NOTE :

1) All cadets must ensure that all their relevant CRB tasks, Project work (including the Index
page) and all relevant activity work books to be appropriately signed, dated and stamped by
the STO.

2) Each page of the task summary record should also be appropriately signed, dated and
stamped by the STO.

3) All cadets must report to this institute with their original CRB, Project file and Activity
workbook after sign off from each vessel.

4) To inform institute DLP office soon after you join your first vessel in the prescribed format by
email. Email id : dlp@tsrahaman.org Tel : 02227212801

4.5. On board training:

4.5.1. The duration of Structured Shipboard Training Programme(SSTP) is 18

months .During this period a cadet needs to complete specific tasks and
assignments. The SSTP material provided to the cadet also serves as the evidence
of completion of these assignments and tasks.
The SSTP materials help the sponsoring company and other stakeholders to
monitor the cadet’s progress as they go through their onboard training. It is
therefore extremely important for the cadets to keep these materials up to date
at all times.
Cadets must ensure that they record all the training sessions they have
undertaken and that they have obtained the signatures from the designated
officers providing the training.

SSTP materials should be handled with utmost care and like official
documents. Cadets are reminded that making correction of any entry in the
record book by overwriting, and use of correction inks (such as white ink) etc.
are not allowed. Instead corrections can be made by striking through and by putting appropriate
initial or signature and appropriate stamp of the STO.
Responsibility of completion and safe keeping of all SSTP documents lies with
the cadet.

If a wrong entry has been made it should immediately be struck through with a single
line in such a way that the wrong entry is still legible. The wrong entry should be
signed and dated by the person making the original entry. Responsibility of completion
and safe keeping of all SSTP documents lies with the cadet.

4.5.2 It is advised that the cadet keeps photocopies or scanned copies of all relevant
pages as a backup so as to provide evidence in case any training material
and/or the record book is damaged or lost.

In case of such loss or damage on board, notification of the same has to be

made through the Master to the pre-sea maritime training institute and the
shipping company CTO. In case the loss or damage takes place ashore, the
cadet is required to immediately notify his institute and the shipping company
and lodge a Police FIR.
 Pre sea maritime training institute will keep a record of any such damage or
loss of SSTP materials. After verification of facts, the institute will issue
new SSTP document to the cadet. Any photocopy or scanned copy of the
pages from the damaged or lost material may be endorsed by the pre-sea
maritime training institute after proper scrutiny.

The cadet is responsible for the safe keeping of the materials. All entries made
in these documents should be genuine.

4.5.3. Instructions to cadets regarding training and maintaining discipline

onboard:

 Write down what you want to get out of your training on the ship, and create a
programme for yourself.
 Make a time management plan to maximise the training.
 Find out in advance what training aids will be available (checklists, books,
manuals, videos/DVDs, internet, computer-based learning etc.) and use them
when you are on the ship.
 Once you are on board, find out where the regulation books (STCW, the
International Convention for the Prevention of Pollution from Ships [MARPOL]
etc.) are.
 Find out who has experience in your chosen area of interest and make a list of
questions you could ask them that are not readily available elsewhere.
 Take an interest in everything and use any opportunity to observe or take part
in an operation, maintenance and repair.
 Keep your CRB in good condition. It is this document that will be making an
impression on the assessor.
 Makes sure that the relevant officers sign off on your tasks weekly, as a
minimum.
 Hand your CRB to the STO once a week for inspection
 If you should find it difficult to do a task, go and talk to your STO as soon as
possible - he will be able to advise you. It is best not to fall behind with
onboard training.
 Maintain Strict discipline onboard - develop a sense of duty and responsibility
towards the work you perform.
 Wake up early, wash clothes, make the bed, make the room, and maintain
spotless cabins/W.C.
 Wear only uniform or boiler suits when on board the ship and wear civvies
only when going ashore
 Do not have your meals in duty mess or crew mess room. Cadet should
have meals in the Officer’s Mess Room in Uniform only.
 Never lie as team spirit and mutual trust are the integral part of on-board
culture
 Maintain the right decorum on board.
 Maintain strict punctuality.
 Be a keen learner, keep your eyes and ears open to understand what is
happening around you. Clarify your doubts with seniors at appropriate time
and be thankful for all that is taught.
 Show enthusiasm and initiative; develop the attitude and ability to work hard to
complete a difficult task properly and on-time.
 4.5.4 Safety is of paramount importance, keep safety as your primary focus whenever
any activity is undertaken. Identify the hazards involved, assess the risk and take
proper safety precautions when carrying out a task.
Never run but walk fast, always maintain 3-point contact when climbing ladder and
stairs. Ensure that the correct personal protective equipment is worn at all times. If
you feel safety is compromised at any time, immediately contact a senior officer.

4.5.5 The Cadet Record Book lists the practical tasks required to be carried out on
board. The task list is given in Section 8 of the CRB, in accordance with the
STCW convention as amended in 2010.

4.5.6 On receipt of the CRB, the Cadet should complete the information required in
Section 3 (General Information).

4.5.7 Section 4 of the CRB provides the overview of task progression. The Cadet is
responsible for the regular and timely submission of his CRB for inspection
and review by the Master, STO and CTO. The task summary record in Section 4.4
should be used for recording the tasks completed in Section 8 and is to be kept
updated. Any additional video, computer based training programme and on line
training modules should be recorded in Section 4.5 of the CRB.

4.5.8 As soon as possible upon joining each vessel, Section 5of the CRB concerning
details of Shipboard Safety and Security Familiarization should be completed.

After joining a vessel, it is the responsibility of the cadet to fill in all the ship’s particulars in Section
6of the CRB as soon as possible.

4.5.4 Section 8 of the CRB contains the list of competences / tasks which should be
progressively completed. The tasks in the SSTP Record Book are based on
main functions (navigation, cargo handling and stowage, controlling the operation
of the ship and care for persons on board) in accordance with the STCW
convention as amended in 2010 (STCW 2010 Table A-II/1). The competences for
Ship Security are also included in the CRB based on STCW (convention as amended
in 2010) Table A-VI/6-1.

4.5.5 The SSTP Record Book also addresses tasks for specialized vessels such as Oil
Tankers, Chemical Tankers, Gas Carriers, Passenger ships, Ro-Ro ships, Ships
operating in Polar Waters/ Ice conditions, Dynamic positioning vessels and offshore
vessels as per STCW requirements. These tasks to be completed only in case the
cadet sails on that type of ship.

4.5.6 The designed tasks are directly relevant to the competences required by STCW
convention as amended in 2010 .The aim is for the Cadet to be “considered
proficient” in all of these competences by the end of the cadetship period. All the
competences designated are based on the practical tasks carried out on board.

4.5.7 The task summary record in Section 4.4 should be used for recording the tasks
completed in Section 8 and be kept updated.
4.5.8 The CRB should be submitted by the cadet to the Shipboard Training Officer on
joining the ship and subsequently every week for monitoring progress. CRB should
be submitted to the STO once a month for documenting STO’s monthly review and
thereafter to the Master.
The training programme shall be reviewed by the shipping company personnel
periodically when they visit the ship (eg: Auditors, Superintendents) to monitor the
progress of the training and the Cadet Training Officer (CTO) after each tenure on the
vessel.
All comments in the CRB should be in reference to cadet’s progress in training and
competence alone. Example can be seen in the CRB in the relevant section (Section
4 of the CRB).

4.5.9 Any additional video, computer based training programme and on line training
modules should be recorded in Section 4.5 of the CRB. In case additional pages are
required, they may be filled and stapled to this section.

4.5.10 Bridge Watch keeping: As per requirement, cadet must complete a minimum of 6
months of bridge watch-keeping (180 watches of 4 hrs. each) along with a certified
officer.
A cadet shall keep watches with Chief Officer and other navigating officers during
passages through all areas of the world with conditions of clear and restricted
visibility. A record of all Bridge Watches kept must be maintained as per CRB
(Section 9.1).

4.5.11 Steering: Each cadet should complete at least total of 40 hours of steering practice,
broken up between open waters, coastal waters, congested waters and pilotage
waters.
The cadet must try and complete the required 40 hours of steering on the first ship
itself. On each vessel, the Master is to carry out a test and if found proficient, the
‘Steering Certificate’ to be signed in the CRB (Section 9.5). “Steering by sight without
aid of compass” is an essential part of the steering training and it should be practiced
diligently so as to be proficient. Proper record of hand steering shall be maintained in
section 9.2 of the Cadet Record Book. A precise record should be kept of the Cadet’s
seagoing service including time spent on steering
4.5.12 Port watches: The CRB contains format for keeping a record of port watches kept.
The record is to be maintained in a separate file.
4.5.24 Engine Room Watch keeping: A cadet is required to get familiar with the engine
room machineries especially work shop activities and arrival/departure procedures.
A cadet is required to keep at least 20 hours of Engine Room
Watch keeping. This should be recorded as per the format given in Section 9.7 of the
CRB.

4.5.25. Deck Cadet Shipboard Activity Workbook: The CRB is supplemented by a Deck
Cadet Shipboard Activity Workbook. The purpose of the Activity Work Book is to
ensure maintenance of a written record of the relevant tasks carried out onboard.
Completion of tasks requiring documented evidence, such as calculations and
procedures which are to be recorded in this Activity Work Book. Additional pages may
be used and stapled to the relevant activity task in case the space available for the
write-up is insufficient.
4.5.26. Deck Cadet Shipboard Activity Work Book-Supplements: Completion of tasks
requiring documented evidence, such as calculations or lists of procedures relating to

cargo operations on specialized ships (Oil Tankers, Chemical Tankers or Gas

Carriers) are to be recorded in these supplements to ensure a written record of the
tasks carried out on board. The Work Book/s should be submitted to the Shipboard
Training Officer (STO) on joining the ship and subsequently every month for
inspection. The Shipboard Training Officer should inspect the Work Book together
with the Record Book to check the Cadet’s progress.

4.5.27. Project Work file: The Cadet is also required to do the project work as provided in
Section 10 of the SSTP Record Book.
A Project work file is to be maintained. Projects should be done regularly, so that the
requisite numbers are completed every semester. Project file should have an Index.
Index should have the serial number, date, topic name, and page numbers.
Appendix3 provides the format of the Index for the Project Workbook. Prior signing off
from the ship, STO should sign at the bottom of each index page with date and
stamp. Each page of a project should be numbered and each project should be
signed, dated and stamped by STO on the last page of the project.
Project work is divided into two broad categories: Generic and Ship-type specific. The
generic category has projects which are applicable to any type of ship so that the
cadet can complete them on any ship that he joins. The ship type specific projects
would be done depending on the type of ship he is on at that time.
Projects concerning Navigation and controlling the operation of the ships and care
for persons on board are compulsory for all cadets. The projects are further
prioritized into the three semesters. Additional projects are required to be carried out
depending upon the ship type- for example Container vessels, Bulk carriers, Heavy
lift vessels, Car carriers/ Ro-Ro vessels, Forest product carriers and Offshore
vessels.
4.5.28. Cadets are warned that fraudulent practices such as forging signature,
copying another cadets work book or submitting a project file of another
cadet, shall be dealt with severely and could entail those tasks/projects to be
redone with a penalty of additional seatime.

4.5.29. In case a cadet needs additional copies of any page of the CRB for record keeping or
certification (Example Record of Bridge watch keeping, Record of steering, Bridge
watch keeping certificate, Port watch keeping certificate etc.) he /she is advised to
take a photocopy of the relevant page and get it signed (with date) and stamped by
the STO.

4.5.30. On sign-off from each ship

Prior sign off from each ship a cadet shall ensure that following are completed
a. Section 5 and Section 6 of CRB are completed
b. Section 7, 8 and 10 of CRB are appropriately signed, stamped and dated
c. All relevant certificates in Section 9 of CRB are appropriately signed, stamped and
dated.
11. Sample format: Intimation to Pre-Sea maritime training institute regarding
vessel joining

Name of Cadet:

IMU enrolment number:

Passport No: CDC No:

InDos No:

Ship No. Vessel Name Type of Ship Shipping RPSL

Company number

Ship 1

Ship 2

Ship 3

Ship 4
 IMU
DECK CADET
STRUCTURED SHIP BOARD TRAINING PROGRAMME
PROJECT FILE

NAME: ___________________________________________________
IMU ENROLMENT No. ______________________________________
INDoS No. _______________________________________________
DATE: From : _______________________________________
To : _______________________________________

PROJECT WORK
INDEX

Sr. No Project Name Page Nos. Date

STO Signature, date and stamp to be taken prior sign off from each ship: