Change Order Claim Template

Change Order Claim [Template]:
Page 1 of 4 Project Name: & Contract No: Date:
1. Executive Summary:
This Change Order Claim is submitted by [Contractor's Name], hereinafter referred to
as the "Contractor," to address a series of changes encountered during the execution
of the [Project Name]. The purpose of this claim is to seek equitable compensation
for the direct and indirect costs associated with the approved and directed changes
requested by the Employer.
2. Project Information:
2.1. Project Location & Phasing: The project is located at [Provide Project Location
Details], with distinct phases, including [Outline Phases, if applicable].
2.2. Project Scope of Works: The comprehensive scope of work encompasses
[Describe Scope of Work], emphasizing the changes that have occurred during the
project's execution.
3. Contract Particulars:
• Contract Number: [Contract Number]
• Date: [Contract Date]
• Parties: [List Contracting Parties]
• Amendments: [Specify Any Relevant Amendments]
4. Non-Objected Baseline Programme & Schedule Updates:
4.1. Baseline Programme: Attached is the original project schedule [Attach Gantt
Chart or Similar], meticulously outlining the planned sequence of activities.
4.2. Programme Schedule Updates: Provide comprehensive updates to the original

schedule, indicating any modifications or adjustments made during the course of the
project due to change orders.
5. Contractor Progress prior to the Change Order Claim:
Provide a detailed overview of the progress achieved by the contractor before the
identification of the change order claim, highlighting key milestones and completed
tasks.
6. Early Warning Notices/Change Order Requests:
Include any early warning notices or change order requests issued or received related
to the changes leading to the change order claim.
7. Time Bar Notice:
Address any time bar notices issued or received, explaining their impact on the
change order claim and any subsequent actions taken.
8. Contract Clauses Supporting the Change Order Claim:
Identify and discuss specific contract clauses that support the change order claim,
such as changes in scope, variations, directed changes by the Employer, or any other
relevant provisions. Include the relevant clauses and their applicability to the claim.
9. Brief of Change Order Claim:
9.1. Claim Synopsis: Summarize the change order claim, emphasizing its scope and
the direct and indirect impacts of changes requested by the Employer on project
performance.
9.2. Description of Changes: Provide a comprehensive narrative detailing each
change order, specifying their origins, causes, and repercussions on the project's cost,
time, and overall execution.
9.3. Methodology for Claim Calculation: Elaborate on the methodology employed for
calculating the change order claim amount, considering the direct costs of changes,
as well as indirect costs related to productivity, efficiency, and resource allocation.
10. Mitigation Measures:
Detail any proactive measures taken to mitigate the impact of the changes on project
performance, showcasing the contractor's efforts to adapt to the alterations.
11. Detailed Cost Breakdown:
Present a comprehensive breakdown of the change order claim amount, supported
by detailed documentation, cost estimates, and financial analyses for each change
requested by the Employer.
12. Negotiation and Resolution Strategy:
Outline the proposed negotiation and resolution strategy to address the change
order claim, including recommendations for collaborative problem-solving and
reaching a fair agreement.
13. Contractor's Assessment of Change Order Claim Conclusion:
Summarize the key findings and conclusions of the change order claim, emphasizing
the equitable nature of the compensation sought for the changes requested by the
Employer.
14. Further Action:
Outline proposed actions, resolutions, or negotiations that should follow the
submission of the change order claim, considering the specific nature of change
orders and including any recommendations for dispute resolution mechanisms.
15. Appendix:
Attach a comprehensive set of relevant documents, including but not limited to
correspondence, reports, meeting minutes, as-built schedules, and any other
supporting evidence that strengthens the change order claim.

Change Order Claim Template

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Change Order Claim Template

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Change Order Claim [Template]:

Page 1 of 4 Project Name: & Contract No: Date:

This Change Order Claim is submitted by [Contractor's Name], hereinafter referred to

as the "Contractor," to address a series of changes encountered during the execution

requested by the Employer.

Details], with distinct phases, including [Outline Phases, if applicable].

2.2. Project Scope of Works: The comprehensive scope of work encompasses

• Contract Number: [Contract Number]

• Date: [Contract Date]

• Parties: [List Contracting Parties]

• Amendments: [Specify Any Relevant Amendments]

4. Non-Objected Baseline Programme & Schedule Updates:

Chart or Similar], meticulously outlining the planned sequence of activities.

4.2. Programme Schedule Updates: Provide comprehensive updates to the original

Page 2 of 4 Project Name: & Contract No: Date:

project due to change orders.

5. Contractor Progress prior to the Change Order Claim:

6. Early Warning Notices/Change Order Requests:

to the changes leading to the change order claim.

7. Time Bar Notice:

change order claim and any subsequent actions taken.

8. Contract Clauses Supporting the Change Order Claim:

9. Brief of Change Order Claim:

9.2. Description of Changes: Provide a comprehensive narrative detailing each

Page 3 of 4 Project Name: & Contract No: Date:

time, and overall execution.

as well as indirect costs related to productivity, efficiency, and resource allocation.

10. Mitigation Measures:

performance, showcasing the contractor's efforts to adapt to the alterations.

11. Detailed Cost Breakdown:

Present a comprehensive breakdown of the change order claim amount, supported

requested by the Employer.

12. Negotiation and Resolution Strategy:

order claim, including recommendations for collaborative problem-solving and

reaching a fair agreement.

13. Contractor's Assessment of Change Order Claim Conclusion:

14. Further Action:

Outline proposed actions, resolutions, or negotiations that should follow the

Page 4 of 4 Project Name: & Contract No: Date:

orders and including any recommendations for dispute resolution mechanisms.

Attach a comprehensive set of relevant documents, including but not limited to

correspondence, reports, meeting minutes, as-built schedules, and any other

supporting evidence that strengthens the change order claim.

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