Blue Prism Hub 4.3 - User Guide
Blue Prism Hub 4.3 - User Guide
3
User Guide
Contents
Trademarks and Copyright
Contents iiiii
Hub 4
Administration and configuration 5
Hub restrictions 6
Settings
Overview
Platform
User
Profile
Audit
Environment
Email
Customization
Plugin
Users
Roles
Registrations
Authentication
Service
management
configuration
and
management
accounts
management
permissions
management
settings
710
13
16
19
21
24
30
34
36
43
7
8
9
Using Hub 46
Localization 46
Dashboards
Create
Add
Configure
Remove
Change
Delete
widgets
a the
dashboard
a widgets
widget
displayed dashboard
46 46
47
48
49
Hub
Blue Prism brings together the principles of cloud, Robotic Process Automation (RPA) and artificial
intelligence (AI) designed to automate and digitize the execution of knowledge-based work. Digital
workers are deployed into business operations and work by emulating the way people use business
systems, the decisions they make and the processes they follow, to augment, replace, or digitize manual
work processes.
As the digital workforce landscape matures in an organization, operators and sponsors need to scale
their approaches and methodologies to manage their automation investment. Management information
on the digital workforce needs to be transparent across the business and intuitive to interpret, in addition
best-practices need to be monitored to ensure alignment to industry standards. Blue Prism® Hub
provides new and existing Blue Prism users with a productivity platform for the management of the
automation lifecycle. Hub caters for the individual roles within the robotic operating model (ROM) with a
set of capabilities to ensure the successful, scalable delivery of an automation strategy.
Hub has been created as a lightweight ‘empty’ application which is then populated by a series of plugins
or features. This forms what is referred to as the plugin architecture which allows the Blue Prism team to
iterate features and make them available for consumption by Hub administrators.
Each Hub instance contains a Plugin Repository page that allows administrators to view and deploy new
plugins as well as update existing plugins.
This user guide is split into two key sections, the administration interface and the use of the individual
plugins from a user perspective.
When the navigation menu on the left is expanded (as shown above), these features are shown:
A. Profile icon – Defined by the user in their profile. If you are:
• A user, this provides a link to your profile page.
• An administrator, this provides a link to the system settings from which the following can be
controlled:
• Personal profile and audit.
• Platform management.
• User management.
B. User information – This is hidden when the navigation menu is collapsed.
C. Page title – The area of the Hub user interface you are currently using.
D. Environment – The currently selected environment. Environments are set up in the environment
manager and can be selected here.
E. Notification alerts – Notifications are created by the Automation Lifecycle Management plugin.
Only notifications that you are authorized to see, or that are applicable to you, will show when you
click the alert.
F. Toggle menu – Opens and closes the menu. When the menu is open, the names of the menu items
display. When the menu is closed, icons display for each menu item.
G. Plugins – Opens the Plugins page where you can view and download available plugins.
H. Help – Opens the Online Help. Right-click and select Open link in new tab to open in a separate
browser tab.
I. Logout – Logs you out.
Hub restrictions
The following table list the restrictions enforced when using Hub.
Settings
The Settings page enables you to manage Hub. You only have access to the Settings page if you are an
administrator. If you are a user, you will only have access to the Profile page which opens when you click
your profile icon.
To open the Settings page, click your profile icon. The Settings page displays if you are an
administrator. The Profile page displays if you are a user.
Overview
Profile The Profile page enables you to change your information, display preferences and
your password.
For more information, see Profile on page 9.
Audit Administrators can view a history of audited system activities.
For more information, see Audit on page 10.
Platform management
The email and database settings are defined as part of the Hub installation and configuration
process, see the Hub installation guide. These are essential for normal operation.
Environment Administrators can add connections to Blue Prism RPA databases, manage
management existing connections and delete redundant RPA databases.
For more information, see Environment management on page 13.
Email Administrators can change the SMTP host details. Changes should be made in
configuration conjunction with your own IT Support team to ensure that the configuration and
credentials match your organization’s email server.
For more information, see Email configuration on page 16.
Customization Administrators can customize the theme used by the Interact user interface. The
theme allows the administrator to set the theme name, brand color and brand
logo.
For more information, see Customization on page 19.
Plugin Administrators can view the currently installed plugins description and version
management number. Any updates or additional available plugins are also shown.
For more information, see Plugin management on page 21.
User management
Users Administrators can add, modify or retire users, and assign their access
permissions and roles.
For more information, see Users on page 24.
Roles and Administrations can add, edit, and delete roles.
permissions For more information, see Roles and permissions on page 30.
Registrations Administrators can manage registration requests that new users have raised for
access to Interact.
For more information, see Registrations on page 34.
Authentication Administrators can enable, disable, and configure authentication settings.
settings For more information, see Authentication settings on page 36.
Service accounts Administrators can add, edit, or delete service accounts.
For more information, see Service accounts on page 43.
Profile
Profile settings allow you to change your information and Hub viewing preference. You can change:
• Your password.
• Your profile first and last names.
• Your email address.
• Your profile picture – this displays in the profile icon. This image will only be used in Hub.
• Your Hub display theme – dark or light.
To open the Profile page, click your profile icon to open the Settings page, and then click Profile.
click your profile icon and the Profile page displays.
The Save button will only become active once you have made a change to the theme setting.
Audit
Audit enables you to view audited system activities. This area is only available if you are an administrator.
To open the Audit page, click your profile icon to open the Settings page, and then click Audit.
The Audit page provides you with the following information and functions:
A. Edit view – Define the columns that are displayed. You can then show or hide the columns using
the toggle switches.
B. Filter – Filter the information that is displayed. You can turn on the required filters and enter or
select the appropriate information for display, for example, you could turn on the Category filter
and select User management.
C. Save view – Save your current column settings. You can enter a name for your view to make it
easily identifiable when loading views.
D. Load view – Load a saved view. You can select the required view and click Apply.
E. View log – View the details of an audit item.
F. Rows per page – Enter a number, or use the up and down arrows, to change the number of rows
seen on a page.
G. Previous and Next – Click Previous or Next to move through the pages of audit items.
View an item
1. On the Audit page, select the check box for the item you want to view.
2. Click View log.
The details of the event displays.
Filter Description
Audit ID Enter the audit identifier, or part of the identifier.
Category Select a category from the drop-down list. The available categories are:
• User management – Includes events related to users, such as
management of users by administrators and user access information.
• SMTP management – Includes changes to SMTP settings.
• Role management – Includes events related to roles.
• Authentication management – Includes events related to Authentication
settings, such as management of the connections and syncing.
• Interact Submissions – Includes events related to Interact, such as the
end-user submission of forms and approval workflow.
• Service accounts – Includes events related to Service accounts, such as
management of the accounts and key regeneration.
If you select a category, the options in the Event filter will be limited to
only those that are in the selected category.
Event Select an event from the drop-down list. This display all results for this
specific audit event.
If you use the Category filter, the events shown in the drop-down list
are limited to those for that category.
If you want to view all the events for a selected category, turn the Event
filter off and just use the Category filter.
If you have set the filters but want to view the unfiltered information again, either turn off the
required filters, or remove any settings within the filter so that it is blank.
Environment management
The environment manager displays your connected databases. This area is only available if you are an
administrator.
By default, you will see the database for Hub (A) and the RPA database that was configured as part of
the initial installation process (C).
You can add (E) database connections using the environment manager. If any connections are added, you
need to click the refresh icon (B) on the database tile to bring the details of the digital workforce and
queues across to Hub. If this is not done, you will not be able to see the Digital Workers or queues in that
particular RPA environment.
You can also delete (D) redundant database connections.
To open the Environment manager, click your profile icon to open the Settings page, and then click
Environment management.
When all the fields are complete, the Add connection link is available.
You must ensure that your database password does not contain an equals sign (=) or a
semi-colon (;). These characters are not supported, and will lead to issues when trying to
connect to the database.
3. If required, enter the URL for the Blue Prism API in the URL field under API configuration. This URL
is required if you want to use the Control room plugin. The Control room plugin is compatible with
Blue Prism 7.0 or later.
4. Click Add connection to save the details.
The connection is created and displayed in the environment manager.
5. In the Environment manager, click the refresh icon on your new connection. This updates the
information in Hub with the digital workforce and queues held in the database.
Email configuration
Email settings allows you to change the configuration of SMTP and configure email for notifications, such
as password reset requests from users. This area is only available if you are an administrator. Changes
should be done in conjunction with your own IT Support team to ensure that the configuration and
credentials match your organization’s email server.
You can configure your email settings to use one of the following authentication methods:
• Username and password
• Microsoft OAuth 2.0
Whenever you save the SMTP settings, a test email is sent to you to ensure the setup is correct. If you
don’t receive a test email after saving the changes, check the details and update accordingly.
To open the Email configuration page, click your profile icon to open the Settings page, and then
click Email configuration.
If you are using Microsoft OAuth 2.0, the Mail.Send permission in Azure Active Directory must be
enabled. This must be configured by your IT Support team in Azure Active Directory. For more
information, see Troubleshoot a Hub installation in the Blue Prism Hub Install Guide.
Customization
Customization settings allow you to change the appearance of the Interact user interface. This area is
only available if you are an administrator. You can create themes that control the following:
• Theme name – This is also the brand name that will appear on the user interface.
• Brand color – This is the color that will be used by buttons and labels in the user interface.
• Brand logo – This is an image that will be used as the logo on the user interface.
You can create multiple themes which can be applied dependent upon the user, providing a different look
and feel depending on who logs in. The default theme is automatically selected when creating a user,
however, this can be changed.
To open the Customization page, click your profile icon to open the Settings page, and then click
Customization.
When you open the Customization page, the default theme displays:
5. Click Save to save your changes. If you do not want to save your changes, click Cancel.
The Save button will only become active once you have made a change to theme setting.
Delete a theme
1. With the theme you want to delete shown on the screen (see Change the theme below), click
Delete.
A message displays asking you to confirm the deletion.
2. Click Yes to delete the theme.
The Change Theme icon changes the theme that you are currently viewing. If you want to make
changes to the theme itself, you need to edit the theme.
Plugin management
Plugin management displays the details of the installed plugins, some of these are available by default
during the installation process. You can manage your existing plugs, update them and add new plugins.
This area is only available if you are an administrator.
Plugins are the heart of Hub and are self-contained features that can be individually installed and
customized to provide information about your automated processes. Some plugins also provide
development tools to assist in the building of automations.
To open the Plugin management page, click your profile icon to open the Settings page, and then
click Plugin management.
Add a plugin
When a plugin is installed, the website will automatically restart. It is therefore essential that the
installation of plugins is performed out of hours or during maintenance windows.
Update plugins
When an update is available, a number appears next to the Updates link.
This functionality is only available for Hub on-premises installations immediately following an
upgrade. The on-premises version is unable to check for updates online between upgrades.
Uplift license
The Uplift license option is only available when there has been an update to the licensing model used by
a plugin between released versions. It enables you to load a new license for your plugin outside of the
normal renewal period.
1. On the Plugin management page, click Installed.
The installed plugins display.
2. Click Uplift license for the required plugin. In the example above, the option appears for
Automated lifecycle.
The Renew license key panel displays.
3. Upload a valid license and click Finish to apply.
Renew plugins
You are given 14 days notice before the license is due to expire.
Users
User settings allow you to add, edit, and retire users accounts in the system. You are also able to set the
user's access to Hub and Interact and their roles within these. Before you configure users, it is
recommended that user roles are configured.
The Users page displays a list of existing users. You can click on a user to view their information. If only
native authentication has been configured in your environment, the Authentication type field is hidden.
To open the Users page, click your profile icon to open the Settings page, and then click Users.
Find users
The Users page includes two methods for finding users:
• Search field – This is located above the list of users. Start typing a user's name to filter the search
results, the list dynamically filters as you enter more characters.
• Filters – The filters enable you to easily find a specific user or types of users based on the selected
criteria. Click Filter to view and use the filters. By default, the filters are set to show you only the
'live' users and not the retired users. If you want to see all the users, turn off the Live filter. For more
information, see Use the filters on the Users page on page 27.
Add users
1. On the Users page, click Add user.
The Create user section displays.
The user will be able to log in to Hub, but they will not be able to perform any tasks as they
will not have access to any plugins.
• Interact roles – Select the Interact roles required for the user. If the required role has not yet
been created, you can edit the user at a later date to assign new roles. You can select more
than one role.
Users can also be added to roles from the Roles and Permissions page.
Passwords must obey the restrictions within Hub. For more information, see Hub restrictions
on page 6.
Edit users
1. On the Users page, select the required user and click Edit.
2. Change the information as required.
Retire users
1. On the Users page, select the required user and click Retire.
A message displays asking you to confirm.
You can use the Live filter to filter the user list for retired users. See Find users on page 24.
2. Click Yes.
The user is retired and the Retire icon is replaced with the Make live icon. You can use this to
reinstate the user if required. The user is also underlined in the user list to indicate they are retired.
Unlock users
If a user enters their password incorrectly five times, they will be locked out of the system for three hours.
Alternatively, you can unlock their account for them.
1. On the Users page, select the required user and click Unlock.
A notification message displays confirming the user has been successfully unlocked.
You can use the Locked filter to filter the user list for locked users. See Find users on page 24.
Change password
Users can change their own password using the Profile page (for more information, see Profile on
page 9). If a user has forgotten their password, they can use the Forgot password link on the login page.
However, you can change their password if needed. For example, you may need to do this in the scenario
where a user was an Interact Approver and they have left your organization and there are outstanding
forms to be approved in Interact by them. Depending upon your organization's policy, you could access
their account and process these.
1. On the Users page, select the required user and click Change password.
The Change password screen displays.
2. Enter a new password for the user in both fields. The password must meet the character
restrictions, however, the restriction regarding password reuse is not applied. For more
information, see Hub restrictions on page 6.
3. Click Submit.
A notification message displays confirming the user's password has been changed.
Filter Description
Username Enter the user's username, or part of their username.
Email address Enter the user's email address, or part of their email address.
Locked Select the locked status of the user from the drop-down list; the options are:
• Locked – Displays all the users who have had their accounts locked.
• Unlocked – Displays all the users with unlocked accounts.
Filter Description
Live Select the live status of the user from the drop-down list; the options are:
• Live – Displays all the users who have active log in credentials.
• Retired – Displays all the users who have been retired by the
administrator and can no longer log in.
By default, the Live filter is already turned on. You can turn this off if
you want to view all the users.
Setup status Select the setup status of the user from the drop-down list; the options are:
• Setup correctly – Displays all the users who are correctly setup within
Hub, that is, they have completed user credentials and assigned roles.
• Needs action – Displays all the users who's user accounts are not
correctly configured, for example, they may be missing their roles.
Domain Enter the name of a domain, or part of a name. This matches against the
domain names that are specified in the Authentication settings page, and
displays any users that were imported into Hub from the matching domain.
If you have entered part of a domain name, the results display for all
partial matches. There maybe users from other domains as well as the
one you intended.
Connection Enter the name of a connection, or part of a name. This matches against the
name connection names that are specified in the Authentication settings page, and
displays any users that were imported into Hub using the matching
connection.
If you have entered part of a connection name, the results display for all
partial matches. There maybe users from other connections as well as
the one you intended.
Access Select the access level of the user from the drop-down list. These are based
on the permissions level given to the user; the options are:
• Hub – Access to Hub.
• Interact – Access to Interact.
• Approver – Access to Interact with approver permissions.
Hub role(s) Enter the name of the role, or part of the role name. This searches against
any roles that have Hub set as the role type.
Interact role(s) Enter the name of a role, or part of the role name. This searches against any
roles that have Interact set as the role type.
Themes Select the theme from the drop-down list. The users who have the selected
theme are displayed.
If you have set the filters but want to view the unfiltered information again, either turn off the
required filters, or remove any settings within the filter so that it is blank.
To open the Roles and permissions page, click your profile icon to open the Settings page, and then
click Roles and permissions.
Find roles
The Roles and permissions page includes two methods for finding roles:
• Search field – This is located above the list of roles. Start typing the name of a role to filter the
search results, the list dynamically filters as you enter more characters.
• Filters – The filters enable you to easily find a specific role or roles with specific permissions based
on the selected criteria. Click Filter to view and use the filters. For more information, see Use the
filters on the Roles and permissions page on page 32.
Add roles
1. On the Roles and permissions page, click Create role.
The Create role section displays.
Edit roles
1. On the Roles and permissions page, select the required role and click Edit.
2. Change the information as required.
You cannot change the role type. If you are editing a role that displays a blue tick, you can only
amend the users assigned to the role.
Delete roles
You cannot delete a role that displays a blue tick. This is a role that was automatically created when
installing Hub or a plugin.
1. On the Roles and permissions page, select the required role and click Delete.
A message displays asking you to confirm.
2. Click Yes.
The role is deleted and a confirmation notification displays.
Filter Description
Type Select the role type from the drop-down list. The options are:
• Hub – Displays the roles which have Hub set as the role type.
• Interact – Displays the roles which have Interact set as the role type.
Description Enter a term or word to search against the text in the Role description.
Hub plugins Enter the name, or part of the name, of the Plugin that you want to search
against. For example:
• Automation lifecycle – Displays all roles which have access to ALM.
• Forms – Displays all roles which have access to Interact Forms.
• Business process – Displays all roles which have access to the Business
process plugin.
• Control Room – Displays all roles which have access to Control Room.
Interact forms Enter the name, or part of the name, of the Interact Form that you want to
search against.
Filter Description
Users Enter a user's username, or part of their username, to find the roles that are
associated with that user.
If you have entered part of a username, the roles display for all partial
matches. These may be for other users as well as the one you intended.
If you have set the filters but want to view the unfiltered information again, either turn off the
required filters, or remove any settings within the filter so that it is blank.
Registrations
The Registrations page enables you to manage registration requests that new users have raised for
access to Interact. This area is only available if you are an administrator.
Users can request an Interact user account from the registration page:
https://{hostname}/#/user-registration
The Registrations page displays the submitted registration requests, which you can approve or deny.
To open the Registrations page, click your profile icon to open the Settings page, and then click
Registrations . A numerical value is shown against the Registrations option on the Settings page if
there are outstanding requests.
Approve a request
The user will need to be assigned a role before they will be able to access any forms in Interact. You can
either do this as part of the approval process, as shown below, or you can approve the request and then
edit the user.
1. On the Registrations page, select the user and click Edit.
2. Select the required role from the drop-down list. This is the only field you can edit.
3. Click Save.
4. Click Approve.
The user is removed from the registrations list and displays on the User page. The user receives an
email providing a one-time use link to complete registration by entering a password and they can
then access Interact.
Reject a request
1. On the Registrations page, select the user and click Deny.
The access request is rejected and the user details are removed from the list.
Filter Description
Username Enter the user's username, or part of their username.
Email address Enter the user's email address, or part of their email address.
Interact role(s) Enter the name of a role, or part of the role name. This searches against any
roles that have Interact set as the role type.
If you have set the filters but want to view the unfiltered information again, either turn off the
required filters, or remove any settings within the filter so that it is blank.
Authentication settings
Authentication settings allows you to the configure a Lightweight Directory Access Protocol (LDAP)
connection to an organization’s Active Directory environment. This area is only available if you are an
administrator.
Before configuring your connection, you need to consider the number of users within your organization's
Active Directory environment. By default, the LDAP server limits the number of users that can be
synchronized to 10,000. This limit is controlled by the MaxTempTableSize value on the LDAP server. If
you have more than 10,000 users, you will need to increase the limit before syncing with Hub, otherwise
the synchronization will fail and you will not be able to select the users to import into Hub. For more
information on increasing the MaxTempTableSize value, see the Microsoft article:
https://docs.microsoft.com/en-us/troubleshoot/windows-server/identity/view-set-ldap-policy-using-
ntdsutil
To open the Authentication settings page, click your profile icon to open the Settings page, and then
click Authentication settings.
The Authentication settings page provides you with the following information and functions:
A. Edit view – Define the columns that are displayed. You can then show or hide the columns using
the toggle switches.
B. Filter – Filter the information that is displayed. You can turn on the required filters and enter or
select the appropriate information for display, for example, you could turn on the Domain filter and
enter the domain name.
C. Save view – Save your current column settings. You can enter a name for your view to make it
easily identifiable when loading views.
D. Load view – Load a saved view. You can select the required view and click Apply.
E. Add new – Add a new connection.
F. Edit – Edit the selected connection details.
G. Re-sync – Re-sync the users with Hub. You need to do this if new users are added to Active
Directory.
H. Status – This icon changes when you select a connection based on the status of the connection.
I. Delete – Delete the selected connection. You can only delete a retired connection.
J. Rows per page – Enter a number, or use the up and down arrows, to change the number of rows
seen on a page.
K. Previous and Next – Click Previous or Next to move through the pages.
If you add more than one LDAP connection into Hub which contain the same users (such as name,
email address, and domain), duplicate users will be created which could lead to login issues. When
synchronizing the users in the procedure described below, ensure that you only select the users that
you require to prevent duplicate users from being imported.
Do not use the fully qualified domain name (FQDN) of your domain. You must use the
short name format.
• LDAP Server – The hostname of the LDAP server, for example blueprism-srv1.local.
• Port Number – The port number it operates on, by default this is port 389.
• Encrypt port – Select this option if you want to encrypt the port. If you use port 636 (the
LDAPS port), you should turn on this option.
• Base DN – The starting point within the Active Directory where the system begins to look for
users, for example dc=blueprism, dc=local.
When importing a large number of users (for example, tens of thousands), the database
transaction log files for the databases AuthenticationServerDB, HubDB and InteractDB will
increase in size. If the size of the transaction log file of any of these three database is
restricted by either a maximum file size that is too small or the file is not permitted to increase
in size, the import may fail. It is therefore recommended that you enable the autogrow setting
for the database transaction log files and set the growth setting to 1024 MB, whilst ensuring
a sufficient maximum size is set to prevent the import from failing. For more information on
autogrowth, see Microsoft's documentation.
8. Click Proceed.
A list of users display. These have not yet been imported to Hub as you need to configure the
permissions and roles for the required users.
9. Select a user to import and assign the appropriate Hub roles and/or any Interact responsibilities.
If you configure a user to have a Hub Administrator role, they will have access to all the
plugins and features of Hub, including the ability to create new Database and LDAP
connections and other security features so it is important to assign this role with care.
Edit a connection
1. On the Authentication settings page, select the check box for the required connection.
2. Click Edit.
3. Edit the information as required. You can not change the domain, LDAP server, port number or
base DN.
4. Click Save.
When importing a large number of users (for example, tens of thousands), the database transaction
log files for the databases AuthenticationServerDB, HubDB and InteractDB will increase in size. If
the size of the transaction log file of any of these three database is restricted by either a maximum
file size that is too small or the file is not permitted to increase in size, the import may fail. It is
therefore recommended that you enable the autogrow setting for the database transaction log files
and set the growth setting to 1024 MB, whilst ensuring a sufficient maximum size is set to prevent
the import from failing. For more information on autogrowth, see Microsoft's documentation.
When additional users are added to Active Directory, those users must be synchronized with Hub.
1. On the Authentication settings page, select the check box for the required connection.
2. Click Re-Sync.
A message displays above the list of users showing the number of synced users (those with valid
information in Active Directory – first name, last name username and email) against the total
number of users found. Only synced users are displayed in the list. You will need to configure the
permissions and roles for the required users.
For more information about the Active Directory Attributes that supply Hub with the first
name, last name username and email, see Add a new connection on page 37. Hub will only
sync users which have information in all the mapped attributes.
3. Select the required user to add to the Hub user base, assigning the appropriate Hub roles and/or
any Interact responsibilities.
4. Repeat for all required users.
5. Click Save access and roles.
Only the users that have had their roles and permissions defined are saved and the Users page
displays with the new users shown.
Retiring a connection does not affect the status of the associated users – users can still log in and
use the applications. All users associated with an LDAP connection can be retired by deleting the
connection.
1. On the Authentication settings page, select the check box for the required connection.
If the connection is:
• Live, the Status icon displays as Retire.
• Retired, the Status icon displays as Make Live.
2. To retire a connection:
a. Click Retire.
A message displays asking you to confirm.
b. Click Yes.
The connection is retired and Retire changes to Make Live.
3. To make a retired connection live, click Make Live.
The connection is instantly reinstated and Make Live changes to Retire.
You can use the Live filter to filter the list for retired connections.
Delete a connection
You can only delete a retired connection.
1. On the Authentication settings page, select the check box for the required connection.
2. Click Delete.
A message displays asking you to confirm.
3. Click Yes.
The connection is deleted and all users associated with it are retired.
Filter Description
Live Select the status of the connection from the following options:
• Live – Displays the active connections; those that have not been retired.
• Retired – Displays the connections that have been retired by an
administrator.
Filter Description
Connection Enter the full or partial name of a connection.
name
LDAP Server Enter the hostname of the server, or part of the server hostname.
Base DN Enter the Base DN, or part of the Base DN to match against.
Domain Enter the full or partial name of a domain.
Number of Enter a numerical range:
user imports • In the first field, enter the lowest number of imports.
• In the second field, enter the highest number of imports.
This displays any connections that have imported users within that range.
Last sync Enter a date range:
• In the first field, select the earliest date.
• In the second field, select the latest date.
• If required, adjust the time fields. By default, the earlier date has the time
00:00:00 and the later date has the time 23:59:59, thereby including the
full day.
This displays any connections that have synced during this time frame.
Synced by Enter a user's username, or part of their username.
If you have entered part of a username, the results display for all partial
matches. These may be for other users as well as the one you intended.
If you have set the filters but want to view the unfiltered information again, either turn off the
required filters, or remove any settings within the filter so that it is blank.
Service accounts
The Service accounts page allows you to manage the authenticated application accounts. This area is
only available if you are an administrator.
Service accounts are used by applications that need to get access tokens for their own use rather than on
behalf of a user. These access tokens can then be used to make authenticated requests to APIs. The APIs
that service accounts can get access tokens for are:
• Authentication Server API – A service account must be created for any applications that integrate
with the Authentication Server API. For more details, see the Authentication Server configuration
guide.
• Blue Prism API – A service account must be created for any third-party applications that integrate
with the Blue Prism API. For more details, see the Blue Prism API install guide.
To open the Service accounts page, click your profile icon to open the Settings page, and then click
Service accounts.
The Service accounts page provides you with the following information and functions:
A. Edit view – Define the columns that are displayed. You can then show or hide the columns using
the toggle switches.
B. Filter – Filter the information that is displayed. You can turn on the required filters and enter or
select the appropriate information for display, for example, you could turn on the Permissions filter
and select Blue Prism API.
C. Save view – Save your current column settings. You can enter a name for your view to make it
easily identifiable when loading views.
D. Load view – Load a saved view. You can select the required view and click Apply.
E. Regenerate secret – Create a new secret for an existing service account.
F. Add account – Add a new service account.
G. Edit account – Edit the details of an existing service account.
H. Delete account(s) – Delete one or more service accounts.
I. Rows per page – Enter a number, or use the up and down arrows, to change the number of rows
seen on a page.
J. Previous and Next – Click Previous or Next to move through the pages of service accounts.
The Add a service account dialog displays with a generated secret, which will be used to get the
access token to the selected API(s).
5. Click the Copy to Clipboard icon to copy the generated secret to your clipboard.
Regenerate secret
If you have misplaced a previously generated secret for an existing service account, you can generate a
new secret.
1. On the Service accounts page, select the required service account and click Regenerate secret.
The new secret for the service account displays.
2. Click the Copy to Clipboard icon to copy the generated secret to your clipboard.
3. Click OK to close the dialog.
Filter Description
Friendly Name Enter the service account name, or part of a name.
ID Enter the service account identifier, or part of the identifier.
Permissions Select the appropriate permission level option. You can select more than one
option. If you do not select any permission levels, all levels are included on
the Service accounts page.
If you have set the filters but want to view the unfiltered information again, either turn off the
required filters, or remove any settings within the filter so that it is blank.
Using Hub
This section details the user functionality in Hub. What the user sees and has access to is determined by
the role they have been assigned. Plugins are assigned to roles and then users are allocated a specific
role, thereby inheriting the plugins.
In this topic:
• Localization
• Dashboards
• Automation Lifecycle Management plugins
• Control Room plugin
• Interact plugin
Localization
When you open the login page for Authentication Server, localization settings are automatically applied
from your web browser. The login page and Hub display in the language most compatible with the
language settings configured in the browser. If the language selected in your browser settings is not
supported, English is used as the default. If required, you can manually change the language you want to
use from the drop-down list on the login page. The supported languages are:
• English (United States)
• French (Français)
• German (Deutsch)
• Japanese (日本 語)
• Spanish (Latin American) (Español)
• Simplified Chinese (中文 )
Dashboards
When first starting Hub the default display is a blank Hub dashboard – this is the same whether you are a
Hub administrator or a standard Hub user.
The dashboard is a configurable page that provides a tailored view of your automation processes. To
configure information displayed by the dashboard, add widgets. You can also create multiple dashboards
to represent different views of the information available to enable you to efficiently manage your
automations.
Create a dashboard
1. On the Dashboard page, click Create dashboard.
2. Enter a name and a description for the dashboard.
3. Click Save.
A notification message displays confirming the dashboard has been created. You are now ready to
add widgets to your dashboard.
Add widgets
Widgets are the dashboard components that can be used to visually display different kinds of
information, for example, the Business Process Overview widget. Up to 20 widgets can be added to each
dashboard.
1. Click Add widgets to display a list of available widgets.
2. To view more details about a widget, click its information button.
Information about the widget displays, for example:
Configure widgets
A widget can be:
• Moved and resized – Move widgets by dragging and dropping to the required position on the
dashboard. Widgets can also be resized by grabbing the bottom right corner and dragging to fit
to the size required.
• Customized – Many of the widgets are customizable. Click Edit widgets and click Options next to
the required plugin.
Remove a widget
1. Click Edit widgets.
2. Click Remove on the required widget.
The widget is removed from the dashboard.
Delete a dashboard
1. On the Dashboard page, click Load dashboard.
A list of available dashboards displays.
2. Click the delete icon against the required dashboard.
A message displays asking you to confirm.
3. Click Yes to delete the dashboard.
A notification message displays confirming the dashboard has been deleted.
The Blue Prism Digital Workers provide an unparalleled skill and capability set with further use cases
being addressable with each new release. Whilst capability is important, Blue Prism have paid equal
attention to the usability during the delivery cycle, ensuring enterprises are provided with guard rails to
ensure best practices are met.
Using Blue Prism’s Automation Lifecycle Management (ALM) capability within Hub, enterprises that are
early on in their RPA/IA journey can benefit from application-driven controls to ensure the key milestones
of a successful delivery are met.
The ALM plugin provides a framework for business analysts to:
• Capture the process definition of the business process
• Delivering exception handling in a consistent manner
• Review and sign-off the process structure.
In addition, ALM includes Wireframer which enables the efficient definition of business objects and
actions, using best practice techniques, that can be used as part of an automation process. The benefits
of designing using this methodology is that it allows the developers to rapidly deploy business objects
and actions that will form the structure of the business process being automated.
For more information, see the ALM user guide and the Wireframer user guide.
The Control Room plugin allows you to monitor your digital workforce in a web client, and run schedules.
It provides the following features:
• Work Queues – Monitor the status of work queue items and track queue activity.
• Sessions – View, filter, and organize session activity in each environment.
• Schedules and Tasks – View, run, and monitor schedules and tasks.
• Digital Worker Health – View and monitor the Digital Workers in each environment.
The Control Room plugin also provides a number of dashboard widgets, which you can apply and
customize to monitor your Blue Prism environments at a glance. These are:
• Monthly utilization diary – Enables you to view the utilization of your digital workforce for each
day of a month.
• Utilization chart – Enables you to view the utilization efficiency of your digital workforce.
• Utilization heatmap – Enables you to view patterns, peaks and troughs of activity for the digital
workforce.
• Work queue compositions – Enables you to view the composition of work queue items across
your work queues.
For more information, see the Control Room user guide.
Interact plugin
The Interact plugin is an optional service that requires an additional license key to operate and
forms part of the Interact service offering.
Forms
As a digital workforce expands the addressable use cases of an enterprise, there is a further need for
Digital Workers and humans to collaborate in the end-to-end execution of a business process. In
addition, innovative ways of assigning work to a digital workforce are required to provide flexibility on
who can interact with the resource. Blue Prism Interact provides new and existing Blue Prism users with
a collaboration interface for an end user's interaction with their digital workforce within a business
process. Initiate, verify, receive and authorize varied work related to your business processes. In addition,
Blue Prism Interact reduces the skill criteria required by allowing users to create dynamic web interfaces
either by using the no-code form designer or using a Blue Prism Visual Business Object (VBO) to create
forms based on the business process requirements.
Blue Prism Interact functionality is split across two Blue Prism components; firstly, a developer utilizing
Hub and the Forms plugin to create and publish Forms for an end user to utilize; secondly the end user
interface where they can, by utilizing published Forms, interact with the digital workforce.
For more information, see the Interact plugin user guide.