Test Script

SAP S/4HANA - 28-09-22

Output Management (1LQ)

PUBLIC

Table of Contents

1 Purpose

2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Additional Manual Configuration

3 Overview Table

4 Test Procedures
4.1 Check Availability of Output Management Apps
4.2 Check Availability of Output Control Apps
4.3 Check Availability of Output Management Configuration
4.4 Check Availability of Output Control Configuration
1 Purpose

This scope item provides best practice information for SAP S/4HANA output management that can be used to implement business scenarios that include output-related tasks. This focuses on the re-
use of SAP S/4HANA output control service that is available for different business applications (such as billing document or purchase order). The reuse service offers different capabilities for output
of business documents to business receivers. The features that are available in the context of the application are specific to that business application.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in its
own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps must be
added.

Note Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a different notation, enter values as appropri-
ate.

Output Management (1LQ)

Purpose PUBLIC 2
2 Prerequisites

This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and business conditions.

2.1 System Access

System Details

System Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.

2.2 Roles
Assign the following business roles to your individual test users. Alternatively, if available, you can create business roles using the following spaces with pages and predefined apps for the SAP Fiori
launchpad and assign the business roles to your individual test users.

Note These roles or spaces are examples provided by SAP. You can use them as templates to create your own roles or spaces.
For more information about business roles, refer to Assigning business roles to a user in the Administration Guide to Implementation of SAP S/4HANA with SAP Best Practices .

Assign the business roles to your individual test users as described in section Prerequisites. In the following document, it is assumed that all required apps are available for the business users in the
business roles called ‘Administrator’ and 'Configuration Expert - Business Process Configuration'.

2.3 Additional Manual Configuration

Before you can test this scope item, you must have completed the additional configuration steps that are described in the Set-Up Instructions for this scope item. These configuration steps are specific
for your implementation and include mandatory settings that are not delivered by SAP and must be created by you. For more information, refer to the Set-Up Instructions for this scope item on SAP
Best Practices Explorer (https://rapid.sap.com/bp/#/browse/scopeitems/<enter the scope item ID>).

Output Management (1LQ)

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3 Overview Table

This scope item consists of several process steps provided in the table below.

Note If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the typical tasks of a business
role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.

Process Step Business Role Transaction/App Name Expected Results

Check Availability of Output Management Apps [page ] Administrator Maintain Print Queues (F1260) The apps are available and can be accessed.
5 Email Transmissions (F1259)
Maintain Email Templates (F1306)
Maintain Form Templates (F1434)
Manage Logos (F2761)
Manage Texts (F2894)
Adobe Document Services Configuration
(F4971)

Check Availability of Output Control Apps [page ] 6 Administrator Manage Output Items (F2279) The apps are available and can be accessed.
Output Parameter Determination

Check Availability of Output Management Configuration Configuration Expert - Business Process Config- Manage Your Solution (F1241) The following configuration steps are available and can be ac-
[page ] 7 uration cessed:
● Define Email Sender Domain
● Define Default Email Sender Address
● Define Email Receiver Addresses for Test

Check Availability of Output Control Configuration Configuration Expert - Business Process Config- Manage Your Solution (F1241) The following configuration steps are available and can be ac-
[page ] 8 uration cessed:
● Assign Form Templates
● Assign Email Templates
● Assign Document Types
● Define Output Settings for Document Types

Output Management (1LQ)

Purpose PUBLIC 4
4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

4.1 Check Availability of Output Management Apps

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this test step, you're checking the availability of output management apps on SAP Fiori launchpad.

Procedure

Test Step # Test Step Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the SAP Fiori launchpad as an Administrator.

2 Check Availability of Page Check that the Output Management page is available. The Output Management page appears on SAP Fiori launchpad.

3 Access the App Open the Maintain Print Queues (F1260) app. The Maintain Print Queues (F1260) app opens.

Go back to the home page.

Output Management (1LQ)

Purpose PUBLIC 5
 Test Step # Test Step Instruction Expected Result Pass / Fail / Comment

4 Access the App Open the Display Email Transmissions (F1259) app. The Display Email Transmissions (F1259) app opens.

Go back to the home page.

5 Access the App Open the Maintain Email Templates (F1306) app. The Maintain Email Templates (F1306) app opens.
You can ignore the error message.

Go back to the home page.

6 Access the App Open the Maintain Form Templates (F1434) app. The Maintain Form Templates (F1434) app opens.
You can ignore the error message.

Go back to the home page.

7 Access the App Open the Manage Logos (F2761) app. The Manage Logos (F2761) app opens.
You can ignore the error message.

Go back to the home page.

8 Access the App Open the Manage Texts (F2894) app. The Manage Texts (F2894) app opens.
You can ignore the error message.

Go back to the home page.

9 Access the App Open the Adobe Document Services Configuration (F4971) app. The Adobe Document Services Configuration (F4971) app opens.

4.2 Check Availability of Output Control Apps

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Output Management (1LQ)

Purpose PUBLIC 6
Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this test step, you're checking the availability of output control apps on SAP Fiori launchpad.

Procedure

Test Step # Test Step Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the SAP Fiori launchpad as an Administrator.

2 Check Availability of Page Check that the Output Control page is available. The Output Control page appears on SAP Fiori launchpad.

3 Access the App Open the Manage Output Items (F2279) app. The Manage Output Items (F2279) app opens.

Go back to the home page.

4 Access the App Open the Output Parameter Determination app. The Output Parameter Determination app opens.

4.3 Check Availability of Output Management Configuration

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Output Management (1LQ)

Purpose PUBLIC 7
Purpose

In this test step, you’re checking that all configuration steps for the Sytsem Administration configuration item are available.

Procedure

4.4 Check Availability of Output Control Configuration

Purpose

In this test step, you’re checking that all configuration steps for the Output Control configuration item are available.

Procedure

Output Management (1LQ)

Purpose PUBLIC 8
Typographic Conventions

Type Style Description

Example Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names,
menu paths, and menu options.
Textual cross-references to other documents.

Example Emphasized words or expressions. www.sap.com/contactsap

EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and
key concepts of a programming language when they are surrounded by body text, for example, SELECT and IN-
CLUDE.

Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and parame-
ters, source text, and names of installation, upgrade and database tools.

Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documenta-
tion.

<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to
make entries in the system.

EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .

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Output Management (1LQ) tion and notices.
Purpose PUBLIC 9