SVKM Case Study

CASE STUDY
Integrated Access Control &

Attendance system for
multi-location educational
campuses
Vertical: Education
Date: Feb-2017
CUSTOMER HIGHLIGHTS SVKM Public Charitable Trust is a charitable trust which runs over 20
 Number of colleges: 30 educational institutions. Its presence is well known in eight major cities
in India, including Bangalore, Mumbai, Chandigarh, Hyderabad and
 Number of cities covered: 11
Ahmedabad.
 Total staff & faculty: 3600
 Total students: 25000 PROBLEM STATEMENT
_________________________
Following were the major concerns being faced by SVKM:
 To keep a track of individuals entering the premises, including real
REQUIREMENTS time occupancy of students and staff across all its institutions.
 Manage attendance data of more  Low operational efficiencies due to high cost of operations,
than 35000 students improper resource planning and manual payroll system.
 Implementation of latest access  Manual data collection resources, leading to proxy attendance and
control technology anomalies
 Real time occupancy of students  Errors due to manual process and slow decision making.
and staffs  Serious concern about students’ security and university regulations
 Integration with SAP compliance
 University regulations compliance  They had deployed biometric devices from different brands such as
Virdi, Suprema and Invixium, which were running in silos. Hence,
they were looking for an integrated physical security system to
encompass all biometric devices
SOLUTION
IDCUBE’s Access360 software comprising of modules such as HRView,
Smart Issuance was implemented considering a strong management
recommendation for business continuity and an open platform solution.
The solution architecture comprises of a central server and local servers

(one for each site). Here, the central server hosts HRView web
www.idcubesystems.com Page 1 of 3
CASE STUDY
APPLICATIONS/PRODUCTS application to manage user profiles and privilege, whereas, the local
 IDCUBE Access360 modules- servers are used to record site specific data logs and communication
HRView, Smart Issuance, Security interface to biometric devices. The local servers replicate the logs to the
View central server. The Smart Issuance module at each site is used for
 HID Access Control Panels biometric fingerprint enrollment, smart card issuance and printing.
The central server integrates with SAP for payroll processing and pulling
 Biometric Devices- Suprema,
latest user (students, staff and faculty) profile information.
VIRDI, INVIXIUM
Different sites of SVKM are using biometric devices from different
 Flap barriers/Turnstiles- Kaba
manufacturers. Access360 directly integrated all these biometric
 IDCUBE data exchange bridge for
brands.
SAP and ERP
RESULT
 IDCUBE successfully implemented Access360 software, an open
platform access control and attendance management system.
 Integration with SAP has ensured easy payroll processing for the
staff and faculty.
 Access360 facilitated the customer to define multiple institutions.
Thus, system administration and reports of the various institutions
under SVKM group can be viewed based on the privilege held by the
user.
 The system helped in managing various personnel identities, i.e.
staff, students and faculty and cross mapping them as per their
roles. For example, faculty members may log in to HRView web
interface to generate attendance reports of students mapped to
them. Whereas the HR Manager may generate attendance reports
for the staff and faculty.
 Use of authentic biometric credentials has enhanced security in the
campus and prevented proxy sign in.
 The system reduced the scope of manual errors significantly,
resulting in substantial cost benefits.
 Distributed architecture ensured system availability even during
network failure.
 IDCUBE’s Access360 software ensured the integration of different
brands of biometric devices on a common platform. This prevented
the client from proprietary lock-in. They can pick and chose from
different biometric brands as per the right technical fit and cost.
CASE STUDY
SYSTEM ARCHITECTURE

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CASE STUDY

Integrated Access Control &

The solution architecture comprises of a central server and local servers

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