Human Resources Group

PRE- EMPLOYMENT REQUIREMENTS

Name: Hiring Date:

Position: Division/ Dept.

Rank: Group:

Instructions:

The Talent Acquisition Officer will give you the HR documents which you need to submit prior onboarding. Follow
the guidelines indicated below and ensure that all necessary documents have been attached to avoid delay in payroll
processing. Please sort the documents by appearance in the Pre-Employment Requirements for Candidates Checklist.
In case Clearance from Previous Employer and W2 (BIR 2316) are not available prior joining date, it is mandatory to
submit these documents NO LATER THAN 2 MONTHS after your start date so as not to affect your regularization and
year-end tax computation. Non-compliance will result to non-regularization or be subject to disciplinary sanctions
including termination.

 Employment Contract

 Summary of Benefits

 Employee Commitment

 Job Description

 BSP Bio-data (For Officers)

 Notarized BSP AFQ Watchlist Files (For Officers)

 Notarized BSP Fit & Proper Rule Certification (For Officers)

 Form 23- A (For Officers – SVP and up only)

 Signature Card (For Officers)

 Employment Application Form

 Curriculum Vitae
 Authority to Conduct Background Investigation Form

 One (1) Photocopy of Transcript of Records or Copy of Grades

 One (1) Photocopy of Diploma or Certificate of Graduation

 One (1) Photocopy of Certificate of Clearance/Employment Certificate from ALL previous employer/s in the last 5
years including the most recent employer

 One (1) Photocopy of W2 / BIR Form 2316 (year-to-date earnings) from previous employment. Also, submit a
scanned copy no later than 2 months upon hire to Compensation & Benefits Manager, Maricar Angeles
(mcangeles@rcbc.com , local 1839) and COPY your respective Talent Acquisition Officer. Non-submission will
result to non-regularization or be subject to disciplinary sanctions including termination

 BIR Form 2316 Undertaking Form

 Character Reference Form

 Residence Sketch

 One (1) Photocopy of Employee’s Birth Certificate

 One (1) Photocopy of Marriage Certificate (If applicable)

 One (1) Photocopy of Children's Birth Certificate (If applicable)

 One (1) Photocopy of Parents' Birth Certificate (both Mother & Father) or Parents' Marriage Certificate (If employee
is single)

 NBI clearance (Latest and original)

 Any proof of SSS Number (Photocopy of SSS form E-1, SSS I.D. Card or any SSS form reflecting your accurate
SSS number)

 Any proof of your Tax Identification Number (Photocopy of TIN card or any BIR form reflecting your accurate TIN)

 Any proof of Pag-IBIG Number (Photocopy of Pag- IBIG Loyalty Card or MDF reflecting your accurate Pag- IBIG
number)

 Full Business Disclosure Form

o If nothing to declare, write down N/A

o If with declaration, attach necessary documents

o If nothing to declare, write down N/A

o If with declaration, attach necessary documents

 Data Privacy Employee Notice Form

 Maxicare Form + applicable attachments

 Ensure to fill out ALL the necessary details on the form.

 Write in CAPITAL LETTERS.

 Attach the following documents to the Maxicare form

If Single with Parents not over 75 years old:

o Birth certificate of employee

o Birth certificate of parents (both mother and father) or marriage certificate of parents

If Married:

o Birth certificate of employee

o Marriage certificate of employee and spouse

o Birth certificate of child/children

 PhilHealth Form + Birth certificate of employee and qualified dependent/s + Proof of Philhealth number (photocopy
of Philhealth ID, Philhealth MDR). Ensure to fill out ALL the necessary details on the form. Write in CAPITAL
LETTERS.

- If you have been a member of Philhealth the form is PMRF. Mark “X” on the box provided “For Updating.”
No need to attach any document. Submit to the Talent Acquisition Officer.

- If not yet a member, the form is ER2. Accomplish the form and submit directly to any Philhealth Office and
attach the following whatever is applicable:

For Single:

o Birth Certificate of employee

o Birth Certificate of dependent/s

Parents not over 60 years old:

o Parents' Birth Certificate (Both; Mother & Father) or Parents' Marriage Contract

For Single Parents:

o Child/Children's Birth Certificate

For Married:

o Birth Certificate of employee

o Marriage Contract

o Child/Children's Birth Certificate

 BIR 1905 - Duly stamped by BIR or with email confirmation from the BIR that RDO has been changed. It should
reflect employee's old RDO and new RDO, which has jurisdiction over the place of employee’s residence.

 BIR 1902 + Birth certificate of employee and qualified dependent/s + Government-issued ID

 ID Application Form (Attach 2x2 picture)

 Application Form for Parking Space (for Officers AVP and up)

 RFID Application Form (for Officers AVP and up)

 Photocopy of OR/CR (for Officers AVP and up)

 Two (2) 1x1 pictures with white background, proper business attire

 Two (2) 2x2 pictures with white background, proper business attire

_____________________________________ ___________________
SIGNATURE OVER PRINTED NAME DATE