Competency 2

1)What kinds of documents and certificates must be available onboard?

The specific documents and certificates required to be available onboard a ship can vary based
on factors such as the type of vessel, its purpose, the trade it engages in, and the regulations of
the flag state (the country where the ship is registered).

1)Ship's Registration Documents:

Certificate of Registry: Issued by the flag state, it confirms the ship's registration and provides
details such as the ship's name, registration number, and ownership information.

2)International Certificates:

International Maritime Organization (IMO) Number: A unique identification number assigned to

the ship to facilitate tracking and record-keeping.

International Tonnage Certificate (ITC): Provides information about the ship's tonnage, which is
used for regulatory purposes.

International Load Line Certificate: Indicates the maximum load line to which the ship can be
safely loaded.

International Oil Pollution Prevention (IOPP) Certificate: Confirms compliance with regulations
related to preventing oil pollution.

International Pollution Prevention (IPP) Certificate: Includes documentation related to

preventing pollution from other harmful substances.

3)Safety Certificates:

Safety Management Certificate (SMC): Required under the International Safety Management
(ISM) Code, it confirms that the ship's management system complies with safety standards.

Safety Radio Certificate: Ensures that the ship's radio communication equipment complies with
international regulations.

Crew Certificates:
Certificates of Competency (CoC): Issued to crew members, confirming their qualifications and
competency for their respective roles.

Seafarer's Identification and Record Book (SIRB): Contains information about the seafarer's
employment history, training, and certifications.

Navigation and Watchkeeping Certificates:

Certificate of Competency for Masters, Officers, and Watchkeeping Ratings: Ensures that the
crew members responsible for navigation and watchkeeping are qualified.

Ship's Logbook: Maintains a record of the ship's activities, including navigation, weather, and
significant events.

Cargo-Related Certificates:

Cargo Ship Safety Construction Certificate: Confirms that the ship complies with safety
construction standards.

Cargo Ship Safety Equipment Certificate: Verifies the presence and functionality of safety
equipment on board.

Cargo Ship Safety Radio Certificate: Ensures compliance with radio communication standards for
cargo ships.

Environmental Certificates:

International Air Pollution Prevention Certificate (IAPP): Demonstrates compliance with

regulations related to air pollution prevention.

Ballast Water Management Certificate: Certifies that the ship's ballast water management
system meets international standards.

Health and Sanitation Certificates:

Ship Sanitation Control Certificate: Indicates compliance with international health regulations to
prevent the spread of diseases.
Insurance Certificates:

Certificate of Entry (for P&I Insurance): Provides evidence of insurance coverage for protection
and indemnity risks.

Other Certificates:

Document of Compliance (DOC): Issued to shipping companies to confirm compliance with the
ISM Code.

Continuous Synopsis Record (CSR): Maintains an up-to-date record of the ship's history,
including changes in ownership, management, and any incidents.

2) What data should attention be focused on during documentation control?

During documentation control, meticulous attention to detail is essential to verify the accuracy,
validity, and currency of the documents. Regular audits and inspections help ensure that ships are
operating in accordance with applicable international and national regulations, promoting safety,
environmental protection, and overall compliance within the maritime industry.
3). What actions should be done to fulfill life-saving appliances maintenance?
Life-saving appliances include items such as lifeboats, life rafts, lifebuoys, immersion suits, and
personal flotation devices. To fulfill life-saving appliances maintenance, the following actions
should be taken:

Regular Inspections:

Conduct regular visual inspections of life-saving appliances to identify any visible damage, wear,
or deterioration. Inspections should cover all components, including launching and recovery
systems.

Load Testing:

Conduct periodic load tests for lifeboat and davit systems. This involves testing the system with
a load that is equivalent to the fully loaded weight of the lifeboat.

Pressure Testing:
For inflatable life-saving appliances such as life rafts, conduct pressure tests to ensure the
integrity of the inflatable compartments.

Operational Drills and Training:

Conduct regular drills and training exercises to familiarize the crew with the proper use of life-
saving appliances. This includes launching and recovering lifeboats, deploying life rafts, and
donning immersion suits.

Training and Competency:

Ensure that personnel involved in the maintenance of life-saving appliances are adequately
trained and competent to perform their responsibilities.

4)Who is responsible for life-saving appliances control and keeping records?

The third mate is often responsible for safety. And inconsistent control is carried out by the
captain.
5)What works should be done to provide fire fighting arrangements?
Creating effective fire-fighting arrangements involves a combination of preventive measures,
preparedness, and response strategies.

Risk Assessment:

Identify potential fire hazards within the facility or area.

Emergency Planning:

Develop and regularly update an emergency response plan.

Establish evacuation routes and conduct regular drills.

Fire Detection and Alarm Systems:

Install smoke detectors, heat detectors, and fire alarms throughout the premises.

Ensure that detection systems are regularly tested and maintained.

Access to Water Sources:

Ensure easy access to water sources for firefighting, such as hydrants or water storage tanks.

Regular Inspections:

Conduct regular inspections of fire-fighting equipment and systems to ensure they are in good
working order.

Documentation:

Keep records of all fire safety measures, inspections, and training sessions.

6)Who is responsible for fire fighting/protecting appliances control and

keeping records?
Third Officer
7)How to provide hull and cargo gear maintenance? Who is responsible for it?

Hull and cargo gear maintenance is crucial for the safe and efficient operation of a vessel. The
responsibility for maintenance is typically distributed among various roles and departments
within a shipping company.
8)What requisitions are established for cargo gear routine maintenance and
record keeping?
Routine maintenance and record-keeping for cargo gear on a vessel are crucial to ensure the
safety and efficiency of cargo handling operations. Requisitions, or specific requirements, are
established to guide these activities.
Routine Maintenance Requisitions:
Daily Inspections:

Conduct daily visual inspections of all cargo handling equipment, checking for visible damage,
loose fasteners, and proper alignment.
Lubrication Schedule:

Establish a regular schedule for greasing and lubricating moving parts of cargo handling
equipment to prevent wear and ensure smooth operation.
Wire Rope Inspections:

Regularly inspect wire ropes for signs of wear, corrosion, or damage. Establish a schedule for
replacing worn or damaged ropes.
Load Testing:
Schedule periodic load testing of cranes and lifting gear to ensure they can handle specified loads
safely.
Hydraulic System Checks:

Inspect hydraulic systems for leaks, proper fluid levels, and overall functionality. Establish a
maintenance schedule for hydraulic components.
Record-Keeping Requisitions:
Maintenance Logs:

Maintain detailed logs for each piece of cargo handling equipment, documenting routine
maintenance activities, inspections, and repairs.
Certification Documents:

Keep up-to-date copies of certification documents for all cargo gear, ensuring compliance with
industry and regulatory standards.
Load Test Records:

Document the results of load tests, including the loads applied, duration, and any issues
identified during testing.
Wire Rope Records:

Keep records of wire rope inspections, including the condition of each rope, date of inspection,
and any actions taken.
Emergency Drills and Training Records:

Document emergency drills and training sessions related to cargo handling equipment, including
the participation of crew members.
9)What actions should be done to fulfill navigation and radio communication
equipment maintenance?
Maintaining navigation and radio communication equipment is critical for the safety and
efficiency of maritime operations. Regular inspections, testing, and preventive maintenance are
essential to ensure that these systems function properly.

Navigation Equipment Maintenance:

Routine Inspections:

Conduct daily visual inspections of navigation equipment, including radar, GPS, chart plotter,
and electronic navigation aids.
Functional Testing:

Regularly test the functionality of navigation systems to ensure accurate positioning and reliable
information.
Calibration:
Calibrate navigation instruments and systems as per manufacturer specifications and regulatory
requirements.
Update Software and Charts:

Keep navigation software up-to-date and ensure that electronic charts are current.

Antenna Inspections:

Check antennas for signs of wear, corrosion, or damage. Ensure proper alignment and secure
mounting.

Bridge Navigational Watch Alarm System (BNWAS):

Ensure that BNWAS, if installed, is tested regularly and complies with regulations.

Radio Communication Equipment Maintenance:

Routine Inspections:

Conduct daily visual inspections of radio communication equipment, including VHF radios, HF
radios, GMDSS equipment, and satellite communication systems.

Functional Testing:

Regularly test the functionality of radios and communication systems, including emergency
communication procedures.

Antenna Checks:

Inspect antennas for damage, corrosion, and proper grounding. Ensure clear communication
channels.

GMDSS Equipment Checks:

Test GMDSS equipment, including Emergency Position Indicating Radio Beacons (EPIRBs) and
Search and Rescue Transponders (SARTs).

EPIRB and SART Battery Replacement:

Replace EPIRB and SART batteries as per the manufacturer's recommended schedule.

10)What does Ship operational Readiness include?

Ship operational readiness is an ongoing process that requires continuous monitoring,
assessment, and adaptation to changing conditions. It involves collaboration among the ship's
crew, management, and relevant authorities to ensure that the ship is prepared for the
challenges it may face during its operations. Regular training, drills, and maintenance activities
contribute to maintaining operational readiness.