TRAINING RESOURCE

on
HSE CASE

Delivered by
CLEVEPRONET NIGERIA LIMITED an affiliate of INSTITUTE OF SAFETY PROFESSIONALS OF NIGERIA(ISPON)
HSE CASE
Let’s know
ourselves
What is an HSE Case?
• An HSE case is a document that demonstrates that there are
controls in place to manage major risks associated with an asset or
activity and that those risks have been reduced to ALARP.

• It is a document that describes how the major risks involved in the

operation are managed. It is not a management system, nor the
mechanism to achieve management of HSE risks to ALARP. It is the
role of HSE-MS to achieve ALARP.

• The HSE Case document therefore describes the HSE-MS for

a specific facility or operation.
What is an HSE Case?
• It shows how each identified HSE hazard is controlled by specific
(HSE critical) activities/tasks which are linked to procedures and
named responsible parties having defined competencies, with the
goal of meeting the risk objectives of local management.

• The HSE case serves as a reference document and guide for a

number of activities essential for the safe operation and
management of an asset or facility.

• Where the company has facilities which have high HSE risks
(likelihood x severity), an HSE Case should be produced.
What is an HSE Case?
• An HSE Case is a document of the HEMP process of that facility. A key
characteristic of HSE Cases is that tasks to maintain controls for high risks are
assigned to defined individuals with defined responsibilities and
competencies.

• For lower risks, it is usually enough to specify general competence

requirements and procedures to be followed.

• Companies which have several high HSE risks will require a number of HSE
Cases. Existing legislative requirements for Safety Cases or Safety Reports to
provide assurance to regulators and public that high risks are being
adequately controlled, shall be incorporated in the HSE Cases and will form
part of the HSE-MS.
Application
• HSE cases are normally developed for groups of assets and
activities that share similar risks and are in the same receiving
environment, e.g. swamp flow stations managed by the same asset
manager can share a common HSE management system and
therefore a common case to demonstrate adequate control for
major risks.

• However, it is necessary to carry out separate HEMP for each

individual location before it can be stated that the hazards and
controls are similar within the group.
Application
The following types of facilities, as a minimum, must have an HSE
case, even if the risks are not found to be high:
i. Major Oil Flow Stations.
ii. Gas Processing Plants.
iii. Oil Export Terminals.
iv. Tank Farms.
v. Off Shore Production Facilities.
vi. Oil and Gas Transmission Systems.
vii. Major construction works, such as sky scrapers, over head
bridges, high rise building, etc.
Structure of an HSE Case
• The HSE case has seven (7) parts, as follows:
Part 1- Management Summary & Introduction.
Part 2- Operations HSE-MS
Part 3- Activities Catalogue.

Part 4- Description of Operation.

Part 5- Hazard Analysis/Hazard Register/MOPO.

Part 6- Identified Deficiencies/Remedial Work Plan
Part 7- Conclusions/Statement of Fitness.
Part 1: Management Summary & Introduction
The management summary and introduction provides a brief overview of the
findings of the Case with the conclusions drawn as to meeting HSE objectives
and acceptance criteria.
• It contains:
i. Statement of objectives for preparing the Case.
ii. Statement of criteria used to measure objectives.
iii. Scope of operations or process analyzed.
iv. Conclusions against objectives.
v. Statement of how recommendations and remedial work is to be addressed.
vi. Summary of methodology used.
vii. Definition of HSE Case Owner and Custodian.
viii. Review cycle.
ix. Scope and structure of 7 parts of the HSE Case.
Part 2: Operation’s HSE Management System
This provides evidence that the corporate HSE-MS is being applied and is functioning
at the installation or business process level.
It describes the elements of the corporate HSE-MS as used at the installation or
business process, and where records are kept that would demonstrate the
effectiveness of the HSE-MS.
• It contains
i. Operation specific HSE policy and objectives.
ii. Operation’s HSE organization, staff HSE responsibilities, how resources are
provided, standards and documents used.
iii. Hazards and Effects Management methods, planning methods and procedures
used, performance monitoring methods and how corrective action is undertaken.
iv. Role and type of Audits.
v. Management review.
Part 3: Activities Catalogue
The catalogue provides evidence that control of risk is occurring through quality
assurance of critical activities.

• It identifies and describes HSE critical activities and tasks at a level applicable
for the specific operation covered by the HSE Case, and specification of each critical
activity on a Formal Quality System Record (Specification Sheet).
• It contains: Listing of HSE Critical Activities and Tasks.
• For each critical activity identification of:
i. its hazard management objectives
ii. the methods used to achieve each objective
iii. management controls applied
iv. accountabilities
v. competency requirements
Part 4: Description of Operation
This part describes the essential features of the specific installation or process as it
supports the HSE Case. It describes a simple, accurate outline of the operation
including all HSE associated aspects.
• Contents:
i. Hazard inventories and their location.
ii. Location, layout and structural details.
iii. Supporting infrastructure details.
iv. Process control systems.
v. Protection systems.
vi. Detection systems.
vii. Shutdown systems.
viii. Emergency response systems.
ix. Lifesaving systems.
Part 5: Hazard Analysis, Hazard Register, MOPO
• The objective here is to demonstrate that all potential hazards, as defined by the
objectives of the Case, have been identified, are understood by the workforce, are
controlled and that recovery preparedness measures are in place if loss of control
were to ever occur.

• It is also to determine the operating risk from these hazards and to identify
any actions/improvements required to reduce this risk to a level that is as low as
reasonably practicable (ALARP).

• It contains a summary report that describes the analysis approach used, the studies
undertaken and the findings. It provides area specific information that can be used by
the workforce to reduce operating risk to ALARP.
Part 5: Hazard Analysis, Hazard Register, MOPO
• It contains:

i. Summary reports on various hazard analyses and assessment studies undertaken

with findings.

ii. Risk determination and ALARP demonstration.

iii. Location specific Hazard Register.
iv. Safety Critical Operating Procedures (SCOP).

v. Manual of Permitted Operations (MOPO).

Part 6: Identified Deficiencies, Remedial Work Plan
The objectives here are to record the identified shortfalls in meeting the Case objectives, and to
provide a remedial work plan to address all deficiencies.
• It provides:
a. Compilation of all identified shortfalls in meeting external
standards, company standards, and in meeting the Case acceptance criteria.
b. Compilation of identified areas for improvement in the near or long term.
c. Compilations of topics that require further analysis or investigation before
they can be assessed.
d. Determination of whether shortfall is specific only to the Case or whether it must also be
recorded in the HSE-MS for lateral application.
• It contains:
i. Identified shortfalls.
ii. Proposed modifications.
iii. Execution plan with action parties, target completion dates and priority assessment.
iv. Various assessments including: GFT type, implementation failure, system
failure.
Part 7: Conclusions, Statement of Fitness
The objective here is to present conclusions of HSE Case and a statement by the Asset owner that
the operation is safe to operate.

It contains conclusion of the HSE Case including events that were assessed as large risk contributors
and a statement of Fitness for the operation.
• It contains:
i. Adequate HSE Management System. ii. Hazards (& Effects) managed.
iii. Risks evaluated/reduced to ALARP.

iv. General description of shortfalls and planned remedial action.

v. Fit for safe operation.
Uses of the HSE Case
• The HSE Case serves as a reference document and guide for a number of activities
essential for the safe operation and management of a facility as follows:
1. A reference document for management responsible for a facility, in verifying that the
major hazards and effects associated with the facility are adequately controlled. In
particular, the HSE case provides a systematic framework for formal Management reviews
of HSE management in a facility.
2. A reference for managers and supervisors on specific tasks and activities, to check:
i. that the proper procedures and other safeguards are in place;
ii. that the proper procedures are implemented;
iii. what inputs are required;
iv. what records should be kept;
v. what outputs are HSE-critical;
vi. that the required competencies are satisfied.
Uses of the HSE Case
3. A guide for new staff at all levels, to provide rapid familiarization with facility and
work under the incumbent’s responsibility, and with associated hazards and effects, and
systems for controlling them (procedures, technical safeguards, etc.).

4. A guide for contract holders, contractor management and supervisors on:

i. The hazards and controls identified by company;
ii.The methods of hazard management applied by company, which the Company will
recommend to be adopted by Contractor for tasks under his control.

5. A starting point for job-specific hazards and effects analysis for contract holders,
contractor management and supervisors.

6. As a framework for conducting internal and external audits.

Uses of the HSE Case
7. As a reference for incident investigation, reporting and follow-up.
8. The identified areas for improvement and remedial action plan serve as input for the
following:
i. Line management, on management system areas of improvement affecting the facility
and correcting actions for them.
ii. Operations, on the application of more rigorous controls (e.g. procedure changes, etc.)
on identified hazards, which the HSE Case indicates are not adequately controlled.
iii. Operations, on revision of emergency procedures/contingency plans, where the Case
indicates that identified, conceivable incident scenarios do not have adequate recovery
measures.
iv. Individuals, on assigning tasks and targets. Individuals in their annual appraisal
and target workshop can adopt corrective actions identified in the plan.
 ANY
QUESTIONS
?
THANK
YOU