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    Project Care Retreat 2023 Schedule

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    This document outlines the schedule and activities for an executive board training retreat and a Project CARE mentor training retreat. The executive board retreat spans multiple days in August and focuses on leadership development, team building, scheduling, and role expectations. The Project CARE mentor training retreat occurs over three days in mid-August and prepares mentors to support first-year students through icebreakers, discussions on difficult topics, team building, and planning for the larger Project CARE student retreat.

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    Project Care Retreat 2023 Schedule

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    api-543567423
    46 views8 pages
    This document outlines the schedule and activities for an executive board training retreat and a Project CARE mentor training retreat. The executive board retreat spans multiple days in August and focuses on leadership development, team building, scheduling, and role expectations. The Project CARE mentor training retreat occurs over three days in mid-August and prepares mentors to support first-year students through icebreakers, discussions on difficult topics, team building, and planning for the larger Project CARE student retreat.

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    This document outlines the schedule and activities for an executive board training retreat and a Project CARE mentor training retreat. The executive board retreat spans multiple days in August and focuses on leadership development, team building, scheduling, and role expectations. The Project CARE mentor training retreat occurs over three days in mid-August and prepares mentors to support first-year students through icebreakers, discussions on difficult topics, team building, and planning for the larger Project CARE student retreat.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    46 views8 pages

    Project Care Retreat 2023 Schedule

    Uploaded by

    api-543567423
    This document outlines the schedule and activities for an executive board training retreat and a Project CARE mentor training retreat. The executive board retreat spans multiple days in August and focuses on leadership development, team building, scheduling, and role expectations. The Project CARE mentor training retreat occurs over three days in mid-August and prepares mentors to support first-year students through icebreakers, discussions on difficult topics, team building, and planning for the larger Project CARE student retreat.

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    You are on page 1of 8

    Executive Board Training

    August 7 th Monday August 9 th Wednesday

    2pm: Welcome (ICA) 10am: Scheduling

    - Overview of Exec. Board Retreat - Exec. Meetings


    - Expectations of Others/ Ourselves - Study Hall
    - Supervisor Style - Roles Overview
    - What makes you tick DISC tes t - Social Media
    - Microaggressions
    - Questions & Concerns 11am: Eyes and Ears Activity

    3:30 pm: Fishbowl Effect

    4pm: Road Maps 1pm: Lunch- Chilis

    4:30 pm: Ice Breakers 2:30pm: Go through Mentor Retreat Schedule /


    Delegate Activities
    - Group Juggle Game
    4pm: Gather supplies for ma ilboxes, Road Maps,
    - Floor is Lava
    Swag,
    5pm: Create questions for what I wish I knew for
    5pm: finalize supply list and food / snack list
    mentors to answer (on last day of retreat)
    5pm: 1:1 w/ E
    Premade low intense, mid intense & high intense
    icebreakers for tables

    Figure out a way to make groups for group August 10 th Thursday


    activities (different color/ sticker per day), make
    sure all rules and instructions for Ice breakers are 8am: Shopping in Asheville at Sam’s Club
    printed
    1pm: Ice Cream in Asheville-Biltmore
    6:30pm: 1:1 w/ Zach
    3pm: Back on Campus/ Dismiss
    August 8 th Tuesday

    9:30am: 1:1 w/ Mekeila


    August 11 th Friday
    10am: Egg Drop
    8am: Get Ready for Mentors ! Spend morning in
    Get Egg Drop bags made for retreat Homebase making sure all supplies are prepared

    12pm: Lunch

    1:30pm: Ice Breakers

    - I Got Your Back


    - Minefield Trust Walk
    - Human Knot

    3pm: Program Calenda r Planning for the year! –


    Mentor/ mentee reveal Draft Day

    4pm: Dismiss

    4pm: 1:1 w/ Mekeila


    Mentor Training/Retreat

    Day One: Friday August 11th

    8am-3pm: Students move into Residence Halls/Off Campus Apts.

    3pm: Mentors arrive at ICA

    3:30pm-4:30pm: Ice breakers in ICA

    Location: Picnic Area , Rain Location- ICA office

    5pm: Dinner/Cookout – Armark Catering

     Meet & Greet w/ Dean of Students & Director of ICA (Tentative)


    o Opportunity for staff to give opening charge
     Handout booklet
     Team Building Activities
    o Human Knot
    o Minefield Trust Walk
    o Floor is Lavann

    8pm: Dismiss

    Day Two: Saturday August 12th

    8am: Breakfast in Café

    Location: Homebase

    9am: Ice Breaker LEAD PERSON ________________

    o Alive, Alert, Awake


    o Fight Song

    9:15am: Welcome & Project Care Overview – LEAD PERSON

     Emotional weather check-in


     Nametags (table name plate)
     Family Rules
     Go Over Mentor Training
     Mailboxes

    10:45am: Difficult conversations ft. CAPS & UPD

    10:45am: CAPS

     Sexual Assault
     Rape
     Hate Crime / Discrimination
     Classroom Discrimination
     Roommate Issues
     Being Homesick
     Ward of the State
     Pregnancy Scares / STDs
     Mental Health – Suicidal Ideation
     Emotional, Verbal, Mental Abuse

    11:45 : Break

    12pm: UPD

    1pm: Lunch – Armark Catering

    2:30pm: Kellie Monteith SCRT Overview

    3:30pm: Road Maps Lead Person____________

    (4 groups/5ppl)

    4:30pm: Break

    4:45pm :Team Building LEAD PERSON ___________

     Group Juggle

    5pm: Dinner- Café (Evelyn needs to get vouchers)

    6pm- Dismiss/Cleanup–

    Day Three: Sunday August 13th (9am 12pm)

    Location: Homebase

    9am: Breakfast- Armark Catering

    10am: Why Project Care LEAD PERSON ____________

     Difficulties / Challenges
     Rewards
     Trip down memory lane (share stories and experiences)
     What are you excited about?
     What would failing at this mentorship feel/look like to you?
     What are you hoping to gain / learn?
     What are you hoping your mentee will gain / learn?
     How do you demonstrate vulnerability as a mentor?
     2023-24 Project CARE Legacy

    11am: The Fishbowl Concept / Expectations LEAD PERSON

     Expectations from ICA – Requirements: Check-Ins, Meetings, participation


     Expectations amongst the Mentors
     Microaggressions
     Conflict Management
     Role Modeling
     Expectations (study hours, bi-semester mentor & mentee assessment)

    12:00pm: Lunch – Aramark

    1:30pm: Ice Breakers

     I got your back

    2pm: Overview of Project CARE 2023 Retreat LEAD PERSON ___________

     Retreat Prep Instructions (starts right after overview) LEAD PERSON ____________
     Schedule for the week/ Delegate icebreakers & activities LEAD PERSON ____________
     Move-In Instructions
     Mentor, Mentee Reveal Ideas
     Questions

    3-5pm: Retreat Prep

    Mentor Duties:

     Morning Prep – Breakfast/ Snack Prep


     Chore Wheel who is taking out trash each day? Staying behind for clean up
     Who is leading tours
     Who is in charge of what ice breaker
     Lunch Prep- Who is doing lunch prep, meeting armark to help carry in and set up food
     Who will account for supplies for ice breakers

    See which mentors will prep snacks in morning, cleaning, lead activities etc.

    5pm: Dismiss

    Project C.A.R.E. Big Retreat

    Day One: Monday August 14TH

    Location: Residence Halls

    8am: Mentors get breakfast

    9am: Mentors meet in ICA

    9am-12pm: Students Move into Residence Halls w/ assistance from Guest ; Greet guest at Residence
    halls

    12pm-1:30pm: Students and guests are encouraged to get Lunch (This will be on their own).

    12pm: Mentors get Lunch


    1:30pm: Mentors will be waiting at Residence Halls to walk mentees and their guest to UC Theatre

    Location: FO 101

    2:15pm: Arrive at Theatre, Mentors, Mentees, and Guest

    2:30pm: Guardian Meeting

     Talk from Chancellor – Charge for the year!


     Introduce ICA staff
     Review of why Project CARE for your student
     What we are asking of parents
     How do you continue to support your student this week
     How you continue to support your student this year

    3:00pm: Say Goodbyes (Guardians Stay)

    3:10pm: Bashaun Speaks to Parents (Tentative)

    3:30pm: Mentors & Mentees walk to Homebase.

    3:40pm: Guardians are dismissed

    Location: Homebase

    4pm: Activities Start LEAD PERSON

     Paperwork
     Give out nametags
     Pre-assessment
     Introduce Mentors

    5:pm : Make Mailboxes (use as an Icebreaker introduce yourself via your mailbox) & Create Groupme

    6pm: Dinner – Armark catering

     Learn Fight Song


     Go over this week’s agenda
     Handout swag
     Project C.A.R.E Expectations throughout the week
     Share Questions, Concerns, Comments

    7pm: Dismiss/Clean Up

    Day Two: Tuesday August 15TH

    Location: Residence Halls

    8am: Mentors will meet mentees at their residence halls, and walk them to Homebase

    Breakfast at Homebase – Grab & Go Ingles

    8:30 am: Breakfast


    Location: Homebase

    9am: Activities Start - Alive, Awake, Alert

    9:15am: Time for Bashaun (Tentative)

    9:45am: Name Game LEAD PERSON ____________

    10:15am: Tour/Scavenger Hunt Highlight Library Tour from Sarah, Jazmyne, Mandy Library, ICA, MTC &
    WALC, Classroom Buildings

    12pm: Lunch - Café (Evelyn needs to get vouchers)l

    1:30pm : Egg Drop Prep

    2pm: Egg Drop

    3pm: Free Time , Mailbox Time

    4pm: Campus Partner Spotlight: Intro to MAPS & Advising & OAR

    Student Success (Anita)

     Retention Office + MAPS 30min


    o How to be a successful college student
     Advising Office
    o How to be a successful college student
     OAR
    o Accessibility

    5:30pm: Review / Ice Breaker

    6pm: Dinner -Aramark (Campus Partners Join)

    7pm Clean Up

    Day Three: Wednesday August 16TH

    Location: ICA

    8:15am: Breakfast

    9 am: Road Maps

    10:30 am: Review & Reflect w/Group

    Location: Homebase

    11:00am: Captain's Coming

    12pm: Lunch w/ CAPS- Armark Catering

    1:30pm: Alive Alert Awake


    1:45pm : Nursery Rhymes (Genre Game) or Fresh Prince Challenge Prep/Instructions Lead Person
    ___________

    Nursery Rhyme List:

     Baby Shark
     If You’re Happy and You Know It
     The ABC Song
     Twinkle Twinkle Little Star
     Old Mcdonald Had a Farm
     The Itsy Bitsy Spider
     I’m a Little Teapot
     Rain Rain Go Away

    2pm: Nursery Rhyme Prep for Participants

    3pm: Fresh Prince Challenge

    4pm: Announce Winners

     Judges Talk/Introduce their areas

    5pm: Dinner w/ Judges

    6pm: Review & Reflect/ Mailbox Time

    7pm Dismiss Clean Up

    Day Four: Thursday August 17th

    Location: Homebase

    8:30am- Breakfast & Mailbox Time

    9:30am: Picture on Top of Apodaca

    10:30am: Project CARE Year Overview

     Discuss Concerns, Fears about College, Questions


     Get advice from Mentors

    11:30am: Reach Out and Touch Activity

    12:30pm: Closing

    1pm: Lunch – CAFÉ

    Day Five: Friday August 18th

    Choose your own Adventure

    Day Six: Saturday August 19th


    4pm-6pm : Valley Bally Hoo

    6:30pm: Alumni & Project C.A.R.E. Cookout *Optional

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