Call for Quotation” Rehabilitation of PHED Dysfunctional WS Schemes”

Date: November 04, 2022 Ref: FDO/PPAF/PHED/RFQ-01/2022

SUPPLIER /SERVICE PROVIDER INFORMATION

Name of the Supplier/Firm:

Supplier/Firm type Name of Owner/Chief Executive/MD

Contact Person Address

Phone No. Fax No.

Farmers Development Organization (FDO) with the financial assistance of Pakistan Poverty
Alleviation Fund (PPAF) is implementing a project named “PHED, PPAF - Program” at Basti Jaal Wala,
District Muzaffargarh, Punjab.

Farmers Development Organization seeks sealed quotations from suppliers for “Rehabilitation of
PHED Dysfunctional WS Schemes”

Bid Submission: Sealed bids should reach our Office “FDO House # 417 Lang Street New Shalimar
Colony, Multan, Punjab on or before November 10, 2022, at 03:00 PM. Late received bids will not be
entertained.

The bidders are requested to give their best and final prices as no negotiations shall be made

Furqan Ahmad Khan–Procurement Officer

Ibrahim Cottage 417 Lang Street New Shalimar Colony, Multan, Punjab.

Phone # 061-2118087 Email ID: procurement@fdopk.org

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 INSTRUCTION TO BIDDERS

1. The bidder must submit the Bids in sealed envelopes and as per specified procurement
method single stage single envelope procedure.
2. In case of difference between quoted amount (amount in numbers and amount in words),
the amount in words will prevail
3. The bidder shall specify validity of bid in days, under exceptional circumstances FDO may
request to the bidder for extension in bid validity which shall be for not more than the period
equal to the period of the original bid validity.
4. The procuring entity may offer for re-biding in case the Bid(s) does not satisfy its requirements
5. Suppliers must not be engaged in any corrupt, fraudulent, collusive or coercive practices
including but not limited to applying/ bidding by multiple names / companies. If any bidder is
found to be involved in such practices their bid may be rejected and the companies in
question permanently blacklisted
6. The qualified bidder shall provide samples or give access to the FDO’s nominated personnel
for inspection/ evaluation purpose at their identified places.
7. Delivery Time: All the items shall be delivered within 15 days after signing of contract/PO.
8. Bid Validity: Bids shall be valid for a period of 30 days.
9. Bidders reserve the right to make an appeal against the decision of the bid evaluation
committee. The appeals should be in writing and for the attention of the Head of Program of
FDO
10. FDO reserves the right to consider with Bidder 2, Bidder 3, if the successful Bidder is unable
to provide the livestock as per the required specifications chalked down in the bidding
document and their bid guarantee will be forfeited.
11. In the event of a delay in the delivery of supplies under the conditions stated in the purchase
order, the vendor shall pay a fine of 0.1% per day of the contract value for remaining period
of delivery time. If the delivery delayed by more than 15 days, the purchaser has the right to
unilaterally cancel the contract.
12. The Bid shall be written in English language. Overwriting in the Bid is strictly prohibited
13. Currency shall be Pakistani Rupees (PKR).
14. The prices must be inclusive of all taxes, duties, delivery / transportation, loading / unloading
and other allied costs up to the point of delivery.
15. Contract will be awarded to bidders who scored maximum in evaluation. SELECTION
CRITERIA: profile evaluation 20% ( PEC registration, bank statement & relevant experience )
cost 50%, Samples evaluation 30%
16. All items will be delivered at Basti Jaal wala, District Muzaffargarh.
17. FDO reserves the right to reject any or all the bids without assigning any reason (s) thereof.

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 BID (TENDER) CONTENT

Your bid must include the following documentation so please use the list below as a ‘Checklist’ before
submitting your tender to FDO.

1. Price Schedule with detailed specification

2. Tenderer’s Experience (purchase orders/contracts copies)
3. NTN Certificate (with proof of being active)
4. PEC Registration
5. Proof of bank account in the name of your business along with last 01 year bank statement
6. TENDERER’S DECLARATION

DETAIL SPECIFICATION, QUANTITY AND PRICE SCHEDULE

Please quote the price (Unit price in Pak Rs. inclusive of all taxes, packing, loading/ unloading and
transportation to delivery place with sign and stamp on each page or in the same manner on company
letter head. All supplies are to be delivered at Place of Delivery mentioned in this document.

S# Description of Item Unit Quantity Unit Rate Total

Lot-1 Material
1 Cement (O.P.C) Bags 78
2 Sand (Coarse Sand) Cft 225
3 Crush (1/4" - 1/2" size) Cft 490
4 Bricks (A-Class with Standard size) Nos 1036
5 Paint Enamel Gall. 1
6 Paint Distemper Gall. 1
7 Kerosine Oil Liter 1
8 MS Steel Grade 60 Kg 20
9 HDPE Pipe Dia 2" & 3" (12.5 PN) Rft 866
Other Accessories including tee, Socket, Union, elbow
10 Job 1
adapter of sizes 75,75,50mm etc
11 Bore Drilling dia 16” by reverse rotary method Rft 210
8” dia PVC Pipe D Class strainer & reducer with filter
12 Rft 210
Cloth
13 GI Delivery Column Pipe dia 4” Rft 80
14 Rope, Cap, Solution, Nut & Bolts etc. Job 1
15 Tankers/Bouzers filled with Water Nos 5
Sub-total Lot 1

Lot-2 Civil Work

1 S/F of Pre-Cast Boundary Wall Rft 211
S/F of MS Steel Gate (10’x7’) Painted with Lock &
2 Nos 1
Window (Gauge 16)
3 Formwork for Frame work foundation Sft 44

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 RCC Repair & Maintenance work for Over Head Water
4 Job 1
Tank Columns & Beams
P/F 1.5"x1.5"x1/4" angle iron for solar Panels with
5 Kg 857
complete accessories (nuts, bolts, Welding etc)
6 Dismantling Sft 2
Sub-total Lot 2

Lot-3 Electrical Work

Submersible Electric Pump 15 HP(SS Body Copper
1 Nos 1
winding, 3 Phase& Delivery size 4”)
2 525 Watts Panels (manocrystaline A Grade) Nos 30
3 Inverter/VFD 15 KVA Nos 1
AC & DC Cable for connection of Motor, Earthing &
4 Other Accessories (16 mm Cable 3 Core water Proof) Job 1
with Breakers (AC & DC)
Sub-total Lot-3
Lot 4- Labor
1 Skilled Labor Days 65
2 Un-skilled Labor Days 107
Sub-total Lot-4

Total including all Taxes (Lot 1+ Lot 2+Lot3+Lot4)

Note: PRA tax will be applicable on labor

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 TENDERER’S DECLARATION

In response to your tender for the above contract, we, the undersigned, hereby declare that:

1. We have examined and accept in full the content of the dossier for invitation to tender and we hereby
accept its provisions in their entirety, without reservation or restriction.
2. We offer to deliver, in accordance with the terms of the tender dossier and the conditions and time
limits laid down, without reserve or restriction: Bid Package: [description of supplies with indication
of quantities and origin].
3. The price of our tender is mentioned in the price schedule
4. This tender is valid for a period of 60 days from the final date for submission of tenders.
5. We will inform FDO immediately if there is any change in the above circumstances at any stage during
the implementation of the contract. We also fully recognize and accept that any inaccurate or
incomplete information deliberately provided in this application may result in our exclusion from this
and other contracts of the contracting authority.
6. We note that FDO is not bound to proceed with this invitation to tender and that it reserves the right
to award only part of the contract.
7. We agree to adhere to all the terms and conditions of the contracting authority as provided in the
tender dossier.
8. We confirm that we are not engaged in any corrupt, fraudulent, collusive or coercive practices and
acknowledge that if evidence contrary to this exists, FDO reserves the right to terminate the contract
with immediate effect.
9. We are not bankrupt or being wound up, are having our affairs administered by the courts, have not
entered into an arrangement with creditors, have not suspended business activities, are not the
subject of proceedings concerning those matters, or are in any analogous situation arising from a
similar procedure provided for in national legislation or regulations
10. We have not been convicted of an offence concerning professional conduct by a judgment which has
the force of res judicata
11. We have not been guilty of grave professional misconduct proven by any means which the
contracting authority can justify
12. We have fulfilled obligations relating to the payment of social security contributions or the payment
of taxes in accordance with the legal provisions of the country in which we are established or with
those of the country of the contracting authority or those of the country where the contract is to be
performed
13. We have not been the subject of a judgment which has the force of res judicata for fraud, corruption,
involvement in a criminal organization or any other illegal activity detrimental to the European
Communities financial interest

Name and function:

Signature and Stamp: Date:

Duly authorized to sign this tender on behalf of: ………………………

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