Service Agreement & Contractor safety policy –

• Any work not specifically mentioned in Scope of work but necessary for the satisfactory execution and
completion of assigned work/job, is deemed to be included in the scope of work to be executed by you
during the period of the contract and at the agreed contract value.
• You here by agreed to execute the above job on rates as referred to above and accept the general
terms, conditions and the Contractor Safety Policy (annexure). By way of acceptance to this Purchase
Order / Service contract, you shall return a signed copy of the SA document and the Contractor Safety
Policy as an acknowledgement, acceptance to the defined Terms & Conditions. The Terms & Conditions
shall be deemed to be accepted by you as soon as your Start the work, even if the acknowledged copy is
not submitted.
• You shall submit valid labour licence to concerned before start of the job.
• You have agreed to attend safety training programs conducted for you & your workmen before start of
work & any time thereafter from time to time.
• Safety compliance, Quality of work & compliance to Management plan and Service Agreement is a
must. Please also find attached the safety guidelines for Routine & Non –routine activities to be
performed in different departments, sections inside the Mills.
• You shall have the sole responsibility for Supervision of work including Supervision to Safety
Compliance by your workmen.
• You shall be responsible for ensuring people with right knowledge, skills, experience are provided at
the time of work in consultation with our End user & Safety depts. If any inadequacy reported /observed
as regards workmen knowledge, skills, experience, the user dept shall have the discretion to impose a
appropriate penalty.
• You shall ensure these guidelines are communicated to workmen, understood & followed while
working. You shall refer to attached annexure defining the details of service requirement "Scope of
Work". Your performance will be monitored as per the deliverables defined in the scope of works.
• You shall not subcontract, delegate to another vendor, supplier, sub contractor without a "Prior
Written Permission" from our management. Failure to do so, shall amount to noncompliance to the
mutually agreed contractual terms.
• Each workman should be identified Visibly with an appropriate method.
• Workmen shall NOT leave their place of work/ visit any other area in the Mill without prior written
permission from respective HOD.
• Overall Safety performance during the period of Service Contract shall be monitored and non
compliance, poor performance is likely to result into TERMINATION of the Service Contract at the sole
discretion of our Management
• The contract workmen shall not be allowed to work on Weekly Off, Public Holidays, National Holidays
without a prior Advance Written Permission to work".
• You shall not employ workmen for duty hours exceeding the normal working hours (Overtime).
• A special permission needs to be obtained from HOD of HR&ADMN / Head_Engg strictly, in above
cases without any exception.
• Statutory obligations- You are hereby advised to comply with all statutory requirements applicable to
your workmen and shall indemnify the company in the event of non-compliance. You shall pay all your
workmen wages through their respective bank accounts only.
•
1 PF&ESI remittance Non remittance/Delay in remittance Commission as well as PF & ESI should be kept on hold
from 2nd month onwards. If continuously defaulted for three months, then contract will be terminated immediately.

2 Minimum wages compliance Non-compliance/delay in compliance of minimum wages act Commission should be
kept on hold from 2nd month onwards. If continuously defaulted for three months, then contract will be terminated
immediately

3 Delay in wage remittance Non-payment/Delay in remittance Rs 50/- penalty per person per day on the contractor.

4 Mandatory rest day Non-compliance No penalty in case of approval from the Mill Manager or the ILT. Other
cases, mandatory rest to be availed after 6 days. Penalty of Rs. 2,000/- per man day will be applicable on the
contractor for any deviation.

5 Double wages payment in case of working during public holiday Non-Payment of Extra wage Penalty Rs. 5000/-
per occasion

Company and Contractor hereby enter into this General Service Agreement ("Agreement") effective as
of the date described above, whereby Contractor shall provide to Company certain services described
herein. In consideration of the following mutual covenants and conditions, the parties agree as follows:

1. TERM: This Agreement and performance of the services (defined below) shall commence on the
Effective Date listed above and shall expire on the Expiration Date listed above.
2. SCOPE OF WORK : For services to be performed for or on behalf of Company, Contractor agrees to
provide all supervision, labor, materials, tools, and equipment, as applicable, and do all things necessary
for the proper completion of the services as described in the Scope of Work, attached hereto as Exhibit
A ("Services"), and to abide by the following additional terms:
2.1. WORK SCHEDULE : Contractor will adhere to the Service schedule described in the Scope of Work
attached hereto, or a purchase order or other form of written notice, addressed to Contractor,
describing the work to be done, the location, payment terms and any other special conditions that may
be used to implement this Agreement and shall incorporate by reference this Agreement in full. To the
extent there is any conflict between the purchase order or written notice and this Agreement, the terms
and conditions set forth herein shall govern the rights and obligations of the parties hereto.

2.2. CONTRACTOR'S DUTIES :Contractor warrants that the Services shall be performed in a timely, safe
and good workmanlike manner and agrees to furnish its best skill and judgment in the performance of
its obligations. Contractor agrees to furnish skilled workers in the best, most expeditious and economical
manner consistent with the interest of the Company. All Services shall be performed to the satisfaction
of the Company or its authorized representative.
Contractor shall continuously maintain adequate protection of all Contractor's Services and all Services
of subcontractors from damage and shall protect Company's property from injury or loss arising in
connection with this Agreement. Contractor shall do whatever is reasonably necessary to protect
adjacent or neighboring property. If Contractor is performing Services for Company on third party
property, Contractor shall be responsible in the same manner as if conducting Services on Company
property.
Contractor shall be responsible for the direction of Contractor’s employees, agents or subcontractors,
and shall at its sole cost and expense provide a translator or interpreter for any of Contractor’s non-
English speaking employees, agents or subcontractors to be assured such person understands the work
requirements and any on-site rules, regulations or guidelines.
2.3. INDEPENDENT CONTRACTOR:Contractor is an independent contractor with respect to all Services
performed hereunder and neither Contractor nor those employed by Contractor to perform such
Services shall be deemed the agents, representatives, employees or servants of Company in the
performance of such Services or any part thereof.
In the event Company objects to the presence or performance of any employee of Contractor,
Contractor shall remove such employee from Company’s premises, provided that Contractor shall have
the exclusive right to hire and terminate its employees and may transfer or reassign any of its
employees to other work of Contractor. The Contractor agrees to pay its employees as required by the
not less than the Minimum wages prescribed for his services, and shall pay or make appropriate payroll
deductions to cover any tax or contribution required by any applicable Federal, State or local laws.
2.4. COOPERATION AND INSPECTION: Contractor agrees to perform each phase of the Services at the
scheduled time and in the scheduled sequence and otherwise to cooperate with Company as requested
by Company or its representative.
Company will provide an authorized representative, prior to the commencement of work, who shall
have authority to designate the work to be performed hereunder, to inspect such work and to
determine questions which might arise between the parties relative to the execution of the work. The
Contractor shall assign a competent superintendent who will deal with the Company’s duly authorized
representative on matters relating to the work to be performed and its proper execution.
The Company shall have the authority to stop the work whenever it deems such action necessary to
secure the safe and proper performance of the work assignment. No payment by the Company of any
sums due the Contractor shall be interpreted as a waiver of any defect in the work.
2.5. INSURANCE:
2.5.1. Contractor must at all times maintain at its own cost, adequate insurance coverage, purchased on
a primary and non-contributory basis, from an insurer during the term of this Agreement, with at
minimum the following types and amounts of coverage on policies issued on an "occurrence" basis:
(i) Worker’s Compensation insurance (or qualification as a self-insurer) covering all of its employees in
amounts at least equal to the minimum coverage amounts provided for under the laws of the state in
which Contractor’s operations are being performed notwithstanding any provision limiting requirements
to a particular number of employees. Contractor shall provide for or require any subcontractor to
maintain similar coverage for the subcontractor’s employees employed in connection with this
Agreement. The insurance required under this paragraph shall bear an endorsement evidencing a
waiver of the right of subrogation against Company and an assignment of statutory lien, if applicable;
(ii) Employers’ Liability insurance that covers both "bodily injury by accident" and "bodily injury by
disease" with limits of not less than Rs 13,00,000 for each employee;
(iii) Commercial General Liability insurance that covers bodily injury, personal injury, and property
damage, including products liability, completed operations and contractual liability coverage, with per
occurrence limits of not less than Rs, X,XX,XXX and an aggregate limit of not less than Rs X,XX,XXX.
Commercial General Liability Insurance shall include "contractual" coverage for the indemnity clause set
forth in section 2.7 below.
(iv) Commercial Automobile Liability insurance on any owned, non-owned, or hired vehicle to such
amount as may be covered under commonly called "Act policy" wherein the coverage is determined as
Motor Vehicle Act and rules.
2.5.2. Contractor agrees to make Company an Additional Insured on Contractor’s Commercial General
Liability and will provide Company with copies of policy endorsements reflecting Company’s status as an
Additional Insured thereunder. Notwithstanding the minimum limits of coverage set forth in sub-section
2.5.1 above, Contractor shall name Company as an Additional Insured for the full limits of insurance
coverage, including but not limited to any excess policy coverage purchased by Contractor. The
Additional Insured coverage provided pursuant to this section shall provide coverage to Company for all
claims, losses, demands, liens, causes of action or suits, judgments, fines, assessments, liabilities,
damages and injuries (including death) of whatever kind or nature, including to all persons or property,
arising out of, or in any way related to, Contractor’s services or operations without regard to Company’s
fault. Contractor is responsible for payment of all deductibles, self-insured retentions and/or similar
charges for the Additional Insured coverage required pursuant to this section. It is hereby agreed that
all insurance coverage available to Company under Contractor’s policies will be primary without right of
contribution from any other insurance carried by or on behalf of Company, and that all of Contractor’s
insurance policies identified in this section will so indicate. Prior to commencing Services hereunder,
Contractor will provide Company with written certificates of insurance bearing applicable endorsements
evidencing Contractor’s compliance with the requirements of section 2.5 and stating that such insurance
company shall provide to Company the same notice of cancellation or material change in policy as
provided to Contractor in accordance with Contractor’s insurance policy provisions. In addition, in the
event Contractor receives notice from its insurance company of any cancellation or any material change
of such insurance policies, Contractor shall promptly provide Company with a copy of any such notice.
Contractor hereby agrees that if it fails to furnish the policy endorsements and/or the certificates of
insurance required hereunder, or if Company receives notice or becomes aware that any policy of
insurance issued to Contractor has been canceled or no longer meets the requirements of this section
2.5, then Company may (i) suspend this Agreement until insurance is obtained; (ii) terminate this
Agreement immediately for cause; or (iii) obtain forced placement insurance that meets the
requirements of this section 2.5 at Contractor’s sole cost from any broker or insurer satisfactory to
Company.
2.6. INDEMNITY:
2.6.1. Contractor agrees to defend, indemnify, and hold Company harmless from and against any and all
claims, losses, demands, liens, causes of action or suits, judgments, fines, assessments, liabilities,
damages and injuries (including death) of whatever kind or nature, including to all persons or property,
arising out of, on account of, or as a result of, directly or indirectly, Contractor’s or its subcontractors'
operations, performance or nonperformance under this Agreement, whether or not caused or alleged
to have been caused, in whole or in part, by the negligence of Company. Without limiting the generality
of the foregoing, Contractor specifically agrees to defend Company in any suit against Company
(regardless of whether Contractor is also a party to the suit) arising out of, on account of, or resulting
directly or
indirectly from Contractor’s or its subcontractors' operations, performance or nonperformance under
this Agreement. Contractor hereby waives, as against Company, any immunity from suit afforded by
applicable workers’ compensation laws.
2.6.2. At Company’s request, Contractor shall provide to Company at Contractor’s expense, a complete
defense of any such claim, demand, cause of action or suit, and Contractor shall bear all attorneys' fees;
costs of defense; court costs; expert, discovery and investigative fees; and costs of appeal, all to the end
that Company shall incur no cost or expense of any kind associated with the full and complete defense
of any such claim, demand, cause of action or suit, or of enforcing Contractor’s compliance with this
section 2.7. Contractor agrees that Company has the right to be represented by separate counsel of its
own selection, at Contractor’s sole expense. Company’s exercise of its right to select its own separate
counsel will in no way diminish or release Contractor’s obligation to indemnify and hold Company
harmless.
2.6.3. Contractor agrees that its duty to defend, indemnify and hold Company harmless is not
dependent upon Contractor’s fault or negligence. Contractor’s duty to defend, indemnify and hold
Company harmless exists for each and every claim or suit that arises out of, or in any way relates to,
Contractor’s operations or its performance under this Agreement. Similarly, Contractor agrees to
defend, indemnify and hold Company harmless from and against any claim of liability to Contractor’s
employees, and Contractor hereby waives any immunity under workers’ compensation laws to the
extent necessary to give effect to this provision.
2.6.4. Contractor agrees that its duties and obligations under this section are distinct from, are
independent of, and are not intended to be coextensive with, its duty to procure the insurance coverage
required by the terms of this Agreement.
2.7. RISK OF LOSS TO THE WORK: Company shall not be responsible for, and assumes no liability for,
any damage however caused to any sheds, equipment, machinery, materials, tools, supplies or personal
effects belonging to or rented by Contractor, any subcontractor, or employees of either.
2.8. LAWS, RULES AND REGULATIONS: Contractor shall give all notices required of it by law and shall
comply with all central, state and local laws, ordinances, rules and regulations governing Contractor’s
performance of this Agreement and the preservation of public and plant health and safety, and shall, at
Company’s request, secure documents evidencing compliance therewith, including, but not limited to
any necessary permits, licenses or other such documents. Contractor agrees, that during the
performance of this Agreement, and to the extent applicable, it shall comply with sound environmental
practices, including but not limited to (1) all central, state and local environmental laws, regulations and
ordinances relating to proper disposal of waste; (2) proper disposal of solid waste from maintenance or
servicing of equipment; (3) the prevention and suppression of fires or any other event resulting from
Contractor’s operations; (4) the keeping of roads, ditches, firebreaks, property lines, running streams,
etc., free of debris and sedimentation and the repairing of fences, ditches, roads and other
improvements that may become damaged by such operation; and (5) any and all State Best
Management Practices. If repairs are not made or debris not removed promptly after notice from
Company, Contractor shall be liable to Company for any expense incurred by the Company in making
repairs or removing same.
Contractor and its subcontractors covenant and agree that it will secure and keep in effect all necessary
licenses and permits incident to its operations in the performance of this Agreement, and that during
the performance of this Agreement, unless exempt, Contractor agrees to abide by the provisions of all
applicable state and federal laws, rules and regulations, all applicable amendments and revisions
thereof.
2.9. COMPANY POLICY COMPLIANCE:
2.10.1 Contractor agrees that during the term of this Agreement Contractor will comply with and require
its employees, subcontractors and agents to comply with Company’s Supplier Code of Conduct, as well
as Company’s policies, rules and directions regarding safety, security and appropriate conduct on
Company’s premises or delivery points and toward Company’s employees. Company will provide its
Supplier Code of Conduct to Contractor upon request and will notify Contractor of other applicable
policies prior to any on-site service. Company’s Supplier Code of Conduct is attached hereto as Exhibit C.
Contractor shall be responsible for notifying any of Contractor’s parent, subsidiary and affiliated
companies of this Supplier Code of Conduct and its expectations. Contractor must read, acknowledge,
sign and return to Company, the Facility Safety Requirement of Contractor addendum, attached hereto
as Exhibit B.
2.10.2 Contractor agrees to advise its employees and the employees of its subcontractors and agents
that: (i) it is the policy of Company that the use, possession, sale, transfer or purchase of alcohol, drugs,
or controlled substances on Company property is prohibited as is the presence on Company property of
anyone under the influence of same; (ii) entry onto Company property constitutes consent to an
inspection of the employee and his or her personal effects when entering, on, or leaving Company
property; (iii) any employee who is found in violation of the policy or who refuses to permit an
inspection may be removed and barred from Company property, at the discretion of Company and (iv)
that it’s employees shall be subject to certain other policies, rules and regulations of Company regarding
safety, security and appropriate Contractor conduct on Company’s premises or toward Company’s
employees and may be removed or barred from Company property for such non-compliance. Company
will notify Contractor of such policy, rule or regulation as applicable and prior to any on-site service.
2.10. SAFETY: While on the premises of Company, Contractor and its subcontractors shall comply with
Company’s site-specific regulations and shall ensure that all of its employees, subcontractors and agents
have a safe work environment. Contractor is solely responsible for the safety of Contractor’s employees
and the means and methods employed by its employees in performing the services contemplated
herein, and agrees that Company shall have no such responsibility. In the event an employee of
Contractor or one of its subcontractors is injured while on Company’s premises, Contractor shall (i)
immediately notify Company of the time, nature, and severity of the injury; (ii) at its own cost and
expense cause to be performed an investigation into the "root cause" of the injury by a competent
investigator; and (iii) provide Company with a copy of the investigation report. The report shall include
an explanation of causation of the accident and the steps Contractor or its subcontractor is taking to
avoid a similar accident from occurring. Contractor shall also provide Company with periodic updates
on the recovery of the injured individual until such time as he or she returns to work. In the event
Company elects to perform its own investigation, or requests that a joint investigation be performed,
Contractor shall cooperate and actively assist in such an effort. In addition to the above, if an
employee of Contractor or one of its subcontractors experiences a "near miss" that could have resulted
in serious injury while on Company’s premises, Contractor shall investigate the incident and report to
Company its findings and the steps that Contractor will take to avoid a repeat incident.
2.11. CONTRACTOR'S FAMILIARITY WITH CONDITIONS AND SITE: Contractor acknowledges that it is
familiar with the conditions existing on the site at which the Services will be performed and affirms that
there have been no representations by Company beyond those set forth in this Agreement. When
entering lumberyards, wood yards, woods or like facilities, Contractor for itself, its employees,
subcontractors and invitees, hereby specifically assumes the risk of any latent or patent vices or defects
that are or may be on the Company’s lands or the improvements thereon and agrees that neither
Company nor its employees shall be liable for any loss, damage or injury suffered on account of any such
vices or defects.
2.12. INSPECTION OF WORK: Company’s representative shall at all times have access to the work and
the right to inspect Contractor’s operations hereunder for the purpose of determining whether such
operations are conducted in accordance with the terms and conditions of this Agreement. In the event
Company discovers that such operations are not being so conducted, Company shall immediately notify
Contractor. Upon receipt of notice of non-compliance, Contractor shall, immediately thereafter, correct
its operations. If the Contractor fails or refuses within the time specified in the notice of non-compliance
to remedy its operations or to conform to the terms and provisions hereof, then Company may, at its
option, (i) suspend Contractor’s performance hereunder until the non-compliance is remedied, (ii)
declare this Agreement terminated and void or (iii) complete the work charging Contractor for any
expenses incurred. These remedies shall not be Company’s exclusive remedies for Contractor’s non-
compliance.
2.13. WARRANTY AND REMEDY: Contractor warrants that the Services delivered hereunder shall be free
from defects in workmanship for a period of eighteen (18) months from the date of the completion of
the Services or other warranty time frame specifically provided in Exhibit A. In the event of breach of
the warranty provided, Company may (i) notify Contractor of the defect and Contractor shall promptly
take such steps as may be necessary to correct, repair or replace the defective workmanship at no cost
to Company or (ii) have the Services performed by a third party and Contractor shall be responsible and
pay the costs there for.
3. LIMITATIONS ON ASSIGNMENT AND SUBCONTRACTS:
Contractor shall not assign the Agreement, its rights or obligations, without the prior written consent of
Company, nor shall Contractor assign any money due or to become due without the prior written
consent of Company. Nothing in the Agreement shall create any contractual relationship between any
subcontractors and Company, and Contractor agrees that it is fully responsible to Company for the acts
and omissions of subcontractors, including but not limited to, the filing of liens by subcontractors.
4. TERMINATION: Company may terminate this Agreement without cause, or for any reason, upon
thirty (30) days written notice, paying only for work satisfactorily completed prior to Termination.
5. DEFAULT AND REMEDY: If Contractor defaults hereunder and Company cancels the Agreement,
Contractor will be paid only for work properly performed up to the date of such cancellation. However,
should Company choose not to cancel, such choice shall not be deemed a waiver of Company’s right to
declare this Agreement terminated for a subsequent breach or non-performance. Should performance
of any term of this Agreement be subject of dispute between the parties in which arbitration ensues
pursuant to section 6 of this Agreement, the prevailing party shall be entitled to an award of its
reasonably attorney’s fees and costs and expenses from the other party, including in connection with
any appeal.
6. DISPUTE RESOLUTION. In the event of a total disagreement of any issue, dispute or controversy
("Dispute") between Contractor and Company and only after attempts to resolve through senior
management of the parties, either Contractor or Company may, at its option, provide written notice of
its intent to resolve dispute by nominating their representatives and a neutral person
7. TIME IS OF THE ESSENCE: Contractor and Company agree that time is of the essence in the
performance of this Agreement and of each of its covenants and conditions.
8. CONFIDENTIALITY/TRADE SECRETS: All specifications, data and other information furnished by
Company, or its agents, to Contractor in connection with this Agreement and any data, processes,
machine configurations, procurement requirements, customer names or other information otherwise
observed, collected, or obtained by Contractor while on Company’s premises remain the exclusive
intellectual property of Company and shall be treated by the Contractor as proprietary and shall not be
disclosed or used, except for implementation of this Agreement, without prior written approval of
Company’s mill manager or such official Mill manager may nominate in writing. The purchase of
Contractor’s services does not authorize the Contractor to use the name of or make reference to
Company for any purpose in any releases for public or private dissemination, nor shall the Contractor
divulge or use in any advertisement or publication any specifications, data or other information
pertaining to or relating to this usage without prior written approval of Company’s Vice President of
Global Sourcing.
9. DATA CONFIDENTIALITY: All information contained or collected in computer systems or programs,
audio, visual, copy, or electronic media of any kind ("Data") which comes into Contractor’s possession
during performance of or in connection with this Agreement shall be exclusive to Company and shall be
treated by Contractor as confidential and private information which shall not be disclosed to any third
party without consent of the Company. Contractor must keep secure any device that contains Data and
must take appropriate steps to remove all Data prior to disposal or resale of the device. Contractor
agrees that should Contractor come into possession of any Data (regardless of medium) or other
information not intentionally furnished by Company, Contractor shall notify Company immediately and
at Company’s discretion return or destroy such Data.
10. INTELLECTUAL PROPERTY: If suit is brought against Company alleging that any parts or equipment
provided or used by Contractor in Services provided under this Agreement or that Company’s use of
such constitute an infringement of any patent, trademark or other right of any third party, Contractor
shall defend Company and pay any awards against Company, including reasonable attorney's fees, for
such infringement provided Company gives Contractor prompt written notice and permits Contractor to
defend.
11. FORCE MAJEURE: Any delays in or failure of performance by Company or Contractor shall not
constitute default hereunder if and to the extent such delays or failures of performance are caused
by
occurrences beyond the control of Company or Contractor, as the case may be, including but not limited
to: acts of God or the public enemy; expropriation or confiscation of facilities; compliance with any
order or request of any governmental authority; act of war, rebellion or sabotage or damage resulting
therefrom; fire, floods, explosion, accidents; riots, strikes, labor disputes or other concerted acts of
workmen, whether direct or indirect; or any cases, whether or not of the same class or kind as those
specifically above named, which are not within the control of Company or Contractor and which by the
exercise of reasonable diligence Company or Contractor are unable to prevent.
12. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between the parties hereto
and may not be modified or amended except in writing signed by all parties. If any provision of this
Agreement, of the application thereof to any person or circumstance, shall to any extent be held invalid
or unenforceable by a court of competent jurisdiction, the remainder of this Agreement, and the
application of such provision to persons or circumstances other than those as to which it is specifically
held invalid or unenforceable, shall not be affected thereby, and each and every remaining provision of
this Agreement shall be valid and binding to the fullest extent permitted by law.
13. NOTICES: Any notices sent by the parties to this Agreement shall be in writing and sent by, either
hand delivery, nationally recognized overnight courier service, Speed post, certified mail, or electronic
mail directed to the street address or electronic mail address listed below, or to such other address as
the parties may designate in writing. For purposes of this Agreement, such notices shall be deemed to
have been received as follows: (A) if sent by regular mail, hand delivery, or courier when received; (B) if
by certified mail, upon the earlier of actual receipt,; and, (C) if sent by electronic mail, upon the earlier
of: (i) the entrance of such electronic notice in the information processing system designated by the
recipient’s electronic mailing address, or (ii) two business days after the electronic mail enters an
information processing system outside the control of the sender.
Unless otherwise notified, notices shall be sent as follows:
14. SETOFF: Any payment due to Contractor under this Agreement may, at Company’s option, be
applied to offset any sum which Contractor may owe to Company or to any subsidiary or affiliate of
Company.
15. GOVERNING LAW: This Agreement is governed by the law of the state of the site of the work and
the courts in Rajamahendravaram shall have exclusive jurisdiction to entertain any suit
16. ACCOUNTING AND AUDIT: Company and the Contractor shall maintain detailed records and
accounts, satisfactory to Each other, of all costs associated with the services provided, if any, in
accordance with this Agreement. Company and the Contractor, or any designated agent retained by
Company and the Contractor, shall have the right at any reasonable time to audit, at own expense,
Company and the Contractor maintained job books, records, receipts, correspondence and accounts
insofar as they relate to matters covered by this Agreement and charges made under this Agreement.
Company and the Contractor agrees to preserve such materials and documents for at least (3) years
after performance of the Agreement hereunder. Company and the Contractor shall have the right to
verify other party performance under and compliance with the terms of this Agreement through access
to relevant records, supporting information, employees, agents and contractors, as well as through use
of independent assessment including but not limited to surveys, investigations, self-assessments and
audits. Company and the Contractor shall, at all times during the term of this Agreement and for a
period of three (3) years after completion of this Agreement, maintain and make available for review
upon seven (7) days prior written notice from Contractor, records, financial data, policies, procedures
and supporting documentation pertinent to the verification or audit factors. In addition, Company shall
allow access to employees familiar with same and to contractors or subcontractors used in support of
this Agreement and their relevant documents. Verifications or audits shall be conducted by employees
or a designated third party consultant or auditor. Any onsite verifications or audit will occur during
normal business hours in a manner that does not unreasonably interfere with Company and the
Contractor’s normal course of business. Company and the Contractor agree to cooperate and provide
reasonable access as described above including but not limited to adequate facilities and knowledgeable
personnel during any verification or audit process.
By executing below, the undersigned authorized representatives have, on behalf of Contractor and
Company respectively, accepted and agreed to the terms and conditions of this Agreement.
Environmental Guidelines :-
A. Terms & Conditions to be incorporated in PO / Agreements for disposal of wastes ( EXTERNAL
Transportation ) :
1. Endorsement by RTA / permission under Motor Vehicles (Amendment) Act of 1988] for transportation
of hazardous wastes.
2. Off-Site Facility to issue authorization letter to transporter to carry waste from APL – Unit – RJY to
their facility.
3. Off-Site disposal Facility shall have valid CFO / DIC Ack & Factory licensee / Registration whichever is
applicable for handling that specific wastes / materials.
4. The transport vehicles shall be designed suitably to handle and transport Waste.
5. Transporting the wastes shall be in closed containers at all times.
6. Delivering the wastes at designated off-site facility indicated in the document & Manifest only. Off-
Site Facility to ensure recycling and use of complete consignment for their manufacturing purposes.
7. Off-Site Facility to ensure, wastes shall be stored on concrete plat farm under shed. Not to allow in its
way into drains during rains.
8. Inform APL immediately in case of spillage, leakage or other accidents during transportation. Clean
up the spill as per TREM card by Transporter only.
9. Cleaning of vehicles shall be carried out at designated places i.e. either at APL / Off-Site Facility.
10. Transporter should have valid "Pollution under Control Certificate" (PUCC) during the transportation
of Waste and shall be properly displayed.
11. Carrying of passengers is strictly prohibited and those associated with the waste haulers shall be
permitted only in the cabin.
12. Transporter shall carry documents of manifest for the wastes during transportation and handover
copies as per rules to concern. Blue color copy will be handed over to APL by the transporter during his
immediate visit. Along with invoices.
13. The trucks shall be dedicated for transportation of such wastes and they shall not be used for any
other purpose.
14. Each vehicle shall carry first-aid kit, spill control equipment and fire extinguisher.
15. The driver of the transport vehicle shall have valid driving license for heavy vehicles from the State
Road Transport Authority and shall have experience in transporting the Hazardous wastes.
16. Transporter shall carry CFO copy of designated off-site Facility and authorization letter for
transportation issued by Off- Site Facility.
17. Transporters themselves get trained on environmental requirements by concerned area mill team.
18. Transporters to park their vehicles at designated places inside the mill
19. Follow all traffic regulations including speed limit
20. Follow road sign alerts displayed at various areas.
21. Labeling :
All hazardous wastes containers must be clearly marked with the contents.
Ensure, labels are easily visible and able to withstand physical and climatic conditions.
Deface all previous labels by painting / cut off with permanent marker.
Affix hazard class label (risk symbol) as per central Motor Vehicles Act. 1988.
APL should affix FORM – 12 labels as per the guidelines of hazardous waste Management Handling rules.
Label shall be made of Non washable material
B. Terms & Conditions to be incorporated in PO / Agreements for vendors carrying works inside mill
including internal transits:
- To follow companies Environmental Policy this was displayed in the mill premise.
- Ensure no chemical , oil spillage on naked land & in case of spillage , follow spill control procedures of
the company
- Carry out works without adverse impact to soil, water and air
- Conserve water and other resource used in the works
- Avoid excess usage of inputs to conserve the same.
- Reduce, reuse and recycle the wastes generated during the job.
- Generated waste if any to be segregated and shift of designated area as informed by company
- Use wash rooms and other sanitation facilities only
- Civil dismantled items to be shifted to designated areas as informed by company
- Use dust bins
- Barricade the work area with display
- Avoid fugitive dust at max. extent possible
- All iron scrap generated during the process to shift to designated area as informed by company.
Chemical / paint / oil coated or soaked pipe lines / vessels / bags to be detoxified as per company policy.
- Do not throw wastes & unwanted items into storm drains or to sewers.
- During internal transits, ensure trucks are bodily filled and avoid over flow of materials on roads.
- Play internal trucks in the designated roads only.
- Use transport worthy vehicles without any damages, leaks.
- Not to damage or cut trees without obtaining permission from the company
Vendors themselves get trained on environmental requirements be concerned area mill team
C. Compliance requirement from suppliers of goods / chemicals / materials etc..
- Supplier to issue MSDS to transporter carrying goods / chemicals / materials etc..
- Supplier to issue TREM Card to transporter carrying goods / chemicals / materials etc.. to handle
emergencies.
- Transporter should have valid "Pollution under Control Certificate" (PUCC)
- The driver of the transport vehicle shall have valid driving license
- In case of spill , supplier is responsible for cleaning activities during transit.
- APL to inform all suppliers on our Environmental Policy requirement
- Transporters to park their vehicles at designated places inside the mill
- Follow all traffic regulations including speed limit in the mill premises
- Follow road sign alerts displayed at various areas in the mill premises
- Supplier to ensure transport vehicles shall be designed suitably to handle goods.
- No maintenance is permitted in side mill, unless there is an emergency break down with the
permission of mill.
- Use dust bins, wash room and other sanitation facilities inside the mill
Supplier to follow MSIHC Rules,1989 & its amendments thereof, wherever applicable

Exhibit B: Facility Safety Requirement of Contractor Addendum ( Contractor Safety Policy)

FACILITY SAFETY REQUIREMENT OF CONTRACTOR ADDENDUM

Company and Contractor desire to amend the Agreement for the purpose of setting forth the facility
safety requirements to be complied with by Contractor, its employees, subcontractors and agents in
connection with the performance of the Agreement;
NOW THEREFORE, for and in consideration of the covenants set forth in the Agreement and this
Addendum, Company and Contractor agree to amend the Agreement by adding the following provisions
to the Agreement:

FACILITY SAFETY REQUIREMENTS. Contractor shall cause all of its employees, subcontractors and agents
to abide by the following Facility Safety Requirements

1. PURPOSE

1.1 To establish and communicate Andhra Paper Limited EHS expectations to all its external
service providers
1.2 To encourage the contractor to align their EHS practices to meet the Andhra Paper EHS
standards.
1.3 To reduce the actual and potential risks from contractor activities this is essential to improve
the overall Andhra Paper Limited EHS performance.
1.4 These policy requirements are applicable to all contractors working within Andhra Paper
Limited own, leased, managed, or associated assets / project sites and Office premises.
Contractors include short term, long term, civil, mechanical, electrical and general to perform
any job unless contractually excluded

2. SCOPE
2.1 This Procedure shall have applied to all contractor, who contracted by Andhra Paper Limited
sites and owned subsidiaries. Contractors shall adhere to the basic requirements laid down in
this policy unless they conflict with, or are less stringent than, local regulations. The contractor
need to align with existing, local regulatory standards and to comply with the most stringent
requirement.
2.2 All regular man power supply contracts will be under APL supervision and these contracts are
not covered under Contractor safety management Policy.

3. DEFINITIONS: -
3.1 High Hazard Contractors – Contractors, whose work force is involved in high risk
activities such as Electrical works, excavation, confined space works, Hot works, work at height,
chemical handling etc.

3.2 Low Hazard Contractors: Low hazard contractor work force involved in low risk activities
such as housekeeping works, Garden works, Office assistants etc.
3.3 Types of Contractors workmen deployment: At APL, there are mainly two types of
contractor workmen deployments, they are;
(i) Deployment of Contractor workmen at site under direct Contractor supervision. All Lump
sum, Piece rate and Turnkey jobs are coming under this category.
(ii) Deployment of Contractor workmen at site under APL supervision. All manpower supply is
considered under this category.

4. RESPONSIBILITIES

4.1 Contractor Management

4.1.1 Contractor must have a robust Environmental, Health & Safety Management system
(EHS MS) in place with well-defined EHS policy and demonstrate that it is implemented
effectively. It should typically cover the following elements.
 Leadership and commitments
 Policies and strategic objectives
 Evolution and risk management
 Planning and Procedures
 Implementing and monitoring
 Auditing and review

Note: - (i) Any Contractor, who has one hundred (100) or more employees deployed at
site shall have a written EHS policy. A copy of these Contractor EHS policies
shall be submitted to Andhra Paper Limited EHS department for vetting and
approval.
(ii) Any Contractor, who has deployed less than one hundred (100) employees
at site are either may own a written EHS procedure and need to get it
approved from Andhra Paper Limited or they can follow the Andhra Paper EHS
policies and procedures.

4.1.2 The policy should state the intention and methodology of protecting the personnel at
work site. Contractor shall demonstrate their EHS commitment in protecting the people,
environment and assets by implementing the EHS MS and various EHS programs that
support their EHS Policy.

 The personal Protective equipment’s used by the contractor worker shall

comply with applicable National/ International Standards.
 The contractor must aware of good housekeeping practices and shall align with
the Andhra Paper 5S Program
 The contractor shall ensure that, he always use approved tools, tackles and
certified work platform to carry out assigned tasks.
 Contractor shall ensure their employees must comply the Certificate of fitness in
Form 17 A by Factory Medical officer.
 The Initial medical test and Fitness certificate are mandatory for who deployed
at identified Hazardous area.
4.1.2 The contractor shall be well versed with the Andhra Paper work permit system. He shall
always own the work permit system requirements to complete the assigned works.
4.1.3 Each Contractor working for Andhra Paper Limited must have a detailed plan to execute
the work and it must be aligned Andhra Paper work permit procedure. These procedures
ideally include;

 Control of Hazardous Energy / Lockout/ZES

 Confined Space Entry works
 Hot Work
 Hazardous System Opening /Line breaking (pipe line breaking and Jam removal)
 Electrical safe work practices
 Working at heights (Fall protection)
 Work on fragile Roof works
  Excavation works
 PPE (record of issue and maintenance shall be maintained by the contractor)
 System shall be in place for identifying, delivering, and tracking required EHS
training;
 Awareness of chemicals used by the contractor and its training on MSDS
 Program for removing unused chemicals resulting from the work performed;
 Contractor tools and tackles inspection
 Waste Management and housekeeping
The detailed work specific procedure is listed in annexure 2

4.1.5 Contractors must assign a qualified EHS Specialist who will be on site for all respective
contractor work activities. Requisite qualification and positioning must be aligned to
Andhra Paper requirements as per Para 5.3

4.2 Andhra Paper Contract Coordinator

 Andhra Paper Contractor Coordinator (APCC) are the single point of contact for
the contractors for all EHS related actions and site requirements
 Andhra Paper Contract coordinator will assist the contractor with the content of
Contractor EHS requirements and provides list of responsibilities and checklist
for critical jobs.
 Where required, confirm the pre-qualification evaluation is approved before
permitting the contractor to conduct work;
 The Andhra Paper Contract Coordinator shall ensure all applicable documents
pertaining to Contractor EHS requirements are completed and reviewed with the
contractor prior to beginning work,

4.2 Contractor EHS Leadership:- All Contractors shall clearly integrate EHS commitment at all levels
starting from the top management to the field workers. The contractor leadership is responsible
for;
 Implementing the company's EHS policy for control of injuries, asset loss or
environmental impacts.
 Ensure that a formal Hazard Identification Plan and Environmental Aspects and
impacts matrix is prepared in order to identify and correct hazards and / or
mitigate the environmental impacts, which may be encountered during
construction.
 Communication and implementation of the EHS requirements of Andhra Paper
Limited and all applicable statutory Regulations
 Audit their activities periodically to verify their compliance to the above
requirements
 Ensure that all the staff including supervisors and workers are qualified for the
role they are to perform and that they receive adequate and appropriate
training
 Institute a proper system of incident investigation, reporting and action tracking
until closure of action items, discover accident trends and promote actions to
prevent recurrence.
 Share lessons learnt from incidents to all those concerned and Set a personal
 example by exhibiting and encouraging safe behaviors.
 Ensure the contractor employees are strictly following Mill PPE program and
they are in possession of mandatory PPE’s like Safety helmets, Safety shoes,
Safety Goggles and High visibility Vest (Five point tear off type)

4.3 Contractor EHS Specialist

 Ensure compliance with all applicable Andhra Paper Environment, Health and
Safety policies
 Serve as a focal point for communications with Andhra Paper and other
Contractor EHS Specialists
 Proactively address potential EHS concerns and near misses
 Report all EHS incidents and near misses, and conduct incident investigations,
and provide corrective plans to Andhra Paper contract coordinator
 Attend site EHS meetings that may impact contractor’s work plan
 Ensure all site EHS activities are understood and communicated
 Ensure all EHS management requirements are understood and communicated
 Participate in the daily EHS Meetings (Toolbox Meetings);
 Participate in the development of the Job Safety Analysis
 Analysis (as necessary) with the Andhra Paper Contract Coordinator.
 Conduct documented worksite inspections;

4.4 Contractor Supervisor

 Conduct pre-task EHS evaluations of work scope & area.

 Present Job Safety Analysis in a systematic way to ensure that hazards and
reduction measures are communicated to the contract workers.
 Conduct specific equipment, tools and PPE inspections.
 Participate in Weekly Area environment and Safety Assessments.
 Correct all safety deficiencies as per the Weekly Area Safety Assessments and
Area Discrepancy Logbook.
 Conduct Toolbox Talks.
 Ensure employee participation in EHS programs/tasks.
 Enforce project policies and procedures.
 Monitor the behavior of the people and provide coaching to change the attitude
and Behaviors.
 Assist in accident investigations and motivate the team to report near miss and
unsafe situations
 Ensure compliance to Permit to Work conditions.
 Ensure each individual is trained and competent for the task they are to undertake
 Ensure appropriate procedures/method statements are in place for all
applicable work activities
4.5 Contractor worker

 Attend the mandatory “EHS induction training” and other skill oriented EHS
trainings.
 Follow company EHS rules as briefed during the EHS inductions.
 Use and maintain PPE properly
 Comply with Safety / Environmental procedures applicable to their place and
nature of work
 Participate in tool box talks and EHS trainings
 Report all incidents / accidents / near-misses

5. PROCEDURES

5.1 Contractor Safety Management Requirements: - The minimum requirement for the CSM
procedure listed below.

5.1.1 Evaluate all contractors prior to awarding work.

5.1.2 Ensure contractors have documented Environment, Health and Safety (EHS)
management systems.
5.1.3 Oversee and monitor contractor performance
5.1.4 Develop and implement a process to identify and update contractor requirements based
on changing site conditions or change in job scope.

Ser. Minimum Expectation Low Hazard High Hazard

Contractor Contractor
1 Contractor Pre-Qualification Not Required Required
2 Site Specific EHS Orientation Required Required
3 Andhra Paper Contract Coordinator Required Required
4 Contractor EHS Packet Not Required Required
5 Contractor EHS Specialist Not Required Required
6 Event reporting , Investigation and Required Required
CAP
7 Management System to sustain EHS Required Required
Performance for Categories of
Contractor

5.2 The contractor Pre- qualification requirements: Pre- qualification criteria shall be full filled as
per check list- Annexure-1. Each contractor must provide the 3-year history of following metrics
to the site. If a contractor does not meet the EHS metrics, the contractor cannot work on any
Andhra Paper site.

Ser. Data Requirements

I Total No of Employees working for the contractors Average of 3 years
Ii Total Number of Injuries including medical treatment. Yearly data for 3 years
 Iii Total incident rate <2.5
Iv Lost work Day Incident rate ( or Total LTI) <1.5
V Fatalities 0
Vi Details of EHS penalties paid ( if any) Any
Vii Reportable environment events and Violations Any

5.2.1 Need to furnish documented environment, health and safety (EHS) management
systems policies, EHS organizational chart and applicable Permitting procedure,
Method statements and Risk assessments.

5.2.2 The contractor must successfully complete the pre-employment medical testing and
shall agrees to prohibition against working at Andhra Paper if an employee has
unacceptable test results.

5.3 Criteria for appointment of EHS Specialist

5.3.1 The criteria for placement of EHS contractor EHS person shall be as per below Metrix.

S.No Employee Strength Including Minimum Strength of EHS personnel required

sub-contractor
1 No. of Employees < or = 50 EHS Responsibilities shall be taken care by site
appointed EHS Person/ Site Engineer
2 No. of Employees 50-100 01 EHS Supervisor with appropriate
knowledge and qualification
3 No of Employees 101-150 02 EHS Supervisors with appropriate
knowledge and qualification
4 No. of Employees 151-200 03 EHS Supervisors with appropriate
knowledge and qualification
5 No. of Employees more than 04 EHS Supervisors
201

For every 50 contract employee, one EHS supervisors shall be deployed with appropriate
knowledge and skills
*Applicable to Piece rate and Lump sum contracts.

5.3 Incident Reporting, Investigation and Implementing Corrective actions

5.3.1 All EHS incidents occurring while working on an Andhra Paper site must be
immediately reported to the Andhra Paper contract coordinator. EHS Incidents
include, but are not limited to, the following:
 Injuries;
 Near misses at least one per year
 PSM-related events;
  Chemical spills and environmental releases (including those to sewer or
drains outside of containment).
5.3.2 The contractor with oversight and feedback by the Andhra Paper Contract
Coordinator shall conduct incident investigations and propose adequate corrective
actions. The contractor shall align to Andhra Paper Ltd event Reporting program
element for guidance and timelines
5.3.3 If working on a Process Safety Management (PSM) covered process, the investigation
must begin within 24 hours of the event. The Andhra Paper investigation must
include all contractors involved as well as members from the Andhra Paper site.
5.4 Sustainability of Performance of Contractors

5.4.1 Each contracting firm must perform daily visual worksite audits, and, at a minimum, a
monthly documented audit to verify tools, equipment and worksite conditions are
acceptable;
5.4.2 Audits shall address all applicable EHS procedures, policies and practices;
5.4.3 Deficiencies identified during audits shall be corrected;
5.4.4 The contractor shall provide a copy of the completed audit to their Andhra Paper
contract coordinator
5.4.5 Andhra Paper contract coordinators shall conduct periodic audits for all jobs.
5.4.6 Conduct a Job Safety analysis before beginning work, and a post-job EHS assessment
for each job they perform (including those within the scope of the EHS Work Plan);
5.4.7 Compile the Contractor EHS Packet initially and then review the content annually, or
when policies, conditions, hazards, or scope of work change;
5.4.8 Have a system in place to review the EHS Work Plan with their employees;
5.4.9 Have a system in place for their employees to report hazards and communicate
resolutions; and,
5.4.10 Have a management of change process in place to respond to changes in scope of
work or conditions, and to address new employees or new work environments. This
change management process must contain provisions to stop or alter work as
conditions warrant.

5.5 Penalty for contractor violations

5.5.1 The Site expects every contractor shall comply with this policy all the time while
working at Andhra Paper Limited . Any violation or Deviation of these policy shall
result in monetary disciplinary actions or/ and termination of contract or contract
firm.
5.5.2 The contractor will be notified with verbally as well as in writing of the compliance
deviations along with the corrective action required.
5.5.3 The penalty will be deducted from the invoice the contractor submits by the mill’s
accounting department with the concerned department concurrence. Some of the
possible deviations which can attract disciplinary action is listed in Annexure-3. Any
other noncompliance of the Andhra Paper requirements or deviations from statutory
obligations shall result in disciplinary actions as per this policy.
5.5.4 Andhra Paper Limited reserve the right to determine and or escalate the level of any
violation that occurs on our property. The action against repeated violations shall be
taken by Andhra Paper management appropriately.
 5.5.5 Any noncompliance from the contract workmen will be deemed as contract
noncompliance and contractor shall be liable for disciplinary action
5.5.6 The monitory disciplinary penalties could be from Rs. 5,000 to Rs. 100,000 as per the
severity of the risk matrix and Andhra Paper shall decide the penalty amount.
5.5.7 All the contactor shall obey to the disciplinary actions.

5.6 Legal and Other Requirements: Contractor shall comply with all applicable Environmental,
Health & Safety legal requirements. Any deviations on statutory noncompliance shall attract
termination of the contract or such penalties decided by the Andhra Paper Management.

5.7 Procedure Queries: Any queries or interpretations regarding this policy should be
acknowledging by Purchase / EHS Dept.

6. TRAINING

6.1 Contractor shall complete requisite induction trainings before performing work at Andhra
Paper Limited. These trainings shall address
6.1.1 Applicable government regulatory requirements,
6.1.2 General EHS procedures
6.1.3 Andhra Paper -specific safety requirements
6.1.4 Site Orientation Training
6.1.5 Job Safety Analysis
6.1.6 Safe Work observation
6.1.7 Basic Hazard recognition and Control training
6.1.8 Site Emergency plan

6.2 The Contractor shall undergo the annual site-specific contractor EHS orientation training.
6.3 Review the site-specific procedures applicable to the scope of work for the contractor
being managed upon initial assignment, or when changes are made to the procedures.
6.4 All Andhra Paper Contract Coordinators must complete the Contract Coordinator training
program with assessment before taking up their responsibility.

7 REFERENCES

7.1 Factories Act 1948 and AP Factories Rules 1950

7.2 APL-HS-17- SOP for Permit to work
7.3 Andhra Paper EHS Site Procedures

8 ANNEXURES

Annexure-1- Contractor Pre- qualification criteria- Checklist

Annexure-2- Work specific guidelines
Annexure-3- Examples of possible deviations may result in Disciplinary action
Annexure-4- Safety Non-Compliance Form
Annexure – 5 Identified Hazardous Area for PEME

CONTRACTOR PREQUALIFICATION Annexure-1

1. Contracting Company Details

Name COATSMAN OFFSHORE SERVICES Phone +91 9821074653

PVT LTD
Address Laxmi Industrial Complex, 208, Godavari, Email george@coatsman.com
Pokharan Rd Number 1, Vartak Nagar,
Thane, Maharashtra 400606
Country India Fax

2. Contracting Company Contact(s)

Name Mr. George KP Title CEO

Phone +91 9821074653 Email george@coatsman.com

3. Type of Work Performed

SCAFFOLDING, PAINTING, INSULATION

3.1 Principal Types of Work Performed By Your Company

Civil Mechanical
Instrumentaion Electrical
Insulation Painting √
Roofing Structural Steel
Field Fabrication-Tanks Foundations
Environmental Remediation Asbestos Abatement
Environmental Cleaning Demolition
Industrial Cleaning Any other (Specify) SCAFFOLDING

3.2 List Types Of Work You Typically Sub Contract

Civil Mechanical
Instrumentaion Electrical
Insulation Painting
Roofing Structural Steel
Field Fabrication-Tanks Foundations
Environmentalo Remediation Asbestos Abatement
Environmental Cleaning Demolition
Industrial Cleaning Any other (Specify)
4.0 H&S INFORMATION

4.1 Injury Information

(Provide job related employee injury information as follows:)

Injury type Fy 19-20 Fy 20-21 Fy 21-22

Recordable Injuries NIL NIL NIL

Injuries beyond First Aid requiring doctor’s care (sutures,
fractures, restricted work activity, burns, etc) Employee was
returned to work the same day doctor’s medical treatment
provided.
Lost Workday Injuries NIL NIL NIL
Injuries in which the employee did not return to work the
following day due to injury and/or doctor’s treatment.
Fatalities (Attach details of each fatality) NIL NIL NIL

4.2 General Information

Se Details of Information required Yes No

r
1 Do you have a documented safety policy and program Yes
2 Do you have a Safety Officer/Manager? Yes

If yes, Name:- PAUL WE

Phone: 8657931174
_

3 Do you employ full time safety supervision/specialists on all job Yes

sites?
If yes, List their names and qualifications:
a. TBA
b.
4 Does your safety program address all factories act and rules as Yes
they apply to contractors?

4.3 Safety Training

1. Topics included: (Mark “Y” for Yes or “N” for No)

 General Policies Yes PPE Policy Yes

(Smoking, Cell Phone Usage, Reporting (hearing, eye, hand, whole body,
injuries, etc.) respiratory, etc.)

Lockout Yes First Aid Facilities Yes

Confined Space Yes Emergency Procedures Yes

Fall Protection Yes Hazard Communication Yes

Fire Protection Yes Trenching & Excavation No

Scaffolding /Ladders Yes Barricading Yes

Linebreaking/Opening Hazardous Yes Electrical Safety Yes

Systems

Housekeeping Yes Overhead/gantry crane operation No

Specific Vehicular training No Rigging No

(aerial lifts, cranes, heavy equipment,

etc.)

4.4 Do your supervisors or Managers formal safety training? List the details of training

. (Fill The colomn - “Y” for Yes or “N” for No)

Ser Description Remark (Yes/NO)

1 Safe Work Practices Y

2 Incident investigation Y
3 Conducting Tool Box Safety Meetings Y
4 Requirements for Pre Job Safety Assessment Y
5 Emergency Response Y
6 Are job site foremen’s safety meetings required Y
7 Are daily toolbox safety meetings required? Y
8 Are JSA/ Pre Job Safety Assessments required Y
9 Are regular safety audits/inspections conducted Y
10 Medical Emergency Procedure .(First aid,CPR, Reescue etc) Y

4.5 Incident Investigation

Ser Description Remark (Yes/NO)

1 Do you have a written investigation procedure Y

 2 Does your Seniior management participate in Incident Y
Investigations
3 Does Project Managers/Supervisors participate in Investigations Y

5.0 Subcontractors

Do you ensure subcontractors to meet the same safety standards you employ? Yes No N/A

6.0 Attachment.

Please submit the following documents with your questionnaire:

6.1 Management Commitment & Support

i. Written safety policy or statement from contractor management.

ii. Written safety goals for managers and methods of periodic measurement of progress.
iii. Method for holding supervisors accountable for safety.

6.2 Policies and Procedures

i. Written safety rules or employee handbook incorporating safety rules

ii. ZES/Lockout program
iii. Confined Space Entry program
iv. Cutting, Welding, Hot Work program
v. Electrical safe work practices
vi. Safety violation disciplinary action procedure
vii. Hazard Communication Program
viii. Job Safety Assessment Procedure
ix. Safety inspection and auditing
x. Inspection procedures for motorized equipment, electrical equipment, ladders, etc.
xi. Tools and Tackle inspection procedure
xii. Job specific training documentation.
xiii. Certifications for skilled tasks such as heavy equipment/Motorised Equipment operation,
crane operation, First Aid/CPR, Welding, Scaffold erection etc.
xiv. Medical surveillance, where applicable
xv. Process for investigating accidents and correcting deficiencies
 ACKNOWLEDGEMENT

On behalf of the company represented here within, the undersigned states that the enclosed and
attached information submitted is true and correct and is an accurate reflection of the standing of this
company. The undersigned further acknowledges that Andhra Paper Limited may request supporting
documentation of the same prior to or upon award of business.

Verified by
Prepared By
(Owner/Properitor/Authorised person)
Paul EW Devendra Jadhav (COO)

Date: 22 December 2023 Date: 23 December 2023

WORK SPECIFIC PROCEDURES - Annexure-(2)

1. Crane operations:

 All cranes and lifting machines shall have a current and valid third party test certificate and
shall be marked with their safe working load (SWL).
 Mobile cranes shall have a built-in-electronic safe load indicator with audio-visual alarms
and an automatic crane shutdown system
 Contractor shall carryout the certification process at any vendor identified and approved by
Andhra Paper Limited
 Mobile cranes must have anti-two blocking alarm and hydraulic cut off switch to prevent
snapping of rope or blocks.
 The crane operator must have a valid driving license and a third party competency training
certificate in Safe Crane Operation.
 Boom stops shall be provided on crane booms to prevent the possibility of over topping
 Load limits of the crane must be posted in clear view of the crane operator.
 Boom angle indicators must be permanently attached to the boom to show the operating
radius.
 Personnel must wear leather hand gloves when handling slings along with other mandatory
PPEs
 An authorized signalman shall work with the crane operator and standard signals shall be
used.
 Personnel must be clear of loads all the times
 The crane operator shall check the load chart to confirm the boom length and establish the
 load weight and maximum operating radius or corresponding minimum boom angle.
 Crane Operator shall ensure that, the boom is well clear of all nearby installations
 Cranes should not be parked on entry or emergency exit pathways
 Cranes and other lifting equipment should not be operated in adverse weather condition
such as high winds exceeding 30mph, heavy rain or thunder
 Hard blocks or plates must be used under the outrigger floats (if applicable) to distribute the
crane loads. Minimum sizes are minimum 3 times larger in area of the float
 All lifting shall be done under the supervision of a competent rigging supervisor
 The crane hook must have a working safety latch
 The contractor shall submit and get approved JSA/Method statement when critical lift as
identified by the ANDHRA PAPER LIMITED Site Management team
 Mobile cranes must have their booms lowered while traversing between work locations to
avoid collision with overhead structures, etc

2. Welding and Cutting operations

 Welding/cutting cylinders shall be stored in a well ventilated area under shade.
 Cylinders must be stored in vertically in proper storage racks and chained.
 Oxygen and Acetylene cylinders should be stored separately
 Color of the gas cylinder should be as per IS code.
 Gas regulator must be of IS type and must be approved by Site team.
 Cylinder should be transported only on the cylinder trolley
 The cylinder caps must always be fixed to avoid any damage to the cylinder valve
 Cylinders must possess a certificate from CCOE (Chief Controller of explosives for its
authorized use.
 Welding shall be performed by authorized and approved personnel.
 Risk assessment shall be carried out as part of work permit system for any welding activity
in the operational area
 Hot work permit shall be obtained before startup and all controls shall be complied
 Ensure to protection of sparks using fire retardant blankets
 The welding booth shall have proper smoke extraction systems
 Ensure adequate fire extinguishers and water hose near the work site
 Ensure trained and authorized fire watch
 All necessary PPE shall be used by the welder and his associates
 Welding equipment shall be visually checked daily before commencing.
 Welding machines must be properly earthed
 All welding machines must be fitted with VRD (Voltage reduction Devises)
 Cables with damaged insulation shall not be used.
 Copper and Aluminum Joint welding cables are not permitted.
 Long Gloves to protect against heat, sparks, molten slag or radiation
 Flash back arrestors should be installed on both cylinder and torch side

3. Rigging safety:

 Each rigging equipment shall bear the serial number of the manufacturer and the safe
working load capacity (SWL) marked on it.
  Contractor shall ensure all rigging equipment shall be free from defects, in good operating
condition and maintained in a safe condition
 All rigging equipment will also be accompanied by the manufacturer’s certificate indicating
the serial number and capacity.
 Competent person shall certify all load bearing equipment
 All rigging will be inspected on a monthly basis. The inspection will be conducted and
documented
 The rigging supervisor will conduct the inspection and remove all unserviceable items from
duty.
 All the rigging equipment shall be inspected and approved by ANDHRA PAPER LIMITED Site
management team before entering the site
 Nylon, rope, or other slings subject to damage by sharp edges shall be protected Lifting bays
used to make lifts will be barricaded at ground level to protect employees from walking
under loads
 Buckets, barrels, tubs, etc., used to lift smaller objects shall be effectively covered and
secured during lifting to prevent accidental spillage of their contents
 No hand spliced slings are allowed
 Nylon slings are not allowed for hoisting structural steel
 Single sling lifts are not allowed
 Only third-party competent person certified lifting tools are allowed to use.
 Chain Slings are prohibited
 All wire rope slings shall be manufactured, inspected, Labeled with SWL and load tested by a
recognized manufacturer. Homemade wire rope slings shall not be allowed
 Damaged slings shall be destroyed if there are:
o 10 random broken wires in one lay
o 4 broken wires in one strand of a rope lay.
o One broken wire at the fitting.
o Severe localized abrasion or scraping.
o Kinking, crushing, bird caging or any other damage causing distortion.
o Evidence of heat damage.
o End attachments are cracked, deformed, or excessively worn.
o Bent or opened hooks.
o Severe corrosion.

4. Forklift Safety

 Forklift trucks are designed to operate on firm, level ground.

 Operators of forklift trucks must have a valid license.
 It is mandatory that all forklift drivers be fully trained, certified by competent trainer
 Special equipment fitted to the truck, in addition to or in place of the forks, must be
designed for the specific machine.
 The truck shall be equipped with overhead protection.
 When traveling with a load on the forks, the forks should be as low as possible to maintain
stability.
 If the load being carried obstructs the operator's forward view, he / she should travel in
reverse.
 Operators, loaders, helpers and other workers should never place any part of their bodies
 between the mast uprights, cross members, or other moving parts of the forklift truck. Stay
well within limits of the truck body or cab.
 All forklifts shall meet the minimum EHS requirements such as driver’s seat belt, reverse
alarm, flashes light etc.

5. Pressure testing of pipes and vessels

 Job safety analysis shall be conducted prior to any pressure test

 The person in charge of hydrostatic testing must fully understand the safety requirements
and procedures involved with pressure testing.
 All persons who will work on the pressure test must be informed of the potential hazards
and the necessary safety precautions.
 A work permit shall be issued prior to commencement of hydrostatic test operations.
 All accessories used in the system must have the safety factor as per design.

6. Handling of Explosive materials:

 The explosive materials will be handled by a duly authorized person.
 A comprehensive safely precaution and security arrangement shall be maintained at the
site of explosive storage. Any unaccounted loss of missing of explosive items must be
immediately notified Andhra Paper Limited as well as to Civil authority for the necessary
investigation.
 It is essential to keep an updated stock position of explosive materials with the purpose to
control receipt and dispatch of explosive items for work related activities.
 An explosive storage facility Andhra Paper Limited or premises enclosed by security fence
are classified as “Hazardous Area” and accordingly safety regulations for such area shall be
strictly adhered.
 Safety precautions shall be taken to prevent any accidental fire or explosion in the storage.
 The storage facility Andhra Paper Limited shall be equipped with suitable and adequate fire
protection equipment
 Warning notice written in local and English indicating the prevalent danger, smoking
prohibition and authorized entry etc. shall be posted in the storage area.

7. Operations of Diesel generators:

 A competent electrician shall be available to ensure that electrical connections are properly
made.
 The operator should be responsible only for the mechanical function of the machine.
 All pulleys, belts, and fans must be totally enclosed or otherwise guarded.
 The side panels to the engine cover are designed to give access to the machinery for
maintenance or repair. They must be closed at all times when the engine is running.
 The machine must be properly grounded before each use.
 All the DG sets to be rested on concrete or solid base provided with secondary drip
containment tray or dyke wall with spill containment pit
 Only trained and authorized persons to refuel the DG sets with standard tools and tackles.
  Acoustic barrier are to be provided for DG sets.

8. Gas Cylinders:
 Gas cylinders shall be stored in a well ventilated area under shade.
 Cylinders must be stored in vertically in proper storage racks and chained.
 Oxygen and Acetylene cylinders should be stored separately
 “Full” and “Empty “ cylinders shall be identified, marked and kept separately
 Defective gas cylinders shall be marked “DEFECTIVE” and removed from the work spot.
 The contractor shall follow relevant IS codes for Gas cylinders and regulator
 Cylinder should be transported only on the cylinder trolley
 The cylinder caps must always be fixed to avoid any damage to the cylinder valve
 Cylinders must possess a certificate from CCOE (Chief Controller of explosives for its
authorized use.

9. Radiation safety

 Radiography work shall be planned well in advance and perform during silent hours / less
occupancy of personnel
 Only authorized, trained and licensed personnel are permitted to handle the radiography
sources
 All radiography sources shall possess valid licenses
 Specific Risk assessment shall be carried out for the radiography work.
 Area to be barricaded till radiation level is 1 mR / hr
 Contractors shall ensure the dosage levels are well with in the rage (20 Milli Sieverts/ Yr)
 Contractor shall have approved and calibrated radiation survey meter all the time
 Radiation hazard warning sign shall be posted at the barricading.
 Personnel entering the Radiation zone shall have radiation dosimeter
 Contractor shall maintain the records of individual’s dose and survey records
 Emergency plan shall be in place before any radiation works

10. Excavation works - Edge Support System and buried services

 When determining the support system for an excavation, following factors will be considered:
o Type of excavation (Mechanical or Manual).
o Ground condition (Soft, Hard, Clay, Rock etc.)
o Ground water condition.
o Shoring System
 Excavation of depth exceeding 1.5 meters will be adequately supported or cut to prevent
the collapse of its bank.
 Shoring for excavation with depth of more than 6 meters will be undertaken by a qualified
and trained engineer.
 Material used for shoring will be of good construction, adequate strength and
 Shoring installation and removal will be performed by trained and qualified workers.
  Walls or banks of an excavation will be cut to a reasonable slope to prevent the collapse of
its wall or bank. The type and condition of the ground within the excavation area will be
considered prior to applying such a system.
 Slope will only be used on willow excavation not exceeding 3 meters in depth.
 Slopes will be cut at angle of less than 60 degrees or three-quarter horizontal to one vertical.
 All buried services and energies shall be identified before commencing the work.
 Water mains (Fire, Industrial and Common Services).
 Electrical cables (High Voltage and Low Voltage, Permanent and Temporary).
 Drainages and Sewers.
 System pipes
 Communication and Optic Fiber cables (Telephone and Instrumentation).
 Excavation
 Attendance of a full time supervisor during mechanical excavation.
 Cable markers and concrete tiles are re-instated after excavation. Inspection will be called
before a trench is backfilled.
 Excavated materials must be kept 2mts away from the edge

11. Road/ Transport Safety

 Vehicle intended for men and material movement should be in good condition (engine,
tiers, body, seats, breaks, lights, wipers and mirrors)
 It should possess a registration certificate from Road Transport Authority
 Vehicle shall be equipped with seat belts equivalent to the no of seats officially provided.
 Prior to its operation, Contractor shall offer the vehicles for Andhra Paper Limited approval
and only approved vehicles or equipment are allowed to work inside the site.
 A certificate of fitness in a form of sticker shall be provided. The sticker should be displayed
on left corner of the wind shield.
 The above inspection certificate is valid for three months.
12. Lockout / tag out equipment isolation:
 Before working on plant or equipment, isolate the machine from the main power supply by
locking of the power
 Use a personal LOTO where ever possible
 Multiple locks / tags are required to put when multiple jobs are planned.
 “DANGER-DO NOT OPERATES” tag shall be used.
 All tags used will be dated, signed and a description of the work being performed shown on
the tag and securely attached to the equipment / lock.
 Tag must never be reused, but destroyed immediately upon removal. No alterations are
permitted.
 It is the supervisor’s responsibility to ensure that no work is performed beyond the
protection of locks and tags installed.
 Each person performing work on a system is required to affix a lock and tag on the system
even though the equipment or system is already locked-out. In these situations a multiple
locking device shall be used
 Electrical systems as they are energized will be locked out until they are released for service.
Any time repairs or modifications are made to electrical systems, either temporary or
permanent; they shall be locked-out. Locks shall be applied to the main disconnect switch
 whenever possible.
 Pipe lines, valves and other such sources that could be inadvertently activated, causing a
hazardous condition, shall be locked-out to prevent from accidental activation
 Lines, valves and similar systems that are being tested pneumatically with gases, shall be
tagged and or locked out to prevent an accidental discharge of the pressure within the line.
 All sources of energy such as pipelines, valves and pumps shall be locked to prevent
charging, energizing or creating any type of hazard to persons working on systems or inside
a confined space.

13. Fire prevention and Firefighting equipment

 Contractor shall identify all sources of fire hazards and plan controls accordingly.
 Housekeeping of the work site should be done on regular basis.
 All works are regulated by work permit
 Hot work shall be performed only in pre-designated areas, or in an area covered by a hot
work permit.
 All combustible material should be kept at least 35 ft (11 Meters) away from hot work area,
if relocation is impracticable, combustible material should be protected with fire retardant
/resistant blankets or sheets.
 All electrical cabling is to be in accordance with the Indian Electricity Rules 1956.
 All equipment and portable tools are to be grounded.
 Flammable liquids should not be stored in open containers
 Smoking shall not be allowed anywhere at the work site. Allowed only in designated
smoking shelter
 “No Smoking” signs shall be displayed in the office, stores, gas cylinder storage area and at
different conspicuous location of the work site.
 Fire extinguishers are not to be left on the floor, on scaffold or on the ground. They are to
be mounted on a wall, handrail, and barricade
 Extinguishers shall be located where they can be easily seen Portable 10 kg DCP fire
extinguishers shall be available thought the site and located within 15 m of the following:

o Work involving welding, burning, or use of open flames

o At the entrance of the contractor’s office
o On all equipment having diesel or gasoline engines
o At combustible material storage area
o At al flammable liquid storage and dispensing area
o At all vehicle or equipment maintenance shops
o Other areas as instructed by the EHS Officer

 Every fire extinguisher shall be visually inspected once in a month for proper location, fully
charged, seal not broken, free of any obvious defect or damage
 If the seal is broken and pressure gauge indicating halfway used of extinguisher, it shall
immediately be send for refilling.
 A through annual inspection and examination of extinguisher shall be conducted as per IS
2190 by a qualified and experienced person who have knowledge about the extinguisher
and a written record shall be maintained
 Every Fire extinguisher shall have an inspection tag, indicating type of fire extinguisher,
date of annual inspection, date of recharge, name of recharging party and initial of the
person
 inspecting and recharging
 Every extinguisher shall be hydraulically tested as per IS 2190 once in a five year and history
of the extinguisher shall be maintained.
 All the diesel operated equipment should be installed with a fire extinguisher of suitable
capacity

14. Confined Space entry

 Is large enough and so configured that any person / employee can bodily enter and
perform assigned work
 Has limited or restricted means for entry or exit (for example, tanks, vessels, silos,
storage bins, hoppers, vaults, and pits and spaces that have limited means of entry); and
 Is not designed for continuous employee occupancy.
 An attendant shall be stationed at the entrance to all permit-required confined spaces
whenever employees are in the space. The attendant must be able to maintain
communication with those persons inside the space at all times. The attendant may
not perform duties which would interfere with his/her duties as an attendant.
 A Tool Box meeting shall be held by Supervisor / Foremen with all the crew members
explaining them clearly on: the scope of work, the hazards involved, control measures
provided and emergency procedure.
 Ensure that the tank/vessel is drained, flushed, washed, empty and vented.
 Confirm by using appropriate measuring apparatus that oxygen concentration in the air
is greater than 18% and no toxic and/or explosive gas vapor exists in the air.
 Continuous monitoring of the air in the confined space shall be done during the work.
Supplied airline respirators should be used where required.
 Keep watch people outside the tank/vessel who will keep a continuous watch on the
personnel working inside.
 Provide proper access and egress ways inside the confined space for entrants.
 No gas cylinder (oxygen-acetylene-propane etc.) should ever be allowed into confined
spaces. Check that hoses are clamped firmly to avoid accidental gas leak.
 Multi Gas Monitor; or other suitable gas monitoring equipment.
 Sufficient sets of Self Contained Breathing Apparatus (SCBA) to enable rescue to be
carried out.
 Full Body Type Harness for each worker;
 Tripod and Lifeline Hoist Rope; for work in situations where a vertical exit from the
confined space is required.
 Flame-proof lighting. (Hand lamps not more than 24 volts)
 Resuscitation Equipment;
 Ventilation Equipment.

15. Electrical Safety

 All electrical works shall be carried out only by an authorized, approved and competent
electrician.
 An ELCB shall be installed on the Contractor’s main electric distribution circuit to protect
personnel from electrocution
 Fused correctly rated for the current flow shall only be used in appliances, and higher rated
 fuses or wires should not be used as replacements
 Appliances with damaged cords or cables, faulty or broken switches and or plugs, cracked,
open or broken motor covers / cases, loose or un-insulated wires shall not be used. The
earth connection must be in a good condition and must not exceed 1 ohm
 Electrical isolation or energizing must be done by the authorized electrician of the
contractor after approval from Andhra Paper Limited site authorized personal
 Appliances with double insulation must be used when using portable power tools with earth
leakages
 Tape joints and proper extensions should not be extended by cables or cords. Only reels can
be used. Cables should not be routed across internal or external roads. If unavoidable
provide a suitable cable guard which can withstand traffic load
 Guards shall be used on all moving parts.
 Overloading of multi-point connectors from a single outlet shall be avoided. Only heavy
duty industrial connectors i.e both sockets and plugs, must be used for power line tapping
 All electrical appliance or fittings to be used by the contractor in hazardous areas should
conform to the class and zone requirements of IEC 1956 and must be approved by Andhra
Paper Limited
 The contractor shall train his personnel on the danger of electric hazards and must have at
least one trained First-aider at site to attend to any electrical hazard
 Personnel protective equipment as required by the “Permit to Work” shall be used
 Periodic maintenance of electrical equipment to be carried out to prevent Electric shock &
accident
 All new electrical installation work shall be inspected and tested by the contractor and
approved by Andhra Paper Limited prior to handover or putting in services
 Do not expose power tools to rain and do not use them in damp & wet locations

16. Safe Handling and storage of Chemicals

 The chemicals should always be stored separately away from other materials and access to
chemical storage must be limited to authorized persons only.
 The contractor shall submit MSDS (Material Safety Data Sheet) to Andhra Paper Limited
prior to its use.
 The manufacturer’s instructions and MSDS must be followed for storage of chemicals.
 All containers and carboys, bottles containing chemicals must be clearly and distinctively
labeled detailing product identity, associated hazard, statutory warning, manufacturers
name and date of expiry, etc.
 Incompatible chemicals must not be stored near each other inside the storage area.
 Flammable/toxic chemicals shall be stored in a well ventilated area and away from source of
ignition.
 The contractor shall give all information including risk involved in storage and handling of
hazardous chemicals to personnel handling it.
 A warning notice/hazard signage shall be posted at prominent location in the chemical
handling area.
 An emergency and eye wash shower shall be made available at chemical handling area.
 A catch pit or bund wall shall be provided to contain the accidental spillage of corrosive or
hazardous liquid.
  Extreme care shall be taken while handling, neutralizing or diluting acids or alkalies against
splashing or exposure to heat emission.
 Acid carboys shall be stored in single tiers and never stacked one above other. The carboys
should be lifted through the handle but not by the neck.
 Contractor shall ensure suitable personnel protective equipment such as face shield, PVC
gloves and apron while handling the chemicals.
 The paints shall be stored in designated places located at a safe distance from other storage
Andhra Paper Limited facilities
 The personnel handling paints shall be equipped with required personal protective
equipment.
 Only flame proof / explosive proof electrical fittings to be used in chemical storage areas.
 All FRP chemicals must handle with care. Only required quantity of catalyst and accelerator
shall be brought inside for daily works.

17. Fork Lift Trucks:

 Fork lift trucks are designed to operate on firm, level ground. This type of equipment has a
limited use in construction operations. They are, however, sometimes used in materials
handling yards and for placing loads where there are firm ground conditions. Operators of
fork lift trucks must have a valid license.
 It is essential that drivers be fully trained and experienced. They must be able to manipulate
loads smoothly and efficiently.
 A specific course of instruction should be established for fork lift drivers. They should not be
allowed to use the vehicles on site until they have taken the course.
 Special equipment fitted to the truck, in addition to or in place of the forks, must be
designed for the specific machine.
 The truck shall be equipped with overhead protection.
 When traveling with a load on the forks, the forks should be as low as possible to maintain
stability.
 If the load being carried obstructs the operator's forward view, he / she should travel in
reverse.
 Operators, loaders, helpers and other workers should never place any part of their bodies
between the mast uprights, cross members, or other moving parts of the fork lift truck. Stay
well within limits of the truck body or cab.
 All forklifts shall meet the minimum EHS requirements such as driver’s seat belt, reverse
alarm, flashes light etc.

18. Diesel Generators:

 A competent electrician shall be available to ensure that electrical connections are properly
made. The operator should be responsible only for the mechanical function of the machine.
 All pulleys, belts, and fans must be totally enclosed or otherwise guarded.
 The side panels to the engine cover are designed to give access to the machinery for
maintenance or repair. They must be closed at all times when the engine is running.
 The machine must be properly grounded before each use.
 All the DG sets to be rested on concrete or solid base provided with secondary drip
containment tray or dyke wall with spill containment pit
 Only trained and authorized persons to refuel the DG sets with standard tools and tackles.
  Acoustic barrier are to be provided for DG sets.

19. Power tools

 All portable power tools shall be stored in clean, dry conditions.
 Power tools must not be left lying around the job site where they could be damaged.
 Rotating tools should be switched off and held until rotation has completely stopped before
they are set down. “Main power to be disconnected, if the tool is kept idle”.
 Tools must be disconnected before changing bits, blades, cutters, or wheels.
 All portable power tools must be equipped with properly functioning "dead man" switches.
Also hand held electrical power tools shall be double insulated.
 The contractor shall provide a schedule of systematic inspection and maintenance for all
power tools.
 All Tools which involved in grinding/cutting/ Sharpening works shall have proper guarding
confirming to ANSI B7.1-1970.
 All basic PPE’s including Eye/ Protection PPE’s are mandatory
 All electrical circuits shall be protected by Ground Fault Circuit Interrupters (GFCI) and ELCB’s.
 Tapped joints or Cable connections with out JB’s are not permitted
 All Tools must be periodically inspected by the concerned team

20. Safe Operation of Mobile Work Platforms

 Mobile work platform operators will have received adequate training by an approved
authority (usually the manufacturer).
 Daily checks to be done before start up
 All mobile work platforms will be marked with its safe working load (SWL) and the maximum
number of passengers that will be lifted.
 The maximum gradient that a mobile work platform can be operated on will be prominently
marked on the control panel.
 All control switches, levers and buttons will be clearly marked, showing their function and
method of operation and be clearly visible to the operator.
 The manufacturers recommended wheel pressures will be clearly marked adjacent to each
wheel.
 The floor of all mobile work platforms will be of a non-slip surface and be designed to allow
water drainage.
 All sides of a mobile work platform will be fully enclosed during operation by a top rail of at
least 1 meter (39") high and include an intermediate guardrail at an equal distance between
the floor and the top rail. Toe board of not less than 15 centimeters
 Access gates will open to the inside of the work platform. When released the gates will
automatically return to the closed and locked position.
 Mobile work platforms that are used on gradients with the platform raised will be fitted with
an inclinometer and warning alarm.
 Control levers and buttons will be of the "dead-man handle" type, (when released, they will
automatically return to the neutral position), control levers and buttons will be designed to
prevent accidental activation.
 A fail safe/emergency stop device will be provided on the mobile work platform control panel.
  An emergency lowering device will be provided on the chassis of the mobile work platform.
 Each mobile work platform will be equipped with an automatic, audible and visible arning
device that activates when the platform exceeds 110% of its safe working load (SWL).
 Each mobile work platform will be equipped with a limit switch that prevents it from lifting
more than 110% of it's safe working load (SWL) from the lowered position.
 Mobile work platforms that have articulated/telescopic boom will have linkages designed to
keep the work platform horizontal at all times. A safety device will be fitted to prevent over
centering.
 Mobile work platforms will be equipped with safety devices that prevent sudden movement
in the event of a power mechanism failure.
 Scissor type mobile work platforms will be fitted with guards to eliminate pinch points.
Where pinch points cannot be properly guarded, they will be marked with high visibility
safety tape.
 Full body safety harness will be worn at all times by passengers inside the mobile work
platform. The lanyard with shock absorber will be attached to a secure anchor point.
 Passengers will not lean out of mobile work platforms. Ladders and boxes, etc. will not be
used to gain extra height or reach.
 Passengers will wear safety helmet with chinstrap.
 Mobile work platforms will be equipped with a portable fire extinguisher.
 Alterations/modifications to mobile work platforms will not be carried out, unless approved
by a certified inspector who has consulted the manufacturers on the technical
specifications.

21. Lifting Machinery, Equipment, Appliances and Gears

All lifting machinery, equipment, appliances (including suspended Man-Lift Cage) and gears used in
conjunction with a Hoist, Hoist Tower or Man-Lift Equipment will be inspected as follows:
 Annual inspection and certification by Competent Third party shall be performed on all
lifting machines, equipment, appliances and gears.
 Daily inspection by Operator.
 Monthly inspection by Appointed Person.
 Inspection of lifting appliances and gears will include the followings:
 Broken strands, kinking of rope, deformation of eye and other parts or distortion in
 Missing or damaged parts or deformed parts in lifting appliances and gears.
 All safety controls such as Overload alarm, anti-dual blocking device and alarm and rope
compensation system shall be available on all lifting equipment and in working condition.
 The crane operator must have a valid crane operator license and must have a competency
certificate from a Andhra Paper Limited approved agency.
POSSIBLE VIOLATION WHICH CAN LEADS DISCIPLINARY ACTIONS (not limited up to):- Annexure-3

 Failure to provide adequate supervision.

 Failure to provide EHS specialist.
 Failure to follow permit/ JSA/ SOP requirement
 Failure to use adequate Personal Protection Equipment as per work requirement.
 Failure to conduct daily inspection of personal protection equipment
 Failure to conduct daily inspection of vehicles ( transport or Goods)
 Failure to conduct daily inspection of cranes, Hydra, slings, fork lifts and grabs
 Failure to inspect and use proper hand tools
 Failure to inspect Electrical tools and extension boxes
 Failure to use ground fault circuit interrupter or ELCB on all extension cords
 Failure to have all chemicals labeled
 Failure to have MSDS’s on-site for all contractor chemicals
 Failure to report a medical incident
 Failure to maintain good/neat housekeeping in work areas
 Failure to follow Site traffic rules
 Failure to follow applicable regulatory standards
 Failure to properly barricade recognized hazards
 Failure to complete a daily task assignment hazard assessment (work permit review)
 Failure to follow mill’s tobacco use policy
 Failure to rig and lift materials properly
 Failure to follow demolition safe practices
 Failure to evaluate insulation for asbestos prior to removing or damaging it
 Failure to handle/store flammable/combustible liquids properly
 Working with incomplete work permit
 Hot Work without improper Work Permit & Fire Protection
 Failure to comply site Mobile phone policy.
 Improper erection and certification of scaffolds and work platforms
 Failure to inspect ladders and scaffolds prior to use
 Failure to use ladders as per standard procedure
 Failure to use machine guards on rotating equipment as tools as required
 Failure to re-install guards after working on equipment
 Failure to maintain fire protection equipment properly
 Failure to follow safe electrical work practices
 Failure to have employees trained in required safety & health topics
 Inadequate trained people on PSM related works
 Failure to maintain required training programme documentation
 Failure to report emergency incidents & near misses incidents
 Failure to report Environmental incidents (spills, releases, fire)
 Failure to follow mill’s Hazardous Waste Requirements
 Permitting an employee to work under the influence of alcohol or narcotic substances
 Failure to follow Isolation or ZES/Control of Hazardous Energy at work place
 Failure to follow Confined Space Entry Program
SAFETY NON-COMPLIANCE FORM - Annexure-(4)

Date Time
Location Dept.
Name of the person Token /Employee No
Contractor Name Permit No

Details Unsafe Action Observed

Acknowledgement by the Observer

It has been observed that, have committed the above unsafe actions, which is not
in accordance with the Andhra Paper Limited H&S site Procedures and Andhra Paper Limited CSM Policy.
These unsafe actions may put you as well as your co-worker’s life at risk

Observer’s Name/Signature
Proposed Disciplinary Actions: -
(Mark as applicable)

Yes Monetary Fine as per Andhra Paper CSM Policy

Verbal Correction /Counselling
Written Correction/Training

(i) An amount of INR. is levied on you as part of correction for the unsafe action.
The amount will be deducted from your next month bill
(ii) Retraining need to be given to the worker

(User/Process department Signature)

Contractor acceptance for above disciplinary action: ACCEPTED/REJECTED

(Contractor Representative Signature)

Copy to:-
i. HR Department
ii. Contractor Coordinator for respective dept.
iii. Purchase Department.
iv. Finance Dept. ( for Monetary Fine-disciplinary action)
 Medical Test Requirements Annexure-5

Medical Test Requirements Annexure-5

Area Of Exposure Type Of Exposure/ Type of Level of

S No. Priority
Type of work Hazard exposure Exposure

Lime Kiln Cleaning and Mtc

1 Chemical Dust B 2 2B
works

Storage tanks Clean and Respiratory dust

2 B 2 2B
Mtc works Chemical vapours

Chemical &
3 RB4 Bottom Furnace works B 1 1B
Chemical Vapours

ESP Maintenance and

4 Chemical /Respiratory B 2 2B
Cleaning works
dust

CF6 Cleaning and Mtc

5 Respiratory dust B 2 2B
works

Coal Crusher Cleaning and

6 Respiratory dust B 2 2B
Mtc works

Chimney Mtc and Respiratory dust B 2 2B

7
Dismantling works Height works High Risk

8 Drain Cleaning works Chemical Vapours B 2 2B

9 Roof works Height works

High Risk