Ruang Tengah - ToR Provider - To Vendor

Terms of Reference for Provider
Ruang Tengah – Talk Show
Background
Since 2017, AIPJ2 has collaborated with many experts in the justice sector. These experts have published
various documents (books, research paper, report, etc.) which highlight significant policy achievements, but
the individual stories behind how this was achieved has not yet been captured.
Space in the Middle or Ruang Tengah is the stories of such people, their journeys with their respective
institutions to bring about a sense of justice for vulnerable and exploited people. It is also a space to share
what motivates these experts, despite the hardship. Each guest will share their values, views, and
experiences in collaborating on particular issues with the AIPJ2 team.
Purpose of Talk Show

Through Ruang Tengah, AIPJ2 encourages target audiences to be aware that a successful collaboration in
justice program embraces differences in personal values, views, and experiences.
✓ AIPJ2’s partners, stakeholders, donors, and network are aware of the personal drive of civil society
and government partners which contribute to the successful collaboration of AIPJ2 program and
continue this legacy in next phase implementation.
✓ Personal perspectives from key partners color the programmatic lessons learned documentation.
Planning Ahead
✓ Minimum five (5) podcast episodes are produced and uploaded.
✓ Each podcast duration will be about 30 - 40 minutes edited video and will be disseminated through
YouTube (KHUB and partners). The partners can also do one minute edit for their own social media.
✓ Five (5) podcasts have been shared through WhatsApp, Email, AIPJ2 Khub and guests’ personal
media social.
Proposed Agenda – General (to be modified based on sessions’ need)
10.00 – 10:02 Introduction to Ruang Tengah by Team Leader

10:02 – 10:05 Introduction to Session and Guests Bio (Host)
10:05 – 10:30 Guest to share:
a. personal journey on why/how they commit to this issue or this career
path and
b. how their work so far by joining AIPJ2 and other network
10:30 – 10:35 Host to bridge for next part the of the discussion
10:35 – 10:50 Guest to share perspective on
a. what works with current policies/regulation and
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Ruang Tengah _Comms KHUB_270623
b. what still needs to be done by civil society, government, and
development actors in the near future to improve the rights of the
vulnerable groups in this particular policy topic.
11:10 – 11.15 Summary of key takeaway by Host
11:15 – 11:20 Closing by Host
Date, Time, Location
✓ at AIPJ2 K-HUB (for the first episode)

✓ Two hours taping
Reporting Line
✓ Mira Renata, Communications Manager for content development

✓ Hapsari Sapta Dewi, Activity Coordinator, for administrative and financial report
Scope of Work
1. Support the AIPJ2 Communications Team to prepare the taping including survey and online meeting
(minimum two days [1 day = 8 hours] preparation prior to D-Day).
2. Support the taping at AIPJ2 KHUB space by bringing in adequate human resources and equipment at
the agreed date.
3. Support the editing of the rough-cut version and final version with additional elements required by
AIPJ2 Communications Team (see annex 2).
Expected Deliverable
1. One rough cut version (max 1,5 hrs.) in seven (7) working days after taping.
2. One final version (max 40 minutes).

Notes:
✓ There is also a possibility to split the 40 minutes into two videos (20 minutes each) depending
on angle/sub-topic.
✓ The final version is to be delivered following two (2) feedback and revisions by AIPJ2
Communications Team.
✓ Estimated timeline: 14 working days after rough cut agreed.
Bidding and Timeline
The provider selection will be done through limited bidding by inviting three (3) identified providers who
provide services required for Ruang Tengah taping and final video output. Each provider will submit:
a. one (1) financial proposal and one (1) written proposal describing understanding of the scope of work,
b. available resources (including team members’ name if applicable) and
c. previous work examples related to Ruang Tengah output.
Due to the specific requirement for each episode’s taping (which may vary from episode depending on topics,
number of resources, and possible change of location), selected provider will be engaged through the
issuance of PO by Communications Team. Each episode will have a separate ToR to ensure targeted needs
and clear outputs.
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Composition of the Bidding Assessment:
1. Financial proposal – value for money (50%)

2. Clear understanding and available resources to carry out the scope of work (30%)
3. Previous experience and examples (20%)
Members of Bidding Panel:
1. Rian Hapsari
2. Harum Sekartaji
3. Mira Renata
Annex 1: Proposed Topics
No. Date Topic Duration Host Guest

Advancing Gender Justice: The space
• 60 minutes
1 between Government, civil society, Craig Lies Marcoes
(taping)
religion, and women’s rights
Justice for People with Disabilities: the

• 60 minutes
space between advocacy on different Joni, Nurul,
2 (taping) Harum
types of disabilities, law enforcement Albert/Novia
agencies, and the public
Knowledge sharing as prevention of • 60 BNPT + Peace

3. violent extremism: Building and minutes AK & Sari Gen (iKhub) +
extending PVE KHUB (taping) WGWC (Ruby)
Judicial Reform: The space between

• 60
executive and judicial branches, Dafi, Tita, Cate or
4. minutes Aci
balancing independence, Leisha
(taping)
and collaboration
AGO podcast – possible collaboration

TBD
with Ruang Tengah
Criminal Justice Reform: The space
ICJR &
TBD between norms and laws, International TAF
PUSKAPA
and national expectations
Transnational Crime: The space
AGO, AGD, INP,
TBD between joint operations and
AFP
development cooperation
Governing a Partnership: The space Lisa Denney and
TBD between development partners, Veronica Taylor +
programs, partners and stakeholders Indonesian voices
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Annex 2: Limited Bidding Timeline & Video Production
Activity Working Date

Day/s
Briefing with three (3) providers 4 July 2023
Closing of proposal submission 11 July 2023

(24:00 WIB)
Final vendor selection 18 July 2023
Announcement 21 July 2023
Pre-Production (2 days):
1 Survey for venue and preparation meeting with AIPJ 2/ 1
Communication Team
2 Prepare set/venue 1 day before taping 1
Production/Taping (1 day):
1 Taping
2 Personnel 1
3 Equipment
Post-production/Output (21 days):
1 Rough Cut – max 90 minutes (feedback and revision 2 times), 7

deliverable in 7 working days after taping
2 Final Video – max 40 minutes. Possibility to split into 2 videos (20
minutes each depending on sub-topics). 14
Additional elements include intro, music, transition slide, photos or

screenshots from resource persons archive, logo, and outro.
The editing for final revision will incorporate feedback from AIPJ2
Comms Team and two times revision.
3 Video Transcript
Prepared by, Approved by,

Mira Renata Peter Riddell Carre
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Terms of Reference for Provider

Ruang Tengah – Talk Show

Purpose of Talk Show

Proposed Agenda – General (to be modified based on sessions’ need)

10.00 – 10:02 Introduction to Ruang Tengah by Team Leader

Date, Time, Location

✓ at AIPJ2 K-HUB (for the first episode)

✓ Mira Renata, Communications Manager for content development

2. One final version (max 40 minutes).

Bidding and Timeline

1. Financial proposal – value for money (50%)

Members of Bidding Panel:

Annex 1: Proposed Topics

No. Date Topic Duration Host Guest

Justice for People with Disabilities: the

Knowledge sharing as prevention of • 60 BNPT + Peace

Judicial Reform: The space between

AGO podcast – possible collaboration

Activity Working Date

Briefing with three (3) providers 4 July 2023

Closing of proposal submission 11 July 2023

Final vendor selection 18 July 2023

Announcement 21 July 2023

Post-production/Output (21 days):

1 Rough Cut – max 90 minutes (feedback and revision 2 times), 7

Additional elements include intro, music, transition slide, photos or

Prepared by, Approved by,

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