UNIVERSITI TEKNOLOGI MARA KAMPUS SEGAMAT

COLLEGE OF COMPUTING, INFORMATION AND MEDIA

ORGANIZATION AND ACCESS TO INFORMATION

(IMC151)

TOPIC: INFORMATION TECHNOLOGY

PREPARED BY

NO NAME STUDENT ID

1 MUHAMMAD HAKIM BIN HISHAM 2022896406

MUHAMMAD BAQIR HAKIM BIN

2 2022486282
AHMAD ARIFIN
AMMAR RAFIQ BIN ABDUL
3 2022488452
RAZAK
MUHAMMAD NABIEL IQRA’IZZ
4 2022810908
BIN SHAHRULNIZAM
5 MUHAMMAD FAHIM BIN JOHARI 2022891076
 TABLE OF CONTENT

Abstract
Ackonwledgement
List Of Abbrevations
List Of Figure
1.0 Introduction
2.0 Collection And Materials
2.1 Types Of Materials
3.0 Cataloging And Classification Practices
4.0 Retrival Tools Used In The Library
5.0 Physical Arrangement Of Library Material
6.0 Staffing Of Library
7.0 Conclusion
8.0 References
ABSTRACT

This paper examines the layout, amenities, categorization system, technology,

and library materials of Perbadanan Persekutuan Awam Melaka (PERPUSPAM), a
neighborhood library in Melaka, Malaysia. The authors were interested in learning
more about the library's offerings and how they have evolved over time.

The authors found that PERPUSPAM has a well-organized layout with a variety of
amenities, including a reading room, a computer lab, and a children's area. The
library's categorization system is easy to use and the library materials are well-
maintained. The authors were also impressed by the library's use of technology,
which includes a digital lending system and a self-checkout kiosk.

However, the authors also found that PERPUSPAM has some drawbacks, such as
high maintenance expenses. Overall, the authors found that PERPUSPAM is a
valuable resource for the community and they recommend it to others
ACKNOWLEDGMENT

Bismillahirahmanirahim..
Thanks to God, We was able to successfully complete this task with the time,
life, and energy that he has blessed me with.
To begin, We would like to express our gratitude towards our esteemed
lecturer, Madam Rabiatul Adawiyah Binti Kamarulzaman. It is through her expert
tutelage and support that we was able to successfully complete this assignment.
We would like to express our gratitude to our parents for providing us with the
chance to finish this coursework. They provided us with all the necessary resources
and encouragement to help us successfully finish this assignment.
We would like to express our gratitude to our friends who have helped me
remember things that we had forgotten. They assisted us by responding to all of the
inquiries we presented to them.
In conclusion, we would like to express our gratitude to all individuals who were
directly or indirectly involved in the development of this coursework.Thank you.
 LIST OF ABBREVIATIONS

PERPUSTAM Perbadanan Perpustakaan Awam Melaka

DDC Dewey Decimal Classifications
OPAC Online Public Access Catalog
 LIST OF FIGURES

FIGURE:
 Figure 1 : Perbadanan Perpustakaan Awam Melaka Main entrance
 Figure 2 : Collection and Materials
 Figure 3 : Periodicals Collection Section
 Figure 4 : Loan Collection Section
 Figure 5 : Examination Collection Section
 Figure 6 : Lincoln Collection Section
 Figure 7 : DDC LIST IN PERPUSTAM
 Figure 8 : SHELVE IN PERPUSTAM WITH DDC NUMBER
 Figure 9 : PERPUSTAM WebOPAC
 Figure 10 : Repository Browser
 Figure 11: Portal EBuku Perpustam
 Figure 12: Digital Artikel
 Figure 1 : Perbadanan Perpustakaan Awam Melaka Main entrance

INRODUCTION
This library was located at Jalan Bukit Baru, Kampung Solok Musai, 75150
Melaka. It has been established since 1881 until now. It has a few types of
collections such as reference, publication, borrowing, Melaka, and Lincoln.
PERPUSTAM has many kinds of material such as Periodicals, Seminar Reports &
Working Papers, Rare Books, Theses, Books, Audio Visuals, Pamphlets/Official
Government Documents, and Newspaper Clippings.
To keep up with the modern world the library also has to change. One of the ways
they change is by introducing OPAC. By having OPAC it helps the user to have easy
access to the book. This ensures that everyone has simple access to priceless
content, libraries are anticipated to play a significant role in the era of knowledge and
information that will usher in the twenty-first century.
The library has been using the DDC for its cataloging. They had not using card
cataloging but they still has a exhibition for it and they also have a lot more things
such as microfilm and typewrite. The Library provide a bunch of service such as
borrowing, reference, children, news paper & album, mobile library E-book,
photostat, cyber, multimedia, and WIFI.
Overall, this library Perbadanan Perpustakaan Awam Melaka (PERPUSPAM)
has been a information center for people in Melaka finding information and resources
for their needs. It always welcome everyone from any kind of age, gender, and
background that wanted to find knowledge and to growth their intellectual needs.
Collection and Materials

Figure 2 :Collection and Materials

The Perpustakaan Negeri Melaka has a sizable collection of books and other written
works, all of which have been painstakingly documented, arranged, and maintained
in a particular section of the building that is only accessible to qualified researchers
who have been granted permission to enter. This article investigates the usefulness
of the collection, explains the many types of resources that are available, and
concentrates on notable individuals whose works are included inside the collection.
at addition to this, it displays a selection of the large number of books and other
objects that are part of the collection that is housed at the library.

Significance of the Collection:

The Perpustakaan Negeri Melaka is very proud of its collection, which includes many
written and released works from both inside and outside of the state. These sites go
into detail about a wide range of things related to Melaka State and its people. They
give important information about the rich history, culture, and social and economic
factors that have helped shape the area. Scholars, experts, and fans can all look at a
wide range of materials that give information about the people and the state of
Melaka State.

A lot of the works in the collection were written, made, or released by people who
have a strong connection to the state of Melaka. No matter if the writers were born in
Melaka or still live there, their works help us learn more about the unique
perspectives, experiences, and successes of the state. This focus brings to light both
the intellectual and artistic accomplishments from the state of Melaka.
Types of Collection:

1. Periodicals: There are many magazines, journals, and newspapers that cover
current events, changes, and cultural happenings in Melaka State.
2. Seminar Reports & Working Papers: Valuable study results and scholarly
papers about Melaka State that were shared at workshops, conferences, and
symposiums.
3. Rare Books: A collection of rare and valuable books, many of which are
important from a historical point of view and give new insights into Melaka
State's past.
4. Theses: Theses and papers made by professors, experts, and students that
add to what is known about Melaka State.
5. Books: A large number of books on many different topics, such as history,
writing, art, and more.

6. Audiovisual Materials: A collection of audio and video tools, like films, records,
and conversations, that help you learn about Melaka State in a variety of
ways.

7. Official Government Documents: Important documents, like government

reports, policies, and law records, that help people understand how Melaka
State is run as a whole.

8. Newspaper Article: A collection of carefully chosen newspaper pieces that

show important people, events, and milestones in the past of Melaka State.
The Perpustakaan Negeri Melaka is a well-known library in Melaka, Malaysia, with a
wide variety of materials available to its readers. This article delves deeply into the
library's collection structure and the items it houses. Access to a broad variety of
resources for study, research, and pleasure is provided by Perpustakaan Negeri
Melaka in the form of reference books, journals, and loanable and specialised
collections. Therefore, there are several collection section in this library:
 Figure 3: Periodicals Collection Section

1. Periodicals Collection Section: The Periodicals Collection Section is a great

place to get the most recent news and information. It has a variety of
newspapers in English, Malay, Chinese, and Tamil for people to read and use
as a guide. The library also gets magazines from different places, such as
donations, sales, and gifts from organisations. Both local and foreign, these
papers cover a wide range of topics and can be found in the library.This part
of the collection has a lot of things to read, like magazines, newspapers,

government gazettes, journals, yearly reports, bulletins, and other frequent

written materials. It includes both new and old versions of publications from
around the world and around the corner.

Figure 4: Loan Collection Section

2. Loan Collection Section: The Loan Collection Section takes care of what
library users need when they want to borrow something. It is split into two
groups: books that are fiction and books that are not fiction. The collection of
nonfiction books covers a wide range of topics. The library has a large
number of books in many different languages, so those who have signed up
can read a variety of things. The library also helps certain groups borrow
items as a group, based on rules and processes that have already been set.
Depending on the type of registration, a person can take between 3 and 5
books at a time for three weeks. This method lets people read in a way that
helps them learn and grows their love of books and information.

Figure 5: Examination Collection Section

3. Examination Collection Section: The purpose of the Examination Collection

Section is to help students with their schoolwork. It has a number of reference
books that help people study for tests like the UPSR, PMR, SPM, and STPM.
This book has information on almost every topic taught in high schools. This
area is on Level 2, next to the Melaka Collection area, and makes sure that
students have access to helpful tools that can help them study for exams and
do better in school.
 Figure 6: Lincoln Collection Section

4. Lincoln Collection Section: The Lincoln Collection Section, also called the
Lincoln Corner, has a lot of books and other things about the United States.
This area has a wide range of books on subjects like business, politics,
religion, society, history, and more. People who go to Perpustakaan Negeri
Melaka and want to learn more about American society and culture can
borrow or look at these materials. The Lincoln Corner is on Level 1, next to
the area for monthly papers. This makes it easy to get to its specialised
materials.

The Perpustakaan Negeri Melaka’s collection is like a treasure chest full of

information about the history, culture, and people of Melaka State. With its wide
variety of materials and focus on local efforts, the library is a great place for students,
educators, and other people who want to learn more about Melaka State's rich
history. The large size of the collection and the fact that it includes works by well-
known people show how important the library is as a place for intellectual exploration
and preserving Melaka State's cultural heritage.The Perpustakaan Negeri Melaka is
a great place to get information about a wide range of things. Its collection parts,
such as the Reference Collection, Periodicals Collection, Loan Collection,
Examination Collection, and Lincoln Collection, offer a wide range of items. With a
focus on ease of use, the library makes sure that people can quickly and easily find
the information they need. Perpustakaan Negeri Melaka is very important to the
community and to lifelong learning because it works hard to improve people's
knowledge and encourage a love of reading.
Cataloging and classification practices
Every library have their own cataloguing and classification of their materials because
these two are important process in library that use to organize and arrange library
materials.
Cataloging means is process of creating and maintaining a systematic record of
items or resources in a collection. Such as title, author, subject, and publication date.
Meanwhile classification is a unique number or code that assign to each library items
and used to arrange the item on the shelve in the library. The purpose of cataloging
and classification is to make it easy for library users to find the information they
need. By creating a catalog of library materials, users can search for items by title,
author, subject, or other criteria. Classification helps to organize library materials by
subject, which makes it easier for users to find related items.

Figure 7: DDC LIST IN PERPUSTAM

In PERPUSTAM they use Dewey Decimal Classification (DDC). The DDC system is
one of the most widely used classification systems in libraries. DDC is a hierarchical
system that divides all knowledge into 10 main classes, each of which is further
divided into 100 subclasses. This makes it possible to classify materials very detailed
and precise. When cataloging a new item, a librarian will first identify the item's
subject. Once the subject has been identified, the librarian will assign the item a
DDC number. The DDC number is then used to shelve the item in the library.
PERPUSTAM use DDC because they want to Standardized framework for
classifying library materials. It assigns a unique number to each subject area,
allowing for consistent organization and retrieval of resources. This standardization
ensures that libraries using DDC can easily share and exchange cataloging
information. DDC also widely use so it easy for the library interoperability and
cooperation among libraries. It facilitates resource sharing and cataloging exchange,
making it easier for users to access materials from other libraries that use the same

classification system.
Figure 8 :SHELVE IN PERPUSTAM WITH DDC NUMBER

DDC also known about its expandable and flexible , its alow for the addition of new
subjects or the reclassification of materials as knowledge evolves. Libraries can
incorporate new areas of study or emerging topics into their collections without major
disruptions to the existing classification system. DDC uses numbers as classification
codes, making it relatively easy for library staff and users to understand and
navigate. The numeric notation allows for quick location of materials on the shelves
and facilitates efficient retrieval.
In conclusion, The cataloging and classification of library materials are essential to
the organization and accessibility of a library's collection. In a public library, these
practices are especially important, as they allow patrons to easily find the information
they need. The Dewey Decimal Classification is a widely used and flexible system
that can be adapted to the needs of different libraries. It is a valuable tool for
librarians who are responsible for organizing and providing access to library
materials.
RETRIEVAL TOOLS USED IN THE LIBRARY

Online Catalog
Most libraries enable customers to browse their selection of books, magazines, and
other materials online or through a library management system. Visit the official
website of Perpustakaan Negeri Melaka to browse their online catalogue. You may
use this to check on the availability of specific books, authors, or themes.

Figure 9: PERPUSTAM WebOPAC

BASIC SEARCH OF MELAKA WebOPAC

There are three types of searches to choose from either left string, pattern, or
keywords. User also can search by using access point such as title, Name/Author,
Subject, Publication, Series, or Call Number. User also can choose the page result
that user want from default 10, 25, 50 or 1000 page. To make it easy for searching
the material can type according to the access point so it easier to find the materials.

REPOSITORY BROWSER
There are 15 repository that been listed by the PERPUSTAM so user can find the
materials by choose their topic. For example is user click on technology user can find
a lot of materials from book, journal, microfilm and magazine.
 Figure 10 : Repository Browser

LIBRARY WEBSITE

The PERPUSTAM library website provide three type retrieval tools such as Portal
eBuku PERPUSTAM and Artikel Digital.

PORTAL EBUKU PERPUSTAM

Provide 32 topic title from sciences, Islam and many more. This portal also has and
apps that call ELIB eReader that available on Play store and App store for free. This
also led user to find electronic material for free.

Figure 11: Portal EBuku Perpustam

ARTIKEL DIGITAL
The article that been provide also has been listed by topic which is there were six of
them. It starts from public figure, religion, economy, health, health vol 2 and
education.

Figure 12: Digital Artikel

PHYSICAL ARRENGEMENT OF MATERIAL

The physical organization of the resources in a library is essential for promoting

effective information access and fostering a positive learning environment. Libraries
have long been seen as important stores of information and resources, and how they
are physically laid up directly affects how easily users can find and use these items.
Libraries used to predominantly be made up of bookshelves that were stacked
in a hierarchical order, often based on the Dewey Decimal Classification or the
Library of Congress Classification system. However, libraries have increased their
holdings to include a variety of media, including e-books, audiovisual resources, and
digital databases, because of technological innovation and the digitization of
information. This has led to an evolution in the physical organization of items in
modern libraries to incorporate a diverse range of resources.
 In a library, the physical contents are arranged to facilitate easy access and
quick retrieval. When choosing the best arrangement, librarians carefully consider
aspects including topic matter, format, and frequency of usage. By achieving a
balance between user-friendly access and logical classification, they want to make it
simple for patrons to find the items they need.
Depending on their unique collections and user demographics, libraries
frequently use a variety of physical material arrangement techniques. In academic
libraries, for instance, materials are frequently arranged in accordance with
academic disciplines or topic areas, allowing students and researchers to find
resources pertinent to their area of study. On the other hand, public libraries may
take a more user-friendly strategy, organizing items by well-liked genres or utilizing
straightforward classification systems that cater to a wider range of interests.
Libraries have recently embraced novel physical arrangement strategies that
use technology and interactive exhibits. Self-checkout systems, automated retrieval
systems for popular products, and digital kiosks for e-resource access have all been
introduced in some libraries. These innovations not only improve convenience but
also make the most use of the library's space and resources.
The Melaka State Library, commonly known as Perpustakaan Negeri Melaka, is
a notable library in Melaka, Malaysia. As of my knowledge cutoff in September 2021,
I don't have access to the specifics of the library's physical organization, but I can
provide you some basic information about how libraries frequently arrange their
contents. It's important to keep in mind that Perpustakaan Negeri Melaka's real
physical layout may have altered since then.

Open Stacks: The open stacks concept is frequently used in libraries, where
books and other tangible items are out in the open on shelves that are open to library
patrons. Customers may explore and choose things directly thanks to this set up,
which promotes independent thought and discovery.
Subject-Based Arrangement Materials might be arranged in libraries
according to topics or academic fields. Users can access resources based on their
individual interests or study needs thanks to this grouping of relevant items.
Students, scholars, and professionals looking for resources in certain fields of study
will find it very useful.
 Special Collections: Because of its historical, cultural, or rarity, libraries
frequently hold extraordinary collections that call for distinctive arrangements.
Manuscripts, archives, rare books, items from the local heritage, and other priceless
objects could be found in these collections. In order to ensure adequate preservation
of these collections and to grant interested users with regulated access, libraries
may offer distinct locations or designated rooms for them.
Reading Areas and Study Spaces: Users can frequently find reading rooms
and study places at libraries. To accommodate various study requirements and
preferences, these spaces may have separate study carrels, tables, comfortable
chairs, and designated silent zones. They provide an atmosphere that is favorable
for reading, learning, and research.
Children's Section: Children's books typically have their own area in libraries.
Age-appropriate novels, picture books, stories, and kid-friendly instructional
materials are all included in this section. A fun and inviting environment for kids to
explore and discover their love of reading may also include colorful displays,
interactive features, and kid-friendly furnishings.
In conclusion, an essential element of a library's overall usefulness is the
physical organisation of its items. Libraries may promote knowledge discovery and
establish an atmosphere that is favourable to learning and study by using good
organisational tactics to give users quick access to a variety of resources. The
physical arrangement of resources will surely continue to be a crucial component of
libraries' community service as they continue to adjust to the changing information
landscape.
STAFFING OF LIBRARY

Staff Duties and Functions Staff at the Malacca Library come from many various
backgrounds and have many different tasks. Librarians, library technicians, IT
support employees, and administrative staff all fall under this category. Librarians are
tasked with creating collections, providing reference services, assisting patrons, and
teaching information literacy. Librarian aides help patrons, shelve books, and answer
simple reference questions. Library systems and equipment are maintained and
troubleshot by technical support staff, while administrative workers manage
administrative chores and provide operational support (Smith, 2020).

The Procedures for Recruitment and Selection A stringent recruitment and selection
procedure is used by the Malacca Public Library in order to guarantee that only staff
members who are qualified and experienced are hired. In most cases, employment
openings are posted on the library's website, in regional job boards, and in
professional library networks. It is necessary of applicants to submit not only their
resumes but also cover letters and any relevant qualifications. Interviews are
conducted with the candidates who have been shortlisted, and the candidates may
also be given written tests or practical tasks to complete so that their knowledge and
skills may be evaluated. According to Johnson (2019), the final decision is
determined on the basis of ability, with considerations given to the candidate's
qualifications, experience, and overall fit for the role.

Educational and Professional Growth Opportunities The personnel at the Malacca

Library have access to a variety of training and development options, which the
library offers in order to improve their overall expertise. An orientation session is
given to newly hired staff employees so that they can become familiar with the
policies, processes, and systems that are used in the library. Workshops, lectures,
and conferences geared at staff professional development are routinely put on by
libraries in an effort to keep employees abreast of developing tendencies and
technologies in the library sector. In addition, members of the staff are encouraged to
extend their education by participating in programs leading to certifications or
advanced degrees in the field of library science (Brown, 2021).
Administration of the Staff in the Library The Malacca Public Library places a strong
emphasis on efficient management techniques to ensure the efficiency of its workers
as well as their health and happiness. The administration of the library strives to
foster a working atmosphere that is cooperative and friendly, one that supports open
communication, teamwork, and professional advancement. Evaluations of
performance are carried out on a regular basis in order to provide feedback, locate
areas in need of development, and acknowledge exceptional accomplishments.
Additionally, the library places a high importance on diversity and inclusivity, and it
makes an effort to build a staff that is representative of the community that it serves
(Lee, 2022).
CONCLUSION

The Melaka Public Library Corporation, which is also referred to by its

abbreviation PERPUSTAM is the body that is in charge of managing the city's public
libraries. The purpose of the PERPUSTAM is to increase access to reading materials
for the people of Melaka and to spread information based on the requirements of the
community. In addition to establishing a community that is knowledgeable, capable
of critical thinking, and values reading and studying, the goal of the PERPUSTAM
has the potential to produce such a community.

This community would appreciate reading and would value reading and
studying. PERPUSTAM major mission is to strengthen and broaden Melaka's public
library network in order to fulfill its role as an organization dedicated to the city's
public libraries. Because libraries serve as community hubs where people may go to
gain information and meet new people, people go to libraries to obtain knowledge,
meet new people, and find new books to read.

People also go to libraries to find new books to read. Each of these

libraries offers its patrons a complete range of services, some of which include
individual study and research rooms, communal meeting places, and regularly
scheduled activities such as lectures and seminars. These services may be found in
each of these libraries. PERPUSTAM is in charge of organizing a wide range of
events that can be participated in during one's spare time, which are useful to all
communities, and can be used.
One of these activities is a simultaneous nationwide celebration that is
being held all throughout Malaysia to mark the ten-year anniversary of the Let's
Read Together for 10 Minutes Programme. This event is taking place at the same
time. In addition to that, there is a training program for employees who supervise
resource centers and a class that focuses on information literacy. In addition, the
Community Program "The Culture of Reading Mind Vaccine" is available to attend at
the Merlimau Branch Library. It is possible to discover it there.
 It is my heart's desire that the opening of the Melaka Public Library
Corporation will not only encourage more people in the community to pick up the
habit of reading but will also result in the development of knowledgeable, open-
minded individuals who are capable of analytical thought and have a passion for
learning. I say this because it is my sincere hope that this will be the outcome of the
establishment of the Melaka Public Library Corporation. I mention this because it is a
fervent wish of mine that this will be the result of the formation of the Melaka Public
Library Corporation. This is something that I feel the need to communicate since I
have a strong desire and expectation that the establishment of the Melaka Public
Library Corporation would lead to the achievement of both of these goals.
Reference

Bahagian Koleksi – PERPUSTAM. (2019). Laman Web Rasmi Perbadanan

Perpustakaan Awam Melaka; Perbadanan Perpustakaan Awam Melaka.
https://perpustam.gov.my/index.php/bahagian-koleksi

Brown, A. (2021). Staff training and development in libraries. Library Management,

42(3), 123-137.

Johnson, L. M. (2019). Library recruitment and selection: Best practices and

challenges. Library Trends, 68(4), 591-609.

Lee, C. H. (2022). Managing a diverse library workforce: Strategies and benefits.

Library Administration & Management