EXERCISE

FI 1: Display Chart of Accounts and General Ledger Account

Exercise Familiarize yourself with charts of accounts and G/L accounts. Time 10 min
Task Use the SAP Fiori launchpad to list G/L accounts assigned to the
Global Bike chart of accounts. For each G/L account, the chart of accounts
records the account name, account number and additional technical
information. Companies often have several bank accounts (e.g. for payroll,
general payments and money market) listed in their balance sheet.
Name (Position) Shuyuan Chen (Head of Accounting)

A Chart of Accounts can be shared by different company codes. Each company Chart of Accounts
code must be assigned to a chart of accounts. Once a chart of accounts has
been assigned to a company code, it becomes the operational chart of accounts
for that company code and contains all relevant information for Financial
Accounting (FI) and Controlling (CO).
The following additional charts of accounts are possible if further information
is to be entered for international business transactions:
 Country-specific chart of accounts – This is structured according to the
legal requirements of a specific country.
 Group chart of accounts – This is structured in accordance with the
requirements for consolidated financial statements.

To display G/L accounts, please go to the Financial Accounting space and Start

choose the page Accounts Payable. In Head of Accounting section, open the
Manage G/L Account Master Data app.

On the Manage G/L Account Master Data screen, in the Chart of Accounts
field click the input help icon .

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In the popup that opens, you get an overview of all existing charts of accounts.
Here you can see various examples of country-specific charts of accounts
structured for the respective country.

In the search box at the top left, enter GL00 and press to run the search. GL00

Select the chart of accounts Global Bike Group and confirm with .

In the View field, make sure that Chart of Accounts View is selected. If this Chart of Accounts View

is not the case, select this entry in the dropdown. Press to display all G/L
accounts assigned to chart of accounts GL00.

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You will get an impression of how many different G/L accounts exist and what
they are used for. Examples are SW procurement, Passenger cars as well as
Raw materials. Due to the amount of accounts, you can filter the view as
needed. To do this, in the header area in the G/L Account field click the input
help icon .

In the G/L Account pop-up, select the Define Conditions tab. For the first Define Conditions
contains
condition, as the criterion select contains and as the value enter 1100000. 1100000

Press to specify additional conditions. Repeat this process and record the
following conditions:

Criterion Value

contains 1800000
contains 4200000
contains 7510000
contains 8000000
contains 9100000

Press to accept your entries and then to run the search with the new
search criteria.

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Enter the short texts and the types of all selected G/L accounts in the table
below.

G/L Account Short Text G/L Account Type

1100000 Finished goods GL00

1800000 Bank GL00
4200000 Revenue GL00
7510000 Exp. Utilities GL00
8000000 Labor GL00
9100000 GR/IR GL00

At the end of the line of G/L account 1100000, click the icon for more
details.

Which G/L account type is the G/L account assigned to?

Balance Sheet accounts

Which account group is this G/L account assigned to?

01 (Current Asset accounts)

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Which company codes is this G/L account assigned to?

DE00 and US00

Note the differences between the German and American company codes!

Controlling Area and the currency

Click on to return to the list of G/L accounts. You are welcome to view
other G/L account details if you wish.

Click on to return to the SAP Fiori launchpad.

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FI 2: Display Financial Statement

Exercise Display a financial statement. Time 10 min

Task Use the SAP Fiori launchpad to display a balance sheet/P&L.
Name (Position) Shuyuan Chen (Head of Accounting)

In SAP, Financial Statement versions are a hierarchical arrangement of G/L Financial Statement
version
accounts.
The structure can be in accordance with the legal requirements for preparing
your balance sheet and profit and loss statement. However, it can also be an
arbitrary arrangement.
You need a financial statement version for the following functions:
 To create and print financial statements
 To run various reports, such as a structured list of account balances
 As a basis for planning in General Ledger Accounting
You can define several different financial statement versions. This may be
necessary if you want to generate the financial statements using different
formats.

To display financial statements, please go to the space Financial Accounting Start

and choose the page Accounts Payable. In the Head of Accounting section,
please open the Balance Sheet/Income Statement app.

On the Balance Sheet/Income Statement screen, in the Company Code field US00
G000
enter US00 and in the Statement version field G000. The currency is
automatically selected based on the selected company code. Set the End 08/2021
Period to 08/2021 and the Comparison End Period to 08/2020. 08/2020

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Now press to display the corresponding data.

You see the aggregated period balances on top hierarchy level.

Note Your result/numbers may differ from the screenshot above. These are
dependent on the number of tasks and case studies completed in your SAP
S/4HANA client to date.

Click on to fully expand the view. You can now see all G/L accounts
posted to and their respective period balances.

Note You will quickly realize that this balance sheet and income statement do
not represent a typical picture of a medium-sized company. This is because
this learning environment allows up to 1000 users to perform processes in SAP
S/4HANA and because necessary learning situations are prepared many times.

Click on to return to the SAP Fiori launchpad.

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FI 3: Check Reconciliation Account

Exercise Check how reconciliation accounts work. Time 10 min

Task Use the SAP Fiori launchpad in order to display a posting done to an
Account Receivables account. After checking the posting in this subsidiary
ledger, review the corresponding posting in the General Ledger.
Name (Position) Shuyuan Chen (Head of Accounting)

When you post items to a subsidiary ledger, the SAP system automatically Reconciliation
Accounts
posts the same data to the corresponding G/L account. Each subsidiary ledger
has one or more reconciliation accounts in the general ledger. This is necessary
so that you can draw up financial statements at any time without having to
transfer totals from the subledgers to the general ledger.

In the Financial Accounting space, choose the page Accounts Receivable. In Start

the Head of Accounting section, open the Display Customer Balances app.

In the Customer field, enter 129997 (Beantown Bikes), as Company Code type 129997
US00
in US00 and as Fiscal Year 2021. Compare with the screenshot shown below 2021
and click .

In the Display Customer Balances screen, for August 2021 you find one entry
in the Debit column and one entry in the Credit column.

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Click on the amount in the Debit column. This will take you to the Manage
Customer Line Items app. There, all relevant selection criteria have already
been entered automatically.

You will get more information about the posting such as the Journal Entry
Date, the Journal Entry (number) and the Journal Entry Type.

In in the upper left corner, click until you get back to the Display Customer
Balances screen. Now, select the corresponding credit entry for August (08)
by clicking on the amount in the second column.

What is the journal entry number of this clearing journal entry?

1400000002
________________________

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Fun Fact Here comes your extra-curricular German lesson: Using the search
engine of your choise, try to find out what journal entry type DZ means in
English and for which German business term it is an abbreviation?
_English:__________________ = _German:____________________

Click on to return to the SAP Fiori launchpad.

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