Private Visit - Kenya - 03062023a

Nairobi
CHECKLIST: PRIVATE VISIT
GENERAL REQUIREMENTS FOR OBTAINING A VISA TO TRAVEL TO THE Submitted Not

SCHENGEN AREA submitted
Application for Schengen Visa – Application form (completed and

signed)(*)
Original passport(*) valid for travel to the Member States to visit. The
passport validity must exceed the planned stay in the Schengen Area by
at least three months. The passport must have been issued within the
last ten years.
Copy of biodata page of passport
One color photo(*) not more than six months old, passport size (45
mm x 35 mm), full face and taken against a light background.
Individual medical travel insurance that covers all costs that could arise
as a result of emergency medical assistance, emergency hospitalization
or medical repatriation. The insurance should cover costs of at least
EUR 30,000 and be valid for the duration of the stay in all the Schengen
countries.
Payment or proof of payment of the visa fee(*)

(where applicable)
LIST OF THE SUPPORTING DOCUMENTS TO BE SUBMITTED BY

APPLICANTS IN KENYA FOR SHORT STAY VISAS
For non-Kenyan citizens: Kenyan proof of residence, valid for at least 3

months from the date of intended departure from the territory of the
Member States.
Proof of sufficient means of subsistence for the intended journey:
Certified bank statement (covering the last three months) including

bank account movements and final balance. This does not apply to
pupils.
(a) Employees: employment contract or certificate of employment,
and slips of the last three months
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Nairobi
(b) Company owners: copy of company registration in the

Companies Registration Office, bank statement(s) for the
company incuding bank account movements covering the last 3
months and balance sheet from the previous financial year.
(c) Students: purpose of study, proof of financial solvency of

parents or proof of sufficient funds for entire stay.
(d) Retired persons: pension payment for the last three months
Proof of return travel arrangements
Proof of accomodation or proof of sufficient financial means to cover

accomodation expenses.
ADDITIONAL REQUIREMENTS FOR MINORS (UNDER 18 YEARS)
(a) Copy of birth certificate.
(b) Copy of both parents’ ID-cards.
(c) Certified bank statement (covering the last three months) of

parent(s)/guardians(s)/sponsors.
(d) Written consent letter from both parents certified by notary if

the child is travelling alone, or from the parent that is not
accompanying the child when travelling. The letter should
include the parent(s)’ telephone and e-mail contacts.
(e) If either one of the parents is absent or deceased, this must be

evidenced by the information on the birth certificate or a death
certificate or a Court Order for the custody.
(f) If the legal guardian is someone other than the biological

parent as stated in the birth certificate, a custody order must
be submitted proving the legal guardianship.
(g) A letter from the school containing the child’s name, name of
parent’s, grade, number of years at school, dates of school
holidays, contact details, date and name of school
representative.
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(h) If the child is travelling with a group: a complete list of names

of all group members travelling and name of person in charge
of the group.
ADDITIONAL REQUIREMENTS FOR APPLICANTS TRAVELLING FOR THE

PURPOSE OF A PRIVATE VISIT
(a) If relevant, proof of sponsorship and/or private accomodation

by means of an official national form.
For Norway: UDI “Proof of Sponshorship Form”, filled out

and signed by the inviting person
(b) Invitation letter, if relevant, containing the following

information:
i. the length of the stay;
ii. details on the relation between the inviting person and
the applicant;
iii. the inviting person’s ID number and personal
identification code in the Member State concerned (if
applicable);
iv. date and signature.
(c) If an employed person, a signed letter from current employer

containing the following information:
i. personal data;
ii. function/profession;
iii. terms of employment (temporary or permanent, begin
and end dates of the contract);
iv. number of days with employer/organisation;
v. granted leave days;
vi. date and contact details.
(d) If a self-employed person, copy of Kenya PIN Certificate
(e) If a retired person, documents proving pension or other

financial support.
(f) If other cases, any other documents relating to personal ties in

Kenya, like marriage certificate, title deeds or lease
agreements.
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Nairobi
I am informed about the 15 days processing time, starting from the date the Embassy receives my
application. In some cases, applications are sent to the Directorate of Immigration (UDI), and the
processing time in these cases may be up to 45 calender days.
I confirm that I understand that any missing document may lead to an extended processing time of
the application or a refusal. The VFS officer receiving my application has pointed out to me the
documents that should have been submitted (if any).
Place/Date: Applicant’s signature:
VFS officer’s signature:
(*) If your application lacks any of the above documents marked (*) it is considered inadmissible
and your documents, including the application fee, will be returned to you without delay. (Visa
Code art. 19:3).
Important notice:
The mere submission of the listed documents does not guarantee the issuance of a visa. Individual
assessments are made in every case.
Page 4 of 4

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Nairobi

CHECKLIST: PRIVATE VISIT

GENERAL REQUIREMENTS FOR OBTAINING A VISA TO TRAVEL TO THE Submitted Not

Application for Schengen Visa – Application form (completed and

Copy of biodata page of passport

Payment or proof of payment of the visa fee(*)

LIST OF THE SUPPORTING DOCUMENTS TO BE SUBMITTED BY

For non-Kenyan citizens: Kenyan proof of residence, valid for at least 3

Proof of sufficient means of subsistence for the intended journey:

Certified bank statement (covering the last three months) including

(b) Company owners: copy of company registration in the

(c) Students: purpose of study, proof of financial solvency of

Proof of return travel arrangements

Proof of accomodation or proof of sufficient financial means to cover

ADDITIONAL REQUIREMENTS FOR MINORS (UNDER 18 YEARS)

(a) Copy of birth certificate.

(b) Copy of both parents’ ID-cards.

(c) Certified bank statement (covering the last three months) of

(d) Written consent letter from both parents certified by notary if

(e) If either one of the parents is absent or deceased, this must be

(f) If the legal guardian is someone other than the biological

(h) If the child is travelling with a group: a complete list of names

ADDITIONAL REQUIREMENTS FOR APPLICANTS TRAVELLING FOR THE

(a) If relevant, proof of sponsorship and/or private accomodation

For Norway: UDI “Proof of Sponshorship Form”, filled out

(b) Invitation letter, if relevant, containing the following

(c) If an employed person, a signed letter from current employer

(d) If a self-employed person, copy of Kenya PIN Certificate

(e) If a retired person, documents proving pension or other

(f) If other cases, any other documents relating to personal ties in

Place/Date: Applicant’s signature:

VFS officer’s signature:

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