Vendor360 Portal

User Guide
 Contents
Purpose 2

Accessing Vendor360 3

Login Page 4

Expression of Interest (EOI) 5

Pre-Registration 8

Registration 10

Pre-Qualification 12

Vendor landing page 13

Notifications 13

Agreements 14

Vendor Details 15

Purchase Order 15

Invoicing 16

Evaluations 17

Attachments 18

Quick Actions 19

Vendor E-Signature information Update 22

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 Purpose
The Vendor360 is an initiative undertaken by the Strategy & Corporate Development (SCD) Department
at Nesma & Partners to standardize and digitally transform business practices. It also provides vendors
with an entry point for registering themselves to work with Nesma & Partners on existing and upcoming
projects. This documentation aims to guide its readers on how to register on Vendor360.

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 Accessing Vendor360
The Vendor360 is accessible through two channels:

I.via the Appian app using a smart phone and adding the user’s account through this link
a. For phones operated by iOS, the user needs to install the app through this iOS link
b. For phones operated by Android, the user needs to install the app through this Android link

Figure 1

II. The app requires a Server Address in order to access the portal. Use the following link:
my.apps.nesma-partners.com

Figure 2

III. via a computer following the same link as above

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 Login Page
The Vendor360 requires all users to sign up with their credential Nesma emails and passwords through
the provided link above .
If you are a Nesma employee, make sure you are signed in to google chrome using your company’s email
address.

If your email address ends with @nesmapartners.com, select ‘I have a Nesma & Partners email -
@nesmapartners.com’ and the system will redirect you to the Nesma applications page.

If your email address ends with @nesma.com, select ‘I have a Nesma email - @nesma.com’ and the
system will redirect you to the Nesma applications page.

If you are an external user (Vendor), select ‘I do not have a Nesma & Partners email ‘ l login using your
credential Nesma emails and passwords through the provided link.

Figure 3

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 Expression of Interest (EOI)
Vendors that are interested to work with Nesma & Partners are required to submit an ‘Expression of
Interest’ through https://vendor.apps.nesma-partners.com/

Figure 4

Note that for the ‘Type of Service’ dropdown box, multiple services can be selected. Selected services will
have a checkmark on the rightmost side.

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 Figure 5

Specific services can be searched using the search box on top. After filling all the required information and
uploading the company profile, click the ‘Submit’ button. The system will perform a validation in the
background to check all entered information after which the user will be redirected to the following page.

Figure 6

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 The submitted EOI will be sent to the Subcontract Management Department for review. Once the EOI is
reviewed, an invitation email containing user credentials will be sent to email address entered in the EOI.
Go to https://my.apps.nesma-partners.com/suite/ to log in. Select “I am not an employee” and enter the
credentials provided in the email. The system will prompt the user to change the password .

Figure 7

Figure 8

Upon logging in, a “Complete Pre-Registration Application Form” task will be available.

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 Figure 9

There are 3 steps in the overall registration process:

• Pre-Registration
• Registration
• Pre-Qualification

Pre-Registration
Clicking on the “Complete Pre-Registration Application Form” will open the task.

Figure 10

After selecting the options, click on the ‘Next’ button to continue. Please note that ‘Yes’ has to be selected
for at least one of the questions to submit the form.

The next page requires the selection of the services and/or goods provided by the vendor. Some services
and goods have related divisions, trades, and subdivisions.
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 For each selected work division, at least one related trade must be selected. Otherwise, a Please specify
trades for all selected divisions. warning message will be displayed. This will prevent the task from being
submitted. It is best to select one division and its related trades before selecting another work division,
and so on.

Figure 11

Enter further business details in the ‘Further Details of Business’ textbox if required and click ‘Next’ to
proceed. The next page is a read-only review page. If any information needs to be changed, click on the
‘Go Back’ button to navigate to the previous section(s). Once everything has been finalized, navigate to
the review page and click on the ‘Submit’ button.

Please note that the registration will be put on hold and the user account will be deactivated if the task is
not completed within 3 weeks.

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Figure 12

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 Registration
After submitting the pre-registration task, the user will be navigated to the registration task. The previous
pre-registration form can be viewed from the ‘Pre-Registration Form’ tab . The pre-registration related
information can be updated if required.

Figure 13

The user will fill the required information: General details, Owner details, Documentation, Governmental
documentation, Certifications, Bank information and E-Signature information to complete the
registration form.

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After filing all required information, download the ‘Code of Conduct’ document by clicking on the
download button. Upload the signed code of conduct PDF and click on the “I confirm that I have read,
consent and agreed to Nesma & Partner's Code of Conduct.” checkbox.

Figure 14

Click on the ‘Next Step’ button to proceed. If nothing happens, scroll through the form and check if any
mandatory fields were omitted. Mandatory fields are marked by an asterisk *. Not filling/selecting
required information will pop A value is required warning message and prevent the user from submitting the
task.

The ‘Save’ button can be clicked if the user wishes to save the information entered so far before closing
the task. Clicking on the ‘Close’ button will close the task without saving any changes made. The task can
be reopened by clicking on the “Complete Registration Form” task from the To-Do List. If the task does
not appear on the list, please refresh the page.

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Pre-Qualification
After submitting the registration task, the user will be navigated to the pre-qualification task.

Figure 15

The prequalification form has several sections, each with its own set of required information. It is
important to note that SCA membership is mandatory for local subcontractors. Once all the required
information has been entered, click ‘Continue’ to proceed to the next page. If nothing happens, scroll
through the form and check if any mandatory fields were omitted. Mandatory fields are marked by an
asterisk *. Not filling/selecting required information will pop A value is required warning message and
prevent the user from proceeding to the next page.

Click the ‘Submit’ button on the ‘Final Review’ page to submit the prequalification form.

Once the prequalification form is submitted, the registration is sent to the Subcontract Management
Department and the relevant authority for review and approval. Email notifications will be sent during
various stages of the approval process. For more information, please contact the Subcontract
Management Department.

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Vendor landing page
This will showcase the vendors’ landing page, where they will have a comprehensive view of all tasks
assigned to them along with the ability to access all business-related information and actions.

Figure 16

Notifications
Upon clicking the alert, vendors will be directed to a notification view displaying all relevant updates.

Figure 17

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Agreements
I. Subcontract Agreements:
By clicking on agreements, Vendor will gain visibility into all RFS related agreements/ Amendment under
the “Subcontract Agreements “category.

Figure 18

II. Rental Asset Agreement:

By clicking on agreements, Vendor will gain visibility into the list of rental asset and rental letters
under the “Rental Asset Agreements “category.

Figure 19

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Vendor Details
Upon clicking on Vendor details, vendors will view their personal information including general details,
contacts, and documents.

Figure 20

Purchase Order
By clicking on Purchase order, vendors will access a summary view showcase all PO requests associated
with their vendor code.

Figure 21

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Invoicing
I. Payment Request:
Upon clicking on Invoices, vendor will view all submitted payment requests associated with their
vendor code.

Figure 22

II. Statement Of Account:

Upon clicking on Invoices, vendor will be able to view the history of submitted statements of
accounts associated with their vendor code.

Figure 23

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III. Invoices:
Upon clicking on Invoices, vendor will view all submitted invoices associated with their vendor
code.

Figure 24

Evaluations
I. Subcontract Agreement Closeout:
Upon clicking on Evaluations, the vendors will be able to view their evaluation details related to
Subcontract agreement.

Figure 25

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 II. Rental Asset Agreement Closeout:
Upon clicking on Evaluations, the vendors will be able to view their evaluation details related to
Rental Asset Agreement Closeout.

Figure 26

Attachments
By clicking on Attachments, Vendor will be able to view all submitted documents related to his vendor
code.

Figure 27

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Quick Actions

Figure 28

I. Update Legal Documents/Bank Information:

In this section, the vendor can update all essential Registration and Prequalification documents
effectively.

Figure 29

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 After updating all the documents, you will have the option to Update, Save or click on cancel. The
‘Save’ button can be clicked if the user wishes to save the information entered so far before closing
the task. Clicking on the ‘Close’ button will close the task without saving any changes made.
Clicking on ‘update’ will update all the documents and information entered by the user.

Figure 30

II. Update Business Line:

In this section, the vendor can update Line of business.

Figure 31

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III. Submit Invoice:
The vendor will be able to submit an invoice for Nesma & Partners by clicking on ‘Submit Invoice’.

Figure 32

IV. Add Statement of Account:

The vendor will be able to submit a statement of account by clicking on ‘Add statement of
account’.

Figure 33

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Vendor E-Signature information Update
Approved vendors may update their E-signature information on the portal by first clicking on Vendor
Details.

Figure 34

Vendors will be presented with this page to update their information, click on ‘E-signature information’
tab to update E-signature information.

Figure 35

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After clicking on update E-signature information button, vendors will have two options upon their
registration on Sirar by STC to update E-signature information.

Figure 36

If ‘Yes’, vendors must add an approver and fill the needed information as shown below.
After filling the required information click on ‘Update’ to update and submit it. The approver will be able
to sign digitally on behalf of the company on Sirar by STC.

Figure 37

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After clicking on ‘Update’ button, vendors will be able to see their approvers in the E-Signature information
tab.

Figure 38

If ‘No’ , vendors must register on Sirar by STC https://www.sirar.com.sa/threat-landscape-registration to

update their E-Signature information.

Figure 39

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