contains all covenants, stipulations and provisions agreed by the Parties. No agent or
representative of either Party has authority to make, and the Parties shall not be bound by or be
liable for, any statement, representation, promise or agreement not set forth herein.
2.6 Modification
Modification of the terms and conditions of this Contract, including any modification of the scope
of the Services, may only be made by written agreement between the Parties. Pursuant to Clause
GC 7.2 hereof, however, each party shall give due consideration to any proposals for modification
made by the other Party.
2.7 Force Majeure
2.7.1 Definition
(a) For the purposes of this Contract, “Force Majeure” means an event which is beyond the
reasonable control of a Party, and which makes a Party’s performance of its obligations
hereunder impossible or so impractical as reasonably to be considered impossible in the
circumstances, and includes, but is not limited to, war, riots, civil disorder, earthquake,
fire, explosion, storm, flood or other adverse weather conditions, strikes, lockouts or other
industrial action (except where such strikes, lockouts or other industrial action are within
the power of the Party invoking Force Majeure to prevent), confiscation or any other
action by government agencies.
(b) Force Majeure shall not include (i) any event which is caused by the negligence or
intentional action of a Party or such Party’s Sub Consultants or agents or employees, nor
(ii) any event which a diligent Party could reasonably have been expected to both (A) take
into account at the time of the conclusion of this Contract and (B) avoid or overcome in the
carrying out of its obligations here under
(c) Force Majuere shall not include insufficiency of funds or failure to make any payment
required hereunder.
2.7.2 No Breach of Contract

The failure of a Party to fulfill any of its obligations hereunder shall not be considered to be a
breach of, or default under, this Contract insofar as such inability arises from an event of Force
Majeure, provided that the Party affected by such an event has taken all reasonable precautions,
due care and reasonable alternative measures, all with the objective of carrying out the terms and
conditions of this Contract.
2.7.3 Measures to be Taken
(a) A party affected by an event of Force Majeure shall take all reasonable measures to remove such
Party’s inability to fulfill its obligations hereunder with a minimum of delay.
(b) A party affected by an event of Force Majeure shall notify the other Party of such event as soon as
possible, and in any event not later than fourteen (14) days following the occurrence of such event,
providing evidence of the nature and cause of such event, and shall similarly give notice of the
restoration of normal conditions as soon as possible.
(c) The Parties shall take all reasonable measures to minimize the consequences of any event of
Force Majeure.
2.7.4 Extension of Time

Any period within which a Party shall, pursuant to this Contract, complete any action or task, shall
be extended for a period equal to the time during which such Party was unable to perform such
action as a result of Force Majeure.
2.7.5 Payments
During the period of their inability to perform the Services as a result of an event of Force
Majeure, the Consultants shall be entitled to be reimbursed for additional costs reasonably and
necessarily incurred by them during such period for the purposes of the Services and in
reactivating the Services after the end of such period.
2.7.6 Consultation
Not later than thirty (30) days after the Consultants, as the result of an event of Force Majeure,
have become unable to perform a material portion of the Services, the Parties shall consult with
each other with a view to agreeing on appropriate measures to be taken in the circumstances.
2.8 Suspension
The Client may, by written notice of suspension to the Consultants, suspend all payments to the
Consultants hereunder if the Consultants fail to perform any of their obligations under this
Contract, including the carrying out of the Services, provided that such notice of suspension (i)
shall specify the nature of the failure, and (ii) shall request the Consultants to remedy such failure
within a period not exceeding thirty (30) days after receipt by the Consultants of such notice of
suspension.
2.9 Termination
2.9.1 By the Client

The Client may, by not less than thirty (30) days’ written notice of termination to the
Consultants (except in the event listed in paragraph (f) below, for which there shall be a written
notice of not less than sixty (60) days), such notice to be given after the occurrence of any of the
events specified in paragraphs (a) through (f) of this Clause 2.9.1, terminate this Contract:
(a) if the Consultants fail to remedy a failure in the performance of their obligations hereunder,
as specified in a notice of suspension pursuant to Clause 2.8 hereinabove, within thirty (30)
days of receipt of such notice of suspension or within such further period as the Client may
have subsequently approved in writing;
(b) if the Consultants become (or, if the Consultants consist of more than one entity, if any of
their Members becomes) insolvent or bankrupt or enter into any agreements with their
creditors for relief of debt or take advantage of any law for the benefit of debtors or go into
liquidation or receivership whether compulsory or voluntary;
(c) if the Consultants submit to the Client a statement which has a material effect on the rights,
obligations or interests of the Client and which the Consultants know to be false;
(d) if, as the result of Force Majeure, the Consultants are unable to perform a material portion
of the Services for a period of not less than sixty (60) days; or
(e) if the Client, in its sole discretion and for any reason whatsoever, decides to terminate this
Contract.
2.9.2 By the Consultants

The Consultants may, by not less than thirty (30) day’s written notice to the Client, such notice to
be given after the occurrence of any of the events specified in paragraphs through (d) of this
Clause 2.9.2, terminate this Contract:
(a) if the Client fails to pay any money due to the Consultants pursuant to this Contract and not subject
to dispute pursuant to Clause 8 hereof within forty-five(45) days after receiving written notice
from the Consultants that such payment is overdue;
(b) if the Client is in material breach of its obligations pursuant to this Contract and has not remedied
the same within forty-five (45) days (or such longer period as the Consultants may have
subsequently approved in writing) following the receipt by the Client of the Consultants’ notice
specifying such breach;
(c) if, as the result of Force Majeure, the Consultant are unable to perform a material
portion of the Services for a period of not less than sixty (60) days; or
(d) if the Client fails to comply with any financial decision reached as a result of arbitration pursuant
to Clause 8 hereof
2.9.3 Cessation of Rights and Obligations
Upon termination of this Contract pursuant to Clauses 2.2 or 2.9 hereof, or upon expiration of this
Contract pursuant to Clause 2.4 hereof, all rights and obligations of the Parties hereunder shall
cease, except (i) such rights and obligations as may have accrued on the date of termination or
expiration, (ii) the obligation of confidentiality set forth in Clause 3.3 hereof, (iii) the
Consultant’s obligation to permit inspection, copying and auditing of their accounts and records
set forth in Clause 3.6 (ii) hereof, and (iv) any right which a Party may have under the Applicable
Law.
2.9.4 Cessation of Services

Upon termination of this Contract by notice of either Party to the other pursuant to Clauses 2.9.1 or

2.9.2 hereof, the Consultants shall, immediately upon dispatch or receipt of such notice, take all
necessary steps to bring the Services to a close in a prompt and orderly manner and shall make
every reasonable effort to keep expenditures for this purpose to a minimum. With respect to
documents prepared by the Consultants and equipment and materials furnished by the Client, the
Consultants shall proceed as provided, respectively, by Clauses 3.9 or 3.10 hereof.
2.9.5 Payment upon Termination

Upon termination of this Contract pursuant to Clauses 2.9.1 or 2.9.2 hereof, the Client shall make
the following payments to the Consultants (after offsetting against these payments any amount that
may be due from the Consultant to the Client):
(i) remuneration pursuant to Clause 6 hereof for Services satisfactorily performed prior to the
effective date of termination.
(ii) reimbursable expenditures pursuant to Clause 6 hereof for expenditures
actually incurred prior to the effective date of termination; and
(iii) except in the case of termination pursuant to paragraphs (a) through (d) of Clause 2.9.1
hereof, reimbursement of any reasonable cost incident to the prompt and orderly
termination of the Contract including the cost of the return travel of the Consultants’
personnel and their eligible dependents.
2.9.6 Disputes about Events of Termination
If either Party disputes whether an event specified in paragraphs (a) through (e) of Clause
2.9.1 or in Clause 2.9.2 hereof has occurred, such Party may, within forty-five(45) days after receipt of
notice of termination from the other Party, refer the matter to arbitration pursuant to Clause 8 hereof,
and this Contract shall not be terminated on account of such event except in accordance with the terms
of any resulting arbitral award.
3. OBLIGATIONS OF THE CONSULTANTS

3.1 General
3.1.1 Standard of Performance
The Consultants shall perform the Services and carry out their obligations here under with all due
diligence, efficiency and economy, in accordance with generally accepted professional techniques
and practices, and shall observe sound management practices, and employ appropriate advanced
technology and safe and effective equipment, machinery, materials and methods. The Consultants
shall always act, in respect of any matter relating to this Contract or to the Services, as faithful
advisers to the Client, and shall at all times support and safeguard the Client's legitimate interests
in any dealings with Sub-Consultants or Third Parties.
3.1.2 Law Governing Services
The Consultants shall perform the Services in accordance with the Applicable Law and shall take
all practicable steps to ensure that any Sub Consultants, as well as the Personnel and agents of the
Consultants and any Sub Consultants, comply with the Applicable Law. The Client shall advise
the Consultants in writing of relevant local customs and the Consultants shall, after such
notifications, respect such customs.
3.2 Conflict of Interests

3.2.1 Consultants not to Benefit from Commissions, Discounts, etc.
The remuneration of the Consultants pursuant to Clause 6 hereof shall constitute the Consultants'
sole remuneration in connection with this Contract or the Services and the Consultants shall not
accept for their own benefit any trade commission, discount or similar payment in connection
with activities pursuant to this Contract or to the Services or in the Discharge of their obligations
hereunder, and the Consultants shall use their best efforts to ensure that any Sub Consultants, as
well as the Personnel and agents of either of them, similarly shall not receive any such additional
remuneration.
3.2.2 Consultants and Affiliates not to be otherwise interested in Project
The Consultants agree that, during the term of this Contract and after its termination, the
Consultants and any entity affiliated with the Consultants, as well as any Sub Consultant and any
entity affiliated with such Sub Consultant, shall be disqualified from providing goods, works or
services (other than the Services and any continuation thereof) for any project resulting from or
closely related to the Services.
3.2.3 Prohibition of Conflicting Activities

Neither the Consultants nor their Sub Consultants nor the Personnel of either of them shall
engage, either directly or indirectly, in any of the following activities:
(a) during the term of this Contract, any business or professional activities in the Government's
country which would conflict with the activities assigned to them under this Contract; or
(b) after the termination of this Contract, such other activities as may be specified in the SC.
3.3 Confidentiality
The Consultants, their Sub Consultants and the Personnel of either of them shall not, either during
the term or within two (2) years after the expiration of this Contract, disclose any proprietary or
confidential information relation to the Project, the Services, this Contract or the Client's business
or operations without the prior written consent of the Client.
3.4 Liability of the Consultants
Subject to additional provisions, if any, set forth in the SC, the Consultants' liability under this
Contract shall be as provided by the Applicable Law.
3.5 Insurance to be taken out by the Consultants
The Consultants (i) shall take out and maintain, and shall cause any Sub consultants to take out
and maintain, at their (or the Sub consultants', as the case may be) own cost but on terms and
conditions approved by the Client, insurance against the risks, and for the coverage, as shall be
specified in the Special Conditions (SC), and (ii) at the Client's request, shall provide evidence to
the Client showing that such insurance has been taken out and maintained and that the current
premiums therefore have been paid.
3.6 Accounting, Inspection and Auditing

The Consultants (i) shall keep accurate and systematic accounts and records in respect of the
Services hereunder, in accordance with internationally accepted accounting principles and in such
form and detail as will clearly identify all relevant time charges and cost, and the bases thereof
(including the bases of the Consultants' costs and charges), and (ii) shall permit the Client or its
designated representative periodically, and up to one year from the expiration or termination of
this Contact, to inspect the same and make copies thereof as well as to have them audited by
auditors appointed by the Client.
3.7 Consultants' Actions requiring Client's prior Approval

The Consultants shall obtain the Client's prior approval in writing before taking any of the
following actions:
(a) Appointing such members of the Personnel as are listed in Appendix B;
(b) Entering into a subcontract for the performance of any part of the Services, it being understood
(i)that the selection of the Sub-Consultant and the terms and conditions of the subcontract shall
have been approved in writing by the Client prior to the execution of the subcontract, and (ii)
that the Consultants shall remain fully liable for the performance of the Services by the Sub-
Consultant and its Personnel pursuant to this Contract;
(c) Any other action that may be specified in the SC.
3.8 Reporting Obligations

The Consultants shall submit to the Client the reports and documents specified in Enclosure III
of TOR hereto, in the form, in the numbers and within the time periods set forth in the said
Appendix.
3.9 Documents prepared by the Consultants to be the Property of the Client

All plans, drawings, specifications, designs, reports and other documents prepared by the
Consultants in performing the Services shall become and remain the property of the Client, and the
Consultants shall, not later than upon termination or expiration of this Contract, deliver all such
documents to the Client, together with a detailed inventory thereof. The Consultants may retain a
copy of such documents. Restrictions about the future use of these documents shall be as specified
in the SC.
3.10 Equipment and Materials furnished by the Client
Equipment and materials made available to the Consultants by the Client, or purchased by the
Consultants with funds provided by the Client, shall be the property of the Client and shall be
marked accordingly. Upon termination or expiration of this Contract, the Consultants shall make
available to the Client an inventory of such equipment and materials and shall dispose of such
equipment and materials in accordance with the Client's I instructions. While in possession of such
equipment and materials, the Consultants, unless otherwise instructed by the Client in writing, shall
insure them in an amount equal to their full replacement value.
4. CONSULTANTS' PERSONNEL
4.1 General
The Consultants shall employ and provide such qualified and experienced Personnel as are required to
carry out the Services.-
4.2 Description of Personnel
(a) The titles, agreed job descriptions, minimum qualification and estimated periods of engagement
in the carrying out of the Services of each of the Consultants' Key Professional / Sub Professional
Personnel are described in Appendix B.
(b) If required to comply with the provisions of Clause 3.1.1 of this Contract, adjustments with respect
to the estimated periods of engagement of Key Professional / Sub Professional Personnel set forth
in Appendix B may be made by the Consultants by written notice to the Client, provided
(i) that such adjustments shall not alter the originally estimated period of engagement of any
individual by more than 10% or one week, whichever is larger, and
(ii) that the aggregate of such adjustments shall not cause payments under this Contract to
exceed the ceilings set forth in Clause 6.1 (b) of this Contract. Any other such adjustments
shall only be made with the Client's written approval.
(c) If additional work is required beyond the scope of the Services specified in Appendix A, the
estimated periods of engagement of Key Personnel set forth in Appendix B may be increased by
agreement in writing between the Client and the Consultants.
4.3 Approval of Personnel

The Key Personnel and Sub Consultants listed by title as well as by name in Appendix B are
hereby approved by the Client. In respect of other Key Personnel which the Consultants propose
to use in the carrying out of the Services, the Consultants shall submit to the Client for review
and approval a copy of their biographical data. If the Client does not object in writing (stating the
reasons for the objection) within twenty-one (21) calendar days from the date of receipt of such
biographical data, such Key Personnel shall be deemed to have been approved by the Client.
4.4 Working Hours, Overtime, Leave, etc.

(a) Working hours and holidays for Key Professional / Sub Professional Personnel are set forth in
Appendix C hereto. To account for travel time, foreign Personnel carrying out Services inside the
Government's country shall be deemed to have commenced (or finished) work in respect of the
Services such number of days before their arrival in (or after their departure from) the
Government's country as is specified in Appendix C hereto.
(b) The Key Professional / Sub Professional Personnel shall not be entitled to be paid for
overtime nor to take paid sick leave or vacation leave except as specified in Appendix C
hereto, and except as specified in such Appendix, the Consultants' remuneration shall be
deemed to cover these items. All leave to be allowed to the Personnel is included in the
staff- months of approval of the Client by the Consultants, who shall ensure that absence
for leave purposes will not delay the progress and adequate supervision of the Services.
4.5 Removal and/or Replacement of Personnel

Removal and/or replacement of Personnel shall be regulated as under:
4.5.1 In case notice to commence services pursuant to Clause 2.1 of this Contract is not
ordered by Client within 120 days of negotiations the key personnel can excuse themselves on
valid grounds, e.g., selection on some other assignment, health problem developed after contract
negotiation, etc. In such a case no penalty shall be levied on the Firm or on the person
concerned. The firm shall however be asked to give a replacement by an equal or better scoring
person, whenever mobilization is ordered.
4.5.2 In case notice to commence services is given within 120 days of negotiations there placement
shall be as below:
a. Replacement up to 33%: Replacement shall be by an equal or better scoring person. Reduction
in remunerations for the balance period shall be @ 5% of the monthly rate.
b. Replacement of more than 33% and up to 50%: Replacement shall be by an equal or better
scoring person. Reduction in remunerations for the balance period shall be @ 10% of the
monthly rate.
c. Replacement beyond 50% and upto 66%. Replacement shall be by an equal or better scoring
person. Reduction in remunerations for the balance period shall be @ 15% of the monthly rate.
d. Replacement beyond 66 %shall normally not be considered. However in exceptional
circumstances, where it becomes absolutely essential the remunerations of the substitute shall be
reduced by 50 % of the original person replaced. Replacement shall be by an equal or better
scoring person, The Department may initiate action for termination/debarment of such
Consultant for future projects of BRO/ MORTH for a period of 6 months to 24 months
depending upon the severity of case.
4.5.3 Replacement after original contract period is over:

There shall be no limit on the replacements and no reduction in remunerations shall be made.
The replacement shall however be of equal or better score.
4.5.4 If the Employer (i) finds that any of the Personnel has committed serious misconduct or has been
charged with having committed a criminal action or (ii) has reasonable ground to be dissatisfied
with the performance of any of the Personnel, then the Consultant shall, at the Employer’s
written request specifying the grounds therefore, forthwith provide are placement with
qualifications and experience acceptable to him.
4.5.5 If the team leader or any other key personnel/ specialist considered pivotal to the project is
replaced, the substitute may be interviewed by CE (P) Arunank to assess their merit and
suitability.
4.5.6 If any member of the approved team of a Consultant engaged by CE (P) Arunank leaves that
Consultant before completion of the job, he shall be barred for a period of 6 months to 24 months
from being engaged as a team member of any other Consultant working (or to be appointed) for
any other BRO / MORT&H projects.
4.5.7 In exceptional situations where the replacement with equivalent or better qualification is not
available, replacement with lower qualifications than the originally approved may be accepted
with reduction in remuneration as per the procedure prescribed below. This kind of relaxation shall
however, be limited to replacement of 2 key personnel only in one consultancy contract package.
i) The new proposed personnel as a replacement has to be evaluated as per the criteria fixed at the
time of evaluation of original proposal and marks/rating and then:
-If the original personnel (included in the original proposal based on which the contract was
awarded) is to be replaced at the instruction of CE (P) Arunank and the new proposed personnel is
having less qualification/ experience i.e marks/rating (but fulfilling the minimum requirement as
per TOR), his remuneration would be reduced by 15% over and above the stipulated conditions in
the contract because of less qualified personnel.
-If the original personnel (included in Contract Agreement) is to be replaced by the Consulting
firm and the new proposed personnel is having less qualification/ experience (marks/rating), then
his remuneration would be decreased proportionally in comparison to the marks of the original
personnel. This will also take into account the contract condition and if the proposed reduction is
less than that stipulated in contract condition, it would be as per the contract provision.
It will be ensured that the new proposed personnel should score at least 75% of the marks of the
originally approved key personnel. Both the Consulting firm and the proposed personnel should
give the undertaking in the format available in Form VII of Appendix II along with the
replacement CV.
ii) The CV should be signed by personnel and the consulting firm in every page. If the CV is found
incorrect at later date, the personnel accepted would be removed from the assignment and debarred
from further CE (P) Arunank works for an appropriate period to be decided by CE (P) Arunank and
the new proposed personnel in place of removed personnel would be paid 15% less salary than the
original personnel. 15% reduction in the salary will be imposed as penalty for submitting the incorrect
information. This penalty will be imposed only once. If the same consulting firm submits incorrect
information again second time, necessary action will be taken by CE (P) Arunank to blacklist the firm.
4.6 Resident Project Manager

If required by the SC, the Consultants shall ensure that at all times during the Consultants'
performance of the Services in the Government's country a resident project manager, acceptable to
the Client, shall take charge of the performance of such Services.
5. OBLIGATION OF THE CLIENT

5.1 Assistance and Exemptions
Unless otherwise specified in the SC, the Client shall use its best efforts to ensure that the
Government shall:
(a) provide the Consultants, Sub Consultants and Personnel with work permits and such other
documents as shall be necessary to enable the Consultants, Sub Consultants or Personnel to
perform the Services;
(b) assist for the Personnel and, if appropriate, their eligible dependents to be provided promptly
with all supporting papers for necessary entry and exit visas, residence permits, exchange permits
and any other documents required for their stay in India;
(c) facilitate prompt clearance through customs of any property required for the services;
(d) issue to officials, agents and representatives of the Government all such instructions as may be
necessary or appropriate for the prompt and effective implementation of the Services;
5.2 Access to Land
The Client warrants that the Consultants shall have, free of charge, unimpeded access to all land
in the Government’s country in respect of which access is required for the performance of the
Services. The Client will be responsible for any damage to such land or any property thereon
resulting from such access and will indemnify the Consultant and each of the Personnel in
respect of liability for any such damage, unless such damage is caused by the default or
negligence of the Consultants or any Sub consultants or the Personnel either of them.
5.3 Change in the Applicable Law
If, after the date of this Contract, there is any change in the Applicable Law with respect to taxes
and duties which increases or decreases the cost or reimbursable expenses incurred by the
Consultants in performing the Services, then the remuneration and reimbursable expenses
otherwise payable to the Consultants under this Contract shall be increased or decreased
accordingly by agreement between the Parties hereto, and corresponding adjustments shall be
made to the ceiling amounts specified in Clause 6.1(b),
5.4 Services, Facilities and Property of the Client

The client shall make available to the Consultants and the Personnel, for the purposes of the
Services and free of any charge, the services, facilities and property described in Appendix D at the
times and in the manner specified in said Appendix D, provided that if such services, facilities and
property shall not be made available to the Consultants as and when so specified, the Parties shall
agree on (i) any time extension that may be appropriate to grant to the Consultants for the
performance of the Services, (ii) the manner in which the Consultants shall procure any such
services, facilities and property from other sources, and (iii) the additional payments, if any, to be
made to the Consultants as a result thereof pursuant to Clause 6.1(c) hereinafter.
5.5 Payment
In consideration of the Services performed by the Consultants under this Contract, the Client shall
make to the Consultants such payments and in such manner as is provided by Clause 6 of this
Contract.
6. PAYMENT TO THE CONSULTANTS

6.1 Cost Estimates ; Ceiling Amount
(a) An abstract of the cost of the Services payable in local currency (Indian Rupees) is set forth
in Appendix E.
(b) Except as may be otherwise agreed under Clause 2.6, the payments under this Contract shall not
exceed the ceiling specified in the SC on conclusion of contract. The Consultants shall notify the
Client as soon as cumulative charges incurred for the Services have reached 80% of the ceiling.
(c) Notwithstanding Clause 6.1(b) hereof, if pursuant to Clauses 5.4 hereof, the Parties shall agree that
additional payments shall be made to the Consultants in order to cover any necessary additional
expenditures not envisaged in the cost estimates referred to in Clause 6.1(a) above, the ceiling set
forth in Clause 6.1(b) above shall be increased by the amount or amounts, as the case may be, of
any such additional payments.
6.2 Currency of Payment
(a) The payment shall be made in Indian Rupees.
6.3 Mode of Billing and Payment

Billing and payments in respect of the Services shall be made as follows:-
(a) The Client shall cause to be paid to the Consultants an advance payment as specified in the SC, and
as otherwise set forth below. The advance payment will be due after provision by the Consultants
to the Client of a bank guarantee by a bank acceptable to the Client in an amount (or amounts) and
in a currency (or currencies) specified in the SC, such bank guarantee (i) to remain effective until
the advance payment has been fully set off as provided in the SC, and ii) in such form as the
Client shall have approved in writing.
(b) Payment Schedule

The Consultant will be paid stage-wise, for Each Part (road ) separately as a percentage of the
weighted contract value (weighted contract value for Part -I will be taken as 80% of the quoted
contract value and weighted contract value for Part-II will be taken as 20% of the quoted contract
value) as per the schedule given below:
S.No Item Total Payment

as % age
of contract value
1 Submission of final Inception Report 15%
2 Submission of final Alignment Report 10%
3 Submission of final Feasibility Report 5%
Submission of final Land Acquisition
4 10%
Report
5 Submission of clearance proposals 5%
6 Submission of Draft DPR 10%
7 Approval of Final DPR 10%
8 Approval of Technical Schedules 5%
9 3D or equivalent publication as 10%
per prevailing LA Act of area
under consideration
10 Clearance – Stage I Approval 5%
11 Clearance – Stage II/Final Approval 5%

12 Retention to be released after 3 years 10%

Total: 100%
13 Bonus on submission of draft 3A or Equivalent 2.5% bonus
publication as per prevailing LA Act of Area
under consideration within 1 month of alignment
finalization
Bonus on submission of draft clearance
14 proposals within 1 month of alignment 2.5% bonus
finalization
Note:Consultants have to provide a certificate that all key personnel as envisaged in the Contract
Agreement has been actually deployed in the project. They have to submit this certificate at the time of
submission of bills to CE (P) Arunank from time to time.
(c) No payment shall become eligible for the next stage till the consultant completes to the satisfaction
of the client the work pertaining to the preceding stage. The payment for the work of sub-soil
investigation (Boring)will be as per plan approved by the client and will be paid as per actual at the
rates quoted by the consultants .The payment for the quantity given by the client for boring will be
deemed to be included in the above mentioned payment schedule. Any adjustment in the payment
to the consultants will be made in the final payment only.
(d) The Client shall cause the payment of the Consultants in Para 6.4 (b) above as given in schedule of
payment within thirty (30) days after the receipt by the Client of bills. Interests at the rate specified
in the SC shall become payable as from the above due date on any amount due by, but not paid on,
such due date.
(e) The final payment under this Clause shall be made only after the final report and a final statement,
identified as such, shall have been submitted by the Consultants and approved as satisfactory by
the Client. The Services shall be deemed completed and finally accepted by the Client and the final
report and final statement shall be deemed approved by the Client as satisfactory one hundred and
eighty (180) calendar days after receipt of the final report and final statement by the Client unless
the Client, within ninety (90) day period, gives written the final notice to the Consultants
specifying in detailed deficiencies in the services, report or final statement. The Consultants shall
thereupon promptly make any necessary corrections, and upon completion of such corrections,
the foregoing process shall repeated. Any amount which the Client has paid or caused to be paid in
accordance with this Clause in excess of the amounts actually payable in accordance with the
provisions of this Contract shall be reimbursed by the Consultants to the Client within thirty (30)
days after receipt by the Consultants of notice thereof. Any such claim by the Client for
reimbursement must be made within twelve (12) calendar months after receipt by the Client of a
final report and a final statement approved by the Client in accordance with the above.
(f) All payments under this Contract shall be made to the account of the Consultants specified in the SC.
7. Responsibility for Accuracy of Project Documents
7.1 General
7.1.1 The Consultant shall be responsible for accuracy of the data collected, by him directly or
procured from other agencies/authorities, the designs, drawings, estimates and all other details
prepared by him as part of these services. He shall indemnify the CE (P) Arunank (BRO) against
any inaccuracy in the work which might surface during implementation of the project. The
Consultant will also be responsible for correcting, at his own cost and risk, the drawings
including any re-survey / investigations and correcting layout etc. if required during the execution
of the Services.
7.1.2 The Consultant shall be fully responsible for the accuracy of design and drawings of the bridges
and structures. All the designs and drawings for bridges and structures including all their
components shall be fully checked by a Senior Engineer after completion of the designs. All
drawings for bridges and structures shall be duly signed by the (a) Designer, (b) Senior Checking
Engineer, and (c) Senior Bridge / Structure Expert. The designs and drawings not signed by the
three persons mentioned above shall not be accepted. The Consultant shall indemnify the Client
against any inaccuracy / deficiency in the designs and drawings of the bridges and structures
noticed during the construction and even thereafter and the Client shall bear no responsibility for
the accuracy of the designs and drawings submitted by the Consultants.
7.1.3 The survey control points established by the Consultant shall be protected by the Consultants till
the completion of the Consultancy Services.
7.2. Retention Money

An amount equivalent to 10% of the contract value shall be retained at the end of the contract for
accuracy of design and quantities submitted and the same will be released after the completion of
civil contract works or after 3 years from completion of consultancy services, whichever is
earlier. The retention money will however be released by the Client on substitution by Bank
Guarantee of the same amount valid up to the period as above.
7.3. Penalty
7.3.1. Penalty for Error/Variation
i) If variation in any of the main quantities of work like earth work including sub grade, GSB,
WMM, Bituminous works (BM/DBM/AC/BC),drains, total concrete quantities and
reinforcing steel in bridge works or overall project cost, found during execution is more than
+/- 15%, the penalty equivalent to 5% of the contract value shall be imposed. For this purpose
retention money equivalent to 5% of the contract value will be forfeited. This shall exclude
any additional/deletion of items/works ordered during the execution.
ii) For inaccuracies in survey/investigation/design work the penalties shall be imposed as per
details given in Table below:
Sl. Penalty (%age of

Item
No. contract value)
Topographic Surveys 0.5 to 1.0
a) The horizontal alignment does not match with ground
condition.
1 b) The cross sections do not match with existing ground.
c) The co-ordinates are defective as instruments of

desired accuracy not used.
Geotechnical Surveys 0.5 to 1.0
a) Incomplete surveys
2 b) Data not analysed properly

c) The substrata substantially different from the actual
strata found during construction.
Traffic data found to be varying by more than 25% on 0.2 to 0.5
3 resurvey at a later date, unless there are justifiable
reasons.
Axle load data found to be varying by more than 25% on 0.20 to 0.5
4 resurvey at a later date, unless there are justifiable
reasons.
5 Structural Designs found to be unsafe or grossly over safe 1.0 to 2.0
7.3.2 Penalty for delay

In case of delay in completion of services, a penalty equal to 0.05% of the contract price per
day subject to a maximum 5% of the contract value will be imposed and shall be recovered
from payments due/performance security. However in case of delay due to reasons beyond the
control of the Consultant, suitable extension of time will be granted.
7.3.3 Total amount of recovery from all penalties shall be limited to 10% of the Consultancy Fee.
7.4 ACTION FOR DEFICIENCY IN SERVICES

7.4.1 Consultants liability towards the Client
Consultant shall be liable to indemnify the client for any direct loss or damage accrued or likely to
accrue due to deficiency in service rendered by him.
7.4.2 Warning / Debarring

In addition to the penalty as mentioned in para 7.3, warning may be issued to the erring Consultants
for minor deficiencies. In the case of major deficiencies in the Detailed Project Report involving
time and cost overrun and adverse effect on reputation of CE (P) Arunank, other penal action
including debarring for certain period may also be initiated as Per policy of CE (P) Arunank.
8. FAIRNESS AND GOOD FAITH
8.1 Good Faith
The Parties undertake to act in good faith with respect to each other’s rights under this Contract
and to adopt all reasonable measures to ensure the realization of the objectives of this Contract.
8.2 Operation of the Contract
The Parties recognize that it is impractical in this Contract to provide for every contingency which
may arise during the life of the Contract, and the Parties hereby agree that it is their intention that
this Contract shall operate fairly as between them, and without detriment to the interest of either of
them, and that, if during the term of this Contract either Party believes that this Contract is
operating unfairly, the Parties will use their best efforts to agree on such action as may be
necessary to remove the cause or causes of such unfairness, but no failure to agree on any action
pursuant to this Clause shall give rise to a dispute subject to arbitration in accordance with Clause 9
hereof.

9. SETTLEMENT OF DISPUTES
9.1 Amicable Settlement
The Parties shall use their best efforts to settle amicably all disputes arising out of or in
connection with this Contract or the interpretation thereof.
9.2 Dispute Settlement
Any dispute between the Parties as to matters arising pursuant to this Contract which cannot be
settled amicably within thirty (30) days after receipt by one Party of the other Party’s request for
such amicable settlement may be submitted by either Party for settlement in accordance with the
provisions specified in the SC.
10. Change of Scope

The change of Scope on account of variation of total length NHSL length of project Highway from
the indicative length as given at Annex-1 of Letter of Invitation of the RFP shall be dealt as follows
i) During the course of consultancy services in case it is considered necessary to

increase/decrease the scope of services of total length to indicative Length as given in the
RFP) by the client the same shall be notified by Change of scope notice. Similarly, if the
Consultant determines that change of scope is needed, he shall inform of the same to the
Client. The Client will examine and shall either reject the proposal or issue change of scope
notice.
ii) The Consultancy fee shall be revised on account of change of scope as below:
- In case the total length of project increase/decrease up to 10% of the length as indicated in
the RFP :No change in Consultancy Fees
- In case the increase/decrease in total length of project is more than 10% of the indicative
length as given in the RFP : The consultancy fee shall be increase/decrease in the same
proportion in which the length of project road is increased/decreased beyond 10%
iii) Length of Bypass / realignment shall not be treated as additional to the existing length of the
highway for the purpose of change / variation in length. Increase/decrease in length on
account of bypasses/realignment shall not be considered as change of scope. However, the
total length of the project highway (including bypasses and realignment) along the finally
approved alignment shall be compared with the indicative length in the RFP for the purpose
of variation.

SPECIAL CONDITIONS OF CONTRACT

Number of GC Clause
A. Amendments of, and Supplements to, Clauses in the General Conditions
1.1(a) The words “in the Government’s country” are amended to read “in INDIA”
The language is: English
The addresses are:

For the Client : Chief Engineer, Project Arunank
C/o 99 APO931 719
Ph . 0360-2953214
Email : bro-ank@nic.in
Attention : Commander 756 BRTF
C/O 99 APO
Pin : 930756
Email: bro-756brtf@nic.in
For the Consultant :
Attention : Name
Designation
Address
Tel : Fax : Email :
1.6.2 Notice will be deemed to be effective as follows:
(a) In the case of personal delivery or registered mail, on delivery;
(b) In the case of facsimiles, 24 hours following confirmed transmission.
(c) In case of E mail, 24 hours following confirmed transmission.
1.8 Entity to Act as Member in charge (In case of Joint Venture of Consultants) with or without an
Associate:
- ………………………..
1.9 The Authorized Representatives are:
For the Client : ( -- )

Director, <Agency> ( -- )
For the Consultant: Name

Designation
1.10 The Consultants and the personnel shall pay the taxes, duties, fees, levies and other impositions
levied under the existing, amended or enacted laws (prevailing 7 days before the last date of submission of
bids) during life of this contract and the Client shall perform such duties in regard to the deduction of such
tax as may be lawfully imposed
2.1 The effectiveness conditions are the following:
a) The contract has been approved by CE (P) Arunank.

b) The consultant will furnish within 15 days of the issue of letter of acceptance, an unconditional
Bank Guarantee from a Nationalized Bank, IDBI or ICICI/ICICI Bank/Foreign Bank/EXIM
Bank / Any Scheduled Commercial Bank approved by RBI having a net worth of not less than
500 crore as per latest Annual Report of the Bank. In the case of a Foreign Bank (issued by a
Branch in India) the net worth in respect of Indian operations shall only be taken into account.
In case of Foreign Bank, the BG issued by Foreign Bank should be counter guaranteed by any
Nationalized Bank in India. In case of JV, the BG shall be furnished on behalf of the JV or lead
partner of JV for an amount equivalent to 10 %of the total contract value to be received by him
towards Performance Security valid for a period of three years beyond the date of completion
of services.
2.2 The time period shall be “Four months” or such other time period as the parties may agree in
writing.
2.3 The time period shall be “fifteen days” or such other time period as the Parties may agree in
writing.
2.4 The time period shall be 48 months or such other time period as the parties may agree in
writing.
3.4 Limitation of the Consultants’ Liability towards the Client
(a) Except in case of negligence or willful misconduct on the part of the Consultants or on the part
of any person or firm acting on behalf of the Consultants in carrying out the Services, the
Consultants, with respect to damage caused by the Consultants to the Client’s property, shall
not be liable to the Client:
i) for any indirect or consequential loss or damage; and

ii) for any direct loss or damage that exceeds (A) the total payments for Professional
Fees and Reimbursable Expenditure made or expected to be made to the Consultants

hereunder, or (B) the proceeds the Consultants may be entitled to receive from any insurance
maintained by the Consultants to cover such a liability, whichever of (A) or (B) is higher.
(b) This limitation of liability shall not affect the Consultants’ liability, if any, for damage to Third
Parties caused by the Consultants or any person or firm acting on behalf of the Consultants in
carrying out the Services.
3.5 The risks and the coverage shall be as follows:

(a) Third Party motor vehicle liability insurance as required under Motor Vehicles Act, 1988 in respect
of motor vehicles operated in India by the Consultants or their Personnel or any Sub consultants or
their Personnel for the period of consultancy.
(b) Third Party liability insurance with a minimum coverage, for Rs. 1.00 million for the period of
consultancy.
(c) (i) The Consultant shall provide to CE (P) Arunank Professional Liability Insurance (PLI) for a period
of Five years beyond completion of Consultancy services or as per Applicable Law, whichever is
higher.

(ii) The Consultant will maintain at its expense PLI including coverage for errors and omissions
caused by Consultant’s negligence in the performance of its duties under this agreement, (A) For
the amount not exceeding total payments for Professional Fees and Reimbursable Expenditures
made or expected to be made to the Consultants hereunder OR (B) the proceeds, the
Consultants may be entitled to receive from any insurance maintained by the Consultants to cover
such a liability, whichever of (A) or (B) is higher.
(iii) The policy should be issued only from an Insurance Company operating in India.
(iv) The policy must clearly indicate the limit of indemnity in terms of “Any One Accident” (AOA)
and “Aggregate limit on the policy” (AOP) and in no case should be for an amount less than stated
in the contract.
(v) If the Consultant enters into an agreement with CE (P) Arunank in a joint venture or ‘in
association’, the policy must be procured and provided to CE (P) Arunank by the joint venture/in
association entity and not by the individual partners of the joint venture/ association.
(vi) The contract may include a provision thereby the Consultant does not cancel the policy midterm
without the consent of NHAI. The insurance company may provide an undertaking in this regard.
(d) Employer’s liability and workers’ compensation insurance in respect of the Personnel of the
Consultants and of any Sub consultant, in accordance with the relevant provisions of the Applicable
Law, as well as, with respect to such Personnel, any such life, health, accident, travel or other
insurance as may be appropriate; and all insurances and policies should start from the date of
commencement of services and remain effective as per relevant requirements of contract agreement.
3.9 The Consultants shall not use these documents for purposes unrelated to this Contract without the
prior written approval of the Client.
4.6 The person designated as Team Leader cum Senior Highway Engineer in Appendix B shall serve in
that capacity, as specified in Clause 4.6.
6.1 (b) The ceiling amount in local currency is Rs……… Excluding GST)
6.3 (a) No advance payment will be made.

6.3 (e) The interest rate is : @ 12% per annum
6.3 (f) The account is :
9.2 Disputes shall be settled by arbitration in accordance with the following provisions:
9.2.1 Selection of Arbitrators

Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or an
arbitration panel composed of three arbitrators, in accordance with the following
provisions:
(a) Where the Parties agree that the dispute concerns a technical matter, they may agree to
appoint a sole arbitrator or, failing agreement on the identity of such sole arbitrator within
thirty (30) days after receipt by the other Party of the proposal of a name for such an
appointment by the Party who initiated the proceedings, either Party may apply to the President,
Indian Roads Congress, New Delhi, for a list of not fewer than five nominees and, on receipt of

such list, the Parties shall alternately strike names there from, and the last remaining nominee on
the list shall be the sole arbitrator for the matter in dispute. If the last remaining nominee has
not been determined in this manner within sixty (60) days of the date of the list, the president, Indian
Roads Congress, New Delhi, shall appoint, upon the request of either Party and from such list or
otherwise, a sole arbitrator for the matter in dispute.
(b) Where the Parties do not agree that the dispute concerns a technical matter, the Client and the
Consultants shall each appoint one arbitrator, and these two arbitrators shall jointly appoint a third
arbitrator, who shall chair the arbitration panel. If the arbitrators named by the Parties do not
succeed in appointing a third arbitrator within thirty (30) days after the later of the two arbitrators
named by the Parties has been appointed, the third arbitrator shall, at the request of either Party, be
appointed by Secretary, the Indian Council of Arbitration, New Delhi.
(c) If, in a dispute subject to Clause SC 9.2.1 (b), one Party fails to appoint its arbitrator within thirty
(30) days after the other Party has appointed its arbitrator, the Party which has named an arbitrator
may apply to the Secretary, Indian Council of Arbitration, New Delhi, to appoint a sole arbitrator
for the matter in dispute, and the arbitrator appointed pursuant to such application shall be the sole
arbitrator for that dispute.
9.2.2 Rules of Procedure
Arbitration proceedings shall be conducted in accordance with procedure of the Arbitration &
Conciliation Act 1996, of India unless the Consultant is a foreign national/firm, where arbitration
proceedings shall be conducted in accordance with the rules of procedure for arbitration of the
United Nations Commission on International Trade Law (UNCITRAL) as in force on the date of
this Contract.
9.2.3 Substitute Arbitrators
If for any reason an arbitrator is unable to perform his function, a substitute shall be appointed in
the same manner as the original arbitrator.
9.2.4 Qualifications of Arbitrators
The sole arbitrator or the third arbitrator appointed pursuant to paragraphs (a) through (c) of Clause
8.2.1 hereof shall be an internationally recognized legal or technical expert with extensive
experience in relation to the matter in dispute.
9.2.5 Miscellaneous
In any arbitration proceeding hereunder:
(a) Proceedings shall, unless otherwise agreed by the Parties, be held in Doomdooma (Assam)
(b) the English language shall be the official language for all purposes; and [Note: English language
may be changed to any other Language, with the agreement of both the Parties.]
(c) the decision of the sole arbitrator or of a majority of the arbitrators (or of the third arbitrator if
there is no such majority) shall be final and binding and shall be enforceable in any court of
competent jurisdiction, and the Parties hereby waive any objections to or claims of immunity in
respect of such enforcement.
(d) The maximum amount payable per Arbitrator in Arbitration clauses shall be as under
S.No Particulars Maximum amount payable per

Arbitrator/ per case
Arbitrator fee Rs 15,000/- per day subject to a maximum of Rs 4
1 lacs or Rs 2.5 lakh (lump sum) subject to publishing
the award within 12months.
2 Reading charges Rs 15,000/-
Secretarial Assistance and Incidental Rs 20,000/-
3
charges(telephone, fax, postage etc)
Charges for publishing/ Rs 20,000/-
4
declaration of the award
Other expenses (As per actual against bills subject to maximum of the prescribed celling
given below)
Traveling expenses Economy class (by air), First class AC
(by train) and AC Car (by road)
5
Lodging and Boarding a) Rs 15,000/- per day (in metro cities)
b) Rs 7,000/- per day (in other cities)
c) Rs 3,000/- per day if any Arbitrator makes their
own arrangements.
6 Local travel Rs 1,500/- per day
Extra charges for days other Rs 3,500/- per day
7 than hearing/ meeting days
(maximum for 2 days)
Note:- 1. Lodging boarding and traveling expenses shall be allowed only for those members who
are residing 100 kms. Away from place of meeting.
2. Delhi, Mumbai, Chennai, Kolkata, Bangalore and Hyderabad shall be considered as
Metro Cities.
(e) In exceptional cases, such as cases involving major legal implications/ wider ramifications/ higher
financial stakes etc., a special fee structure could be fixed in consultation with the Contractor/
Supervision Consultants and with the specific approval of the CE (P) Arunank before
appointment of the Arbitrator,

Appendix A
Terms of reference containing, inter alia, the Description of the Services and Reporting Requirement

Appendix B
Consultants’ Sub consultants, Key Personnel and Sub Professional Personnel

______________________________________________________________________________

Appendix C
Hours of work for Consultants’ Personnel

______________________________________________________________________________
The Consultant’s personnel shall normally work for 8 hours in a day and six days a week. Normally
Sundays shall be closed for working. In addition they shall also be allowed to avail holidays as observed
by the Client’s office in the relevant state without deduction of remunerations. In case any person is
required to work on Sunday or Holiday due to exigency of work, he/she shall be given compensatory leave
within the next 15 days.

Appendix D
Duties of Client
______________________________________________________________________________

Appendix E
Cost Estimate
(excluding GST, refer clause 6.1(b) of special Condition of Contract)

______________________________________________________________________________

Appendix F
Minutes of Financial/Contract Negotiations with the Consultant

______________________________________________________________________________

Appendix G : Copy of letter of Invitation

Appendix H : Copy of letter of acceptance

Appendix - I
Format for Bank Guarantee for Performance Security (For individual work)
BANK GUARANTEE FOR PERFORMANCE SECURITY
To,
CE (P) Arunank
C/o 99 APO
Pin – 931 719
In consideration of “CE (P) Arunank” (hereinafter referred as the “Client”, which expression shall, unless
repugnant to the context or meaning thereof include its successors, administrators and assigns) having
awarded to M/s.………………………………………………having its office at
……………….. (Hereinafter referred to as the “Consultant” which expression shall repugnant to the
context or meaning thereof, include its successors, administrators, executors and assigns), a contract by
issue of client’s Contract Agreement no. / Letter of Acceptance No.……………….. dated ………………
and the same having been unequivocally accepted by the Consultant, resulting in a Contract valued at
Rs…………../- (Rupees….………………….) excluding GST for ENGAGING TECHNICAL
CONSULTANT FOR PREPARATION OF FEASIBILITY STUDY (FS) AND DETAILED PROJECT
REPORT (DPR) ON EPC MODE FOR CONSTRUCTION OF ROAD TAPA-HUSH-DILLE GG (NEW
ALIGNMENT) FROM KM 0.00 TO KM 58.00 (NET LENGTH 58.00 KMS) GREEN FIELD ALIGNMENT
TO NHSL SPECIFICATIONS IN THE AOR OF 85 RCC UNDER 756 BRTF PROJECT ARUNANK IN
THE STATE OF ARUNACHAL PRADESH in the states of……….under Contract Package No.
…. (Hereinafter called the “Contract”), and the Consultant having agreed to furnish a Bank Guarantee to
the Client as “Performance Security as stipulated by the Client in the said contract for performance of the
above Contract amounting to Rs.……………./- (Rupees…………………………………….).
We, ……………………………..having registered office at …………….., a body registered/constituted

under the ……………………….(hereinafter referred to as the Bank), which expression shall, unless
repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns)
do hereby guarantee and undertake to pay the client immediately on demand any or, all money payable by
the Consultant to the extent of Rs.
…………..(Rupees………..………………..) as aforesaid at any time up to ………..without any demur,
reservation, contest, recourse or protest and/or without any reference to the consultant. Any such demand
made by the client on the bank shall be conclusive and binding notwithstanding any difference between
the Client and the Consultant or any dispute pending before any Court, Tribunal, Arbitrator or any other
authority. We agree that the Guarantee herein contained shall be irrevocable and shall continue to be
enforceable till the Client discharges this guarantee.
The Client shall have the fullest liberty without affecting in any way the liability of the Bank under this
Guarantee, from time to time to vary or to extend the time for performance of the contract by the
Consultant. The Client shall have the fullest liberty without affecting this guarantee, to postpone from time
to time the exercise of any powers vested in them or of any right which they might have against the
consultant and to exercise the same at any time in any manner, and either to enforce or to forbear to
enforce any covenants, contained or implied, in the Contract between the Client and the Consultant any
other course or remedy or security available to the Client. The bank shall not be relieved of its obligations
under these presents by any exercise by the Client of its liberty with reference to the matters aforesaid or
any of them or by reason of any other act or forbearance or other acts of omission or commission on the
part of the Client or any other indulgence shown by the Client or by any other matter or thing whatsoever
which under law would but for this provision have the effect of relieving the Bank.

The Bank also agrees that the Client at its option shall be entitled to enforce this Guarantee against the
Bank as a principal debtor, in the first instance without proceeding against the Consultant and
notwithstanding any security or other guarantee that the Client may have in relation to the Consultant’s
liabilities.
Notwithstanding anything contained herein,
a) Our liability under this Bank Guarantee is limited to Rs.

……………….(Rupees………………………… …) and it shall remain in force up to and including
…………and shall be extended from time to time for such period as may be desired by
M/s……………………., on whose behalf this guarantee has been given.
b) This Bank Guarantee shall be valid up to …………..
c) We are liable to pay the guaranteed amount or any part thereof under this Bank Guarantee
only and only if you serve upon us a written claim or demand on or before ……………(date of
expiry of Guarantee).
(Signature of the Authorized Official)
(Name & Designation with Bank Stamp)
NOTE:
(i) The bank guarantee(s) contains the name, designation and code number of the
officer(s) signing the guarantee(s).
(ii) The address, telephone no. and other details of the Head Office of the Bank as well as of
issuing branch should be mentioned on the covering letter of issuing Branch.
(iii) The bank guarantee for Rs. 10,000 and above is signed by at least two officials (or as per the
norms prescribed by the RBI in this regard).
Appendix J : Reply to queries of the Bidder

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CA NO CE (P) ANK/ /2023-24 Srl Page No.

BORDER ROAD ORGANISATION

ENGAGING TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY STUDY

REQUEST FOR PROPOSAL

BORDER ROADS ORGANISATION

Signature of Consultant with Seal For Accepting Officer

5 Data Sheet 21-30

Signature of Consultant with Seal For Accepting Officer

NOTICE INVITING TENDER

5. Bid must be submitted online at e-tender portal i.e https://defprocure.gov.in on or

Publish date 11 Sep 2023 (12.00 AM) Onwards

Bid document download/Sale 14 Sep 2023 (12.00 AM)

80125/DPR CONSULTANCY/03 /E8

Signature of Consultant with Seal For Accepting Officer

DISTRIBUTION FOR INFORMATION AND WIDE PUBLICITY

1. Shri Sudhir Bhargava, IAS Retd For Info please

Signature of Consultant with Seal For Accepting Officer

Letter of Invitation (LOI)

Sub: ENGAGING TECHNICAL CONSULTANT FOR PREPARATION OF FEASIBILITY

1.4 The consultants shall submit proposals either in sole capacity or in JV or in

Signature of Consultant with Seal For Accepting Officer

1.8 The proposals must be properly signed as detailed below:

1.8.1 i. by the proprietor in case of a proprietary firm

1.8.2 In case a Joint Venture/Association of firms, the proposal shall be accompanied by a

vi. The authorized representative of the joint venture/Association

Signature of Consultant with Seal For Accepting Officer

3.1 Document in support of proof of eligibility

(i) Forwarding letter for Proof of Eligibility in the Form-E1.

(vii) In case a Joint Venture/Association of firms, the proposal shall be accompanied by a

3.2 Technical Proposal

Total assignment period is as indicated in the enclosed TOR. A manning schedule in

v) Comments on Terms of Reference: limited to two A4 size pages in 1.5 space

Signature of Consultant with Seal For Accepting Officer

x) Details of office equipment and software owned by the firm in Form-T10

xi) CVs of Key Personnel in Form-T11.

3.2.4 CVs of Key Persons:

minimum (essential) educational qualification as given at enclosure-II of TOR,

x. Availability of few key personnel engaged for preparation of Detailed Project

Signature of Consultant with Seal For Accepting Officer

xii. In case a firm is proposing key personnel from educational/research institutions,

3.3 Financial Proposal

Signature of Consultant with Seal For Accepting Officer

Tender No: CE (P)/ANK/05/2023-24, Project Name: ENGAGING TECHNICAL

Do not open, except in presence of the evaluation committee

Signature of Consultant with Seal For Accepting Officer

5.1 The proposals would be evaluated by a Committee constituted by BRO. A three-stage

A Consultant satisfying the minimum Eligibility Criteria as mentioned in the Data

5.3 Evaluation of Financial Proposal

Signature of Consultant with Seal For Accepting Officer

Signature of Consultant with Seal For Accepting Officer

Signature of Consultant with Seal For Accepting Officer

10. Signing of Contract Agreement

Signature of Consultant with Seal For Accepting Officer

time convenient to both parties within 15 days of receipt of valid Performance

v) List of bidders who submitted the bids up to the deadline of submission

We would appreciate you informing us by facsimile/e-mail whether or not you

Encl. as above Dir (EPC)

Signature of Consultant with Seal For Accepting Officer

Details of the stretch proposed for DPR preparation