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Keyboard shortcuts for Microsoft Office Word

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The keyboard shortcuts that are described in this Help topic refer to the U.S. keyboard layout. Keys
on other layouts might not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are
separated by a plus sign (+) in Microsoft Office Word 2007 Help. For keyboard shortcuts in which you
press one key immediately followed by another key, the keys to press are separated by a comma (,).

To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.

In this article

Microsoft Office basics

Navigating the Ribbon user interface

Quick reference for Microsoft Office Word

Function key reference

Microsoft Office basics

Display and use windows

To do this Press

Switch to the next window. ALT+TAB

Switch to the previous window. ALT+SHIFT+TAB

Close the active window. CTRL+W or

CTRL+F4

Restore the size of the active window after you maximize it. ALT+F5

Move to a task pane from another pane in the program window (clockwise F6
direction). You may need to press F6 more than once.

Move to a task pane from another pane in the program window SHIFT+F6
(counterclockwise direction).

When more than one window is open, switch to the next window. CTRL+F6

Switch to the previous window. CTRL+SHIFT+F6

Maximize or restore a selected window. CTRL+F10

Copy a picture of the screen to the Clipboard. PRINT SCREEN

Copy a picture of the selected window to the Clipboard. ALT+PRINT

SCREEN

Use dialog boxes

To do this Press

Move from an open dialog box back to the document, for dialog ALT+F6
boxes such as Find and Replace that support this behavior.

Move to the next option or option group. TAB

Move to the previous option or option group. SHIFT+TAB

Switch to the next tab in a dialog box. CTRL+TAB

Switch to the previous tab in a dialog box. CTRL+SHIFT+TAB

Move between options in an open drop-down list, or between Arrow keys

options in a group of options.

Perform the action assigned to the selected button; select or clear SPACEBAR
the selected check box.

Select an option; select or clear a check box. ALT+ the letter underlined in
an option

Open a selected drop-down list. ALT+DOWN ARROW

Select an option from a drop-down list. First letter of an option in a

drop-down list

Close a selected drop-down list; cancel a command and close a ESC

dialog box.
 Run the selected command. ENTER

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a
folder.

To do this Press

Move to the beginning of the entry. HOME

Move to the end of the entry. END

Move one character to the left or right. LEFT ARROW or RIGHT ARROW

Move one word to the left. CTRL+LEFT ARROW

Move one word to the right. CTRL+RIGHT ARROW

Select or unselect one character to the left. SHIFT+LEFT ARROW

Select or unselect one character to the right. SHIFT+RIGHT ARROW

Select or unselect one word to the left. CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the right. CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry. SHIFT+HOME

Select from the insertion point to the end of the entry. SHIFT+END

Use the Open and Save As dialog boxes

To do this Press

Display the Open dialog box. CTRL+F12 or CTRL+O

Display the Save As dialog box. F12

Go to the previous folder. ALT+1

Up One Level button: Open the folder one level above the open folder. ALT+2
Delete button: Delete the selected folder or file. DELETE

Create New Folder button: Create a new folder. ALT+4

Views button: Switch among available folder views. ALT+5

Display a shortcut menu for a selected item such as a folder or file. SHIFT+F10

Move between options or areas in the dialog box. TAB

Open the Look in list. F4 or ALT+I

Update the file list. F5

Undo and redo actions

To do this Press

Cancel an action. ESC

Undo an action. CTRL+Z

Redo or repeat an action. CTRL+Y

Access and use task panes and galleries

To do this Press

Move to a task pane from another pane in the program window. (You may F6
need to press F6 more than once.)

When a menu is active, move to a task pane. (You may need to press CTRL+TAB
CTRL+TAB more than once.)

When a task pane is active, select the next or previous option in the task TAB or SHIFT+TAB
pane.

Display the full set of commands on the task pane menu. CTRL+SPACEBAR

Perform the action assigned to the selected button. SPACEBAR or ENTER

Open a drop-down menu for the selected gallery item. SHIFT+F10

Select the first or last item in a gallery. HOME or END

 Scroll up or down in the selected gallery list. PAGE UP or PAGE
DOWN

Close a task pane

Press F6 to move to the task pane, if necessary.

Press CTRL+SPACEBAR.

Use the arrow keys to select Close, and then press ENTER.

Access and use smart tags

To do this Press

Display the shortcut menu for the selected item. SHIFT+F10

Display the menu or message for a smart tag or for the AutoCorrect Options ALT+SHIFT+F10
button or the Paste options button . If more than one smart tag is present,
switch to the next smart tag and display its menu or message.

Select the next item on a smart tag menu. DOWN

ARROW

Select the previous item on a smart tag menu. UP ARROW

Perform the action for the selected item on a smart tag menu. ENTER

Close the smart tag menu or message. ESC

Tips

You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must
have a sound card. You must also have Microsoft Office Sounds installed on your computer.

If you have access to the World Wide Web, you can download Microsoft Office Sounds from the
Microsoft Office Online Web site. After you install the sound files, do the following in Microsoft
Office Access 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, or Microsoft
Office Word 2007:

Press ALT+F to open the menu under the Microsoft Office Button , and then press I to open
Program Options.

Press A to select Advanced, and then press TAB to move to the Advanced Options for working with
Program.
Press ALT+S twice to move to the Provide feedback with soundcheck box, which is under General,
and then press SPACEBAR.

Press TAB repeatedly to select OK, and then press ENTER.

Note When you select or clear this check box, the setting affects all Office programs that support
sound.

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Navigating the Ribbon user interface

Access any command with a few keystrokes

Access keys provide a way to quickly use a command by pressing a few keys, no matter where you
are in the program. Every command in Office Word 2007 can be accessed by using an access key.
You can get to most commands by using two to five keystrokes. To use an access key:

Press ALT.

The KeyTips are displayed over each feature that is available in the current view.

The above image was excerpted from Training on Microsoft Office Online.

Press the letter shown in the KeyTip over the feature that you want to use.

Depending on which letter you press, you may be shown additional KeyTips. For example, if the
Home tab is active and you press I, the Insert tab is displayed, along with the KeyTips for the groups
on that tab.

Continue pressing letters until you press the letter of the command or control that you want to use.
In some cases, you must first press the letter of the group that contains the command.

Note To cancel the action that you are taking and hide the KeyTips, press ALT.
 Change the keyboard focus without using the mouse

Another way to use the keyboard to work with Ribbon programs is to move the focus among the
tabs and commands until you find the feature that you want to use. The following table lists some
ways to move the keyboard focus without using the mouse.

To do this Press

Select the active tab of the Ribbon and activate the access ALT or F10. Press either of these keys
keys. again to move back to the document
and cancel the access keys.

Move to another tab of the Ribbon. F10 to select the active tab, and then
LEFT ARROW or RIGHT ARROW

Hide or show the Ribbon. CTRL+F1

Display the shortcut menu for the selected command. SHIFT+F10

Move the focus to select each of the following areas of the F6

window:

Active tab of the Ribbon

Any open task panes

Toolbar at the bottom of the window

Your document

Move the focus to each command on the Ribbon, forward or TAB or SHIFT+TAB
backward, respectively.

Move down, up, left, or right, respectively, among the items DOWN ARROW, UP ARROW, LEFT
on the Ribbon. ARROW, or RIGHT ARROW

Activate the selected command or control on the Ribbon. SPACEBAR or ENTER

Open the selected menu or gallery on the Ribbon. SPACEBAR or ENTER

Activate a command or control on the Ribbon so you can ENTER

modify a value.

Finish modifying a value in a control on the Ribbon, and ENTER

move focus back to the document.
 Get help on the selected command or control on the F1
Ribbon. (If no Help topic is associated with the selected
command, a general Help topic about the program is shown
instead.)

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Quick reference for Microsoft Office Word

Common tasks in Microsoft Office Word

To do this Press

Create a nonbreaking space. CTRL+SHIFT+SPACEBAR

Create a nonbreaking hyphen. CTRL+HYPHEN

Make letters bold. CTRL+B

Make letters italic. CTRL+I

Make letters underline. CTRL+U

Decrease font size one value. CTRL+SHIFT+<

Increase font size one value. CTRL+SHIFT+>

Decrease font size 1 point. CTRL+[

Increase font size 1 point. CTRL+]

Remove paragraph or character formatting. CTRL+SPACEBAR

Copy the selected text or object. CTRL+C

Cut the selected text or object. CTRL+X

Paste text or an object. CTRL+V

Paste special CTRL+ALT+V

Paste formatting only CTRL+SHIFT+V

Undo the last action. CTRL+Z

 Redo the last action. CTRL+Y

Open the Word Count dialog box. CTRL+SHIFT+G

Working with documents and Web pages

Create, view, and save documents

To do this Press

Create a new document of the same type as the current or most recent CTRL+N
document.

Open a document. CTRL+O

Close a document. CTRL+W

Split the document window. ALT+CTRL+S

Remove the document window split. ALT+SHIFT+C

Save a document. CTRL+S

Find, replace, and browse through text

To do this Press

Find text, formatting, and special items. CTRL+F

Repeat find (after closing Find and Replace window). ALT+CTRL+Y

Replace text, specific formatting, and special items. CTRL+H

Go to a page, bookmark, footnote, table, comment, graphic, or other location. CTRL+G

Switch between the last four places that you have edited. ALT+CTRL+Z

Open a list of browse options. Press the arrow keys to select an option, and ALT+CTRL+HOME
then press ENTER to browse through a document by using the selected option.

Move to the previous edit location. CTRL+PAGE UP

Move to the next edit location. CTRL+PAGE

DOWN
 Switch to another view

To do this Press

Switch to Print Layout ALT+CTRL+P

view.

Switch to Outline view. ALT+CTRL+O

Switch to Draft view. ALT+CTRL+N

Outline view

To do this Press

Promote a paragraph. ALT+SHIFT+LEFT ARROW

Demote a paragraph. ALT+SHIFT+RIGHT ARROW

Demote to body text. CTRL+SHIFT+N

Move selected paragraphs up. ALT+SHIFT+UP ARROW

Move selected paragraphs down. ALT+SHIFT+DOWN ARROW

Expand text under a heading. ALT+SHIFT+PLUS SIGN

Collapse text under a heading. ALT+SHIFT+MINUS SIGN

Expand or collapse all text or headings. ALT+SHIFT+A

Hide or display character formatting. The slash (/) key on the numeric keypad

Show the first line of body text or all body text. ALT+SHIFT+L

Show all headings with the Heading 1 style. ALT+SHIFT+1

Show all headings up to Heading n. ALT+SHIFT+n

Insert a tab character. CTRL+TAB

Print and preview documents

To do this Press
Print a document. CTRL+P

Switch in or out of print preview. ALT+CTRL+I

Move around the preview page when zoomed in. Arrow keys

Move by one preview page when zoomed out. PAGE UP or PAGE DOWN

Move to the first preview page when zoomed out. CTRL+HOME

Move to the last preview page when zoomed out. CTRL+END

Review documents

To do this Press

Insert a comment. ALT+CTRL+M

Turn change tracking on or off. CTRL+SHIFT+E

Close the Reviewing Pane if it is ALT+SHIFT+C

open.

Full Screen Reading view

Note Some screen readers may not be compatible with Full Screen Reading view.

To do this Press

Go to beginning of HOME
document.

Go to end of document. END

Go to page n. n, ENTER

Exit reading layout view. ESC

References, footnotes, and endnotes

To do this Press

Mark a table of contents entry. ALT+SHIFT+O

Mark a table of authorities entry (citation). ALT+SHIFT+I

 Mark an index entry. ALT+SHIFT+X

Insert a footnote. ALT+CTRL+F

Insert an endnote. ALT+CTRL+D

Work with Web pages

To do this Press

Insert a hyperlink. CTRL+K

Go back one page. ALT+LEFT ARROW

Go forward one page. ALT+RIGHT ARROW

Refresh. F9

Edit and move text and graphics

Delete text and graphics

To do this Press

Delete one character to the left. BACKSPACE

Delete one word to the left. CTRL+BACKSPACE

Delete one character to the right. DELETE

Delete one word to the right. CTRL+DELETE

Cut selected text to the Office Clipboard. CTRL+X

Undo the last action. CTRL+Z

Cut to the Spike. CTRL+F3

Copy and move text and graphics

To do this Press

Open the Office Clipboard Press ALT+H to move to the Home

tab, and then press F,O.
Copy selected text or graphics to the Office Clipboard. CTRL+C

Cut selected text or graphics to the Office Clipboard. CTRL+X

Paste the most recent addition to the Office Clipboard. CTRL+V

Move text or graphics once. F2 (then move the cursor and

press ENTER)

Copy text or graphics once. SHIFT+F2 (then move the cursor

and press ENTER)

When text or an object is selected, open the Create New ALT+F3

Building Block dialog box.

When the building block — for example, a SmartArt graphic — SHIFT+F10

is selected, display the shortcut menu that is associated with
it.

Cut to the Spike. CTRL+F3

Paste the Spike contents. CTRL+SHIFT+F3

Copy the header or footer used in the previous section of the ALT+SHIFT+R
document.

Insert special characters

To insert this Press

A field CTRL+F9

A line break SHIFT+ENTER

A page break CTRL+ENTER

A column break CTRL+SHIFT+ENTER

An em dash ALT+CTRL+MINUS SIGN

An en dash CTRL+MINUS SIGN

An optional hyphen CTRL+HYPHEN

 A nonbreaking hyphen CTRL+SHIFT+HYPHEN

A nonbreaking space CTRL+SHIFT+SPACEBAR

The copyright symbol ALT+CTRL+C

The registered ALT+CTRL+R

trademark symbol

The trademark symbol ALT+CTRL+T

An ellipsis ALT+CTRL+PERIOD

A single opening CTRL+`(single quotation mark), `(single quotation mark)

quotation mark

A single closing CTRL+' (single quotation mark), ' (single quotation mark)
quotation mark

Double opening CTRL+` (single quotation mark), SHIFT+' (single quotation mark)
quotation marks

Double closing CTRL+' (single quotation mark), SHIFT+' (single quotation mark)
quotation marks

An AutoText entry ENTER (after you type the first few characters of the AutoText entry
name and when the ScreenTip appears)

Insert characters by using character codes

To do this Press

Insert the Unicode character for the specified Unicode (hexadecimal) The character code,
character code. For example, to insert the euro currency symbol ( ), type ALT+X
20AC, and then hold down ALT and press X.

Find out the Unicode character code for the selected character ALT+X

Insert the ANSI character for the specified ANSI (decimal) character code. ALT+the character
For example, to insert the euro currency symbol, hold down ALT and press code (on the numeric
0128 on the numeric keypad. keypad)

Select text and graphics

Select text by holding down SHIFT and using the arrow keys to move the cursor.
 Extend a selection

To do this Press

Turn extend mode on. F8

Select the nearest character. F8, and then press LEFT ARROW or RIGHT ARROW

Increase the size of a selection. F8 (press once to select a word, twice to select a sentence,
and so on)

Reduce the size of a selection. SHIFT+F8

Turn extend mode off. ESC

Extend a selection one character to SHIFT+RIGHT ARROW

the right.

Extend a selection one character to SHIFT+LEFT ARROW

the left.

Extend a selection to the end of a CTRL+SHIFT+RIGHT ARROW

word.

Extend a selection to the beginning of CTRL+SHIFT+LEFT ARROW

a word.

Extend a selection to the end of a line. SHIFT+END

Extend a selection to the beginning of SHIFT+HOME

a line.

Extend a selection one line down. SHIFT+DOWN ARROW

Extend a selection one line up. SHIFT+UP ARROW

Extend a selection to the end of a CTRL+SHIFT+DOWN ARROW

paragraph.

Extend a selection to the beginning of CTRL+SHIFT+UP ARROW

a paragraph.

Extend a selection one screen down. SHIFT+PAGE DOWN

Extend a selection one screen up. SHIFT+PAGE UP

Extend a selection to the beginning of CTRL+SHIFT+HOME

a document.

Extend a selection to the end of a CTRL+SHIFT+END

document.

Extend a selection to the end of a ALT+CTRL+SHIFT+PAGE DOWN

window.

Extend a selection to include the CTRL+A

entire document.

Select a vertical block of text. CTRL+SHIFT+F8, and then use the arrow keys; press ESC to
cancel selection mode

Extend a selection to a specific F8+arrow keys; press ESC to cancel selection mode
location in a document.

Select text and graphics in a table

To do this Press

Select the next cell's TAB

contents.

Select the preceding cell's SHIFT+TAB

contents.

Extend a selection to Hold down SHIFT and press an arrow key repeatedly
adjacent cells.

Select a column. Use the arrow keys to move to the column's top or bottom cell, and
then do one of the following:

Press SHIFT+ALT+PAGE DOWN to select the column from top to

bottom.

Press SHIFT+ALT+PAGE UP to select the column from bottom to top.

Extend a selection (or CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel
block). selection mode

Select an entire table. ALT+5 on the numeric keypad (with NUM LOCK off)
 Move through your document

To move Press

One character to the left LEFT ARROW

One character to the right RIGHT ARROW

One word to the left CTRL+LEFT ARROW

One word to the right CTRL+RIGHT ARROW

One paragraph up CTRL+UP ARROW

One paragraph down CTRL+DOWN ARROW

One cell to the left (in a table) SHIFT+TAB

One cell to the right (in a table) TAB

Up one line UP ARROW

Down one line DOWN ARROW

To the end of a line END

To the beginning of a line HOME

To the top of the window ALT+CTRL+PAGE UP

To the end of the window ALT+CTRL+PAGE

DOWN

Up one screen (scrolling) PAGE UP

Down one screen (scrolling) PAGE DOWN

To the top of the next page CTRL+PAGE DOWN

To the top of the previous page CTRL+PAGE UP

To the end of a document CTRL+END

 To the beginning of a document CTRL+HOME

To a previous revision SHIFT+F5

After opening a document, to the location you were working in when the SHIFT+F5
document was last closed

Move around in a table

To move Press

To the next cell in a row TAB

To the previous cell in a SHIFT+TAB

row

To the first cell in a row ALT+HOME

To the last cell in a row ALT+END

To the first cell in a column ALT+PAGE UP

To the last cell in a column ALT+PAGE DOWN

To the previous row UP ARROW

To the next row DOWN ARROW

One row up ALT+SHIFT+UP ARROW

One row down ALT+SHIFT+DOWN ARROW

Insert paragraphs and tab characters in a table

To insert Press

New paragraphs in a cell ENTER

Tab characters in a cell CTRL+TAB

Character and paragraph formatting

Copy formatting
To do this Press

Copy formatting from text. CTRL+SHIFT+C

Apply copied formatting to text. CTRL+SHIFT+V

Change or resize the font

Note The following keyboard shortcuts do not work in Full Screen Reading mode.

To do this Press

Open the Font dialog box to change the CTRL+SHIFT+F

font.

Increase the font size. CTRL+SHIFT+>

Decrease the font size. CTRL+SHIFT+<

Increase the font size by 1 point. CTRL+]

Decrease the font size by 1 point. CTRL+[

Apply character formats

To do this Press

Open the Font dialog box to change the formatting of characters. CTRL+D

Change the case of letters. SHIFT+F3

Format all letters as capitals. CTRL+SHIFT+A

Apply bold formatting. CTRL+B

Apply an underline. CTRL+U

Underline words but not spaces. CTRL+SHIFT+W

Double-underline text. CTRL+SHIFT+D

Apply hidden text formatting. CTRL+SHIFT+H

Apply italic formatting. CTRL+I

Format letters as small capitals. CTRL+SHIFT+K

Apply subscript formatting (automatic spacing). CTRL+EQUAL SIGN

Apply superscript formatting (automatic spacing). CTRL+SHIFT+PLUS SIGN

Remove manual character formatting. CTRL+SPACEBAR

Change the selection to the Symbol font. CTRL+SHIFT+Q

View and copy text formats

To do this Press

Display nonprinting CTRL+SHIFT+* (asterisk on numeric keypad does not work)

characters.

Review text formatting. SHIFT+F1 (then click the text with the formatting you want to
review)

Copy formats. CTRL+SHIFT+C

Paste formats. CTRL+SHIFT+V

Set the line spacing

To do this Press

Single-space lines. CTRL+1

Double-space lines. CTRL+2

Set 1.5-line spacing. CTRL+5

Add or remove one line space preceding a CTRL+0 (zero)

paragraph.

Align paragraphs

To do this Press

Switch a paragraph between centered and left-aligned. CTRL+E

Switch a paragraph between justified and left-aligned. CTRL+J

 Switch a paragraph between right-aligned and left-aligned. CTRL+R

Left align a paragraph. CTRL+L

Indent a paragraph from the left. CTRL+M

Remove a paragraph indent from the left. CTRL+SHIFT+M

Create a hanging indent. CTRL+T

Reduce a hanging indent. CTRL+SHIFT+T

Remove paragraph formatting. CTRL+Q

Apply paragraph styles

To do this Press

Open Apply Styles task CTRL+SHIFT+S

pane.

Open Styles task pane. ALT+CTRL+SHIFT+S

Start AutoFormat. ALT+CTRL+K

Apply the Normal style. CTRL+SHIFT+N

Apply the Heading 1 style. ALT+CTRL+1

Apply the Heading 2 style. ALT+CTRL+2

Apply the Heading 3 style. ALT+CTRL+3

Close the Styles task pane

If the Styles task pane is not selected, press F6 to select it.

Press CTRL+SPACEBAR.

Use the arrow keys to select Close, and then press ENTER.

Insert and edit objects

Insert an object

Press ALT, N, J, and then J to open the Object dialog box.

Do one of the following.

Press DOWN ARROW to select an object type, and then press ENTER to create an object.

Press CTRL+TAB to switch to the Create from File tab, and then type the file name of the object that
you want to insert or browse to the file.

Edit an object

With the cursor positioned to the left of the object in your document, select the object by pressing
SHIFT+RIGHT ARROW.

Press SHIFT+F10.

Press the TAB key to get to Object name Object, press ENTER, and then press ENTER again.

Insert SmartArt graphics

Press and release ALT, N, and then M to select SmartArt.

Press the arrow keys to select the type of graphic that you want.

Press TAB, and then press the arrow keys to select the graphic that you want to insert.

Press ENTER.

Insert WordArt

Press and release ALT, N, and then W to select WordArt.

Press the arrow keys to select the WordArt style that you want, and then press ENTER.

Type the text that you want.

Press TAB, and then press ENTER.

Mail merge and fields

Perform a mail merge

Note You must be on the Mailings tab to use these keyboard shortcuts.

To do this Press

Preview a mail merge. ALT+SHIFT+K

Merge a document. ALT+SHIFT+N

Print the merged document. ALT+SHIFT+M

Edit a mail-merge data document. ALT+SHIFT+E

 Insert a merge field. ALT+SHIFT+F

Work with fields

To do this Press

Insert a DATE field. ALT+SHIFT+D

Insert a LISTNUM field. ALT+CTRL+L

Insert a PAGE field. ALT+SHIFT+P

Insert a TIME field. ALT+SHIFT+T

Insert an empty field. CTRL+F9

Update linked information in a Microsoft Office Word source document. CTRL+SHIFT+F7

Update selected fields. F9

Unlink a field. CTRL+SHIFT+F9

Switch between a selected field code and its result. SHIFT+F9

Switch between all field codes and their results. ALT+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field ALT+SHIFT+F9
results.

Go to the next field. F11

Go to the previous field. SHIFT+F11

Lock a field. CTRL+F11

Unlock a field. CTRL+SHIFT+F11

Language bar

Handwriting recognition

To do this Press

Switch between languages or keyboard layouts. Left ALT+SHIFT

 Display a list of correction alternatives. +C

Turn handwriting on or off. +H

Turn Japanese Input Method Editor (IME) on 101 keyboard on or off. ALT+~

Turn Korean IME on 101 keyboard on or off. Right ALT

Turn Chinese IME on 101 keyboard on or off. CTRL+SPACEBAR

Tips

You can choose the key combination for switching between languages or keyboard layouts in the
Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the
Language bar, and then click Settings. Under Preferences, click Key Settings.

The Windows logo key is available on the bottom row of keys on most keyboards.

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Function key reference

Function keys

To do this Press

Get Help or visit Microsoft Office Online. F1

Move text or graphics. F2

Repeat the last action. F4

Choose the Go To command (Home tab). F5

Go to the next pane or frame. F6

Choose the Spelling command (Review tab). F7

Extend a selection. F8

Update the selected fields. F9

Show KeyTips. F10

Go to the next field. F11

 F12
Choose the Save As command (Microsoft Office Button ).

SHIFT+Function key

To do this Press

Start context-sensitive Help or reveal formatting. SHIFT+F1

Copy text. SHIFT+F2

Change the case of letters. SHIFT+F3

Repeat a Find or Go To action. SHIFT+F4

Move to the last change. SHIFT+F5

Go to the previous pane or frame (after pressing F6). SHIFT+F6

Choose the Thesaurus command (Review tab, Proofing group). SHIFT+F7

Shrink a selection. SHIFT+F8

Switch between a field code and its result. SHIFT+F9

Display a shortcut menu. SHIFT+F10

Go to the previous field. SHIFT+F11

SHIFT+F12
Choose the Save command (Microsoft Office Button ).

CTRL+Function key

To do this Press

CTRL+F2
Choose the Print Preview command (Microsoft Office Button ).

Cut to the Spike. CTRL+F3

Close the window. CTRL+F4

Go to the next window. CTRL+F6

Insert an empty field. CTRL+F9

Maximize the document window. CTRL+F10

Lock a field. CTRL+F11

CTRL+F12
Choose the Open command (Microsoft Office Button ).

CTRL+SHIFT+Function key

To do this Press

Insert the contents of the Spike. CTRL+SHIFT+F3

Edit a bookmark. CTRL+SHIFT+F5

Go to the previous window. CTRL+SHIFT+F6

Update linked information in an Office Word 2007 source CTRL+SHIFT+F7

document.

Extend a selection or block. CTRL+SHIFT+F8, and then press an

arrow key

Unlink a field. CTRL+SHIFT+F9

Unlock a field. CTRL+SHIFT+F11

CTRL+SHIFT+F12
Choose the Print command (Microsoft Office Button ).

ALT+Function key

To do this Press

Go to the next field. ALT+F1

Create a new Building Block. ALT+F3

Exit Office Word 2007. ALT+F4

Restore the program window size. ALT+F5

 Move from an open dialog box back to the document, for dialog boxes such as Find and ALT+F6
Replace that support this behavior.

Find the next misspelling or grammatical error. ALT+F7

Run a macro. ALT+F8

Switch between all field codes and their results. ALT+F9

Maximize the program window. ALT+F10

Display Microsoft Visual Basic code. ALT+F11

ALT+SHIFT+Function key

To do this Press

Go to the previous field. ALT+SHIFT+F1

ALT+SHIFT+F2
Choose the Save command (Microsoft Office Button ).

Display the Research task pane. ALT+SHIFT+F7

Run GOTOBUTTON or MACROBUTTON from the field that displays the field ALT+SHIFT+F9
results.

Display a menu or message for a smart tag. ALT+SHIFT+F10

CTRL+ALT+Function key

To do this Press

Display Microsoft System Information. CTRL+ALT+F1

CTRL+ALT+F2
Choose the Open command (Microsoft Office Button ).

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Excel > Accessibility

Excel shortcut and function keys
Hide All

The following lists contain CTRL combination shortcut keys, function keys, and some other common shortcut

keys, along with descriptions of their functionality.

TIP To keep this reference available when you work, you may want to print this topic. To print this topic, press

CTRL+P.

NOTE If an action that you use often does not have a shortcut key, you can record a macro to create one.

In this article

CTRL combination shortcut keys

Function keys

Other useful shortcut keys

CTRL combination shortcut keys

Key Description

CTRL+SHIFT+( Unhides any hidden rows within the selection.

CTRL+SHIFT+) Unhides any hidden columns within the selection.

CTRL+SHIFT+& Applies the outline border to the selected cells.

CTRL+SHIFT_ Removes the outline border from the selected cells.

CTRL+SHIFT+~ Applies the General number format.

CTRL+SHIFT+$ Applies the Currency format with two decimal places (negative numbers in parentheses).

CTRL+SHIFT+% Applies the Percentage format with no decimal places.

CTRL+SHIFT+^ Applies the Exponential number format with two decimal places.

CTRL+SHIFT+# Applies the Date format with the day, month, and year.

CTRL+SHIFT+@ Applies the Time format with the hour and minute, and AM or PM.

CTRL+SHIFT+! Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative
values.

CTRL+SHIFT+* Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).

In a PivotTable, it selects the entire PivotTable report.

CTRL+SHIFT+: Enters the current time.

CTRL+SHIFT+" Copies the value from the cell above the active cell into the cell or the Formula Bar.

CTRL+SHIFT+Plus Displays the Insert dialog box to insert blank cells.

(+)

CTRL+Minus (-) Displays the Delete dialog box to delete the selected cells.

CTRL+; Enters the current date.

CTRL+` Alternates between displaying cell values and displaying formulas in the worksheet.

CTRL+' Copies a formula from the cell above the active cell into the cell or the Formula Bar.

CTRL+1 Displays the Format Cells dialog box.

CTRL+2 Applies or removes bold formatting.

CTRL+3 Applies or removes italic formatting.

CTRL+4 Applies or removes underlining.

CTRL+5 Applies or removes strikethrough.

CTRL+6 Alternates between hiding objects, displaying objects, and displaying placeholders for objects.

CTRL+8 Displays or hides the outline symbols.

CTRL+9 Hides the selected rows.

CTRL+0 Hides the selected columns.

CTRL+A Selects the entire worksheet.

If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects
the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet.

When the insertion point is to the right of a function name in a formula, displays the Function
Arguments dialog box.

CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a
function name in a formula.

CTRL+B Applies or removes bold formatting.

CTRL+C Copies the selected cells.

CTRL+C followed by another CTRL+C displays the Clipboard.

CTRL+D Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into
the cells below.

CTRL+F Displays the Find and Replace dialog box, with the Find tab selected.

SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action.

CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected.

CTRL+G Displays the Go To dialog box.

 F5 also displays this dialog box.

CTRL+H Displays the Find and Replace dialog box, with the Replace tab selected.

CTRL+I Applies or removes italic formatting.

CTRL+K Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for
selected existing hyperlinks.

CTRL+N Creates a new, blank workbook.

CTRL+O Displays the Open dialog box to open or find a file.

CTRL+SHIFT+O selects all cells that contain comments.

CTRL+P Displays the Print dialog box.

CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected.

CTRL+R Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into
the cells to the right.

CTRL+S Saves the active file with its current file name, location, and file format.

CTRL+T Displays the Create Table dialog box.

CTRL+U Applies or removes underlining.

CTRL+SHIFT+U switches between expanding and collapsing of the formula bar.

CTRL+V Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after
you have cut or copied an object, text, or cell contents.

CTRL+W Closes the selected workbook window.

CTRL+X Cuts the selected cells.

CTRL+Y Repeats the last command or action, if possible.

CTRL+Z Uses the Undo command to reverse the last command or to delete the last entry that you typed.

CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction
when AutoCorrect Smart Tags are displayed.

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Function keys
Ke
y Description

F1 Displays the Microsoft Office Excel Help task pane.

 CTRL+F1 displays or hides the ribbon.

ALT+F1 creates a chart of the data in the current range.

ALT+SHIFT+F1 inserts a new worksheet.

F2 Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into
the Formula Bar when editing in a cell is turned off.

SHIFT+F2 adds or edits a cell comment.

CTRL+F2 displays the Print Preview window.

F3 Displays the Paste Name dialog box.

SHIFT+F3 displays the Insert Function dialog box.

F4 Repeats the last command or action, if possible.

CTRL+F4 closes the selected workbook window.

F5 Displays the Go To dialog box.

CTRL+F5 restores the window size of the selected workbook window.

F6 Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu,
Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between
panes and the ribbon area.

SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and ribbon.

CTRL+F6 switches to the next workbook window when more than one workbook window is open.

F7 Displays the Spelling dialog box to check spelling in the active worksheet or selected range.

CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move
the window, and when finished press ENTER, or ESC to cancel.

F8 Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend
the selection.

SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.

CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not
maximized.

ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro.

F9 Calculates all worksheets in all open workbooks.

SHIFT+F9 calculates the active worksheet.

CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last
calculation.
 CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not
marked as needing to be calculated.

CTRL+F9 minimizes a workbook window to an icon.

F10 Turns key tips on or off.

SHIFT+F10 displays the shortcut menu for a selected item.

ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the
next smart tag and displays its menu or message.

CTRL+F10 maximizes or restores the selected workbook window.

F11 Creates a chart of the data in the current range.

SHIFT+F11 inserts a new worksheet.

ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications
(VBA).

F12 Displays the Save As dialog box.

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Other useful shortcut keys

Key Description

ARROW Move one cell up, down, left, or right in a worksheet.

KEYS
CTRL+ARROW KEY moves to the edge of the current data region (data region: A range of cells that contains data
and that is bounded by empty cells or datasheet borders.) in a worksheet.

SHIFT+ARROW KEY extends the selection of cells by one cell.

CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the
active cell, or if the next cell is blank, extends the selection to the next nonblank cell.

LEFT ARROW or RIGHT ARROW selects the tab to the left or right when the ribbon is selected. When a submenu is
open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is
selected, these keys navigate the tab buttons.

DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open. When a
ribbon tab is selected, these keys navigate up or down the tab group.

In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of
options.

DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list.

BACKSPACE Deletes one character to the left in the Formula Bar.

Also clears the content of the active cell.

 In cell editing mode, it deletes the character to the left of the insertion point.

DELETE Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.

In cell editing mode, it deletes the character to the right of the insertion point.

END Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on.

Also selects the last command on the menu when a menu or submenu is visible.

CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the
cursor is in the formula bar, CTRL+END moves the cursor to the end of the text.

CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the
cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the
end—this does not affect the height of the formula bar.

ENTER Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).

In a data form, it moves to the first field in the next record.

Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.

In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold
outline, often the OK button).

ALT+ENTER starts a new line in the same cell.

CTRL+ENTER fills the selected cell range with the current entry.

SHIFT+ENTER completes a cell entry and selects the cell above.

ESC Cancels an entry in the cell or Formula Bar.

Closes an open menu or submenu, dialog box, or message window.

It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the
Ribbon and status bar again.

HOME Moves to the beginning of a row in a worksheet.

Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on.

Selects the first command on the menu when a menu or submenu is visible.

CTRL+HOME moves to the beginning of a worksheet.

CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet.

PAGE Moves one screen down in a worksheet.

DOWN
ALT+PAGE DOWN moves one screen to the right in a worksheet.

CTRL+PAGE DOWN moves to the next sheet in a workbook.

 CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook.

PAGE UP Moves one screen up in a worksheet.

ALT+PAGE UP moves one screen to the left in a worksheet.

CTRL+PAGE UP moves to the previous sheet in a workbook.

CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook.

SPACEBAR In a dialog box, performs the action for the selected button, or selects or clears a check box.

CTRL+SPACEBAR selects an entire column in a worksheet.

SHIFT+SPACEBAR selects an entire row in a worksheet.

CTRL+SHIFT+SPACEBAR selects the entire worksheet.

If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing
CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing
CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.

When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.

ALT+SPACEBAR displays the Control menu for the Microsoft Office Excel window.

TAB Moves one cell to the right in a worksheet.

Moves between unlocked cells in a protected worksheet.

Moves to the next option or option group in a dialog box.

SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box.

CTRL+TAB switches to the next tab in dialog box.

CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

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See Also

 Ribbon, Help, and other Microsoft Office keyboard shortcuts