Crafting an Outstanding Administrative Assistant Resume: A Guide to Success (2016 Edition)

In the dynamic landscape of job hunting, a well-crafted resume serves as your ticket to stand out in a
competitive market. For administrative professionals, having a resume that not only showcases your
skills but also captures the attention of employers is crucial. In this comprehensive guide, we'll delve
into the nuances of creating an outstanding Administrative Assistant resume tailored for success in
2016.

Understanding the Landscape

The year 2016 brings with it a unique set of expectations for resumes. Employers are increasingly
seeking candidates who not only possess the essential administrative skills but also demonstrate
adaptability and technological proficiency. This guide will walk you through the essential
components that will make your resume shine in the eyes of potential employers.

Key Elements of an Effective Administrative Assistant Resume

1. Contact Information

Ensure your contact details are up-to-date and easily accessible.

Include a professional email address and a phone number.
2. Objective Statement

Craft a concise and impactful objective that highlights your career goals and what
you bring to the table.
3. Professional Summary

Summarize your key qualifications and achievements in a brief paragraph.

Use action verbs to convey your contributions in previous roles.
4. Skills

Highlight a mix of technical and soft skills relevant to the administrative role.
Tailor your skills to match the specific requirements of the job you're applying for.
5. Work Experience

Detail your work history with an emphasis on achievements and responsibilities.

Quantify your accomplishments whenever possible to showcase tangible results.
6. Education

List your educational background, including degrees, certifications, and relevant

coursework.
7. Achievements and Accomplishments

Create a dedicated section to showcase specific accomplishments that set you apart
from other candidates.
8. Technology Proficiency

Emphasize your proficiency with relevant office software and tools.

Mention any specialized skills that align with the administrative field.
9. Professional Development

Highlight any relevant training, workshops, or certifications that demonstrate your

commitment to ongoing learning.
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What Are the Qualities That an Employer Look for in an Administrative Assistant. Some tasks you
can expect include drafting legal documents, doing legal research, ensuring the office runs smoothly,
handling schedules, speaking with clients, etc. Common options include the chronological resume
format, which emphasizes job experience; the functional format, which highlights skills and
qualifications; and the combination format, which effectively presents both your work history and
skills to potential employers. Carries out the work of servicing visitors, creating comfortable
conditions for them. To provide a clearer understanding of what they do, here are some additional
duties and obligations frequently performed by administrative assistants. The action you just
performed triggered the security solution. Without the sales team, the company would probably have
a hard time earning revenue for their products or services. Do your best to mention relevant roles to
an administrative assistant on your resume. For example, did you manage their calendars, schedules,
and order office supplies to make sure the department didn’t run out. You have 3 main options for
your resume: Reverse-Chronological -- this is the most commonly used resume format. Look for
spelling and grammar errors, as well as formatting problems. To get extra input, consider having a
trustworthy friend or coworker evaluate it as well. When writing a resume for administrative
assistant in 2023, it is necessary to describe not only the key knowledge of the industry in the
administration but also need to specify additional points, such as the experience of working as an
administrative assistant. Here at EasyResume, we offer several different templates. Talk more about
the how and why of your responsibilities. This is a good resume summary because it describes a bit
about you -- you’re “organized” and a “professional” -- and it describes some of the duties you’ve
performed. Hiring managers will look for someone with a degree in business administration, business
operations, or another related field. They coordinate scheduling, support the team and management,
take meeting notes, create documentation, answer and direct phone calls, and more. Mark Stevens,
Former On-Air Talent Phone: 812-876-3687. What's more, these poor and always exhausted
creatures are also often underpaid. To bolster your resume, be sure to highlight any projects or
research you’ve completed relating to business efficiency, human resources, or operations, and what
you learned from the coursework. They vary in salary, responsibilities, and required experience.
These words imply the ability to effectively communicate with vendors, leadership and management
of other team members, proficiency in numbers, and creating something new. Moreover, it proves
that he has gained the trust of management to deal with sensitive tasks. Web real examples and
templates of administrative assistant resumes, updated for your 2023 job search. Created and
maintained spreadsheets using advanced excel functions and calculations to develop reports and
lists. Advises visitors on issues related to the services provided by the company. Good luck with the
interview that is sure to come your way. Prepare and process purchase order requisitions for twelve
divisions under public works. I got many compliments on it from senior hiring staff, and my resume
scored way higher when I ran it through ATS resume scanners because it was more readable.
Administrative assistants generally have the same types of responsibilities, but they can vary
depending on if they are executive administrative assistants or sales administrative assistants as
we’ve seen in the resume templates.
Let's view the most convincing examples of 2023 bullet points you can virtually take advantage of.
Do your best to mention relevant roles to an administrative assistant on your resume. So, try to
create a brief statement that highlights your career goals and what you bring to the position, while
tailoring this to match the specific job you’re applying for. While this is certainly an optional section,
your resume summary is one of the best ways to capture the hiring manager’s interest. Prepared
weekly certified payroll reports as required for government projects and processed timecards for
paychecks. They need to meet tight deadlines and make sure everyone on the clerical team is on top
of everything. Susan Smith, Humane Society (Former Board Member) Phone: 360-275-8811. Sales
administrative assistants will assist with tasks such as answering phone calls to the sales line,
planning and organizing meetings, assisting in invoice processing, assisting with proposal writing,
and more. Here at EasyResume, we offer several different templates. Here is an example of a good
resume summary: Organized administrative professional with 5 years of experience smoothly
managing an office, handling confidential business information, and writing internal
communications. These Sample Office Assistant Resumes might work for you. Our resumes are
designed to showcase your expertise in a professional, yet stylish manner. Get proven strategies on
how to unlock your career's potential, meet VIPs in your industry and turn your career into a
rocketship. In this section, mention any relevant training, certifications, or licenses that enhance your
qualifications for the administrative assistant role. Superb candidates for this role will showcase
organizational excellence, as well as a professional attitude and great time management skills. When
writing a resume for administrative assistant in 2023, it is necessary to describe not only the key
knowledge of the industry in the administration but also need to specify additional points, such as
the experience of working as an administrative assistant. You might also want to attend other
training programs or workshops to broaden your administrative knowledge and skills. Wrote letters
and emails on behalf of other office staff Booked conference calls, rooms, taxis, couriers, hotels etc.
Please make sure you have typed your email address correctly so we can send you the checklist. Ad
the online resume builder so easy to use, the resumes write themselves. Web create an administrative
assistant resume that lands you the interview with our free examples and writing tips. You'll receive
a real-time score as you edit, helping you to optimize your skills, experience, and achievements for
the role you want. Tasks may range from making travel arrangements to scheduling meetings, to
maintaining files. Designed electronic file systems and maintained electronic and paper files.
Kristina Gundersen, Administrative Assistant, Washington Parenting Phone: 360-801-9036. Read
this career-advice article Best Job Search Websites for Every Industry in 2022 Follow our favorite
job search and placement website for job seekers in healthcare, technology, startups, finance, and
college internships. People in executive and higher management roles are often busy with packed
schedules, so it makes it all the more impressive that you successfully wrangled their calendar and
kept them on track. Include the company name, your title, the dates of employment, and a list of
your daily responsibilities. I realized I was making so many mistakes on my profile that I've now
fixed. Prepares correspondence, reports and other documents in final format using correct
punctuation, capitalization, spelling, grammar and style.
Administrative assistants are responsible for maintaining a smooth flow in the office. Verify
chemicals to be sprayed per state, county, and federal regulations regarding environmental impact to
areas adjacent to location to be sprayed. Extensive experience supporting sales, recruiting, and
managerial personnel. Talk more about the how and why of your responsibilities. Ad the online
resume builder so easy to use, the resumes write themselves. Tip: Read our advice on How to Explain
Employment Gaps on a Resume. Sometimes, you need not to care about your template’s look, but
you should know how to make your resume looks beautiful and then make your hiring manager say,
yes, you are accepted to go to next section. As an executive administrative assistant, you may assist
executives in planning travel, booking meetings, answering incoming calls, planning events,
overseeing office operations, and more. Web therefore you should consult all these free
administrative assistant resume samples that are created by resume writing experts from
resumethatworks. To become an executive administrative assistant, you will need to demonstrate
prior excellence in administrative roles. Ability to communicate effectively with management and
peers, and cultivate professional relationships. The best format for an Administrative Assistant is
either the Reverse-Chronological resume format or the Functional Resume format. This is best for
those in fields that prefer austerity, such as the healthcare and finance industries. I found out why I
wasn't getting interviews and exactly what to add to get past resume screeners. Depending on the
industry, this could include software like customer relationship management (CRM) software like
Salesforce, Quickbooks, and PeopleSoft. Serves as a customer service representative maintains
accounting and civilian pay records. Web real examples and templates of administrative assistant
resumes, updated for your 2023 job search. What's more, these poor and always exhausted creatures
are also often underpaid. We've provided word and pdf templates for every kind of administrative
role, whether that's a. For this reason, it’s important to highlight any customer-facing experience you
have on your resume. This format will have headers like “Computer Skills” and “Administrative
Support” with their respective skills listed in bullet points below. Some tasks you can expect include
drafting legal documents, doing legal research, ensuring the office runs smoothly, handling
schedules, speaking with clients, etc. To land this role, you will need to show a strong interest in
administrative work and superb organizational skills. Download them for free, plus learn how to
update your resume for 2023. Compiled company information and related material and distributed it
to candidates. Able to multi-task, identify priorities and meet tight deadlines without compromising
quality. Make your skills section very medical-industry-specific. Some desirable features in such a
converter would be batch conversion capabilities, ensuring that you can convert multiple images
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Answered and managed incoming and outgoing calls while recording accurate messages. Determine
pay, payroll records maintenance and completion of reports pertaining to civilian employees of the
federal government. Assisted with the initial screening for different positions, setup interviews,
processed new hire paperwork as well as assisting with payroll. Proficient in applications such as
Microsoft Word, Power Point, Outlook, Excel, EIM, Auction Tracker, various BI. Note: For more
ideas, browse through our administrative assistant resume samples. Verify chemicals to be sprayed
per state, county, and federal regulations regarding environmental impact to areas adjacent to
location to be sprayed. As with this, it will be notified to the employer or recruiter that indeed your
purpose of working suits with their business needs. For reference, you may also include links to any
online accounts you may have, such as your personal website, LinkedIn profile, or applicable
professional networking sites. Web therefore you should consult all these free administrative
assistant resume samples that are created by resume writing experts from resumethatworks.
Maintained the front desk and reception area in a neat and organized fashion. Ideal candidates for
this position will be organized, efficient, and great multi-taskers. You will be expected to have a
strong legal educational background and some experience in the legal field would be highly
preferred. Adept at multi-tasking, problem solving, organization and time management. Now it's
time to make your 2023 application's bullet points solid and persuasive enough. Please only mention
your proficiency and experience with the software if you have used it in other roles or capacities. A
high-level of discretion and anticipation of what your executives need is a must. Certification
programs include: Certified Administrative Professional (CAP) Organizational Management (OM)
Professional Administrative Certification of Excellence (PACE) certification. This means adding a
number -- such as a dollar amount or percentage -- to your accomplishments. Serves as a customer
service representative maintains accounting and civilian pay records. Here is an example of a good
resume summary: Organized administrative professional with 5 years of experience smoothly
managing an office, handling confidential business information, and writing internal
communications. They are fluent in the standard software required for an office environment, while
having excellent verbal and written communication skills. Download them for free, plus learn how to
update your resume for 2023. If you want to demonstrate this in your resume, you should use
accomplishments and mention projects that you coordinated effectively and on time. To become an
executive administrative assistant, you will need to demonstrate prior excellence in administrative
roles. But if you’re still having trouble shaping your resume, then consider the assistance of Resume
Professional Writers’ skilled writers and first-rate resume writing service. For instance, you can write
the following stuff in this section. With these, you may strengthen your job hunt and snag that
administrative assistant role. People in executive and higher management roles are often busy with
packed schedules, so it makes it all the more impressive that you successfully wrangled their calendar
and kept them on track. Tip: When in doubt, choose the Reverse-Chronological resume format.
Executive administrative assistants should be experts at performing administrative duties, especially
in areas of facilitating smooth operation and in catalyzing productivity.
For more information, checkout our guide on How to Write a Killer Resume Summary. Good luck
with the interview that is sure to come your way. Administrative assistants help to keep the
department organized and running smoothly overall. Emphasize what you did in past roles to show
what you could do for your potential employer. As a person working with people, the administrative
assistant must have a lot of knowledge about resource management and the correct management of
the team for the company to succeed. Administration of promising projects is what you can start
doing if you take our helping hand. Skills: Customer Service, Excellent Computer skills, Time
Management Organizational skills, Very Proficient In Word And Excel. After, we’ll go over a list of
strong action verbs to emphasize your work experience and a list of the most common skills that
recruiters are looking for in administrative assistants. Unlocking the Power of ChatGPT and AI in
Testing - A Real-World Look, present. In addition to these traits, obtaining particular degrees and
abilities is necessary before pursuing a career in this field. Elegant: these resumes are contemporary
and stylish in a way that highlights you and your experiences. If you are needing of inspiration and
perfect samples for your resume you can follow our guide line to make your best application for your
industry. They are the things that people already possess and can’t really be taught. Use words such
as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to
accompany them with tangible quantitative metrics. And in order to thrive in this sector, it’s crucial
to know how you can effectively present yourself to potential employers. It’s the punch line that gets
the resume reviewer wanting to know more. Received and screened a high volume of internal and
external communications, including email and mail. This is a good resume summary because it
describes a bit about you -- you’re “organized” and a “professional” -- and it describes some of the
duties you’ve performed. Willing to work in America you should make an appropriate re. Most
people learn the necessary skills on the job, such as instructions on office procedures, proper phone
etiquette, and the use of office equipment. Planned, coordinated and executed events - oversaw the
planning and execution of logistics and operations for private meetings, conferences, and special
events. Have experience administrating and providing organizational support in clerical, sales,
customer. You don’t want to submit a general administrative assistant resume for a sales
administrative assistant role, or vice versa. It's renowned for its user-friendly interface, efficiency,
and compatibility with both Windows and Mac, making it a top choice for many users. Well, if you
aren't experienced in this field, our outstanding professionalism will help you to get closer to the
desired job no matter what objectives you have. I realized I was making so many mistakes on my
profile that I've now fixed. For those unfamiliar with computer programs, consider taking a course
on typing or spreadsheet applications. Take a look at this strong resume sample for the position. Here
at EasyResume, we offer several different templates. Designed electronic file systems and
maintained electronic and paper files.
This format is superior to the traditional JPEG in terms of storing high-quality images in smaller
sizes, thereby offering efficient storage. Pepper your resume with healthcare keywords as this
applicant has done. Now it's time to make your 2023 application's bullet points solid and persuasive
enough. Ad the online resume builder so easy to use, the resumes write themselves. We've provided
word and pdf templates for every kind of administrative role, whether that's a. In this role you may
be responsible for handling incoming questions, concerns, or requests from customers. Important to
note, however, is that, unlike a medical assistant, you will not handle patients’ care in any way. Our
professional templates make it easy to format a great. This section gives you the chance to make a
strong first impression and demonstrate your true interest for the role. This is best for those in
creative fields like marketing and art. In contrast, “hard” skills are those that are learned through
formal education. Create forms in spanish for various city departments as needed as well as translate
for spanish speaking customers. Kristina Gundersen, Administrative Assistant, Washington Parenting
Phone: 360-801-9036. Tip: only include jobs relevant to the position to which you’re applying, so
leave out any former jobs that don’t fit. This specifies your desired position to inform employers
about the position you are seeking for. You may have front desk duties, you may maintain patient
files, and you may be in charge of assuring the waiting area is in order, among other responsibilities.
Here is an example of a good resume summary: Organized administrative professional with 5 years
of experience smoothly managing an office, handling confidential business information, and writing
internal communications. You might also want to attend other training programs or workshops to
broaden your administrative knowledge and skills. Bachelor of Science (BS), Vocal Performance,
2008-2011. Previous experience in an office or other business setting will prove useful, such as
coming from roles like a secretary, office assistant, or even something like a recruiter. These courses
can often be found online and adding these credentials to your resume can showcase your
knowledge in the field. Make sure that your resume is specialized and fits the criteria for the role.
And in order to thrive in this sector, it’s crucial to know how you can effectively present yourself to
potential employers. Cook Medical Inc., Bloomington, IN Mar. 2014 - Present. It provides
employees with instructions from the management of enterprises, institutions, and organizations.
That’s why having time management skills is essential for this role. On the other hand, if you’re
applying to work for a startup or artsy company, try out our Creative or Modern formats. You may
not only just support the sales team, but also contribute to sales pitches, presentations, and generating
leads as well. Administrative Assistants need a solid combination of both soft and hard skills. They
vary in salary, responsibilities, and required experience.