Business Continuity Plan Template

Business Continuity Plan
DOCUMENT INFORMATION
Date of publication: [add date]

Version number: [add and update with every change]
Plan owner: Dorel Enache
BCP TEAM AND DOCUMENT DISTRIBUTION LIST
The following individuals should be notified by email of any changes to this plan:
Name Position Contact
[insert full name] [insert position and team/dept.] [insert email address]
[insert the details of everyone who has a role to play in under the BCP or forms part of your BCP
working group or committee]
TABLE OF CONTENTS
1. INTRODUCTION
2. ACTIVATION OF THE PLAN AND EMERGENCY DECISION-MAKING
3. CHECKLIST – IMMEDIATE ACTIONS FOLLOWING INCIDENT OR EMERGENCY
4. CRITICAL BUSINESS FUNCTIONS AND RESOURCES
5. RECOVERY PLANS
6. COMMUNICATIONS
7. EMERGENCY PACK LOCATION AND CONTENTS
8. ADDITIONAL RELEVANT INFORMATION
9. REVIEW AND TESTING
10. ACTION AND EXPENSES LOG
11. KEY CONTACTS

1. INTRODUCTION
Objectives of the plan
To be a reference tool for the actions required immediately following an incident or emergency that
threatens to disrupt normal business operations.
This plan will help staff to:
● respond to incidents
● continue to conduct business operations during an incident
● return to normal service standards as soon as possible]
Scope of the plan
The plan illustrates the actions that can be taken to minimise the disruption to normal business
operations caused by the following events:
● Key equipment Failures
● Interruption from Externally provided Products, Processes or Services.
● Natural Disasters
● Fire
● Utility Interruptions
● Cyber Attacks or Information Technology Systems
● Labour Shortages
● Infrastructure Disruptions
● Pandemics
● War
Overview and definitions
[Give a brief explanation of how the plan is structured, e.g., a short summary of the sections so
that a reader can navigate easily, define any acronyms etc.]
BCP: Bussiness Continuity Plan

RTOs: Recovery Time Objectives
MTPD: Maximun Tolerable Period of Disruption
Critical Business Function and Resources:
2. ACTIVATION OF THE PLAN AND EMERGENCY DECISION-MAKING

2
[Outline the following:
● who can make the decision to implement the BCP
● how the decision is to be made, for example, consulting with senior management, or only in
prescribed circumstances
● how decisions are to be documented (e.g., prescribing that they be documented in an
action and expense log)
● the procedure to be followed when the plan is implemented (e.g., how the individual is
going to notify all staff etc.)]
3
3. CHECKLIST – IMMEDIATE ACTIONS FOLLOWING INCIDENT OR EMERGENCY
[give instructions for when this should be used]
Tick to Notes (confirm who completed the

Action confirm task(s), the time, date, and any other
complete relevant information)
[detail the actions to be followed]
The person who completes the checklist should also complete the following:
Name: ………………………………………………….
Sign: ………………………………………………….
Date: ………………………………………………….
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4. CRITICAL BUSINESS FUNCTIONS AND RESOURCES
Sales:[name the function e.g., web shop, stock, or processes like

Function:
distribution, accounting, sales]
Description of [give short description of what it is and why it is important]
function:
[bullet point these, for example they could be some or all of:
● Staff
● Equipment / technology / connectivity

Resources required ● Data / access to software / services / programmes
to operate:
● premises
● Supplies
● communications]
[detail any constraints on this function]
Constraints:
[specify the latest point at which you can recover this function before
MTPD: your business will be seriously impacted e.g., hours, days, weeks]
[specify the duration of time which the business has to restore the
RTO:
function]
Responsible [insert names, positions and contact details of the persons who will be
person(s) (including responsible for ensuring the recovery of the function in a BCP event]
deputies):
[Repeat table for each critical function. Order the functions from highest priority to lowest.]
Sales:[name the function e.g., web shop, stock, or processes like

Function:
distribution, accounting, sales]
Description of [give short description of what it is and why it is important]
function:
[bullet point these, for example they could be some or all of:
● Staff
● Equipment / technology / connectivity

Resources required ● Data / access to software / services / programmes
to operate:
● premises
● Supplies
● communications]
[detail any constraints on this function]
Constraints:
5
[specify the latest point at which you can recover this function before
MTPD: your business will be seriously impacted e.g., hours, days, weeks]
[specify the duration of time which the business has to restore the
RTO:
function]
Responsible [insert names, positions and contact details of the persons who will be
person(s) (including responsible for ensuring the recovery of the function in a BCP event]
deputies):
[Key Suppliers]
[if there are key suppliers, list them here]
Name / business Product / service Additional info
6
[Standards
If you have set minimum standards or requirements for your resources (e.g., an internet
connection at X speed, set number of laptops etc.) use this table to specify these.]
Resource Minimum standard requirements
7
5. RECOVERY PLANS
Business [insert type here]

disruption:
[identify the impacts the disruption could have on critical functions and
Potential impact(s): resources, for example, what will be affected and how]
RTOs for each [list the RTOs identified above for each critical function / resource
function affected: affected so that you can see whether your plan will meet these]
Actions within first [detail the agreed plan for dealing with the business disruption]
hour:
Actions by the end [as above]
of day 1:
[if further actions will be required to get the business function back to
Additional actions: normal service specify these here]
Responsibility for [Explain who is to take responsibility for actions. Note whether actions
actions: can be delegated to support staff.]
Checklist for
[function] [function] [function]
functions restored:
[repeat this table for each potential business disruption covered by the BCP]
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6. COMMUNICATIONS
[Set out the company communication policy here. For example, who is to be kept updated, who is
to do what, the frequency, method of communication, content etc.
What is required will vary and depend on circumstance but could set out the minimum required or
an approval procedure that must be followed (e.g., approved by senior management) for certain
types of communication.
Itemise procedures for staff, suppliers, key customers, press (if necessary). Decide whether to
draft press releases, emails or social media posts in advance.
Refer to contact information at the end of the document.]
7. [EMERGENCY PACK LOCATION AND CONTENTS]
Various documents, records and equipment are held off-site at [insert location] which may be used
to aid the business response. The contents of the pack include:
● [List items here. Split into types e.g., documents, records, equipment etc. if necessary.
● Examples include copies of this plan, key contact details, tech, keys, insurance policy.]
8. [ADDITIONAL RELEVANT INFORMATION]
[You might want to include plans of your premises (if any) that detail exits, services etc. which
might be helpful in the case of an emergency.
Include details of any emergency or secondary premises or meeting points too.]
9. REVIEW AND TESTING
[Insert details of when the plan will be reviewed and tested. For example, on a quarterly, six-
monthly, or annual basis and / or when there are significant changes to business operations. Also
detail whose responsibility it is to arrange this.]
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10. ACTION AND EXPENSES LOG
Date + Time Event Decision/action By Authorised Costs Comments
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11. KEY CONTACTS
Staff
Name Position BCP Role Email Mobile Home tel.
Suppliers [include IT suppliers, utility suppliers etc.]
Name Position Company Email Mobile Comments [*]
*Include helpful info here like account numbers etc.
Key Customers
Name Position Company Email Mobile Comments
Other important contacts
Company Function Name of contact Contact details Comments

[insert name] [describe service [if any] [telephone and [if any]
provided] email address]
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[Examples include the company’s landlord, insurance provider, key professional support advisors (e.g.,
accountants, legal advisers, PR firms), the local GP/ hospital, taxi or transport firms, health & safety
contacts, as well as alternative suppliers if you were to face issues with existing suppliers.]
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Business Continuity Plan Template

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Business Continuity Plan

Date of publication: [add date]

BCP TEAM AND DOCUMENT DISTRIBUTION LIST

Name Position Contact

2. ACTIVATION OF THE PLAN AND EMERGENCY DECISION-MAKING

3. CHECKLIST – IMMEDIATE ACTIONS FOLLOWING INCIDENT OR EMERGENCY

4. CRITICAL BUSINESS FUNCTIONS AND RESOURCES

7. EMERGENCY PACK LOCATION AND CONTENTS

8. ADDITIONAL RELEVANT INFORMATION

9. REVIEW AND TESTING

10. ACTION AND EXPENSES LOG

11. KEY CONTACTS

Objectives of the plan

This plan will help staff to:

● continue to conduct business operations during an incident

● return to normal service standards as soon as possible]

Scope of the plan

● Key equipment Failures

● Interruption from Externally provided Products, Processes or Services.

● Cyber Attacks or Information Technology Systems

Overview and definitions

BCP: Bussiness Continuity Plan

2. ACTIVATION OF THE PLAN AND EMERGENCY DECISION-MAKING

● who can make the decision to implement the BCP

[give instructions for when this should be used]

Tick to Notes (confirm who completed the

[detail the actions to be followed]

[detail the actions to be followed]

[detail the actions to be followed]

[detail the actions to be followed]

[detail the actions to be followed]

[detail the actions to be followed]

[detail the actions to be followed]

[detail the actions to be followed]

[detail the actions to be followed]

[detail the actions to be followed]

[detail the actions to be followed]

[detail the actions to be followed]

[detail the actions to be followed]

[detail the actions to be followed]

Sales:[name the function e.g., web shop, stock, or processes like

● Equipment / technology / connectivity

Sales:[name the function e.g., web shop, stock, or processes like

● Equipment / technology / connectivity

[if there are key suppliers, list them here]

Name / business Product / service Additional info

Resource Minimum standard requirements

Business [insert type here]

Refer to contact information at the end of the document.]

7. [EMERGENCY PACK LOCATION AND CONTENTS]

8. [ADDITIONAL RELEVANT INFORMATION]

Include details of any emergency or secondary premises or meeting points too.]

9. REVIEW AND TESTING

Date + Time Event Decision/action By Authorised Costs Comments

Name Position BCP Role Email Mobile Home tel.

Suppliers [include IT suppliers, utility suppliers etc.]

Name Position Company Email Mobile Comments [*]

*Include helpful info here like account numbers etc.

Name Position Company Email Mobile Comments